HomeMy WebLinkAbout10/1/2014 - STAFF REPORTS - 2.N. Fp ALM SA
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C'���FORN`P CITY COUNCIL STAFF REPORT
DATE: October 1, 2014 CONSENT AGENDA
SUBJECT: APPROVE CONTRACT AMENDMENT TO RISELO ENGINEERING
SOLUTIONS INC. FOR REPAIR OF AIRPORT BAGGAGE HANDLING
SYSTEMS
FROM: David H. Ready, City Manager
BY: AIRPORT
SUMMARY
This action is to consider awarding a contract amendment for the repair and
maintenance of baggage handling systems at Palm Springs International Airport.
RECOMMENDATION:
1. Approve the service contract amendment No 1 to Riselo Engineering Solutions
Inc. Agreement No. 6102 for the replacement, rehabilitation, and annual
maintenance of the Palm Springs International Airport baggage handling systems
in an amount not-to-exceed $120,781.48.
2. Authorize the City Manager to execute all necessary documents
STAFF ANALYSIS:
The baggage handling systems behind the airline ticket counters at the Palm Springs
International Airport are well over two decades old. One of the belts, which will be used
by new airline provider Air Canada beginning December 18�h, when it begins new
service to Vancouver, Canada, requires a full replacement. Several other baggage belt
units also require a variety of component repairs in order to function reliably.
For the last several years, Riselo Engineering Solutions Inc., has been under a
competitively bid contract with the City to service and repair the airport's passenger
handling equipment using certified and experienced technicians. This firm also
ITEM NO.
City Council Staff Report
October 1, 2014- Page 2
Approve Contract Amendment No. 1 Riselo Engineering
specializes in the repair and servicing of baggage handling systems and has been
providing such service to PSP Airport on occasion when minor low-cost repairs have
been required in the past. Given the urgency to have the equipment operating properly
in time for season, the Procurement and Contracting Manager, in consultation with the
City Attorney, reviewed the current agreement with Riselo, which under Sections 1.8
(Additional Services) and 2.3 (Changes in Scope) allows for Council to authorize
amendments to add similar repair and maintenance services for airport equipment.
Pursuant to the provisions of 7.04.030 of the Municipal Code the City Council may
authorize the amendment for the services under the Special Expertise method given
Riselo's experience, expertise and successful performance demonstrated under their
current agreement.
FISCAL IMPACT:
Funds are available in the Unscheduled Capital Expense Account No. 416 6501 50000
for $120,781.48.
omas Nolan,
Executive Director, Airport
David H. Ready, City ger
Attachment: Amendment No. 1
Riselo Engineering Project Scope
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AMENDMENT NO. 1
TO AGREEMENT NO. 6102 — RISELO ENGINEERING SOLUTIONS INC.
PALM SPRINGS INTERNATIONAL AIRPORT
THIS FIRST AMENDMENT is made and entered into as of the 1ST day of Octo-
ber, 2014 (the "effective date') by and between the CITY OF PALM SPRINGS, a Cali-
fornia charter city and municipal corporation ("City"), and Riselo Engineering Solutions
Inc., (herein "Consultant') as follows:
RECITALS
WHEREAS, the City owns and operates Palm Springs International Airport ("Air-
port") located in Palm Springs, California for the convenience of the general public.
WHEREAS, City and Consultant entered into that certain Professional Services
Agreement No. 6102 for Passenger Boarding Bridge Maintenance Services ("Agree-
ment'), as duly amended from time to time; and
WHEREAS, the parties wish to amend the Agreement to increase work assign-
ments.
NOW, THEREFORE, for good and sufficient consideration, the parties agree as
follows:
1. Exhibit "A", Scope of Services, is hereby amended to add the following engineer-
ing services for additional resident professional repairs for the equipment identi-
fied in Task 1 for the baggage delivery carousel numbers 1 through 9. Task 2 re-
habilitation and repairs for the baggage make—up belt system. Task 3 rebuild
baggage system 5 in the airport ticketing wing.
Task 1 Annual System Maintenance $ 17,801.36
Task 2 Rehabilitation of existing System $ 53,076.88
Task 3 Rebuild System 5 Bag-Make-Up $ 49,903.24
2. This amendment shall allow a total project sum up to $120,781.48 for necessary
repair and maintenance services relating to the bag carousels and bag make-up
belt systems.
Except as previously modified herein, all other provisions of the Agreement shall remain
unmodified in full force and effect.
[SIGNATURE PAGE FOLLOWS]
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Amendment No. 1, Riselo Engineering Solutions Inc.
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first
written above.
ATTEST: CITY OF PALM SPRING
a municipal corporation
By: By:
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
CONTRACTOR: Check one: _Individual_Partnership_Corporation
Corporations require two notarized signatures: One from each of the following: A. Chairman of the
Board, President, or any Vice President: AND B. Secretary, Assistant Secretary, Treasurer, Assistant
Treasurer, or Chief Financial Officer,
By: By:
Signature(notarized) Signature (notarized)
Title: Title:
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State of State of
County of County of
On before me, On before me,
personally appeared personally appeared
proved to me on the basis of satisfactory who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) evidence to be the person(s)whose names(s)
is/are subscribed to the within instrument is/are subscribed to the within instrument and
acknowledged to me that he/she/they and acknowledged to me that he/she/they exe-
cuted the same in he/her/their authorized executed the same in his/her/their authorized
capacity(is), and that by his/her/their signa- capacity(is), and that by his/her/their signa-
ture(s) on the instrument the person(s), or the tures(s) on the instrument the person(s)or the
entity upon behalf of which the person(s) the entity upon behalf of which the person(s)
acted, executed the instrument. acted, executed the instrument.
I certify under PENALTY OF PERJURY I certify under PENALTY OF PERJURY under
the laws of the State of California that the under the laws of the State of California that the
foregoing paragraph is true and correct. a foregoing paragraph is true and correct.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature: Notary Signature:
Notary Seal: Notary Seal
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Exhibit A
September 18,2014
City of Palm Springs
Palm Springs International Airport
Attn:Steve Bowser
Deputy Director of aviation,O&M
3400 E.Tahquitz Canyon Way
Palm Springs,CA. 92262
RE:Amendment to the current Agreement A6102 for the Loading Bridges Maintenance
Service
FOR:The Maintenance of Baggage Handling and Conveyance Systems at the Palm Springs
International Airport
Dear Mr. Bowser
RISELO ENGINEERING SOLUTIONS,INC. has been implementing preventive maintenance
program,troubleshooting,servicing,repairing and providing phone technical support for
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baggage Handling systems and passenger loading bridges for the last sixteen (16)years.
Working side by side and implementing a team player philosophy with management and
technicians at different airports, our personnel has been able to provide solutions for all the
sites needs.We possess a complete understanding of the rules already established by the
Airport Authorities in the Airport industry.All the experience accumulated throughout the
years working on Baggage systems and passenger loading bridges makes us confident that
RISELO ENGINEERING SOLUTIONS,INC. is your best option to continue with your trend of
quality service.
With ZERO LOST TIME ACCIDENTS and implementing our policy of"SAFETY BEFORE YOU OR
i ME"for the last sixteen (16)years while working on Baggage systems and passenger boarding
bridges in the Airport industry in the Southern California region, RISELO ENGINEERING
SOLUTIONS, INC. has conducted and will continue to conduct all business in full compliance of
safety regulations prescribed by the California Occupational Safety and Health AM.As part of
this implementation, all of our personnel are presently obtaining training in order to insure
proper and safe methods to handle our different tasks on baggage systems and passenger
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loading bridges on a monthly basis.This regular training is conducted by management staff with
years of experience lead by Mr. Romeo Lopez and Mr. Ivan V. Lopez.
Due to his experience working in airport industry,and in order to continue the trend of quality
service forthe baggage system at the Palm Springs International Airport, RISELO ENGINEERING
SOLUTIONS INC. has assigned Mr. Romeo Lopez as Project Manager. Mr. Lopez is a certified
journeyman electrician,whose experience spans 18 years. He has worked in several airports as
Project Manager,Technician, and/or trainer in the US(including Hawaii)and abroad in Guam.
His experience covers conventional and PLC controlled Baggage Systems and passenger loading
bridges,400 HZ Ground Power Units, Pre-Conditionings Airs units(known as PCAirs), Potable
Water Cabinets, mechanical, plumbing,electrical and HV/AC systems.Mr. Lopez is a former
instructor for the California Electrical Training School,whose curriculum included teaching
implementation and understanding of the National Electrical Code(NEC),along with basic and
advanced electrical and electronics courses.With all these qualifications,we are assigning to
this project one of the most experienced Project Managers that you can get in the industry for
the Baggage Handling System at the Palm Springs International Airport.
For the last 16 years RISELO ENGINEERING SOLUTIONS, INC.,with its certified and experienced
technicians, has been acquiring knowledge and experience working on other contract projects
with the same scope of work.We have experience working on Baggage handling systems and
passenger boarding bridges,at the Ontario International Airport,John Wayne Airport, Los
Angeles International Airport, Meadows Field Airport in Bakersfield and here in Palm Springs
Airport where our company was awarded the contract for three years with option of two years
extension to provide service, maintenance and repair for the Passenger Loading Bridges,400 HZ
Ground Power Units,Potable Water Cabinets and Pre-Conditioning air Units(PCAirs)
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We trust that with all the experience accumulated through the years working in the Airport
industry,we will meet the necessary requirements to be awarded this contract.The vast
experience of the assigned Project Manager,assigned personnel and detailed information j
about RISELO ENGINEERING SOLUTIONS, INC. is included in this proposal for the Amendment to
the current Agreement A6102
If you need more information or have any questions, please do not hesitate to call us at(909)
356-8827.
Thank you very much
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Romeo Lopez
Genera Manager
RISELO ENGINEERING SOLUTIONS,INC.
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References
1)Los Angeles International Airport Contact: Mr. Roberto Coto
LAX Terminal 1 Site Manager
100 World Way,Terminal 1 Room 328 Phone:(770) 361-6240
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Los Angeles, CA 90045 Email: Roberto.Coto@vanderlande.com
Description of scope of work:
Maintenance service and repair of the baggage system at the terminal 1.This contract also
included implementing preventive maintenance program according to manufacturer's
requirements as detailed in FMCJetway System Operation and Maintenance Manual since
2005. Responsibilities also included troubleshooting, repairs and modifications of thirteen (13)
passenger boarding bridges, thirteen (13)45 ton PCAirs and ten (10)ground power units
(GPUs),as needed.
2)Los Angeles International Airport Contact: Mr. Hugo Mendoza
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LAX Terminal 3 Site Manager
PO BOX 445 Phone:(310)621-7012 i
El Segundo CA 90245 Email: Hugo.Mendoza@JBTC.com
Description of scope of work:
Maintenance service and repair of the baggage system at the terminal 3.This contract also
included implementing preventive maintenance program according to manufacturer's
requirements as detailed in FMC Jetway System Operation and Maintenance Manual since
i 2005. Responsibilities also included troubleshooting, repairs and modifications of thirteen (13)
passenger boarding bridges, thirteen (13)45 ton PCAirs and ten (10)ground power units
(GPUs), as needed.
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3)Ontario International Airport Contact: Mr.Tony Ceja
2900 East Airport Drive Regional Director
I�G Ontario, CA 91761 Phone: (909)941-0956
E-mail:TONY.CEIAPJBTC.COM
Description of scope of work:
Implementing preventive maintenance program according to manufacturer's requirements as
detailed in FMC Jetway System Operation and Maintenance Manual since 2005. Responsibilities
also included maintenance,service and repair of the baggage system. It also included
troubleshooting, repairs and modifications of twenty six (2§) passenger boarding bridges,
twenty six(26)45 ton PCAirs,twenty six(26)ground power units (GPUs) and twenty six(26)
potable water systems,as needed.
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4)Meadows Field airport Contact: Mr. Christian B.Von Platen
3701 Wings Way, suite 300 Airport Maintenance Superintendent
Bakersfield,CA 93308 Phone:(661) 747-4054
Fax: (661)391-1801
E-mail:Vonolatenpco.kern.ca.us
Description of scope of work:
Implementing preventive maintenance program according to manufacturers requirements as
detailed in FMC Jetway System Operation and Maintenance Manual since 2005. Responsibilities
also included troubleshooting, repairs and modifications of three(3) PLCs passenger boarding
bridges,three(3) PLC 50 ton PCAirs,three (3) PLC ground power units(GPU)and the baggage
systems.We also provided telephone assistance and support.
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Section C: Work Proposal
RISELO ENGINEERING SOLUTIONS,INC. has assigned personnel with a minimum of five years of -
experience working in the airport industry for this project.All the technicians are very familiar
with the Baggage systems. For this contract,we plan to implement the same maintenance
program;we will also cover small repairs which can be addressed while the maintenance
program is being implemented. In the event the Project Manager considers that a major repair
needs to be done,the Superintendent will be notified in order to schedule future repairs.
We shall also propose to the Superintendent the usage of parts from alternative manufacturers
which meet or exceed the same specifications and with the same warranty of the original
equipment manufacturers.A dedicated/assigned place at the Palm Springs Airport will be
requested to keep a stock of parts that,according to our experience, are the most common
replaceable parts.
k Project Schedule
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The Preventive Maintenance program will be implemented by RISELO ENGINEERING
SOLUTIONS, INC.We will be following the strict OEM specifications and instructions, using the
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same format,and forms from the manufacturer.As previously mentioned,all this work will be
I performed by experienced certified technician already familiarized with Baggage systems
similar to the ones used at Palm Springs International Airport.This will ensure that all work is
carried out by personnel with proper experience and that all work is completed in accordance
to the Authorities.After the preventive maintenance is completed a detailed report with
recommendations, necessary correctives,actions, and repairs will be presented to the
Maintenance Superintendent.
RISELO ENGINEERING SOLUTIONS INC. maintains a comprehensive safety program to ensure
that our employees will work in a safe environment;adhering and complying with all the Safety
Regulations prescribed by the California Occupational Safety and Health Act (CALOSHA).it is
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highly recommended,due to the moving parts,high voltage and current involved on these
Baggage systems that no matter what company is awarded this contract,two(2)technicians
must always be present at any one time,or a Tech with an Apprentice in case of emergency.
As the successful bidder, and upon receiving notice to proceed, RISELO ENGINEERING
SOLUTIONS, INC.will coordinate with the Airport Authorities and the Maintenance
Superintendent to implement the following implementation plan, and the project schedule for
this year 2014.After the start of the operation;daily,weekly, bi-weekly,and monthly
maintenance will begin per manufacture specs.
Action Sept- October October
October 2015 2016
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2014
1
Badging/background Done
heck/vehicle permit
Inventory Inspection/Buy stock X
f needed parts
Star annual inspection X X
Schedule for years 2016;the same format will be used. Please note that we have not included
any specific dates when these inspections will be performed,as we would rather discuss with
the Maintenance Superintendent for the most convenient dates and hours for the Palm Springs
International Airport.
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Preventive Maintenance and Initial Stage of the Program
RISELO ENGINEERING SOLUTIONS, INC.will implement a preventive maintenance program on
the Baggage System at the Palm Springs International Airport according to the OEM ("Original
Equipment Manufacturer")specifications or similar.Although we understand the airport has no
contractor taking care of the system, as a preventive measure as soon as we get the order to
proceed we will start the preventive program by inspecting the complete system in order to
find any deficiencies(If any), report to the authorities and take the necessary measures to
repair or replace any defective or malfunctioning parts.
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The hourly rate will be the same as the one stipulated accordingly to agreement No 6102 approved by
the City Council on 6111/2011.The rate will be Eighty-three dollars and thirty-four cents per hour
($83.34/HR)per technician.
Overtime and Holiday will be One Hundred and twenty-five dollars per hour.($125.00/HR)per
technician.
Task 1
Baggage System annual cost
Baggage System 1 $ 1,500.12
Baggage System 2 $ 1,500.12
Baggage System 3 $ 1,500.12
Baggage System 4 $ 3,333.60
Baggage System 5 $ 666.72
Baggage System 6 $ 666.72
Baggage System 7 $ 2,500.20
Baggage System 8 $ 3,333.60
Baggage System 9 $ 2,000.16
Parts(lubricants,oil,etc) $ 800.00
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Grand total annual cost $ 17,901.36
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This cost includes two(2)Technicians performing annually inspection for all the nine baggage
systems including traveling time. No major repairs or parts are included in this proposal.
The hourly rate applied to these tasks will be the same rate applied to the current agreement
6102 as approved by the City Council on June lit, 2011 for the passenger loading bridges
FOR ALL THE BAGGAGE SYSTEMS 1 THROUGH 9:The following will be performed annually:
1) Motors
*Check amperage and voltage consumption
*Check winding insulation(Using Megger)
*Check all wiring harness
*Check overall state of motor
2) Gearbox/Speed reducers
*Check proper oil levels
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*Check seal for any leakage
*Lubricate
*Remove and replace oil as necessary
2) Clutch
*Check for proper gap space
*Check performance
*Check wiring harness
3) Chain/Chain guide
*Lubricate
*Check for right tension/Adjust if necessary
*Check Sprocket for wear and tear
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f *Check chain guide for wear and tear
*Check for metal shavings
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*Check overall state
4) Bearings/Housing
*Inspect overall state
*Grease
*Check for metal shavings
i� 5)Rollers
*Inspect overall state
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*Grease and lubricate
*Align if necessary
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*Check for metal shavings
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6)Belt/Belt lacing
*Check overall condition of belt
I *Check belt tension/adjustment will be made if necessary
*Check alignment to the belt
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*Check for debris or foreign objects trapped in between belt and bearings/rollers
7) Photoeyes
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*Check for proper response
*Check overall condition
*Check for sturdiness of position
*Clean lenses and reflectors for proper operation
8) Firedoor
*Check for proper function
*Check all parameters for open and close
*Lubricate
*Adjustments will be made to the door if necessary
9) Emergency Stops
*Check for functionality
*Check for light indicator
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*All Annual inspections will include cleaning of debris for all systems
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Task 2
Baggage system 1
Needs new chain guide
Need to replace plates to system
Total Material=$1,850.00 Total Tax=$166.50 Total Labor=$1,500.12
GRAND TOTAL=$3,516.62
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Baggage system 2
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Needs new chain guide
Need to replace plates to system
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i Need to replace gearbox for it is leaking
Total Material=$3,250.00 Total Tax=$292.50 Total Labor=$1,833.48
GRAND TOTAL=$5,376.99
Baggage system 3
Needs new chain guide
Need to replace plates to system
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Total Material=$1,850.00 Total Tax=$166.50 Total Labor=$1,500.12
GRAND TOTAL=$3,526.62
Baggage system 4
j Ticket counter section 2 it is recommended to install
more idle rollers 2 idle rollers
Sidewalls on system loose. It must be secured with T-
Bars. 10 T-Bars
12 metal rods must be replaced with 12 idle rollers 12 idle rollers
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Front end roller on ticket counter section 3 worn.Needs
to be replaced 1 drive roller
J box cover missing on ticket counter section 3 motor 1 box cover
Damaged sprocket needs replacement on curbside
section 1-2(obsolete) sprocket
Curbside section 3 belt worn. Needs replacement 30 feet of inclined belt(sticky)
Curbside section 2-3 sprocket already damaged.Needs
replacement(obsolete) Sprocket
Damaged cover for chain needs replacement on curbside
section 2-3 Chain cover
Other costs Lacing-Pins,etc.
Total Material=$4,185.00 Total Tax=$366.65 Total Labor=$4,750.38
GRAND TOTAL=$9,312.03
Baggage system 6
Belt must be replaced
Takeup roller must be replaced
Total Material=$2,784 Total Tax=$250.56 Total Labor=$666.72
GRAND TOTAL=$3,701.28
Baggage system 7
Ticket counter section 1 belt worn replacement
recommended 65 feet of belt PVC 150
Ticket counter section 1 front end roller bad needs
replacement 1 front end roller/bearing/housing
TSA section 2 belt needs to be replaced (42 inches wide) 60 feet of belt PVC 150(42 inches wide)
TSA section 2 clutch going bad needs to be replaced 1 clutch
TSA section 2 rollers are worn.Replacement
recommended 2 rollers (obsolete)
Other costs Lacing-Pins,etc.
Total Material=$4,805.00 Total Tax=$432,45 Total Labor=$2,833.56
GRAND TOTAL=$8,071.81
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Baggage system 8
Ticket Counter Rollers need grease fittings 10 Fittings
Belt needs to be replaced at ticket counter 47 Feet of belt PVC 150
Curbside Section 1 belt with damaged lacing 40 Feet of Inclined belt(sticky)
Curbside section 2 chain cover Missing 1 cover
Curbside Section 2 belt needs to be replaced 60 Feet of belt PVC 150
Curbside Section 3 needs new Drive rollers 2 Drive Rollers
TSA Section 2 Drive Roller going bad 1 Drive Roller 80 Inches wide
Sprocket to TSA section 3 going bad 1 sprocket
TSA section 3 front end roller and bearing needs
replacement 1 roller/bearing/housing
2 Idle rollers on TSA section 4 need to be replaced 2 idle rollers
Other costs Lacing-Pins,etc.
Total Material=$5,940.00 Total Tax=$534.60 Total labor=$6,500.57
GRAND TOTAL=$12,975.12
Baggage system 9
Ticket Counter Section 1 needs to be leveled N/A
Ticket Counter Section 1 belt needs to be replaced 126 feet of belt PVC 150
Ticket Counter with rod support.Needs new Idle Rollers 3 Idle Rollers
Ticket Counter tail and end roller going bad (Obsolete
parts) 2 Rollers
Motor/Gear box leaking.Needs to remove drywall to
have access Gear Box
Other costs Lacing-Pins,etc.
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Total Material=$5,072.00 Total Tax=$451.98 Total Labor=$4,833.72 f
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GRAND TOTAL=$20,307.70
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Baggage system 5 must be replaced and all the information is under TASK 3
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TASK 3
Due to the poor condition of system 5 we highly recommend replace the whole system
For the Demolition/Rebuik System S Ticket Counter Replacement:The scope of work is as
follow:
1) Equipment Demolition:
A) Disconnect and disable equipment electrically safe for mechanical demolition to begin.
B) Remove and replace existing 28 LF of 31" BF conveyor with new 39" BF conveyor
through an existing right of way that will require enlargement. Should be powered by
shaft mounted motor and reducer on discharge end of conveyor(demolition,permits
and reconstruction of tunnel walls to be done by airport maintenance)
C) Recycle or discard of old conveyor section appropriately according to local laws and the
airport rules
D) Remove and replace existing conveyor MCP with new MCP
E) Remove and discard old conduit containing existing conveyor wiring
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F) Remove and discard former MCP appropriately according to local law and airport rules
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i G) All materials, rentals and consurrables are the responsibility of the airport or any
subcontractor hired by the airport to perform the demolition work
2) New Equipment Receivable
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A) Palm Springs International Airport will be responsible to unload equipment from
transport truck to designated storage in the airport premises where the airport
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allows.This area may be temporary. Riselo Engineering Solutions will be responsible
to move equipment if necessary.
3) Equipment installation
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A) Install incline conveyor to match up with 33" BF conveyor
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B) Raise existing 33"BF conveyor to 3(Y"TOB (adjustable legs to be provided by Riselo
Engineering)
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C) Install new control station stanchion and 4 push button control station
D) Reinstall existing side guard on 33" BF conveyor
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E) Provide a static diverter to move bags from 39" BF to 33" BF conveyor
4) Electrical Installation
I A) Remove and replace existing control panel with new panel to control three motors, 1)
New 39" belt conveyor, 2) Existing OVH Security Door,3)existing 33"W-Conveyor
B) Install On/Off functionality provided to control of existing security door with on/off key
switch at induction point of conveyor
C) Provide electrical connection for two new drives,existing drive and existing security
door
D) Perform functional testing for proper control station, PE and key switch
Notes:
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Necessary permits for demolition and construction of building walls and ceilings will be
processed by the airport,or the subcontractor hired by the airport to perform this part i
of the work G
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Airport responsible for verification and running electrical supply to MCP junction box(if
necessary)
Airport to provide location of power feed to new MCP (if necessary). Building
Modifications to be performed by the Airport or others and therefore EXCLUDED from
q u ote.
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Description Price for parts Taxes work hours labor Cost Total
New bed/beR system $ 18,150.00 $ 1,633.50 $ 88.00 $ 7,333.92 $ 27,117.42
Controllers/MCP/Control Station $ 11,000.00 $ 990.00 $ 35.00 $ 2,916.90 $ 14,906.90
Removal/disposal of equipment $ - $ $ 44.00 $ 3,666.96 $ 3,666.96
Electrical work $ 500.00 $ 45.00 $ 44.00 $ 3,666.96 $ 4,211.96
Total $ 49,903.24
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