HomeMy WebLinkAbout7/16/2014 - STAFF REPORTS - 2.I. ppALMspR
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c441FORO%V City Council Staff Report
DATE: July 16, 2014 CONSENT CALENDAR
SUBJECT: Authorization to award the Palm Tree Replacement and Removal Project.
FROM: David H. Ready, City Manager
BY: Maintenance and Facilities
SUMMARY
As part of Measure `J' projects for 2014-15, the Maintenance and Facilities Department
requested funding for palm tree removal and replacement at various locations
throughout the City. City staff is seeking authorization for the City Manager to award an
amount not to exceed $125,000 for the construction contract for palm tree removal and
replacement.
RECOMMENDATION:
1. Authorize the City Manager to award the construction contract in an amount not
to exceed $125,000.00 (City Project No. 13-09).
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
City staff contracted with Landscaping Architectural Consultant, Michael Buccino, to
prepare plans and specifications for the project. City staff identified twenty (20) locations
and twenty-four (24) palm trees for removal and replacement throughout the City. The
estimated budget for the project is $125,000.00.
If approved, bids will open in August. In consideration of City Council going dark in
August and in an effort to expedite the start of construction due also to the weather
conditions required for palm tree replacement, it is requested City Council authorize the
City Manager to award this contract subsequent to the bid opening and selective review
to the lowest responsive bidder at a cost not to exceed $125,000.00. This would allow
contract execution and notice to proceed in a timely fashion.
Attached is the list of the twenty (20) palm tree removal and replacement locations.
ITEM NO. 2' _"
City Council Staff Report
July 16, 2014— Page 2
Approve Tree Replacement
FISCAL IMPACT:
Funds for these expenditures have been appropriated in the Fiscal 2013/2014 budget in
account 260-4500-59412.
Patrick Sweeney, Facil' es Director David H. Ready, City ger
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City Council Staff Report
July 16, 2014-- Page 3
Approve Tree Replacement
Palm Tree Project Locations
1. North Palm Canyon Drive, North of Yorba Road, East side (One Palm)
2. North Palm Canyon Drive at Cabrillo, East side (One Palm)
3. North Palm Canyon Drive South of Via Olivera, East side (One Palm)
4. North Palm Canyon Drive at 2000 North Palm Canyon Drive, East side (One Palm)
S. North Palm Canyon Drive across from 1875 North Palm Canyon Drive at Billy Reeds(One Palm)
6. North Palm Canyon Drive at fourth tree South of Vista China, west side (One Palm)
7. 1050 North Palm Canyon Drive, East side (One Palm)
8. Chino Road West, Center Island (Two Palms)
9. 491 North Palm Canyon Drive West Side, 3'd Palm So. of Aliejo (One Palm)
10. 333 North Palm Canyon Drive, In front of suite 205 North of Amado West Side (One Palm)
11. North Palm Canyon Drive at Amado,South East corner, (Remove One Palm Tree)
12. South Palm Canyon Drive, second and third trees south of Baristo Road, East side. (Two Palms)
13. South Riverside Drive at bridge,two trees at stop sign (Two Palms)
14. South Palm Canyon Drive, North of Morongo Road second tree north,west side (One Palm)
15. East Palm Canyon Drive, West of Via Entrada, North side (One Palm)
16. South Indian Canyon Drive at 446 South Indian Canyon Drive, East side (One Palm)
17. South Indian Canyon Drive in front of Hard Rock Hotel, East side (One Palm)
18. North Indian Canyon Drive, across from Fire Station Number one, East side (One Palm)
19. North Indian Canyon Drive, North of Amado, East side (One Palm)
20. South Palm Canyon Drive-Center island at 675 So. PCD at Allen Tire Co. (Two Palms)
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