HomeMy WebLinkAbout10/1/2014 - STAFF REPORTS - 2.Q. aOIc9ALM SAR
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C'41IFORN�P• City Council Staff Report
Date: October 1, 2014 CONSENT CALENDAR
Subject: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E)
AND AUTHORIZATION TO BID FOR THE SUNRISE WAY/BOYS AND
GIRLS CLUB/RALPHS SHOPPING CENTER DRIVEWAY TRAFFIC
SIGNAL, CITY PROJECT NO. 13-25
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
The 2014/2015 budget includes Measure A funds for a traffic signal at the intersection
of Sunrise Way/Boys and Girls Club/Ralphs Shopping Center Driveways.
The construction documents (Plans, Specifications and Estimate) are completed and, in
accordance with Section 7.03.040 of the Procurement and Contracting Code the City
Council is required to approve and adopt plans, specifications and working details, and
authorize the bid request for all public projects in excess of $100,000. Approval of this
project will allow staff to proceed with this public project, with an estimated construction
cost of approximately $203,000.
RECOMMENDATION:
1. Approve the Plans, Specifications, and working details for the Sunrise Way/Boys
and Girls Club/Ralphs Shopping Center Driveway Traffic Signal, City Project 13-
25, and authorize staff to advertise and solicit bids.
STAFF ANALYSIS:
City Council authorized staff to investigate the warrants for a traffic signal at the
intersection of Sunrise Way with the driveways at the Boys and Girls Club and Ralphs
Shopping Center. The study was funded by Measure J and was performed in 2013 in
conjunction with the 2013 Citywide Speed Study. The study showed a traffic signal is
warranted. On November 20, 2013 a Purchase Order was issued to Albert Grover &
Associates (AGA) for preparation of plans and specifications for the traffic signal. The
plans, specifications and estimate were completed and submitted to the City on May 5,
2014.
ITEM NO.
City Council Staff Report
October 1, 2014 - Page 2
Sunrise Way/Boys and Girls Club/Ralphs Shopping Center Driveway Traffic Signal (CP 13-25)
Authorization to Bid
On May 21, 2014 the plans and specifications were submitted to Council requesting
approval. At that time Council questioned the signal timing proposed with respect to the
adjacent signal at Ramon Road and Sunrise Way as well as traffic queue lengths on the
shopping center site to be sure the on-site intersection of the drive aisles is not blocked
due to signal operation.
The design consultant prepared and demonstrated a traffic simulation to Council on
September 17. The simulation used real time signal cycle lengths and peak hour traffic
volumes to create a visual demonstration using mathematical modeling through the
application of computer software. After the presentation Council directed staff to bring
the request for approval of Plans and Specifications and authorization to advertise for
construction bids back to Council.
The plans and specifications have been prepared by AGA, are ready for Council
approval and the subsequent advertisement for construction bids. Section 7.03.040 of
the Procurement and Contracting Code requires that for public projects in excess of
$100,000 Council approve and adopt the plans, specifications and working details, and
authorize staff to advertise for construction bids. The Engineer's Estimate for this
project is $203,000. Approval of the recommended action will allow staff to proceed
with bidding of this project.
The plans, specifications, and estimates are available for viewing in Public Works and
Engineering Department.
FISCAL IMPACT:
Funding for this project is available through local Measure A funds in account 134-4498-
59416.
SUBMITTED:
Prepared by: Approved by:
David J. Barakian David H. Ready
Director of Public Works/City Engineer City Manager
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