HomeMy WebLinkAbout10/15/2014 - STAFF REPORTS - 2.K. {o,pALM SpP
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FORN�P City Council Staff Report
Date: October 15, 2014 CONSENT CALENDAR
Subject: APPROVAL OF A NOTICE TO PROCEED FOR VEOLIA WATER WEST
OPERATING SERVICES, INC., FOR THE CONSTRUCTION OF THE
2014 SEWER COLLECTION SYSTEM REPAIRS AND FOR THE
CONSTRUCTION PHASE OF THE TWO SOUTHERLY TRICKLING
FILTERS ARM REPLACEMENT PROJECT, CITY PROJECTS 14-10
AND 14-12, RESPECTIVELY
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
Approval of this item will authorize Veolia Water West Operating Services, Inc., ("Veolia") to
proceed with the construction of the 2014 Sewer Collection System Repairs project at various
locations throughout the City of Palm Springs and proceed with the two southerly Trickling
Filters Arm Replacements.
RECOMMENDATION:
1. Authorize the Director of Public Works/City Engineer to issue a Notice to Proceed for
Veolia Water West Operating Services, Inc., in the amount of $469,978 for the
construction of the Sewer Collection System Repair Project, City Project No. 14-10.
2. Authorize the Director of Public Works/City Engineer to issue a Notice to Proceed for
Veolia Water West Operating Services, Inc., in the amount of $422,294 for the
installation the two southerly Trickling Filters Arm Replacement project, City Project No.
14-12.
STAFF ANALYSIS:
CP 14-10, 2014 Sewer System Repairs:
The City has approximately 230 miles of sewer mainline in the collection system that transports
sewerage to the Wastewater Treatment Plant (WWTP). The City's contract with Veolia includes
monitoring the collection system network. Veolia routinely video tapes, records, and rates the
sewer mainlines. Per agreement with the City, Veolia is allocated $2,500 per month to pay for
minor individual repairs to the sewer collection system. When the needed repair exceeds these
costs, a capital improvement project is initiated. Veolia proposes to perform these major repairs
ITEM NO.W—
City Council Staff Report
October 15, 2014- Page 2
Veolia Notice To Proceed for Construction of 2014 Sewer Collection System Repair Construction Project,
CP 14-10, and two southerly Trickling Filters Arm Replacements, CP 14-12
to keep the system continually safe and operable. Through the Collections Department at the
Wastewater Treatment Plant, Veolia has identified various locations in need of repair. The
repairs consist of removal and replacement of damaged mainline sewer collection pipe, Cured-
In-Place Pipe (CIPP) Point Repair and Lining, and 30 manhole repairs throughout the City as
identified by Veolia's Pipeline Assessment Certification Program (PACP), rated 3 or higher, 5
being the worst condition.
Two of the three preselected contractors in the Coachella Valley responded to Veolia's request
for invitation to bid:
1. G&M Construction, Palm Springs, CA; Bid Amount: $355,455
2. Tri-Star Contracting II, Inc., Desert Hot Springs, CA; Bid amount $360,897
The estimated construction cost per Veolia was $270,000. The winning bid of $355,455 by
G&M Construction is being used for this proposal.
Veolia has submitted a proposal to the City for the construction phase of this project which
includes the following items:
1. Professional Construction Services $399,876 (includes 12.5% mark-up)
2. Veolia Construction Management Services $ 64,956
3. Travel & Living Expenses $ 2,800
4. General Liability Insurance 2 346*
Total: $469,978
*With any capital project undertaken at the WWTP, Veolia operates as the
general contractor under its own contractor's license. As the general contractor,
Veolia is responsible for ensuring all construction is performed in accordance
with State and federal rules and regulations, and is liable for all risks and
damages that may occur. Accordingly, Veolia obtains general liability insurance
for each project, which is passed as a direct cost to the City.
CP 14-12, Trickling Filter Arm Replacements:
The City and Veolia continue to coordinate on various capital improvement projects at the City's
WWTP. The original trickling filter arms to all four trickling filters were installed in 1978 and
have been in continual use for over 34 years. In 2002, the existing lower rotary bearing units
were replaced with mast type center bearing assemblies. At that time the arms were assessed
and it was determined that they were not in need of replacement but would need to be replaced
at a later date. Twelve years later, that time has come. Last year, in order to provide continuity
of service, only the two northerly trickling filters' arms were replaced. Veolia is now proposing to
replace the two remaining southerly trickling filters' arms.
Ovivo USA, LLC is the "Sole" manufacturer and exclusive distributor of the trickling filter arms
for the WWTP. Ovivo's proposal for parts and installation is $332,535.
Veolia's has submitted a proposal to the City for the construction phase of this project which
includes the following items:
02
City Council Staff Report
October 15, 2014 - Page 3
Veolia Notice To Proceed for Construction of 2014 Sewer Collection System Repair Construction Project,
CP 14-10, and two southerly Trickling Filters Arm Replacements, CP 14-12
1. Professional Construction Services $374,102 (includes 12.5% mark-up)
2. Veolia Construction Management Services $ 45,997
3. General Liability Insurance 2,195
Total: $422,294
'With any capital project undertaken at the WWTP, Veolia operates as the
general contractor under its own contractor's license. As the general contractor,
Veolia is responsible for ensuring all construction is performed in accordance
with State and federal rules and regulations, and is liable for all risks and
damages that may occur. Accordingly, Veolia obtains general liability insurance
for each project, which is passed as a direct cost to the City.
In accordance with Section 5.3 (f) of the Amended and Restated Wastewater Services
Agreement between the City and Veolia, Veolia is entitled to make a first proposal to do any
Capital Project related to the wastewater treatment plant. The Agreement provides for a mark-
up and profit margin varying between 12.5% and 16%. For this project, Veolia has proposed a
12.5% mark-up (the lowest mark-up available by contract) which is not applied to Veolia's own
labor rates and general liability insurance cost.
FISCAL IMPACT:
Sufficient funds are available in account No. 420-6800-57030 (Sewer System Repair), account
No. 520-6800-57028 (Trickling Filter Rotator), and account No. 420-6800-50000 (Unscheduled
Capital Projects).
SUBMITTED:
Prepared by_ Recommended by:
iJ
l
Savat Khamphou David J. Barakian
Assistant Director of Public Works Director of Public Works/City Engineer
Approved by:
David H. Ready, City Ma
Attachments:
1. Veolia's 2014 Sewer Collection System Repair- Construction Proposal
2. Veolia's 2014 WWTP Trickling Filter Arm Replacement Project Proposal
03
Q VEOLIA
WATER
September 15, 2014
City of Palm Springs
2014 Sewer Collection System Repair — Construction Proposal
Veolia Water West Operating Services, Inc. is pleased to submit the following proposal to
repair manholes and repair sections of mainline sewer collection pipe identified by our
certified CCTV inspectors and NASSCO (the nationally recognized leader in setting industry
standards for the rehabilitation of underground utilities) Pipeline Assessment Certification
Program (PACP) rated 3 or higher (ratings are from 1-5, 5 being the worst condition). Our
proposal includes:
Removal and Replacement of damaged pipe
Removal and replacement by open cut method at 12 locations.
CIPP Point Repair
7 short length repairs of 1 Oft or less that can be made inside the mainline sewer pipe.
CIPP Lining
7 repair sections of pipe interior lining manhole to manhole.
Manhole Rep al
30 repairs to manholes either b re P y replacing
p c g ring and cover or raising manhole.
Traffic Control
Traffic control is to be provided for each repair.
Permits
Each repair will require an application for a separate no cost permit by the City of Palm
Springs.
Veolia water West Operating services,Inc.
4375 E.Mesquite Ave
Palm Springs,CA 92264 04
w .veoliavvaterna.com -e
Palm Springs 2014 Sewer Collection System Repair Construction Proposal 2
Construction Management Services
Coordinate day to day construction activities.
Monitor daily progress.
Monitor construction schedule.
Provide monthly reports.
Track progress.
Monitor construction safety.
Review post construction CCTV and verify that repairs were completed.
Assist in the preparation of permits
Monitor notifications required in specifications
General Liability Insurance
Veolia general liability insurance
Two of the three preselected contractors in the Coachella Valley we requested bids from
responded to our request for proposal. G&M Construction bid $355,445.00 and Tristar
Contracting 11, Inc. bid $360,897.00. Our approximate value of the construction cost sent with
the bid documents was $270,000.00. The winning bid of $355,445.00 by G&M Construction
is being used for this proposal. The construction will be per plans and specifications
prepared for this project and included in the bid request documents, a copy of which is
included in the electronic documents submitted with this proposal. Exclusions to this
proposal are hazardous material removal. The list of repairs is not inclusive of all repairs
needed for the collection system.
Our base not to exceed fee for the project is$469,978.
Thank you for the opportunity to present this proposal for the 2014 Sewer Collection System
Repair Project. We look forward to working with you on this project. Please do not hesitate
to contact me should you have any questions or need additional information on this proposal.
Sipcerely,
ichelle McLey
Project Managed
Veolia Water West Operating Services, Inc.
562-397-5706 -cell
Veolia Water West Operating Services,Inc. O
4375 E.Mesquite Ave.
Palm Springs,CA 92264 www.veollawatBma.com.veoliawatema.com
2014 Sewer CoHettions Repair Construction Project
1 Mobile/Demobilization Lump Sum not to exceed 5%of total bid
Dewmaze, Approximate Approximate A B C
Type of Pipe Video Estimated Estimated PACP Quick CIPP CipP
am MH am MH Street Name Cross 5treat Pi a Size Material Direction Date n Damage End Dama a RatingRand R Point Repair Unin 2 010067 DI0065 BELARDO RD BARI5T0 RD 6" VCP Downstream 4/21/2008 011.6 014.3 5211 1 %
3 H10o32 H10D11 EL CIELO RD pAN10N RD 12" VCP Downstream 4/28/2014 035.3 231.5 2113 % %4 G09111 G09119 TAHQUfR CANYON WY LOUELLA RD 8" VCP U stream 3/14/2014 012.9 209,5 5300 X 5 D0303s 002069 PAW VISTA DR COROZON AVE 6' VCP Downstream 2/10/20101 D28.4 053.E 3212 X 6 C11OD5 C11003 IA MIRADA RD SUNNY OUNESRD 8" VCP Downstream -9/1/2010T 066.3 066.3 5111 X 7 C10021 C10019 RAMON RD FERN CA YIXJ DA 8" VCP pownstr<am 9/7/2010 027.8 027.8 5100 %8 K30002 K11053 SAN LUIS REY DR RAMON RD 15" VCP Downstream 3/22 2011 012.0 144.E 5131 X 9 E05057 EIS EASEMENT AQUES DRi VISTA CHINO 8" VCP Downstream 9/20/2012 042.7 325.8 5141 X 10 CD6095 CDW33 ROSEAVE STEVENS qD 6" VCP Downstream 10/29/2012 004.4 199.1 4131 X 11 C06091 CD60" FflWRCT LOS ROBLES DR 8" VCP Downstream 11/5/2012 063.9 144,4 3321 X 12 CO70A C07053 VIA MONTE VISTA LEISURE WAY 8" VCP Downsbeam 1/e/2013 089.4 090.3 5223 X 13 F08107 FMI05 ALEJO RD SUNRISE WAY 12" VCP Down/Upstrm 4/24/2013 015.4 019.0 5100 X
14 D07149 D0347 TACNEVAN DR AVENIDA OlN05 8" VCP Downstream 8/5/2013 001.E 213.8 5131 %
IS E06117 E06135 VIA DONNA DwNp Clq 8" VCP Down/U stTm 930/2013 009.3 009.3 5232 %
16 D07135 001133 VAt1AONIE OEI NORTE Mp DHIU B" VCP Downstream 10/24/2013 309.5 309.5 5123 X 17 F0E047 GOB019 BELDING DR CERRITOS DR 8"18 E09011 00 EELARQDOUNYONDR VCP Downstream 1/24/2014 093.4 0835.4 5111 X
N VCP Downstream 1/16/204 1509 .9 5431 XE0950 0p 819 1 LSEGUNDO V Downstream 2/14/2014 085.120 D090T1 B .1 5314 X
LERDS
10.
RD ARENAS RD 8" VCP U stream 3/27/2014 171.0 171.0 5121 X
21 HSODI3 N30013 fL CIELO RD RAMON RD 12" VCP Downstream 412 2014 033.1 065.7 3115 X
22 D06017 D07081 N PALM[ANYON DR TAC14WAN AVE 10" VCP Downstream 5/9/2013 082.2 082.2 5131 %
23 E05109 '05025 COTTONW000 RO AVENIDAURALLEROS 8" VCP Downstream 5/7/2013 230.0 240.0 4131 X
24 006017 DO]081 NPAW CANYON TACHEVAH OR to. VCP Downstream 51
5/9/2013 231.8 237.5 31 X
25 E3605] EI6055 UMINO REAL VIA WO 8" VCP Downstream 918/200S 117.7 118.7 5111 x
26 H08001 H09031 EL CIELO RD AVIATION 12" VCP Downstream 7/15/2014 031.0 150.0 3123 X
0
2014 Collection System Repair Project
Manhole Repair List
Manhole Rine and
Number Street Name Cross Street Raise
1— Cover
F10073 Ramon Rd Hermosa Dr X
F10072 Ramon Rd Hermosa Dr X
F10051 Ramon Rd Sunrise Way X
F10049 Ramon Rd Cerritos Dr X
G10081 Ramon Rd Farrell Dr X
H10039 Ramon Rd Compadre Rd X
H10037 Ramon Rd El Cielo Rd X
H10007 Ramon Rd Desert View Dr X
H10015 El Cielo Rd Ramon Rd X
H09031 El Cielo Rd Aviation Way X
F09015 Sunrise Way E Tahquitz Canyon Way X
F09017 Sunrise Way E Tahquitz Canyon Way X
F09019 Sunrise Way E Tahquitz Canyon Way X
F09025 Sunrise Way Amado Rd X
F06111 Sunrise Way Tachevah Dr X
F06141 1 Sunrise Way Paseo El Mirador X
F06117 Sunrise Way Mel Ave X
F06119 Sunrise Way Chia Rd X
E09057 Avenida Caballeros E Tahquitz Canyon Way X
E08041 Avenida Caballeros__ Via Colusa X
D07094 Tamarisk Rd N Palm Canyon Dr X
E08059 Via Miraleste Via Colusa X
D09065 Indian Canyon Dr Arenas Rd X
D10111 Indian Canyon Dr Baristo Rd X
D10021 Indian Canyon Dr Baristo R�d X
D13069 E Palm Canyon Dr W Palm CanDr X
D13063 E Palm Canyon Dr Via Salida X
D13075 S Palm Canyon Dr W Palm Canyon Dr X
D13077 ' S Palm Canyon Dr El Camino Way X
D14043 S Palm Canyon Dr El Portal X
"*All 01d Manhole Covers will be returned to Veolia at the Palm Springs
Wastewater Treatment Plant upon removal."
01
2014 Collection System Repair Project City of Palm Springs/Veolia Water
Project Cost
wArCR _ Summary Sheet
City of PalmPROJECT DATA INPUT SprI
t00B13A P01A Col%ACmns stem as Ir conswHlon Pafns rM eWP/FP 1 OBIIDIt4
PROPOSAL INFORMATION
Prajed Wma:1 2014(;d!A n am Re BWPe
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CONTINGENCY MARKUP
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Erg .e Lonsuaan6: o.0x 12.5% r..i.r In E 44,431
Intermmpenv Ser— Om 12.5%
MehaelAERu�pmem- a0% 12.5%
Latwr 00% O.P%
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101 Sde Remeeieoon 8unconn.dars _ i - E - S - y - a0%
102 EelNwmd Buhwntrectors S - E - E - S - am
103 CMFonuete Guemnbecmrs i i - 3 S 0.0%
10/ Gerere08eIW' ^wbconhamws i 355M5 S - f AAA31 $ ]BB,BM Ut%
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tst Mtretlene slnsti0eaon SuhwMegwe 11 - i - t i - 0.0%
15) Pmftme.oel%eMAw f - i - t $ - 0.0%
1B0 Imerwm Semis - - f - 00%
SUBTOTAL i 055, - f MA31 30Ma
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200 Madaniul eel S - E - E - E - 0.0x
2 0 EAx4imIE S - t $
4 - a"US n E rat f - E - f - f - am230 OtlwE eM - S - i E am8t1MTOTAL i-
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eervorPm' N S - f - $ f O.Ox
310 3,80! $ - f $ ],BOB 0.d%
ago ^dn *+ i $ - S - f a.ox
330 �n n 3 Q,W6 s t - s 47.m 102%
MID AWrtiel Proect Mapplee t E - S - 00%
350 6r.Colutruabn t - E - 5 - t
E - E - S am
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3 LeWr-- naulom E 5 S S - am
fe0d S S 5 - $ on
8UBlOTA: BA,OSB i - $ - Eaw,g-wqjll 11
Qidea G_ofl Contide [f*a Total
ADD Trereld '- S 2,800 $ - f - f 28O0 am
ACO I..LABBI 1$ E s amSUBTOTA: S 2A00 i t - 2800 am
• Lion D11�5/ (., Gedimamo, W&, TOMI
NO Tlweld f - f - f - f - 0.0%
410 TIrvMa doer s - s s a.0%
suBTOTA:. - i - s B.Bx
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E - f - f am
500 Sur BOMB t - f - f - f - am
500 BN B.. - f - 0.me
Soo BuMem Pock lmulame i E f 0A%
500 GenerelU ImMnnM S 1.M694 S - S - f 2,]AB as%
500 8elwfllha Tax f - S E - i - a0%
500 UAeneerPxmtfeea i - i - $ - i - a0%
500 SOUNem CelRomh E3eoniMYetlm $
- E aqE
BUBTOTA 2.0A8 S - f - 29dB S - 0.5%
•'C al lose QjBw Cost CwMnaen[v
800 General SpaCwLL Mart uo Toff
i - S - S - f - a0%
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BID Flsel Vo t - E $ $ - am820 She-u Cosh - E - E f a0%
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08
S e,Sheet PeOe1n!1
i
C) VEOLIA
WATER
September 15, 2014
City of Palm Springs
2014 WWTP Trickling Filter Arm Replacement ST-ME-07 and ST-ME-
08— Project Proposal
Veolia Water West Operating Services, Inc. is pleased to submit the following proposal to
install replacement arms for the remaining two existing 140' arms on the two southerly
trickling filters at the Palm Springs Waste Water Treatment Plant. The technical names for
the last two trickling filters that need the arm replacement are ST-ME-07 and ST-ME-08. The
original arms were installed in 1978 and have been in almost continual use for over 35 years.
In 2002, the existing lower rotary bearing units were replaced with mast type center bearing i
assemblies. At that time the arms were assessed and it was determined that they were not in
need of replacement but would need to be replaced at a later date. Twelve years later that
time has come. The project includes:
Replacement Rotary Distributor Arm Assemblv
Two (2) primary and two (2) secondary arms made of thick carbon steel with high density
galvanizing including upper and stabilizer bearing assemblies.
All hardware and tie rods (304 stainless steel) and gaskets necessary to install the arms
Shipping
Installation
1 year warranty
Construction Mananement Services
Coordinate day to day construction activities with plant operations
Monitor daily progress
Monitor construction schedule
Provide monthly reports
Track progress
Monitor construction safety
General Liability Insurance
Veolia general liability insurance
Ovivo is the sole source for the arm replacement. Included with our proposal is their sole
source letter.
Veolia Water West operating Sewices,Inc.
4376 E.Mesquite Ave
Palm Springs.CA 92284
wmv.veoliawalerna.com
09
Palm Springs 2014 Trickling filter Arm Replacement 2
Timing
The trickling filters are a biological process. When the arm operation is stopped or hindered I
(the arms no longer operate as intended), the biological component of the process dies off
from lack of water and food. During the summer, the process can be started back up in
approximately 30 days, once the arms are functioning as intended. At the plant, we need at
least two trickling filters online and one operating as a backup during the non-peak season
(summer). There is a long lead time for the offsite manufacturing of the arms and equipment.
That lead time along with the 30 day minimum gap (for the biological process to start back
up) between the first arm installation and the second installation results in a long overall time
to get the project completed before the start of the peak season.
Our base not to exceed fee for the project is $422,294.
The lead time on materials for this project is 8-10 weeks. If we receive approval by mid-May
we will be on schedule to have a target date of August to begin work in the field. Thank you
for the opportunity to present this proposal for the 2014 Trickling Filter Arm Replacement
Project. We look forward to working with you on this project. Please do not hesitate to
contact me should you have any questions or need additional information on this proposal.
Si 4Manager
Mic
ProjVeoerating Services, Inc,
562-397-5706 -cell
Veolla Water West Operating Services,Inm
4976 E.Mesquite Ave.
Palm Springs,CA 92264
w .veopawatems.00m
10
Project Cost
Summary Sheet
kT.-.11
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PROPOSIUANFORMATION
Proleal Neme: 2014 Tnckll Filler Arm Re a eni
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CONTINGENCY MARKUP
Conabuckan Subcontradan'. 00% 125% Eaferuu Tout 3 41t=te4
Erglneamg Consultants: 00% 125% RBI UP S 4107
IMercomppnySmca 00% 125%
Material E Earpnbnt 00% 126%
Labor O.M 00%
TPI IeM L" 00% 00%
Tam Sands ONer 0.0% 0.0%
sue Gass 00% 00%
TOTAL: E S 41 SST
CONSTRUCTION&PROFESSIONAL lion Dived C al CaM'no Mary TOUT
100 oemohfthSu[c-ol dors E - ]".ft
101 Gila Ramepi.ror SuMonlreMrs $ - S - s - S -102 Earilmok Subcomradore i - s - i - S -ISO CIAWConaeM SubconbaMm E 5 - $ E 1W GenwaL9uik5 su0conbedom S 332535 $ - i 415e1 $ 3T4.102105 MechenicallnsNlla9on submnhaMn i - 5 - § - $ -m8 Be,bu,allrah.wn subwntreclMe S - 5 - ! - $ -10] Feld Ead Tentr Subconeaclws $ - 5 - $ - f -108 Mecellaneaua Irsullation SuOcoMhooloa E S - $ S -ISO ProAnea,ral Services $ - S - E - S -160 Intercom a Se vags S s $SUBTOTAL $ 332.535 S - S 4158> S 3]4102
QIfFIS4F1 GF➢1N9¢naY Mqk up Taal
200 MecM1enicel a aril f - S E - S - 00%
210 Elecb'aelE u nt s - $ - $ 0.0%
220 IMe E ui mem o $ - $ - $ - S - 0,^
290 OMxE u n1 s E 00%
SUBTOTAL: f - $ - E - I'D
M. MetlLYY TPo
300 Pm Man emeM S 38.I82 E - f - $ 38782
go$ Senior Pro MA.I f S - $ - s
310 Pmd § 7,216 E - $ $ 1216
32o Aemrrsoauon s - S - § - f -
330 CorMmNan Men f - s - f - E -
3M asaklaM Pro Mmr 4r $ - $ - S - S -
3% Sr.Coneir lion Man $ S - i - $
3W Pro E . i $ - S - s -
3To S - f S $ -
080 Lebo,-G P,Iggians s - s - $1 - i -
390 O mwm Labor s $ E -SUBTOTAL. S 45.e92 It - i - 45992 d nun Chimp Casl Coninoencv met.400 Treed a5 - i -rawls Omer E S SUBTOTAL S - f - f -
QIQLI.C4aL G➢dI0Wn4Y MadILY IffiI
410 Travel a tin S - s - S - 00%
410 1Travel a LVAIrg Cher $ 00%
SUBTOTAL. § - IS - S - Is 00%
SO-TAXES-BONDS-OTHER
OlmstCffL Cr9n000¢n,Y Nk,rk. IIliil
500 Fr M $ - f - E It - ONk
50o Barely Sconce S - f - $ - E - 00%
SOO Bkl Boade f $ - $ 0.0%
500 SUNen Risk lnwrance $ 5 $ $ 00%
500 General L.b1 Insurance $ 2.194i3 $ - 5 $ 2.10E 05%
500 Sales B Use Tex $ - $ - 5 - $ - 00%
500 U,gahAPsYAI Fees $ $ - $ - f - 00%
50o S aan Calhmie Eden ssI IIaEon $ $ $ 0.0%
SUBTOTAL: E 2,19E § - E - 219E S - 0.5%
I}I@FtQe29 GoMnue Mass TOla1
800 Ganeml site COde c S GO%
BCU CM ten E S $ - 5 - S - 00%
810 Fleet VeM1kie n 5 - It - 0.O%
e20 I SMn up Cods 3 $ $ 00%
SUBTOTAL $ - $ - $ - 001(
COM COMineenev Grvaa Mark UP
38G]26.93 E - $ 41 566.1)B 100.0%
I1
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