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Home My WebLink About10/15/2014 - STAFF REPORTS - 2.D. A LM sp4 V N w R 4 I folio qR `r'' I CITY COUNCIL STAFF REPORT DATE: October 15, 2014 CONSENT AGENDA SUBJECT: FURNITURE PURCHASE FOR THE WELWOOD MURRAY MEMORIAL LIBRARY RPOJECT FROM: David H. Ready, City Manager BY: Special Projects Coordinator SUMMARY The proposed action would be to approve the purchase of furniture for the Welwood Murray Memorial Library (WMML) project. RECOMMENDATION: 1. Award the purchase of furniture for the WMML project to Desert Business Interiors in the amount of $35,458.46, authorizing the use of CMAS contracts and negotiated discounts to acquire all furniture as selected by the Interior Designer. 2. Authorize the City Manager to execute all required documentation. STAFF ANALYSIS: The Palm Springs Library Board provided funding of the Interior Designer (ID) contract and Michael A. Thomas, of the Design Collective Group, was hired for the project interiors. Selection of furnishings for the building was included in the ID's scope of work. The ID worked very closely with the Library staff as well as the design subcommittee to come up with an interior palette in keeping with the historical nature of the building, which included specific furnishings and upholstery fabrics. The approved specifications were given to local furniture vendor Desert Business Interiors (DBI) to provide a quote for the furniture. A high percentage of the specified items were located by DBI from manufacturers that have CMAS (California Multiple Award Schedule) discounted pricing contracts in-place with the State. The remaining specific furniture items are not covered by existing CMAS agreements however ITEM NO. City Council Staff Report October 15, 2014 - Page 2 WMML Furniture Purchase discounts were negotiated by DBI on behalf of the City to achieve the overall package. Pursuant to the provisions of section 7.09.010, Cooperative Purchasing Programs, City Council is authorized to approve the purchase utilizing discounted CMAS pricing in lieu of separate competitive independent bid. FISCAL IMPACT: The project estimate from the ID was $68,000 for the WMML project. The DBI quote for all of the furniture, exactly as specified by the ID is $35,458.46. Funds are available for this purchase in the WMML project budget, 260-4500-59418. Q�n�- Allen F. Smoot, Special Projects Coordinator David H. Ready, City a Attachments: 1. Quotation 02 72162 HIGHWAYI II RANCHO MIRAGE,CA 92270 PH. 760-340-1112 Quotation I FAX 760.340-1833 db Date Estimate# clesert business interiors 9/29/2014 17630 Name/Address Ship To CITY OF PALM SPRINGS CITY OF PALM SPRINGS- 3200 E.TAHQUITZ CANYON WAY WELWOOD MURRAY MEMORIAL LIBRARY P.O.BOX 2743 PALM CANYON DRIVE PALM SPRINGS,CA 92263 PALM SPRINGS,CA 92262 Rep P.O. No. Terms GFV 25%DEPOSITBAL NET 30 line Item Qty Description Cost Total PALM SPRINGS LIBRARY CMAS-HIGHMARK PRODUCTS LINES 1-4 CONTRACT#4-14-71-0074B CMAS-KRUG PRODUCTS LINE 5 CONTRACT#4-07-01-0103 A CMAS-GLOBAL PRODUCTS LINE 6 CONTRACT#4-13-71.0139A NO CONTRACT-BERNHARDT PRODUCTS LINE 7-8 NO CONTRACT-SOURCE PRODUCTS LINE 9-12 Subtotal Sales Tax (9.0%) Accepted by Title Date Total Page 1 03 72162 HIGHWAY I I RANCHO MIRAGE,CA 92270 Quotation PH. 760-340-1112 FAX 760-340.1933 dbi Date Estimate# desert business interiors L912912911114 17630 Name/Address Ship To CITY OF PALM SPRINGS CITY OF PALM SPRINGS- 3200 E.TAHQUITZ CANYON WAY WELWOOD MURRAY MEMORIAL LIBRARY P.O.BOX 2743 PALM CANYON DRIVE PALM SPRINGS,CA 92263 PALM SPRINGS,CA 92262 Rep P.O. No. Terms GFV 25%DEPOSIT/BAL NET 30 line Item Qty Description Cost Total 607-R2-A61-FG 4 HIGHMARK 512.36 2,049.44 BOLERO CHAIR BODY BALANCE MECHANISM HEIGHT AND WIDTH ADJUSTABLE ARMS LSL SILVER MESH BACK POLISHED CHROME BASE B12 ARMS/BLACK AND CHROME A61 FABRIC:GRADE J PINDLER M 3672 METALLIC PEWTER TAG:(2)RECEPTION AND(2)LIBRARY 2 412UB-SND-CF-FG-J 32 HIGHMARK 190.72 6,103.04 QUICKSTACKER ARMLESS BACK FABRIC:KRAVET/32919 COLOR 530 SEAT FABRIC:STOUT FABRICS/ INDEPENDENCE-COLOR 4 DUSK TAG:COMMUNITY MEETING ROOM 3 409UB-SND-CF-ARMS FG-1 8 HIGHMARK 208.40 1,667.20 QUICKSTACKER ARMS BACK FABRIC: KRAVET/32919 COLOR 530 SEAT FABRIC:STOUT FABRICS/ INDEPENDENCE-COLOR 4 DUSK TAG: COMMUNITY MEETING ROOM 4 QS DOLLY 4 HIGHMARK 126.30 505.20 DOLLY TAG:COMMUNITY MEETING ROOM Subtotal Sales Tax (9.0%) Accepted by Title Date Total Page 2 04 72162 HIGHWAY 1 I 1 RANCHO MIRAGE,CA 92270 PH. 760-340-1112 Quotation dbiFAX� 760-340-1833 Date Estimate# desert business interiors k9/1 1/2014 11630 Name/Address Ship To CITY OF PALM SPRINGS CITY OF PALM SPRINGS- 3200 E.TAHQUITZ CANYON WAY WELWOOD MURRAY MEMORIAL LIBRARY P.O.BOX 2743 PALM CANYON DRIVE PALM SPRINGS,CA 92263 PALM SPRINGS,CA 92262 Rep P.O. No. Terms GFV 25%DEPOSITBAL NET 30 line Item Qty Description Cost Total 5 59THRT-6024-TBFPCWI 4 KRUG 583.69 2,334.76 REVO NESTING TABLE 60"W X 24"D NO MODESTY PANEL LAMINATE:MOCHA CHERRY/KNIFE EDGE "T"POLYMER SILVER METALLIC T LEG WITH CASTERS TAG:COMMUNITY MEETING ROOM 6 ML2630 8 GLOBAL 795.67 6,365.36 ML COLLECTION ARM LOUNGE CHAIRS BRUSHED CHROME BACK FABRIC:COM ROBERT ALLEN GRAPHIC MAZE/PATINA SEAT FABRIC:COM PINDLER FABRIC #3673 METALICA/PEWTER TAG:EAST END OF GRAND HALL 7 1528W 12 BERNHARDT CONTRACT 445.00 5,340.00 FOREST# 1528 W SWIVEL WOOD SEAT FINISH:WALNUT#839 CHROMEFRAME TAG:COMPUTER AND STANDING TABLES IN GRAND HALL Subtotal Sales Tax (9.0%) Accepted by Title Date Total Page 3 05 72162 HIGHWAY I I I RANCHO MIRAGE,CA 92270 Quotation PH, 760.340-1112 FAX 760-340-1833 dbi Date Estimate# desert business interiors 9/29/2014 17630 Name/Address Ship To CITY OF PALM SPRINGS CITY OF PALM SPRINGS- 3200 E.TAHQUITZ CANYON WAY WELWOOD MURRAY MEMORIAL LIBRARY P.O.BOX 2743 PALM CANYON DRIVE PALM SPRINGS,CA 92263 PALM SPRINGS,CA 92262 Rep P.O. No. Terms GFV 25%DEPOSITBAL NET 30 line Item Qty Description Cost Total 8 FREIGHT I VENDOR FREIGHT CHARGES 599.00 599.00 BERNHARDT 9 724-WS-NA-CHR-PG 4 SOURCE 366.00 1,464.00 CACHE 19 FULLY UPHOLSTERED ARM LESS CHAIR CHROME FRAME,WALL SAVER,PLASTIC GLIDES SEAT FABRIC:COM:STOUT FABRICS- INDEPENDENCE,DUSK#4 BACK FABRIC: COM:KRAVET-32026, COLOR 35 TAG:COMPUTER TABLE IN GRAND HALL 10 724-WS-CA-CHR-PG 6 SOURCE 387.50 2,325.00 CACHE 19 FULLY UPHOLSTERED ARM CHAIR CHROME FRAME,WALL SAVER, CACHE ARM,PLASTIC GLIDES SEAT FABRIC:COM:STOUT FABRICS- INDEPENDENCE,DUSK#4 BACK FABRIC:COM:KRAVET-32026, COLOR 35 TAG:READING TABLES IN GRAND HALL Subtotal Sales Tax (9.0%) Accepted by Title Date Total Page 4 06 72162 HIGHWAYI I RANCHO MIRAGE,CA 92270 PH. 760-340-1112 Quotation dbi . FAX 760-340-I833 Date Estimate# desert business interiors 9/29/2014 17630 Name/Address Ship To CITY OF PALM SPRINGS CITY OF PALM SPRINGS- 3200 E.TAHQUITZ CANYON WAY WELWOOD MURRAY MEMORIAL LIBRARY P.O.BOX 2743 PALM CANYON DRIVE PALM SPRINGS,CA 92263 PALM SPRINGS,CA 92262 Rep P.O. No. Terms GFV 25%DEPOSITBAL NET 30 line Item Qty Description Cost Total II 724-WS-NA-CHR-PG 6 SOURCE 375.00 2,250.00 CACHE 19 FULLY UPHOLSTERED ARM LESS CHAIR CHROME FRAME,WALL SAVER,PLASTIC GLIDES SEAT FABRIC:COM : STOUT FABRICS- INDEPENDENCE,DUSK#4 BACK FABRIC:COM:ROBERT ALLEN-GRAPHIC MAZE/PATINA TAG:LIBRARY MEETING ROOM 12 FREIGHT 1 VENDOR FREIGHT CHARGES 95.00 95.00 SOURCE 13 DELIVER&INSTALL. 1 DELIVERY AND INSTALLATION 1,490.00 1,490.00 NORMAL HOURS GABRIEL VALLE #007 Subtotal $32,588.00 Sales Tax (9.0%) $2,870.46 Accepted by Title Date Total $35,458.46 Page 5 07