HomeMy WebLinkAbout10/1/2014 - STAFF REPORTS - 2.O. EQALM SA
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CQ�IFOR�`P City Council Staff Report
DATE: October 1, 2014 CONSENT CALENDAR
SUBJECT: APPROVAL OF PROPOSAL FOR TRAFFIC ENGINEERING DESIGN
SERVICES BY ALBERT A. WEBB ASSOCIATES FOR THE DESIGN OF
PRIORITY BIKE LANE CORRIDORS FUNDED BY MEASURE J, CITY
PROJECT NO. 13-32
FROM: David H. Ready, City Manager
BY: Public Works & Engineering Department
SUMMARY:
Approval of this item will authorize Albert A. Webb Associates to design plans,
specifications and estimates for construction of Priority Bike Lane Corridors funded by
Measure J (City Project No. 13-32) in accordance with their on-call agreement with the
City (Agreement #6443).
RECOMMENDATION:
1. Approve the proposal (attached) from Albert A. Webb Associates for design of
Bicycle Corridors as prioritized by the Non-Motorized Transportation Committee
and approved by City Council, in the amount not to exceed $38,630.00 and;
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
On November 6, 2013, City Council approved Agreement No. 6443 with Albert A. Webb
Associates for On-Call Traffic Engineering Design Services on an as needed basis.
When design services are needed, the agreement authorizes staff to seek a proposal
from one of the on-call firms. Council may then approve the proposal, thereby
authorizing staff to prepare a purchase order for the design services. Staff sought
proposals for design (Plans, Specifications and Estimate) for the design of priority
bicycle lane corridors as approved by City Council on September 3, 2014 and funded by
Measure J.
ITEM NO.
City Council Staff Report
October 1, 2014-- Page 2
Approval of Proposal for Traffic Engineering Design Services by Albert A. Webb Associates for the
Design of Bicycle Lane Corridors funded by Measure J
The proposed cost for the project is not to exceed $38,630.00. The project consists of
the design of six bicycle lane corridors, four of which have been approved by City
Council on September 3, 2014. Before making a decision on the final configuration of
Farrell Drive, Staff is currently seeking input from the affected neighborhood
organizations. Engineering has also included a proposal for a sixth corridor that was
also included in the neighborhood survey. The bike lane corridors included in the
design proposal are listed below and shown on the attached map.
1. El Cielo Road Corridor- From East Palm Canyon to Alejo
2. Alejo Road Corridor— From Belardo to Civic
3. Belardo Road Corridor— From Sunny Dunes to Alejo
4. Farrell Drive Corridor— from East Palm Canyon to Racquet Club
5. Calle Encilia Corridor— from Ramon to Alejo
6. Racquet Club Road Corridor— from North Palm Canyon to Farrell
FISCAL IMPACT:
Sufficient finds are available in Measure J account No. 260-4500-59445.
SUBMITTED:
Recommended by: Approved by:
David J. Barakian David H. Ready, City
Director of Public Works / City Engineer
Attachments:
1. Map
2. Proposal
3. Memorandum (Material to follow)
02
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2013-2014 BICYCLE LANES
CITY OF PALM SPRINGS, CALIFORNIA 111
LEGEND: BIKEWAY LOCATIONS
03
A L a E R T A.
IIIIII,
A s s o c 'Na
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W.O.#010618
Corporate Headquarters September 22, 2014
3788 McCray Street
Riverside,
Mc Savat Khamphou
951,686.1070 Assistant Director of Public Works/Assistant City Engineer
Palm Desert Office City of Palm Springs
36.951 Cook Street#103 3200 E.Tahquitz Canyon Way
Palm Desert,CA 92211 Palm Springs, CA, 92262-2743
760.568.5005
RE: Proposal to Prepare Plans, Specifications and Estimates for City Project 13-32
Mufrieta office
41391 Kalmia Street#320 Dear: Savat:
Murneta,CA92562
951A86A070 Thank you for the opportunity to submit this proposal to provide Traffic Engineering
Services in the preparation of signing and striping plans related to implementation of the
City's Bicycle Route Plan. Our proposal covers services related to preparing typical
sections and striping plans for critical areas, specifications and estimates for six corridors
within the City. Five of the corridors are described in the City project 13-32 which was
approved by Council on September 3,2014.The sixth is the racquet club corridor which
extends from Farrell to Palm Canyon Drive.We understand a final bid package needs to
be ready for Council action on December 3, 2014. To that end Webb intends to work with
City staff to deliver final plans, specifications and estimates no later than November 19,
2014.
Exhibit A contains our proposed scope of work. Exhibit B contains a summary of our fee
proposal for services described in Exhibit A. We appreciate the opportunity to assist the
City and look forward to working with you on this project. In the meantime, if you have
any questions or require additional information, please call.
Sincerely,
Albert A.Webb Associates
Dilesh R. Sheth, P.E./T.E. Zoe Davis, P.E.
Vice President Senior Vice President
Attachments: Exhibit"A"-Scope of Work
Exhibit'B"-Compensation
Fee Schedule
www.webbassoaiates.Com
04
Exhibit "A" - Scope of Work
I. Preliminary Design
A. Review City Council Staff report and alternative cross sections.
B. Review each corridor using photographic base(photo source is March 2012 from Eagle Aerial)and
Google Map to determine critical street width areas.
C. Inventory signage along corridors by field review and Google Map Street View.
D. Field verify curb to curb dimensions in critical locations and existing signage. Prepare base map for
critical areas using photographic base.
E. Prepare typical sections for all corridors. Identify issues for critical areas and propose resolutions.
Prepare preliminary striping plans for critical areas.
F. Prepare preliminary estimate of probable cost.
G. Meet City staff to review typical sections, preliminary estimate of probable cost and to discuss issues
and potential solutions in order to obtain input.
Deliverables:Typical sections/preliminary design, preliminary estimate of probable cost.
H. 90 Percent Complete Bid Package
A. Prepare typical sections and signing and striping plans for critical areas.
B. Prepare specifications in accordance with City requirements.
C. Update estimate of probable cost.
D. Submit bid package to City for review and comment.
E. Meet staff to obtain comments and discuss any remaining issues.
Deliverables:Two(2)sets 90 percent plans, specifications and estimate of probable cost.
III. Final Bid Package
A. Prepare final typical sections and signing and striping plans for each corridor.
B. Prepare final specifications in accordance with City requirements.
C. Prepare final estimate of probable cost.
D. Submit final bid package to City for review and comment.
E. Project management and coordination with City throughout project duration.
Deliverables: one(1) set signed Mylars,digital files of specifications and final estimate of probable cost.
IV. Bid Support
A. Assist City as Requested with Responding to Questions from Bidders
B. Attend Pre-Bid Meeting
C. Draft up to Two Addenda
D. Evaluate Bids as Requested by City
05
Exhibit "B" - Compensation
Services described in our Scope of Work(Exhibit "A") shall be provided on a time and material basis not
to exceed $38,630. Charges for services will be billed monthly in accordance with the attached fee
schedule. A breakdown of our fees is provided below:
Task Description Total
I. Preliminary Design $ 16,250
ll. 90 Percent Complete Bid Package $ 11,350
III. Final Bid Package $ 6,070
IV. Bid Support $ 4, 960
Total $38,630
06
A I. R E R T A.
FEE SCHEDULE
A s s D C I A T B S
CLASSIFICATION Rates
/Hour
Engineers/Project Managers/Planners/Scientist/
Assessment/Special Tax Specialists/Landscape Architects/Designers
Principal11............................................................................................................ 230.00
PrincipalI............................................................................................................. 210.00
SeniorIII.............................................................................................................. 195.00
SeniorII .............................................................................................................. 185.00
SeniorI ............................................................................................................... 175.00
AssociateIII......................................................................................................... 165.00
AssociateII ......................................................................................................... 150.00
AssociateI .......................................................................................................... 140.00
AssistantV .......................................................................................................... 125.00
AssistantIV ......................................................................................................... 115.00
AssistantIII.......................................................................................................... 100.00
AssistantII .......................................................................................................... 85.00
AssistantI ........................................................................................................... 70.00
Survey Services
2-Person Survey Party ........................................................................................ 220.00
1-Person Survey Party ........................................................................................ 160.00
Inspection Services
Inspector(Non-Prevailing Wage)........................................................................ 110.00
*Inspector(Prevailing Wage).............................................................................. 120.00
Administrative Services
ProjectCoordinator............................................................................................ 90.00
Administrative Assistant III................................................................................. 80.00
Administrative Assistant II.................................................................................. 70.00
Administrative Assistant I .................................................................................. 55.00
Other Direct Expenses
IncidentalCharges............................................................................................... Cost
Postageand Telephone ...................................................................................... Cost
In-House Prints,Copies and Delivery.................................................................. Cost
Travel&Subsistence .......................................................................................... Cast
SpecialConsultant............................................................................................... 310.00
Subcontracted Services....................................................................................... Cost+ 15%
Inspection/Survey Per Diem .............................................................................. 100.00
Survey/Inspector Vehicle ................................................................................... .81 per mile
Mileage ............................................................................................................... .72 per mile
*Prevailing wage inspection rate is subject to increase based on State prevailing wage.
NOTE:All rates are subject to change based on annual inflation and cost of living adjustments.
A FINANCE CHARGE of one and one halfp..t(1-12%)per month(18%per year)will be added to any unpaid amowt commencing thirty(30)days from date of invoice.
A mechanics'lien my be filed for any imvmoe remaining unpaid after thirty(30)days from dam of invoice.
SCH 37(07/01/2013) 07
Good evening Mr. Mayor, Council and staff. My name is Vic Yepello and I'm here
representing the PS Sustainability Commission and specifically the NMT Sub Committee. I
am here to speak about the addition of bike lanes to a specific segment of Farrell Dr.
The NMT Sub-Committee heard input from a few of the neighborhood groups in the area of
Farrell Dr from Tamarisk to Tahquitz Cyn Wy. They were asked by the city to weigh in on
plans to add bike lanes in that segment. Some reached out to us with their questions which
we answered and then we listened to their concerns. We heard them loud and clear and we
understand that building a successful cycling network requires buy-in from the community on
all levels.
What they told us in short, is they are against losing parking or traffic lanes on that segment of
Farrell Dr. And we agree that it would be a big hardship for homeowners with limited parking
to lose what little they have.
Farrell Dr is a very important part of our bike network. It will connect the northwest end of the
city with the southeast end via Racquet Club Rd. This is an important piece of the bike
network that will eventually circle the city and will provide needed connectivity to the area that
will become the new COD campus. It provides connections to Tahquitz Cyn Wy which is also
an important east/west corridor from downtown to the Airport, to City Hall, and to the DOHC
complexes.
The NMT Sub-Committee held a meeting on 9/30 regarding a solution for adding biking lanes
on the Farrell Drive segment between Tamarisk and Tahquitz.
Note that other segments of Farrell have been approved.
We discussed the challenges of that section, the needs of the residents to preserve parking,
the needs of the city to preserve 4 lanes of traffic and foremost, cyclist safety. We are aware
that our choices of solutions are very few and it really gets down to making that segment a
Class III bike lane which means the use of Sharrows.
So our only choice is to make that segment a Class III bike lane but we must try and step
outside the box on this one in order to make it effective and, most of all, SAFE.
We checked on how we can best implement GREEN BACK SHARROWS for that segment.
That type of Sharrow would make the lanes very visible for drivers to that end, have come up
with a plan that is feasible. (At first pass, I did not prefer sharrows and hoped for class II
lanes).
So in 3 steps:
1. Lay down GREEN BACK SHARROWS. We did some research, and Green Back
Sharrows are allowed under a plan that will require us to submit data to Federal Highway
Administration or Dept. of Transportation. This idea was not embraced by engineering
because of added workloads.
In order to lessen the workload on engineering, we are suggesting that the office of
2 c71 O �
sustainability take care of that function thus allowing us to move forward with a well marked
and very visible shared lane.
2. In order to ensure cyclist safety, and having informed motorists, appropriate signage and
flashing yellow lights would be appropriately placed and will warn motorists of cyclists in the
lanes ahead.
3. This plan will not affect parking or the number of lanes available for cars in that segment
however it would be advisable to reduce the speed on the segment from 45 MPH to 35 MPH.
Thank you very much and we are ready to meet with staff to work out the details so we can
move towards final approval of this part of our project.