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HomeMy WebLinkAbout05588 - ALTA CONSULTING SERVICES FOR PUBLIC SAFETY RADIO SYSTEM EVALUATION Pace 1 oC 1 Kathie Hart From: Ron Starrs Sent: March 04, 2008 1:12 PM To: Kathie Hart Cc: David Dominguez Subject: FW Agreements Due to Expire Within the Next 90 Days Attachments: 03-03-08 Agr Due to Exp.pdf � Kathie-- We got the report from Alta Consulting —they're done. Capt. Ron Starrs From: Kathie Hart Sent: Monday, March 03, 2008 7:47 PM To: Department Heads Subject: Agreements Due to Expire Within the Next 90 Days Hello Everyonel Attached is a report listing all agreements/contracts due to expire in the next 90-days. In reviewing the list if the project/job has been completed please advise and our office and we will close the file. Kathie Hart, CAW Chief Deputy City Clerk cuy of Polm spol7gs 32g0 Tahgprfi Canyon Way Palm 5prnlpa CA G'J2d2 Ka'hre.Har tG�pnlmsprr ngs-ca 9a v Office (/5G)323-ti2U6 \n� V\v 03/04/08 CONSULTING SERVICES AGREEMENT Alta Consulting Services, Inc. for Public Safety Radio System Evaluation TIIIS AGREEMENT NSULTING SERVICES (the "Agreement") is made and entered into this .day of Iuvem�, 2007, by and between the City of Palm Springs, a California charter city and municipal corporation ("City"), and Alta Consulting Services, Inc_ ("Consultant"). RECITALS A. City requires the services of a professional communications consultant to evaluate the City's public safety radio system. B. Consultant has submitted to City a proposal to provide radio communication system evaluation services to City pursuant to the terms of this Agreement. C. Based on its experience, education, training, and reputation, Consultant is qualified to provide the necessary services to City for the Project and desires to provide such services. D. City desires to retain the services of Consultant fox the Project. NOW, THEREFORE, in consideration of the promises and mutual agreements contained herein, City agrees to retain and does hereby retain Consultant and Consultant agrees to provide services to the City as follows: AGREEMENT 1. CONSULTANT SERVICES 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide professional radio communication system evaluation services to City as described in the Scope of Services/Work attached to this Agreement as Exhibit "A" and incorporated herein by reference (the"services" or "work"), which includes the agreed upon schedule of performance and the schedule of fees. Consultant warrants that all services and work shall be performed in a competent, professional, and satisfactory manner in accordance with all standards prevalent in the industry. In the event of any inconsistency between the terms contained in the Scope of Services/Work and the terms set forth in the main body of this Agreement, the terms set forth in the main body of this Agreement shall govern. 1.2 Compliance with Law. All services rendered under this Agreement shall be provided by Consultant in accordance with all applicable federal, state, and local laws, statutes and ordinances and all lawful orders, rules, and regulations promulgated thereunder. 1.3 Licenses and Permits. Consultant shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. BD II �CLI .; �Su'lEr�II 507639-2 1 ReNsed:3123107 s • 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that it has carefully considered how the work should be performed and fully understands the facilities, difficulties, and restrictions attending performance of the work under this Agreement. 2_ TIME FOR COMPLETION_ The time for completion of the services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the work of this Agreement according to the agreed upon schedule of performance set forth in Exhibit "A." Consultant shall not be accountable for delays in the progress of its work caused by any condition beyond its control and without the fault or negligence of Consultant. Delays shall not entitle Consultant to any additional compensation regardless of the party responsible for the delay. 3_ COMPENSATION OF CONSULTANT 3.1 Compensation of Consultant. For the services rendered pursuant to this Agreement, Consultant shall be compensated and reimbursed, in accordance with the schedule of fees set forth in Exhibit"A,"which total amount shall not exceed $19,730. 3.2 Method of Payment. In any month in which Consultant wishes to receive payment, Consultant shall no later than the first working day of such month, submit to City in the form approved by City's finance director, an invoice for services rendered prior to the date of the invoice. Payments shall be based on the hourly rates as set forth in Exhibit "A" for authorized services performed, City shall pay Consultant for all expenses stated thereon, which are approved by City consistent with this Agreement, within thirty (30) days of receipt of Consultant's invoice. 3.3 Changes. In the event any change or changes in the Scope of Services/Work is requested by City, the parties hereto shall execute a written amendment to this Agreement, setting forth with particularity all terms of such amendment, including, but not limited to, any additional fees, An amendment may be entered into: A. To provide for revisions or modifications to documents or other work product or work when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of any documents, other work product, or work; B. To provide for additional services not included in this Agreement or not customarily funushed in accordance with generally accepted practice in Consultant's profession. 3.4 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the City Council of City for each fiscal year covered by the Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to City. 4. PERFORMANCE SCHEDULE 4.1 Time of Essence. Time is of the essence in the performance of this Agreement. 2 Revised:323/07 507639.2 4.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed pursuant to the agreed upon schedule of performance set forth in Exhibit"A." The extension of any time period must be approved in writing by the Contract Officer. 4.3 Force Maieure, The tune for performance of services to be rendered pursuant to this Agreement may be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not limited to, acts of God or of a public enemy, acts of the government, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, and unusually severe weather if Consultant shall within ten (10) days of the commencement of such condition notify the Contract Officer who shall thereupon ascertain the facts and the extent of any necessary delay, and extend the time for performing the services for the period of the enforced delay when and if in the Contract Officer's judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 4.4 Term: Unless earlier terminated in accordance with Section 9.5 of this Agreement, this Agreement shall continue in full force and effect for a period of 90 (ninety) days from the date of contract execution, unless extended by mutual written agreement of the parties. 5_ COORDINATION OF WORK 5.1 Representative of Consultant. The following principal of Consultant is hereby designated as being the principal and representative of Consultant authorized to act in its behalf with respect to the services and work specified herein and make all decisions in connection therewith: Cyrus M. Humphreys 111, PE, Vice President of Engineering Services. It is expressly understood that the experience,knowledge, education, capability, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principal may not be changed by Consultant without prior written approval of the Contract Officer, 5.2 Contract Officer. The Contract Officer shall be the City Manager, or his/her designee. It shall be the Consultant's responsibility to keep the Contract Officer, or his/her designee, fully informed of the progress of the performance of the services and Consultant shall refer any decisions that must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 5.3 Prohibition Against Subcontracting or Assignment, The experience, knowledge, education, capability, and reputation of Consultant, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall not contract with any other individual or entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 507639.2 3 RevLed:3123107 0 5.4 Indepeadent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. Consultant shall perform all services required herein as an independent contractor of City and shall not be an employee of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role; however, City shall have the right to review Consultant's work product, result, and advice. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 5.5 Personnel. Consultant agrees to assign Qme following individuals to perform the services set forth herein. Consultant shall not alter the assignment of the following personnel without the prior written approval of the Contract Officer. Acting through the City Manager, the City shall have the unrestricted right to order the removal of any personnel assigned by Consultant by providing written notice to Consultant_ Name: Title: Cyrus M. Humphreys 111, PE Vice President Engineering Services 6. YNSURANCE Consultant shall procure and maintain, at its sole cost and expense, policies of insurance as set forth in Exhibit"B," which is attached hereto and is incorporated herein by reference. 7. INDEMNIFICATION. To the fullest extent permitted by law, Consultant shall defend (at Consultant's sole cost and expense), indemnify, protect, and hold harmless City, its elected officials, officers, employees, agents, and volunteers (collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees (collectively"Claims"), including but not limited to Claims arising from injuries to or death of persons (Consultant's employees included), for damage to property, including property owned by City, from any violation of any federal, state, or local law or ordinance, and from errors and omissions committed by Consultant, its officers, employees, representatives, and agents, which Claims arise out of or are related to Consultant's performance under this Agreement, but excluding such Claims arising from the negligence or willful misconduct of the City, its elected officials, officers, employees, agents, and volunteers. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Consultant's indemnification obligation or other liability hereunder. q Fevi�ed.3/23/07 507639.2 8. RECORDS AND REPORTS 8.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. 8.2 Records, Consultant shall keep such books and records as shall be necessary to properly perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 8.3 Ownership of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights or ownership of the documents and materials hereunder. Consultant may retain copies of such documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. 8.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. 8.5 Cost Records. Consultant shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred while performing under this Agreement and shall make such materials available at its offices at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment for inspection by City and copies thereof shall be promptly furnished to City upon request. 9. ENFORCEMENT OF AGREEMENT 9.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 9.2 Waiver. No delay or omission in the exercise of any right or remedy of a non- defaulting party on any default shall impair such right or remedy or be construed as a waiver. No consent or approval of City shall be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 5 RwiSed:3123107 507G39-2 9.3 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies£or the same default or any other default by the other party, .9.4 Le2al Action bz addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, a declaratory judgment, or any other remedy consistent with the purposes of this Agreement. 9.5 Terodnation Prior to Expiration of Term. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Consultant, except that where termination is due to the fault of Consultant and constitutes an immediate danger to health, safety, and general welfare,the period of notice shall be,such shorter time as may be determined by the City. Upon receipt of the notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter. Consultant may terminate this Agreement with or without cause, upon thirty (30) days written notice to City. 10. CIT'Y OFFICERS AND EMPLOYEES. NON-DISCRIMINATION 10.1 Non-Liability of City Officers and Emplovees. No officer or employee of City shall be personally liable to the Consultant, or any successor-in-interest, in the event of any default or breach by City or for any amount which may become due to the Consultant or its successor, or for breach of any obligation of the terms of this Agreement. 10.2 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination or segregation in the performance of or in connection with this Agreement regarding any person or group of persons on account of race, color, creed, religion, sex, marital status, disability, sexual orientation,national origin, or ancestry. 11. MISCELLANEOUS PROVISIONS 11.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by pre-paid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing_ Notice shall be deemed communicated seventy-two (72) hours from the time of mailing if mailed as provided in this Section. G Revised.3/23/07 507639.2 To City: City of Palm Springs Attention: City Manager& City Clerk 3200 E. Tahquitz Canyon Way Palm Springs, California 92262 To Consultant- Alta Consulting Services, Inc. Attn: Cyrus M. Humphreys III,PE I1000 NE 33`'Place, Suite 300 Bellevue, Washington 98004-1441 11.2 Integrated_Agreement. This Agreement contains all of the agreements of the parties and cannot be amended or modified except by written agreement. 11.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. 11.4 Severabilitv. In the event that any one or more of the pbzases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement,which shall be interpreted to carry out the intent of the parties hereunder. 11_5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. [SIGNATURE PAGE SEPARATELY ATTACHED] 507639.I 7 REVi^,ed:3/23/07 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. "CITY" City of Palm Springs Date: \a.GJ •01 By:�^ David H. Ready. City Manager APPROVED BY COMANAGER ngk o APPROVED AS TO FORM: ATTES' of Ta Exceet9 $ Without Tits; Express Written . Authorization Of The City- Manager. - /� By� By: Dougl s C. Holland, %games Thompson, _ , City Attorney City Clerk "CONSULTANT" - Alta Consulting Smvices, lnc. Date: ()7 By : i��i�✓. �� ' Jolux eal (President) Date: l/-cCF G1 Cry; Cy�us M. Humphreys IL PE (Secretary) GO7G39.^_ g Reosed:31231a7 EXHIBIT "A" CONSULTANT'S SCOPE OF SERVICES/WORK Includmi g, Schedule of Fees And Schedule of Performance 9 Revised:8/n/07 507639,7 &A CONSULTING SERVICES, INC. 11000 NE 33rd Place, Suite 300 Bellevue, Washington 98004-1441 425.576.1202 analysis,design and management services Fax:425.576,0522 for Information, automation, security and acsi@altaconsulting.com communications systems applications October 19,2007 Mr. Craig Gladders Procurement Division City of Palm Springs PO Box 2743 Palm Springs, CA 92263 Subject: Second Revised Letter Proposal ACSI No. 100-2300 City Public Safety Radio Systems Evaluation Dear Mr. Gladders: In response to Capt. Ron Stairs' recent e-mail and our subsequent telephone conversation last week to discuss additional services the City desires to add to ACSI's previously submitted professional service proposal (Sept. 4, 2007), ACSI has prepared this expanded service proposal. As we understand,the City's specific needs include evaluation of its existing 800 MHz trunked radio system wbich serves the police department, public works department and the airport,investigation of potential radio system integration with that of the Fire Department to achieve some measure of interoperability, and identification of the feasibility and costs associated with relocation of radio system equipment currently at the at the Edom Hill site. Regarding the trunked 800 MM1Iz radio system, the focus of ACSI's proposed study needs to be on the condition of this existing Motorola radio system, its expected remaining useful life and the anticipated costs of its replacement. In response to the City's expanded study needs, ACSI recommends the following scope of radio system evaluation services: Scope of Services Under this proposed engagement between the City of Palm Springs, CA ("City") and Alta Consulting Services, Inc., a California corporation ("ACSI"or "Consultant"),ACSI shall: 1. Review the available system documentation for the current Motorola 800 MHz trunked radio system serving the police, public works and airport departments including that for the dispatch center, microwave link, remote radio equipment site(s), mobile/portable radio equipment complement and other key radio system components. Mr. Craig Gladders October 19, 2007 Page 2 2. Perform a cursory review of the available documentation for the Fire Department radio systems. 3. Perform a cursory review of the available documentation regarding the radio systems installation at the Fdom Hill site. 4. Review the current radio system FCC license data. 5. Review any available system coverage maps. 6. Meet with City representatives including those responsible for system administration, operation and maintenance to discuss their understanding of current system operational requirements,technical problems and other system- related issues. 7. Visit the system dispatch center, remote radio site(s) and other key system equipment Iocations to observe and record information regarding the existing equipment, tower(s), space availability, utility services, and other related conditions which not only define the existing 800 MHZ radio system but may also control the implementation of a replacement radio system. S. Investigate the functionality and parameters upon which the Fire Department radio systems operate, focusing upon opportunities to achieve increased interoperability at least at the text messaging level. 9. Visit the Edom Bill radio equipment site to assess the possibilities and implications of moving certain radio systems capabilities and equipment to an alternate site. 10. Analyze the information gathered to assess and characterize the condition and remaining useful life of the current 800 MHz radio system_ 11. Prepare an informal project model upon which to estimate a potential replacement system cost range for the 800 MHz radio system. 12. Prepare a written letter report which includes narrative text and photographs which expresses ACSI's observation and opinions regarding: • The scope and basic operational functionality of the existing 800 MHz radio system. ■ The technical condition of the existing 800 MHz system including an opinion of its remaining useful life. • The potential alternatives for 800 MHz system replacement. • Identification of a potential cost ranges for replacing the 800 MHz system. ■ The alternatives for achieving interoperability with the Fire Department radio systems including the associated tradeoffs. • An assessment of the feasibility and costs of relocating radio systems equipment currently at the Fdom Hill Site. Mr. Craig Gladders October 19,2007 Page 3 • Other information important to complete the explanation of current and potential future conditions. Client's Obligations In order that ACSI's on-site activities be conducted in the most efficient manner,this proposal assumes that the City will timely provide the following support of ACSI personnel during conduct of the engagement. 1. Make arrangements for requested meetings with City,Police Department,Fire Department and other project related personnel. 2. Make available the radio systems-related documentation identified above including site location maps,.preferably prior to ACSI personnel arrival on site but no later than the first day of ACSI's on-site time. 3. Provide access to all radio systems-related operational and equipment spaces and sites. Provide a full-time escort for such access. 4. Provide transportation to the needed remote radio transmission/receptions sites if such sites are not readily accessible by a standard passenger automobile. Consultant's Compensation ACSI proposes that it be engaged by the City under a lump sum agreement for the above- described scope of services. ACSI estimates that approximately 117 hours of consulting time and one 3-day trip to Palm Springs by two ACSI personnel will be required to conduct the engagement. At ACSI's standard rates and the current costs of travel,the cost of the proposed services is $19,730.00. Terms and Conditions ACSI proposes that it be engaged under a standard City professional services agreement or a similar contract instrument prepared by the City. ACSI proposes that it shall invoice the City at the end of each calendar month for services provided during that calendar month. Invoicing shall be based on a percentage complete estimate for fees and expenses. Air travel shall be with standard carriers in coach class. Auto rental shall be for"standard"class vehicles.Lodging shall be in a standard business hotel or motel. Mr. Craig Gladders October 19,2007 Page 4 Insurance ACSI carries all appropriate business insurance coverage(general liability, auto, worker's comp and professional liability) for a professional design practice. Any needed evidence of coverage can be supplied to City upon request. Project)Personnel The above-proposed services shall be primarily conducted by Cyrus Humphreys,ACSI's Vice President of Technical Services. A copy of Mr. Humphreys' resume is attached. He will be assisted as needed by qualified members of ACSI's professional engineering staff. Schedule ACSI is prepared to commence services within ten working days of receipt of a signed service agreement from the City. We are appreciative of your interest in ACSI's services and believe that we can readily provide those services that you seek, Please do not hesitate to call or e-mail with and comments or questions that you might have. Respectfully submitted, Cyrus M.Humphreys III,PE Vice,President Engineering Services Cc: J. V.Deal EXHIBIT "B" INSURANCE PROVISIONS Including Verification of Coverage, Sufficiency of Insurers, Errors and Omissions Coverage, Minimum Scope of Insurance, Deductibles and Self-Insured Retentions, and Severability of Interests (Separation of Insureds) 507639-2 10 Revised:3I23I07 Insurance Consultant shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, in a form and content satisfactory to the City, public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's performance under this Agreement. Consultant shall also carry workers' compensation insurance in accordance with California workers' compensation laws. Such insurance shall be kept in full force and effect during the term of this Agreement, including any extension thereof, and shall not be cancelable without tlurty(30) days advance written notice to City of any proposed cancellation. Certificates of insurance evidencing the foregoing and designating the City, its elected officials, officers, employees, agents, and volunteers as additional named insureds by original endorsement shall be delivered to and approved by City prior to commencement of services. The procuring of such insurance and the delivery of policies, certificates, and endorsements evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its elected officials, officers, agents, employees, and volunteers. A. Minimum Sco a of Insurance. The minimum amount of insurance required hereunder shall be as follows: I. Comprehensive general liability and personal injury with limits of at least one million dollars ($1,000,000.00) combined single limit coverage per occurrence and two million dollars ($2,000,000) general aggregate; 2. Automobile liability insurance with limits of at least one million dollars ($1,000,000,00)per occurrence; 3. Professional liability (errors and omissions) insurance with limits of at least one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000) annual aggregate; and, 4. Workers' Compensation insurance in the statutory amount as required by the State of California and Employer's Liability Insurance with limits of at least one million dollars $1 million per occurrence. If Consultant has no employees, Consultant shall complete the City's Request for Waiver of Workers' Compensation Insurance Requirement form. For any claims related to this Agreement, Consultant's insurance coverage shall be primary insurance as respects City and its respective elected officials, officers, employees, agents, and volunteers. Any insurance or self-insurance maintained,by City and its respective elected officials, officers, employees, agents, and volunteers shall be in excess of Consultant's insurance and shall not contribute with it. For Workers' Compensation and Employer's Liability Insurance only, the insurer shall waive all rights of subrogation and contribution it may have against City, its elected officials, officers, employees, agents, and volunteers. B. Errors and Omissions Coverage. If Consultant provides claims made professional liability insurance, Consultant shall' also agree in writing either (1) to purchase tail insurance in the amount required by this Agreement to cover claims made within three years of 507639.2 11 RGviSed:3/23107 the completion of Consultant's services under this Agreement, or (2) to maintain professional liability insurance coverage with the same carrier, or equivalent coverage with another company, in the amount required by this Agreement for at least three years after completion of Consultant's services under this Agreement. Consultant shall also be required to provide evidence to City of the purchase of the required tail insurance or continuation of the professional liability policy. 1 C. Sufficiency of Insurers. Insurance required herein shall be provided by authorized insurers in good standing with the State of California. Coverage shall be provided by insurers admitted in the State of California with an A.M. Best's ley Rating of 13++, Class VII, or better, unless otherwise acceptable to the City. D. 'Verification of Coverage. Consultant shall famish City with both certificates of insurance and endorsements, including additional insured endorsements, effecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by the City before work commences. City reserves the right to require Consultant's insurers to provide complete, certified copies of all required insurance policies at any time. Additional insured endorsements are not required for Errors and Omissions and Workers' Compensation policies. Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements stated on the certificate: 1. "The City of Palm Springs, its officials, employees, and agents are named as an additional insured... " ("as respects City of Palm Springs Contract Na" or 'far any and all workperformed with the City"may be included in this statement). 2. "77is insurance is primary and non-contributory over any insurance or self insurance the City may have..." ("as respects City of Palm Springs Contract No. " or 'for any and all workpe)formed with the City"maybe included in this statement). 3. "Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named" Language such as, "endeavor to" mail and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out. 4. Both the Workers' Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and volunteers. In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the policies. 12 Revised:312=7 SG7G39.3 All certificates of insurance and endorsements are to be received and approved by the City before work commences. All certificates of insurance must be authorized by a person with authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter. Failure to obtain the required documents prior to the commencement of work shall not waive the Consultant's obligation to provide them. E. Deductibles and Self-Tnsured Retentions. Any deductibles or self iusured retentions must be declared to and approved by the City prior to commencing any work or services under this Agreement. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its elected officials, officers, employees, agents, and volunteers; or, Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. Certificates of Insurance must include evidence of the amount of any deductible or self-insured retention under the policy. Consultant guarantees payment of all deductibles and self-insured. retentions. F. Severability of Interests (Separation of Insureds). This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer's liability. 507639.2 13 Revised:3/23/07