HomeMy WebLinkAbout10/1/2014 - STAFF REPORTS - 2.F. QALM SA
�OF 4�y
u m
* 4`Oroan°••�
-0Z F e01C V' CITY COUNCIL STAFF REPORT
DATE: OCTOBER 1, 2014 CONSENT CALENDAR
SUBJECT: PURCHASE OF A NEW DELL POWEREDGE SERVER WITH
MICROSOFT EXCHANGE, KNOLL POWER TOOLS SOFTWARE AND
VMWARE VSPHERE DATA PROTECTION SOFTWARE FOR SERVER
BACKUPS NOT TO EXCEED $61,400
FROM: David H. Ready, City Manager
BY: Information Services / Chief of Staff
SUMMARY
The Information Technology division is requesting the City replace the existing mail
server. Although the server is functioning at this time, City Staff is seeing signs that the
server may fail. A new Mail Server will allow the City greater functionality, current day
compatibility, and reliability into the next several years.
RECOMMENDATION:
1. Approve a purchase order with Dell Computer Corporation, for the purchase of a
new Dell PowerEdge Server with Microsoft Exchange, in the amount of
$57,610.68.
2. Approve a purchase order with Knoll/Ontrack, for Power Tools software, in the
amount of$2,280.90.
3. Approve a purchase order with VMWare, for Vsphere Date Protection software,
in the amount of$1,369.00.
4. Authorize the City Manager to execute all necessary documents
STAFF ANALYSIS:
The City of Palm Springs is running Microsoft Exchange server on Dell PowerEdge
servers that were acquired in 2007. This hardware is past its functional life and
capabilities, and is beginning to have errors and responsiveness issues which usually
signify impending failure. The Microsoft Exchange software is not compatible with the
newer technology arriving on the market and is therefore causing the City to have to
take special measures to communicate with certain newer devices.
ITEM NO.
City Council Staff Report
October 1, 2014-- Page 2
Mail Exchange Server Replacement
The replacement of these servers and the upgrading of the Microsoft Exchange
software will allow the City of Palm Springs to remain current with today's technology
and give us a stable Electronic communication platform for the next several years.
Staff is recommending the City purchase the server and software directly from Dell to
maintain system compatibility and stability. Pursuant to the provisions of Section
7.05.040(3)(f) of the Municipal Code, the Dell brand name equipment is authorized as
standardization of equipment necessary to match existing supplies, materials or
equipment which is required for the proper operation of the email functionality of the
City's computer system. In addition, the Dell pricing is offered under the Western States
Contract Alliance (WSCA), which is a cooperative purchasing program as authorized
under Section 7.09.010 of the Municipal Code and is likely to be less than what the Cty
could obtain independently.
FISCAL IMPACT:
The cost of the complete upgrade is approximately $61,400 and is to be funded through
the City Technology Enhancements, Account No. 261-1395-54046.
- R. Smith ,Ames Thompson
Ts�gager of Information Services Chief of Staff/City Clerk
David H. Ready, City r
Attachments:
Microsoft Exchange License Quote
Dell PowerEdge 730 Server Quote
Dell PowerEdge 320 Server Quote
Knoll / Ontrack Powertools Quote
VmWare Vsphere Data Protection Quote
02
Quote Summary_691575198 Page 1 of 2
QUOTATION
L Quote M 691575198
Customer#: 5039689
Contract M WN99ABZ
CustomerAgreement#: WSCA B27160
Quote Date: 09/23/2014
Date: 9/23/2014 Customer Name: CITY OF PALM SPRINGS
Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and
informational accuracy. If you find errors or desire certain changes please contact your sales
professional as soon as possible.
Sales Professional Information
SALES REP: HEATHER REX PHONE: 1800-4563355
Email Address: Drew Byford(o)Dell.com Phone Ext: 80000
SOFTWARE &ACCESSORIES GROUP TOTAL: $45,564.36
Product Quantity Unit Price Total
VLA WINDOWS SERVER STD PER 2 PROCESSORS 2012
R2 (A7285283) 1 $572.86 $572.86
VLA WINDOWS SERVER USER CAL 2012 (A6363430) 550 $21.83 $12,006.50
VLA EXCHANGE SERVER ENT 2013 (A6591148) 2 $2,629.75 $5,259.50
VLA EXCHANGE STD USER CAL 2013 (A6591103) 550 $50.41 $27,725.50
ELECTRONIC LICENSE CONFIRMATION elec dwnld only
(A3458532) 1 $0.00 $0.00
"Total Purchase Price: $45,564.36
Product Subtotal: $45,564.36
Tax: $0.00
Shipping &Handling: $0.00
State Environmental Fee: $0.00
Shipping Method: LTL 5 DAY OR LESS
(`Amount denoted in$)
Statement of Conditions
The information in this document is believed to be accurate. However. Dell assumes no responsibility for
inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or
consequential damages resulting from any such error or omission. Dell is not responsible for pricing or
other errors, and reserves the right to cancel orders arising from such errors.
Dell may make changes to this proposal including changes or updates to the products and services
described, including pricing, without notice or obligation.
Terms of Sale
This quote is valid for 30 days unless otherwise stated. Unless you have a separate written
agreement that specifically applies to this order, your order will be subject to and governed by the
following agreements, each of which are incorporated herein by reference and available in hardcopy
from Dell at your request:
If this purchase is for your internal use only: Dell's Commercial Terms of Sale
(www.dell.com/CTS), which incorporate Dell's U.S. Return Policy(wvvw,dell.com/returnpolicy) and
03
file:///C:/Users/KathieHJAppData/Local/M icrosoft/W indows/Temporary%2OIntemet°/a2OFiles/Content.Outtook/36XOZYS3/... 9/23/2014
Quote Summary Page I of 2
D4Fi.L
QUOTATION
Quote#: 691256198
Customer#: 005039689
Contract#: WN99ABZ
CustomerAgreement#: WSCA B27160
Quote Date: 0 9/1 812 01 4
Date: 09/18/2014 Customer Name: CITY OF PALM SPRINGS
Thanks for choosing Dell!Your quote is detailed below;please review the quote for product and informational accuracy. If you
find errors or desire certain changes please contact your sales professional as soon as possible.
Sales Professional Information
SALES REP: HEATHER REX PHONE: 1800-4663355
Email Address: Heather RexODell.com Phone Ext: 80000
GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $8,211.77 GROUP TOTAL: $8,211.77
Base Unit PowerEdge R730 Server(210-ACXU) 1
Base Unit PowerEdge R730/xd Motherboard(591-BBCH) 1
Dell Hardware Limited Warranty Plus On Site Service(976-8706) 1
ProSupport:7x24 HW/SW Tech Support and Assistance,3 Year(976-
8707) 1
ProSupport: Next Business Day Onsite Service After Problem Diagnosis,
3 Year(976-8708) 1
Dell ProSupport. For tech support,visit http:Hsupport.dell.com/ProSupport
or call 1-800-945-3355(989-3439) 1
On-Site Installation Declined(900-9997) 1
US Order(332-1286) 1
PowerEdge R730 Shipping(340-AKKB) 1
R730/xd PCIe Riser 2,Center(330-BBCO) 1
R730 PCIe Riser 3, Left(330-BBCQ) 1
R730 PCIe Riser 1 Filler Blank,Right(374-BBHS) 1
Broadoom 5720 OP 1Gb Network Daughter Card(540-BBBW) 1
iDRAC8 Express, integrated Dell Remote Access Controller,Express
(385-BBHN) 1
Chassis with up to 8, 3.5'Hard Drives(350-BBEO) 1
No Bezel(350-BBBW) 1
Performance BIOS Settings(384-BBBL) 1
RAID 6 for H730/H730P(4-16 HDDs or SSDs)(780-BBJW) 1
PERC H730 Integrated RAID Controller, 1GB Cache(405-AAEG) 1
Intel Xeon E5-2630 v3 2.4GHz,20M Cache,8.00GTls
QPI,Turbo,HT,8C/16T(85"Max Mem 1866MHz(338-BFFU) 1
No Additional Processor(374-BBBX) 1
8GB RDIMM,2133MT/s, Dual Rank,x8 Data Width(370-ABUJ) 4
2133MT/s RDIMMs(370-ABUF) 1
Performance Optimized(370-AAIP) 1
1TB 7.2K RPM NLSAS 6Gbps 3.5in Hot-plug Hard Drive,13G(400-AEFI) 8
Electronic System Documentation and OpenManage DVD Kit,
PowerEdge R7301xd(631-AAJG) 1
DVD ROM,SATA, INTERNAL(429-AAPU) 1
ReadyRails Sliding Rails Without Cable Management Arm(770-BBBQ) 1
Dual, Hot-plug,Redundant Power Supply(1+1),750W(450-ADWS) 1
NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet(3m), Power 04
file:///C:/Users/KathieH/AppData/LocaUMicrosoft/W indows/Temporary%2OIntemet%20Files/Content.Outlook/36XOZYS3/... 9/23/2014
Quote Summary Page 2 of 2
Cord, North America(450-AALV) 2
Internal Dual SD Module(330-BBCL) 1
Redundant SO Cards Enabled(385-BBCF) 1
16GB SD Card For IDSDM(385-BBHV) 1
16GB SO Card For IDSDM(385-BBHV) 1
No Operating System(619-ABVR) 1
No Media Required(421-5736) 1
vSphere Standard v5.x 1CPU License,3Y Subscription w/Dwngrd Rights
(421-7716) 1
VMware ESK 5.1 U2 Embedded Image on Flash Media(600-BBBB) 1
30 days Trial License for Vmware Enterprise Plus(600-BBBC) 1
DIMM Blanks for System with 1 Processor(370-ABWF) 1
Standard Heatsink for PowerEdge R730/R730xd(374-BBHM) 1
PCIe Slot Filler,R730/R730xd(750-AAEL) 1
'Total Purchase Price: $8,932.84
Product Subtotal: $8,211.77
Tax: $721.07
Shipping&Handling: $0.00
State Environmental Fee: $0.00
Shipping Method: LTL 5 DAY OR LESS
('Amount denoted in$)
Statement of Conditions
The information in this document is believed to be accurate. However,Dell assumes no responsibility for inaccuracies,errors,
or omissions,and shall not be liable for direct, indirect,special, incidental,or consequential damages resulting from any such
error or omission.Dell is not responsible for pricing or other errors,and reserves the right to cancel orders arising from such
errors.
Dell may make changes to this proposal including changes or updates to the products and services described,including
pricing,without notice or obligation.
This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed by the
parties,all orders by CITY OF PALM SPRINGS for Dell products and services shall be subject to Dell's Terms and Conditions
of Sale-Direct,which can be found atwww.dell.com/terms,and which incorporate Dell's U.S.Return Policy, at
www.dell.com/returni)olicv#tota!.Please read those terms carefully and in their entirety,and note in particular that Dell
EqualLogic and EqualLogic-branded products, DeIIJEMC and EMC-branded products, PowerVault ML6000 tape libraries,non-
Dell-branded enterprise products,enterprise software,and customized hardware or software products may not be returned at
any time.Orders also shall be subject to the terms of any applicable service contract(s),which can be found at
www.dell.com/servicecontracts.
All information supplied to CITY OF PALM SPRINGS for the purpose of this proposal is to be considered confidential
information belonging to Dell.
About Dell
Dell Inc.(NASDAQ:DELL)listens to customers and delivers innovative technology and services they trust and value.Uniquely
enabled by its direct business model,Dell is a leading global systems and services company and No. 34 on the Fortune 500.
For more information,visit www.dell.cwm.
Privacy Policy
Dell respects your privacy.Across our business,around the world, Dell will collect,store,and use customer information only to
support and enhance our relationship with your organization,for example,to process your purchase,provide service and
support,and share product,service, and company news and offerings with you. Dell does not sell your personal information.
For a complete statement of our Global Privacy Policy, please visit dell.com/privacy.
05
file:///C:/Users/KathieH/AppData/Local/MicrosoftfW indows/Temporary%201ntemet%2OFiles/Content.Outlook/36XOZYS3/... 9/23/2014
Quote Summary Page 1 of 2
QUOTATION
Quote#: 691542418
Customer#: 005039689
Contract#: WN99ABZ
CustomerAgreement#: WSCA B27160
Quote Date: 09123/2014
Date: 09/23/2014 Customer Name: CITY OF PALM SPRINGS
Thanks for choosing Dell!Your quote is detailed below;please review the quote for product and informational accuracy. If you
find errors or desire certain changes please contact your sales professional as soon as possible.
Sales Professional Information
SALES REP: HEATHER REX PHONE: 1800-4563355
Email Address: Heather RexODell.com Phone Ext: 80000
GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $2,909.17 GROUP TOTAL: $2,909.17
Base Unit PowerEdge R320, Intel Xeon E-24XX v2 Processors(210-ACCX) 1
Base Unit PowerEdge R320 Motherboard,TPM(329-BBYC) 1
ProSupport: Next Business Day Onsite Service After Problem
Diagnosis,2 Year Extended(938.3254) 1
ProSupport:7x24 HW/SW Tech Support and Assistance,3 Year(938-
3274) 1
Dell Hardware Limited Warranty Plus On Site Service Initial Year(939-
6767) 1
Dell Hardware Limited Warranty Plus On Site Service Extended Year
(939-6857) 1
Dell ProSupport. For tech support,visit hftp://support.dell.com/ProSupport
or call1-800-945-3355(989-3439) 1
ProSupport:Next Business Day Onsite Service After Problem
Diagnosis,lnitial Year(995-8521) 1
On-Site Installation Declined(900-9997) 1
Proactive Maintenance Service Declined (926-2979) 1
Shipping Material,PowerEdge R320(331-6952) 1
Broadcom 5719 QP 1Gb Network Interface Card(430-4425) 1
On-Board LOM 1 GBE(Dual Port for Racks and Towers,Quad Port for
Blades)(430-4715) 1
Basic Management(331-3482) 1
Chassis with up to 4,3.5"or 2.5'Hot Plug Hard Drives(318-2038) 1
SAS Cable for 3.5"in Hot Plug Chassis(331-6959) 1
No Bezel(313-0869) 1
RAID 1 for H710/H310(2 HDDs)(331-6999) 1
PERC H310 Integrated RAID Controller(342-3528) 1
Heat Sink,PowerEdge(317-9826) 1
Intel Xeon E5-2430 v2 2.50GHz, 15M Cache,7.2GT/s QPI,Turbo,6C,
80W,Max Mem 1600MHz(338-BDZU) 1
8GB RDIMM, 1600MT/s,Low Volt,Single Rank,x4 Data Width(370-
AAVV) 2
1600MT/s RDIMMS(331-4424) 1
Performance Optimized(331-4428) 1
50OGB 7.2K RPM SATA 3Gbps 3.5in Hot-plug Hard Drive(341-8728) 2
Electronic System Documentation and OpenManage DVD Kit for R320
(331-6962) 1
DVD+/-RW,SATA,INTERNAL(313-9091) 1
06
file:///C:/Users/KathieH/AppData/Local/Microsof/Windows/Temporary%201ntemet%20Files/Content.Outlook/36XOZYS3/... 9/23/2014
Quote Summary Page 2 of 2
ReadyRails Sliding Rails Without Cable Management Arm(331-4766) 1
Dual Hot Plug Power Supplies 35OW(331-7022) 1
Power Distribution Board for Hot Plug Power Supplies(331-7027) 1
Power Cord, NEMA 5-15P to C13, 15 amp,wall plug, 10 feet/3 meter
(310-8509) 2
Internal Dual SD Module(331-4441) 1
1GB SD Card for RIPS(342-3595) 1
No Operating System(420-6320) 1
No Media Required(421-5736) 1
30 days Trial License for Vmware Enterprise Plus(600-BBBC) 1
VMware ESXi 5.5 U1 Embedded Image on Flash Media(600-BBQB) 1
SOFTWARE &ACCESSORIES GROUP TOTAL: $0.00
Product Quantity Unit Price Total
Dell Education Services-No Dell PowerEdge Server Training Requested
(973-2185) 1 $0.00 $0.00
*Total Purchase Price: $3,113.48
Product Subtotal: $2,909.17
Tax: $204.31
Shipping&Handling: $0.00
State Environmental Fee: $0.00
Shipping Method: LTL 5 DAY OR LESS
('Amount denoted in$)
Statement of Conditions
The information in this document is believed to be accurate. However,Dell assumes no responsibility for inaccuracies,errors,
or omissions,and shall not be liable for direct,indirect,special, incidental,or consequential damages resulting from any such
error or omission. Dell is not responsible for pricing or other errors,and reserves the right to cancel orders arising from such
errors.
Dell may make changes to this proposal including changes or updates to the products and services described, including
pricing,without notice or obligation.
This proposal is not intended to create a contractual relationship.Unless expressly agreed otherwise in a writing signed by the
parties,all orders by CITY OF PALM SPRINGS for Dell products and services shall be subject to Dell's Terms and Conditions
of Sale-Direct,which can be found atwww.dell.com/terms,and which incorporate Dell's U.S. Return Policy,at
www.dell.com/returnpolicMotal . Please read those terms carefully and in their entirety,and note in particular that Dell
EqualLogic and EqualLogic-branded products, DeIIJEMC and EMC-branded products,PowerVault ML6000 tape libraries, non-
Dell-branded enterprise products,enterprise software,and customized hardware or software products may not be returned at
any time.Orders also shall be subject to the terms of any applicable service contract(s),which can be found at
www.deli.com/servicecontracts.
All information supplied to CITY OF PALM SPRINGS for the purpose of this proposal is to be considered confidential
information belonging to Dell.
About Dell
Dell Inc.(NASDAQ: DELL)listens to customers and delivers innovative technology and services they trust and value.Uniquely
enabled by its direct business model,Dell is a leading global systems and services company and No.34 on the Fortune 500.
For more information,visit www.dell.com.
Privacy Policy
Dell respects your privacy.Across our business,around the world,Dell will collect,store,and use customer information only to
support and enhance our relationship with your organization,for example,to process your purchase,provide service and
support,and share product,service,and company news and offerings with you. Dell does not sell your personal information.
For a complete statement of our Global Privacy Policy, please visit dell.com/privacy.
OT
fi le:///C:/Users/KathieH/AppData/Local/MicrosofUW indows/Temporary%20Intemet%20Fites/Content.Outlook/36XOZYS3/... 9/23/2014
9/232014 Kroll Ontrack
P k!
ORI Kroll Ontrack4
Account Information
so#
5081380
Account Name
City of Palm Springs
Sales Rep Information
Name
Scott Wales
Direct Phone
(952) 562-2159
Toll Free w/ Ext
(800) 872-2599 x2159
Email
swales@krollontrack.com (mailto:swales@krollontrack.com)
Bill to Address
Contact Name
James Smith
Contact Email
james.smith@palmsprings-ca.gov (mailto:james.smith@palmsprings-ca.gov)
Address
3200 E Tahquitz Canyon Way#A
Palm Springs, CA 92262-6959
United States
08
http:lAm3.kroliontrack.com/s/Order?ld=Bl OEOOOOOOOkdXulAl
9/23/2014 Kroll Ontrack
Ship to Address
I
✓,l Same as Billing Address
Product Summary
Description PC Maintenance
Unit of Measure 1 month
Quantity 12
Price/Unit$34.75
Effective Dates 9/23/2014- 9/23/2015
Description PC Perpetual Exchange License
Unit of Measure 100 Mailbox
Quantity 6
Price/Unit $273.22
Description PC Perpetual PowerPack for Exchange License
Unit of Measure 100 Mailbox
Quantity 6
Price/Unit $37.43
Order Summary
Items (# of Items) 3
Total Before Tax $2,280.9
Proceed to Billing
09
http:/tww3.kroliontrack,com/s/Order?ld=810E0000000kdXulA1
VMware Official Online Store Online Store-Checkout https://store.vmware.com/store?Action=DisplayPage&Env=BASE&Loc...
Store Home/ Shopping Cart
Checkout ° ts�d
CHECKOUT ORDER REVIEW THANK YOU (INVOICE)
Reference Number: 9419898236
-------------
Product l Quantity Price
vSphere Data Protection Advanced + Production 1 $1,369.00
Support/Subscription for 1 Year
1 12
Apply Coupon Code Here Sub-Total $1,369.00
Prices and offers in the cart are subject to change until the order is submitted.
My VMware Log In
Existing Customer Log in
If you have an existing account, please enter
your email address and password and click
the "login" button.
Email Address:
Password:
Log In Forgot Your Password
10
1 of 2
VMware Official Online Store Online Store-Checkout https:Hstore.vmware.com/store?Action=DisplayPage&Env=BASE&Loc...
New Customer
If this is your first time purchasing a product from this store, please
complete all other sections and click the
"continue" button to place your order.
• Email Address:
•Verify Email Address:
• Password:
• Verify Password:
Create an Account
Billing Information
Additional Information
Yes, I would like to receive VMware email communications.
ON("figicert
s- Trusted Continue Checkout
Digital River, Inc. is the authorized reseller and merchant of the products and services offered within
this store.
Privacy Policy Terms of Sale Your California Privacy Rights Supplemental Privacy Policy
11
2 of 2 9/23/2014 9:15 AM