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DATE: OCTOBER 1, 2014 CONSENTAGENDA
SUBJECT: WELWOOD MURRAY MEMORIAL LIBRARY ARCHITECTURAL
SERVICES AGREEMENT AMENDMENT NO. 5
FROM: David H. Ready, City Manager
BY: Special Projects Coordinator
SUMMARY
The proposed action is to approve an amendment to the Architectural Services
agreement on the Welwood Murray Memorial Library (WMML) authorizing additional
construction period services.
RECOMMENDATION:
1. Approve Amendment #5 to Agreement 6267 to authorize additional construction
period design services for the WMML Project in the amount of$11,663.76.
STAFF ANALYSIS:
The WMML project, due to the age and condition of the historic structure, has required
extensive amounts of on-site direction by the architect and the structural engineer
throughout the construction effort. This additional work has been created by unknown
conditions that have occurred during the construction process. The architect has
responded quickly to the issues as they arose so as to keep the project moving forward
and now seeks compensation for the extra time required. In addition the Interior
Designer has picked up the design of the replacement front counter and credenza which
was not in his original contract as well as he was asked to perform extensive redesign
of the cabinetry to help reduce costs and to write a specification for refinishing of some
of the original WMML furniture.
ITEM NO. V
City Council Staff Report
October 1, 2014 Page 2
Welwood Murray Memorial Library Architectural Services Amendment
Two Additional Service Requests (ASR's) have been submitted by the architect which
total $11,663.76. $5843.76 of the request is for the Interior Designer, who is being paid
for by the Library Board. As of the writing of this report the Library Board was
scheduled to review this request for additional funding at their September 25, 2014
Board Meeting, the outcome will be reported to City Council.
FISCAL IMPACT:
The amendment will be funded from the Library Board and from the contingency
account for the project, 260-4500-59418.
Allen F. Smoot, Special Projects Coordinator
David H. Ready, City ger
Attachment: Amendment #5
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AMENDMENT NO. 5
AGREEMENT NO. 6267 — ARCHITECTURAL DESIGN SERVICES
THIS FIFTH AMENDMENT ("Fifth Amendment") to Agreement No. 6267 for
Architectural Design Services services, (herein "Amendment") made and entered into
on the 1st day of October, 2014, by and between the CITY OF PALM SPRINGS (herein
"City") and William G. Kleindienst, a Sole Proprietor and licensed professional architect
("Architect"), as follows:
RECITALS
A. City and Architect entered into the Agreement on August 17, 2012 for space
utilization studies described in a Proposal from the Architect dated August 14, 2012
("Original Proposal") and attached to the Agreement as a part of Exhibit "A" of the
Agreement entitled "Consultant's Scope of Services/Work."
B. The parties wish to amend the Agreement to add construction administrative,
structural design and interior design services.
NOW, THEREFORE, for good and sufficient consideration, the parties agree as follows:
Section 1.
Add additional services as outlined in ASR-7 (Additional Service Request) dated
September 15, 2014 for Structural Engineering and Interior Design service extras; add
$6,863.76.
Section 2.
Add additional services as outlined in ASR-8 (Additional Service Request) dated
September 15, 2014 for increase construction administration phase services for the
architect; add $4,800.
Section 3.
Full Force and Effect: Except as previously modified herein, all other provisions of the
Agreement shall remain unmodified in full force and effect.
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Page 2
Amendment No. 5 To Agreement No. 6267
IN WITNESS WHEREOF, the parties have executed and entered into the Amendment
as of the date first written above.
CITY OF PALM SPRINGS
ATTEST: a municipal corporation
By: By.
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
CONSULTANT:
By:
William G. Kleindienst, Architect
Name:
Title:
01
WILLIAM G.KLEINDIENST,ARCHITECT
963 Mira Grande
Palm Springs,CA 92262-1211
760.831.6777
September 15, 2014
AI Smoot
Assistant City Manager
City of Palm Springs
3200 E.Tahquitz Canyon Way
Palm Springs,CA 92262
Re: Additional Service Request-ASR-7
DESIGN SERVICE MODIFICATIONS
Welwood Murray Memorial Library(WMML)
City of Palm Springs PO No.: 3-0432
WGK Project No: 120801
Dear Mr.Smoot,
I am pleased to provide you with this proposal for Design Service Modification. Two (2) Design Consultants are
requested to provide design services that are not within their SCOPE OF WORK. The increase in design service is
requested for the INTERIOR DESIGNER and STRUCTURAL ENGINEER.
The fallowing list describes the adjustments to their DESIGN SERVICES and the CONTRACT AMOUNT.
INCREASE FEE:
STRUCTURAL ENGINEERING: $1020 00
Additional Services:
Concrete wall coring near ROOM 107 and prepare detail
Repair of existing cuts to two(2) drag struts at ROOM 120
INTERIOR DESIGNER: $5 843 76
Add to Scope of Work:
Receptionist Desk and Credenza $1,757.82
Refurnishing existing WMML Furniture $ 531.25
Additional Services:
Value Engineering and CA $3,554.69
TOTAL FEE INCREASE: $6,863.76
ADDITIONAL SERVICE REQUEST: ASR-7
The services described above will be amended to the CONTRACT.The CONTRACT AMOUNT will be increased as follows:
SIX THOUSAND EIGHT HUNDRED SIXTY THREE DOLLARS and SEVENTY-SIX CENTS($6,863.76)
Al, I trust that the above proposal for ASR-7 meets with your approval.
Sincerely,
William G. Kleindienst,Architect
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WILLIAM G.KLEINDIENST,ARCHITECT
963 Mira Grande
Palm Springs,CA 92262-1211
760-831-6777
September 15, 2014
AI Smoot
Assistant City Manager
City of Palm Springs
3200 E.Tahquitz Canyon Way
Palm Springs, CA 92262
Re: Additional Service Request-ASR-8
ARCHITECT CA SERVICES
Welwood Murray Memorial Library(WMML)
City of Palm Springs PO No.: 3-0432
WGK Project No: 120801
Dear Mr, Smoot,
I am pleased to provide you with this proposal for additional Construction Administrative(CA)Services.
The following describes the adjustments to the ARCHITECT's SERVICES and CONTRACT AMOUNT.
INCREASE FEE:
ARCHITECT $4,800.00
Increase to Construction Administrative Phase Services: $1200/month
TOTAL FEE INCREASE: $4,800.00
ADDITIONAL SERVICE REQUEST: ASR-8
The services described above will be amended to the CONTRACT.The CONTRACT AMOUNT will be increased as follows:
FOUR THOUSAND EIGHT HUNDRED DOLLARS($4,800.00)
AI, I trust that the above proposal for ASR-8 meets with your approval.
Sincerely,
William G. Kleindienst,Architect
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