HomeMy WebLinkAbout10/15/2014 - STAFF REPORTS - 00 Measure J Capital Projects Funding by Fiscal Year
City of Palm Springs
Revenues:
2011-2012 Revenue(Actuals carried forward) $1,950,533
2012-2013 Revenue(Actuals) 11,021,484
Total Revenues Available for Budgeting $12,972,017
Est
2012-2013 Projects Budget Date
1. Downtown PS Bond $2,949,862 Complete
2. Downtown PS Project Maintenance Operations 142,984 Complete
3. Streets-Reconstruction, Overlay, Slurry Seal(2) 3,000,000 Complete
4. Pavilion Kitchen Equipment Replacement(38) 12,575 Complete
5. Desert Highland Light Poles/Fixture Replacement(31) 80,000 Jun-15
6. Ruth Hardy Park Security Path Lighting(36) 50,000 Feb-15
7. Desert Highland Small Parking Lot Repairs(32) 37,528 Complete
8. Dog Park Improvements(22) 3,842 Complete
9. Sidewalk Replacement in Parks Citywide(23) 75,262 Complete
10. Demuth Park-Softball Field Wiring Replacement(28) 17,540 Complete
11. Demuth Community Center-Gymnasium Floor Repairs(29) 40,000 Dec-14
12. Sunrise Park Water Valve Replacement(39) 35,299 Complete
13. Demuth and Ruth Hardy Parks-Parking Lot Repairs(30) 215,344 Complete
14. Stadium Fencing Repairs(40) 11,248 Complete
15. Replace 20 Trees-Palm Cyn, Indian Cyn,Sunrise Park(63) 125,000 Dec-14
16. Village Green-Electric Meter Panel Replacement(34) 55 Complete
17. Downtown/Uptown Crosswalks(65) 150,000 Complete
18. Light Poles-Raise Footings-Citywide(64) 150,000 Complete
19. Traffic Signal Queing Study(Sunrise @ Ralph's Ctr) 2,396 Complete
20. Lighting-Palm Canyon Underground Electrical-Phase One(67) 100,000 Jun-15
21. New Fire Station#5 Location Study(52) 50,000 Dec-14
Total2012-2013 Project Expenses $7,248,935
`Multi-Year Project
Balance to Carry-Forward $5.723,082
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Measure J Capital Projects Funding by Fiscal Year
City of Palm Springs
Revenues:
2012-2013 Revenue(Actuals carried forward) $5,723,082
2013-2014 Revenue(Actuals) 12,757,055
Total Revenues Available for Budgeting $18,480,137
Est
2013-2014 Projects Budget Date
1. Downtown PS Bond $3,184,310 Complete
2. Downtown PS Project Maintenance Operations 311,163 Complete
3. Street Repair 1.300,000 * Dec-14
4. Welwood Memorial Library Renovation Project(44) 782,446 Dec-14
5. Uptown Crosswalk Project(65) 181,000 Complete
6. iHUB Accelerator Campus(68) 500.000 * Complete
7. Architecture and Design Museum (69) 566,667 * Complete
8. Firefighting Support Unit(51) 343,202 Complete
9. Downtown Palm Springs Project-Site Development 365,000 Jun-15
10. Swim Center Deck(41) 180,000 Complete
11. Swim Center Underwater Lights(42) 9,799 Complete
12. Bike Crossing at Date Palm(50% paid for by Cat City)(7) 15,000 Sep-14
13. Shade Cover at Mizell Senior Center(72) 25,000 May-15
14. Trailhead Waste(24) 5,379 Complete
15. Airport Back-up Generator(112 paid for by Airport)(53) 62,500 Apr-15
16. Security Cameras at Park Restrooms(25) 75,000 Dec-14
17. Baristo Sidewalk(5) 17,359 Complete
18. Palm Springs High School Auditorium Remodel(70) 290,851 * Complete
19. Visitors'Center Landscaping(20) 25,000 Jan-15
20. Library Computers(45) 46,057 Complete
21. Library Planning(46) 150,000 TBD
22. Property Acquisition(26) 1,000,000 * TBD
23. JO Jessie DHUC-Gym Air Conditioning(33) 175,000 Jun-15
24. Entry Way Signs(71) 150,000 Jun-15
25. Police Training Center Upgrades(61) 100,000 TBD
26. Building Department Microfilm to Internet(48) 110,000 Dec-14
27. Veteran's Memorial(27) 12,960 TBD
28. Police Records Area-Redesign and Renovate(60) 250,000 TBD
29. NMTP/Biking Issues(9) 1,078,133 Mar-15
30. Tahquitz Creek Master Study-Triangle Parcel Project(18) 300,000 Aug-15
31. Police-Repave Rear and Front Parking Lots(58) 300,000 Feb-15
32. Fire Station#2-Roof Replacement(55) 31,891 Complete
33. Fire Station#2-Chiller Replacement(54) 60,000 Apr-15
34. Police Department Initial Design-Remodel Building(59) 100,000 Dec-15
35. Fire Stations Security Cameras(57) 61,406 Feb-15
36. Fire Stations Keyless Entry System(56) 50,000 TBD
37. Uptown Treewell Irrigation System (66) 45,000 Aug-15
38. Village Green Improvements(Cornelia White House)(35) 50,000 Dec-14
39. Pavilion Gymnasium Floor Repair and Refinish(43) 30,000 Complete
40. City Hall Security Design and Installation(50) 100,000 TBD
41. Arnico Tract Sewer Improvements(6) 313,240 Nov-15
42. City Hall Parking Lot-Resurfacing(49) 700,000 Feb-15
43. Lighting(Replace underground electrical,Phase 2)(67) 800,000 Aug-15
44, Tahquitz Canyon Median(21) 1,030,000 May-15
45. Trolley Study and Pilot Program (73) 25,000 Complete
46. Project Management 50,000 Complete
47. Bike Trail Fence(19) 3,275 Complete
48. Trash Service-Trails 7,200 Complete
Total 2013-2014 Project Expenses $15,368,837
*Muth-Year Project
Reserve to Carry-Forward $3,111,300
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Measure J Capital Projects Funding by Fiscal Year
City of Palm Springs
Revenues:
2013-2014 Revenue(Actuals carried forward) $3,111.300
2014-2015 Revenue(Projected) 13,000,000
Total Revenues Available for Budgeting $16,111,300
Est
2014-2015 Projects Budnet Date
1. Downtown PS Bond $3,200,000 Jun-15
2. Downtown PS Project Maintenance Operations 350,000 Jun-15
3. Streets-Reconstruction,Overlay,Slurry Seal(4) 2,000,000 ` TBD
4. iHUB Accelerator Campus(68) 250,000 ' Dec-14
5. Architecture and Design Museum (69) 283,333 " Jan-15
6. Swim Center Deck(41) 300,000 Complete
7. Palm Springs High School Auditorium Remodel(70) 291,000 ' Complete
8. Property Acquisition(26) 2,000,000 ' TBD
9. NMTP/Biking Issues(9) 1,511,300 TBD
10. Arnico Tract Sewer Improvements(6) 380.000 ` Mar-15
11. Tahquitz Canyon Median(21) 1,030,000 May-15
12. Trolley Program (73) 818,874 TBD
13. Project Management 50,000 Jun-15
14. Trash Service-Trails 7,200 Jun-15
15. Air Conditioning Controls at the iHub building(62) 119,273 Jun-15
16. Measure J Signs 6,500 Complete
Total2014-2015 Project Expenses $12,597,480
'Multi-Year Project
Reserve $3,513,820
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Measure J Capital Projects
City of Palm Springs
Additional City Manager Recommended Projects for 2014-2015
Under Consideration by Measure J Commission:
1. Fire-Replace Apparatus Door Fire-Station 442 $60,000
2. Fire-Emergency Alerting Systems-All Stations 100,000
3. Fire-Oil/Water Separator-Station 443 50,000
4. Special Events/Villagefest-Replace Portable Restrooms 35,000
5. Recreation-Playground Structure-Sunrise Park 270,000
6. Recreation-Replace Weightroom Equipment-JOJ Unity Center 9,000
7. Recreation-Stadium Field Improvements/Enhancement 180,000
8. Convention Center-Various Improvements 200,000
9. Public Works-Alejo/Baristo Church Parking Lot Repairs 400,000
10. Information Technology-Replace Microsoft Exchange Server 52,000
11. Additional Request for Police Department Remodel 2,394,507
Total Additional City Manager Recommended Projects $3,750,507
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Multi-Year Summary of Available Measure J Funds
City of Palm Springs
2015-2016 2016-2017 2017-2018
Projected Revenue $13,300,000 $13,600,000 $13,900,000
+2% +2% +2%
Existing Budget Obligations:
Multi-Year Projects:
Street Repairs $2,000,000 $2,000,000 $0
Hub Accelerator Campus 250,000 0 0
Property Acquisition 2,000,000 2,000,000 0
NMTP/Biking Issues 1,003,000 1,000,000 0
Trash Service-Trails 7,200 7,200 7,200
Trolley Shuttle 820,000 820,000 820,000
Total Multi-Year Projects $6,080,200 $5,827,200 $827,200
Debt Service $3,200,000 $3,200,000 $3,200,000
Downtown Prop Maint&Other Expenses 425,000 475,000 500,000
Total Existing Budget Obligations $9,705.200 $9,502,200 $4,527,200
Net New Funds Available for Budgeting $3,594.800 $4,097.800 $9,372,800
10/11/2014 spreadsheet measure j-revised v4(10.11.14);Multi-Year Summary 2 52 pM
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C4�rFORN�P MEMORANDUM
DATE: September 18, 2014
TO: David Ready, City Manager
FROM: Al Smoot, Special Projects Coordinator >
Al Franz, Police Chief
SUBJECT: Police Department Remodel Project
INTRODUCTION:
The Police Department is proposing to carry out the first major remodel of the Police
Station since it was constructed in the early 80's. The purpose of the project is to
modernize the facility, improve customer service, provide for the use of upgraded
technology, provide for improved employee safety and provide for more efficient
utilization of existing space.
The Police Department currently has three separate remodel projects that have been
approved by the Measure J Commission:
# Title Budget
0047 Police Training Center Upgrades $100,000
0051 Police Records/Lobby Remodel $250,000
0058 Police Detective Bureau Redesign $100,000
Totals $460,000
Triton Technology, a firm specializing in a/v systems design, and Frank Urrutia &
Associates, a local architectural firm, were hired to carry out the design of these project.
The design costs to date equal $129,490, leaving a current funding balance of
$320,510.
PROJECT BACKGROUND:
Each of the three sub-projects has evolved into a complex project as additional needs
were identified during the design process. The following is a summary of each sub-
project including a fourth:
O'?pLM S�D4
's City of Palm Springs
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Department of Finance and Treasury
3200 E.Tahquitz Canyon Way • Palm Springs,California 92262
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C �Q' Tel:p60)323-8229 • Pax: (760)322-8320 • Web:www.palmspringsca.gov RN
October 15, 2014
RE: Measure J Audit Reports
Mayor and Members of the City Council,
The voters of the City of Palm Springs enacted Palm Springs Municipal Code Section 3.22.140
when voting for Measure J, requiring an independent audit of Measure J Funds.
The City exceeds this requirement by providing two annual audits of Measure J Funds.
The first audit report is prepared by the City's regular independent audit firm of Lance, Soll &
Lunghard as part of the City's annual audit process under the standards applicable to the
Governmental Auditing Standards and Measure J. The LSL auditors reviewed and tested
revenues, expenditures, assets, liabilities, fund balance, and significant accounting policies.
The fiscal year 2012-13 audit was done in order to make an evaluation regarding the
reasonable assurance whether the financial statements are free from material misstatement.
For fiscal year 2012-13 the LSL auditors opined that the financial statements present fairly, the
respective financial position of the Measure J Fund and met the requirements of Measure J.
No adverse audit findings or audit adjustments were received by the City.
Additionally, the City retained the services of a local firm of Maryanov, Madsen, Gordon &
Campbell to specifically focus on the auditing of Measure J funds.
The audit report prepared by the local firm of Maryanov, Madsen, Gordon & Campbell, focused
on verification of Measure J revenues received and expenditures made during fiscal year
2012-2013 under the requirements of Palm Springs Municipal Code 3.22.140 "Independent
Annual Audit" of Measure J. The MMGC auditors verified that the revenues and expenditures
were properly recorded. No adverse audit findings or audit adjustments were received by the
City.
Both auditing firms were retained for fiscal year 2013-14, and have commenced their
respective independent
audits.
Geoffrey S. Kiehl
Director of Finance and Treasurer
Post Office Box 2743 0 Palm Springs, California 92263-2743
CITY OF PALM SPRINGS, CALIFORNIA
MEASURE J FUND
FINANCIAL STATEMENTS
FISCAL YEAR ENDED JUNE 30, 2013
CITY OF PALM SPRINGS, CALIFORNIA
MEASURE JFUND
FINANCIAL STATEMENTS
FISCAL YEAR ENDED JUNE 30, 2013
CITY OF PALM SPRINGS, CALIFORNIA
MEASURE JFUND
FINANCIAL STATEMENTS
JUNE 30, 2013
TABLE OF CONTENTS
Page
Number
IndependentAuditors' Report.................................................................................................................1
Financial Statements
Statement of Net Position and Governmental Fund Balance Sheet................................................3
Statement of Activities and Governmental Fund Revenues,
Expenditures and Changes in Fund Balance...................................................................................4
Notesto Financial Statements................................................................................................................5
Independent Auditors' Report on Compliance with Applicable Requirements
and on Internal Control Over Compliance........................................................................................9
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f o M • Donald G.Slater,CPA •Deborah A Harper,CPA
® •Richard K.Kikuchi,CPA •Gary A.Cates,CPA
•Susan F.Matz,CPA •Michael 0.Mangold,CPA
CERTIFIED PUBLIC ACCOUNTANTS
•Shelly K.Jackley,CPA •David S.Myers,CPA
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INDEPENDENT AUDITORS' REPORT
To the Honorable Mayor and Members of City Council
City of Palm Springs, California
Report on the Financial Statements
We have audited the accompanying financial statements of the Measure J Fund of the City of Palm Springs,
California as of and for the year ended June 30, 2013, and the related notes to the financial statements.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America;this includes the
design,implementation,and maintenance of internal control relevant tothe preparation and fair presentation of
financial statements that are free from material misstatement,whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express opinions on these financial statements based on our audit.We conducted our
audit in accordance with auditing standards generally accepted in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements.The procedures selected depend on the auditor's judgment,including the assessment of
the risks of material misstatement of the financial statements,whether due to fraud or error, In making those
risk assessments, the auditor considers internal control relevant to the entity's preparation and fair
presentation of the financial statements in order to design audit procedures that are appropriate in the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal
control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of
accounting policies used and the reasonableness of significant accounting estimates made by management,
as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our
audit opinions.
Opinions
In our opinion,the financial statements referred to above present fairly, in all material respects,the respective
financial position of the Measure J Fund of the City of Palm Springs, California,as of June 30,2013, and the
respective changes in financial position for the year then ended in accordance with accounting principles
generally accepted in the United States of America.
Lance,Sell&Longhand, LLP 203 North Brea Boulevard ^ Suite 203 • Brea, CA 92821 - TEL 714,672.0022 • Fax 714.672.0331 WW.ISlcpas.com
Orange County Temecula Valley Silicon Valley Los Angeles County
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To the Honorable Mayor and Members of City Council
City of Palm Springs, California
Emphasis of a Matter
As described in Note 1 to the financial statement, the financial statement is prepared in accordance with
Measure J which requires a financial statement that presents only the Measure J Fund and does not purport
to, and does not, present fairly the financial position of the City of Palm Springs, California as of
June 30,2013, and the changes in its financial position for the yearthen ended in conformity with accounting
principles generally accepted in the United States of America.
Other Matters
Required Supplementary Information
Management has omitted the management's discussion and analysis that accounting principles generally
accepted in the United States of America require to be presented to supplement the basic financial
statements.Such missing information,although not a part of the basic financial statements,is required by the
Governmental Accounting Standards Board,who considers it to be an essential part of financial reporting for
placing the basic financial statements in an appropriate operational, economic, or historical context. Our
opinion on the basic financial statements is not affected by this missing information.
Restriction of Use
Our report is intended solely for the information and use of the City of Palm Springs and is not intended to be
and should not be used by anyone other than these specified parties.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated
December 20,2013,on our consideration of the City's internal control over financial reporting and on our tests
of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other
matters. The purpose of that report is to describe the scope of our testing of internal control over financial
reporting and compliance and the results of that testing,and not to provide an opinion on internal control over
financial reporting or on compliance. That report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering City's internal control over financial reporting and
compliance.
fit, .44-W-Oe 0?00
Brea, California
December 20, 2013
2
CITY OF PALM SPRINGS
MEASURE JFUND
STATEMENT OF NET POSITION AND GOVERNMENTAL FUND BALANCE SHEET
JUNE 30,2013
Measure J Statement of
Fund Adjustments Net Position
Assets:
Cash and investments $ 8,228,392 $ - $ 8,228.392
Receivables:
Accounts receivable 1,615,501 - 1,615,501
Accrued interest 11,791 - 11,791
Total Assets $ 9,855,684 - 9,855,684
Liabilities and Fund Balance:
Liabilities:
Accounts payable $ 58,746 58,746
Accrued liabilities 8,113 - 8,113
Total Liabilities 66,859 66,869
Fund Balance:
Restricted for public works 9,788,825 (9,788,825) -
Total Fund Balance 9,788,825 (9,788,825) -
Total Liabilities and Fund Balance $ 9,866,684
Net Position:
Restricted for public works 9,788,825 9,788,825
Total Net Position $ $ 9,788,826
See Independent Auditors' Report and Notes to Financial Statements
3
CITY OF PALM SPRINGS
MEASURE JFUND
STATEMENT OF ACTIVITIES AND GOVERNMENTAL FUND
REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
YEAR ENDED JUNE 30,2013
Measure J Statement of
Fund Adjustments Activities
Revenues:
Taxes $ 11,046,045 $ - $ 11,046,045
Use of money and property (24,561) - (24,561)
Total Revenues 11,021,484 - 11,021,484
Expenditures:
Public Works 203,811 - 203,811
Total Expenditures 203,811 203,811
Excess (Deficiency)of Revenues
Over(under) Expenditures 10,817,673 10,817,673
Other Financing Sources(Uses):
Transfers out (2,949,862) (2,949,862)
Total Other Financing Sources (Uses) (2,949,862) (2,949,862)
Net Change in Fund Balance/Net Position 7,867,811 7,867,811
Fund Balanoe/Net Position at Beginning of Year 1,921,014 1,921,014
Fund Balance/Net Position at End of Year $ 9,788,825 $ $ 9,788,825
See Independent Auditors' Report and Notes to Financial Statements
4
CITY OF PALM SPRINGS
MEASURE J FUND
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30,2013
Note 1: Summary of Significant Accounting Policies
a. Reporting Entity
The City of Palm Springs, California Measure J Fund (the "Fund") is used to account for
the Measure J Fund's activities. Measure J is a local revenue measure passed on
November 8, 2011 to maintain local community services and economically revitalize the
downtown area.
The Fund is a governmental fund of the City of Palm Springs, California, and the
accompanying financial statements are included in the City of Palm Springs, California's
basic financial statements.
The accompanying financial statements are for Measure J Fund only and are not
intended to fairly present the financial position of the City of Palm Springs, California or
the results of its operations.
b. Basis of presentation—government-wide financial statements
While separate government-wide and fund financial statements are presented, they are
interrelated. The governmental activities column incorporates data from governmental
funds. As a general rule, the effect of interfund activity has been eliminated from the
government-wide financial statements.
c. Basis of presentation—fund financial statements
The fund financial statements provide information about the government's funds. The
emphasis of fund financial statements is on major funds. The government reports the
following major governmental funds:
The Measure J fund (the "Fund") is the primary operating fund. It accounts for all
financial resources.
d. Measurement focus and basis of accounting
The accounting and financial reporting treatment is determined by the applicable
measurement focus and basis of accounting. Measurement focus indicates the type of
resources being measured such as current financial resources or economic resources.
The basis of accounting indicates the timing of transactions or events for recognition in
the financial statements.
The government-wide financial statements are reported using the economic resources
measurement focus and the accrual basis of accounting. Revenues are recorded when
earned, and expenses are recorded when a liability is incurred, regardless of the timing of
related cash flows.
The governmental fund financial statements are reported using the current financial
resources measurement focus and the modified accrual basis of accounting. Revenues
are recognized as soon as they are both measureable and available. Revenues are
considered to be available when they are collectible within the current period or soon
enough thereafter to pay liabilities of the current period. For this purpose, revenues are
considered to be available if they are collected within 60 days of the end of the current
fiscal period. Expenditures generally are recorded when a liability is incurred, as under
accrual accounting.
5
CITY OF PALM SPRINGS
MEASURE J FUND
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
JUNE 30, 2013
Note 1: Summary of Significant Accounting Policies (Continued)
e. Assets, Liabilities and Net Position or Equity
Cash and Investments
The fund's cash and cash equivalents are considered to be cash on hand, demand
deposits and short-term investments with original maturities of three months or less from
the date of acquisition.
Investments for the fund are reported at fair value. The State Treasurer's Investment Pool
operates in accordance with appropriate state laws and regulations. The reported value
of the pool is the same as the fair value of the pool shares.
The fund pools its cash and investments with the City of Palm Springs.
Receivables and Payables
All receivables are shown net of an allowance for uncollectibles.
Activity between funds that are representative of lend I ng/borrowing arrangements
outstanding at the end of the fiscal year are referred to as either"due to/from other funds"
(i.e., the current portion of intertund loans) or "advances to/from other funds" (i.e., the
non-current portion of intertund loans). All other outstanding balances between funds are
reported as"due to/from other funds."
Fund Equity
In the fund financial statements, the fund reports the following fund balance
classifications:
Nonsoendable include amounts that cannot be spent because they are either (a) not in
spendable form or(b) legally or contractually required to be maintained intact.
Restricted include amounts that are constrained on the use of resources by either
(a) external creditors, grantors, contributors, or laws of regulations of other governments
or(b) by law through constitutional provisions or enabling legislation.
Committed include amounts that can only be used for specific purposes pursuant to
constraints imposed by formal action of the government's governing board.
Assigned include amounts that are constrained by the government's intent to be used for
specific purposes, but are neither restricted nor committed.
Unassigned include the residual amounts that have not been restricted, committed, or
assigned to specific purposes.
An individual governmental fund could include nonspendable resources and amounts that
are restricted or unrestricted (committed, assigned, or unassigned) or any combination of
those classifications.
6
CITY OF PALM SPRINGS
MEASURE JFUND
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
JUNE 30, 2013
Note 1: Summary of Significant Accounting Policies (Continued)
Net Position
Net Position is the excess of all the fund's assets over all its liabilities, regardless of fund.
Net Position is divided into three captions. These captions apply only to net position,
which is determined only at the government-wide level, and are described below:
Net Investment in Capital Assets describes the portion of net position which is
represented by the current net book value of the fund's capital assets, less the
outstanding balance of any debt issued to finance these assets.
Restricted describes the portion of net position which is restricted as to use by the terms
and conditions of agreements with outside parties, governmental regulations, laws, or
other restrictions which the government cannot unilaterally alter.
Unrestricted describes the portion of net position which is not restricted to use.
Use of Estimates
The preparation of financial statements in conformity with accounting principles generally
accepted in the United States of America requires management to make estimates and
assumptions that affect the reported amounts of assets, liabilities, revenues and
expenses. Actual results could differ from those estimates.
Note 2: Cash and Investments
Cash and investments as reported in the accompanying financial statements consisted of the
following:
Cash and investments $ 8,228,392
Total $ 8,228,392
The fund's cash and investments are pooled with the City of Palm Springs cash and
investment in order to generate optimum interest income. Each fund's share of the pooled
cash account is separately accounted for, and investment income is allocated to all
participating funds based on the relationship of their average daily cash balances to the total
of the pooled cash and investments. Information regarding the authorized types of deposits
and investments, the type of risks (i.e. credit, interest rate, custodial, etc.) and other
disclosures associated with the fund's pooled cash and investments is included in the City of
Palm Springs' basic financial statements, which are available at 3200 East Tahquitz Canyon
Way, Palm Springs, California 92262.
Note 3: Commitments and Contingent Liabilities
The fund is subject to litigation arising in the normal course of business. In the opinion of
legal counsel there is no pending litigation, which is likely to have a material adverse effect on
the financial position of the fund.
7
CITY OF PALM SPRINGS
MEASURE J FUND
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
JUNE 30,2013
Note 4: Risk Management
The fund is covered under the City of Palm Springs' insurance policies. Therefore, the
limitations and self-insured retentions applicable to the City also apply to the fund. Additional
information on coverage and self-insured retentions can be obtained by contacting the City of
Palm Springs.
8
LSE David E.Hale,CPA, •Bryan S Gmher CPA
•Donald G.Slater,CPAA A•Deborah Harper,CPA
Y® •Richard K.Kikuchi,CPA •Gary A.Cates,CPA
•Susan F.Matz,CPA •Michael D.Mangold,CPA
CERTIFIED PUBLIC ACCOUNTANTS •Shelly K.Jackley,CPA •David S.Myers,CPA
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INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH APPLICABLE
REQUIREMENTS AND ON INTERNAL CONTROL OVER COMPLIANCE
To the Honorable Mayor and Members of City Council
City of Palm Springs, California
Report on Compliance
We have audited the compliance of the Measure J Fund of the City of Palm Springs,California(the"City")with
the types of compliance requirements described in the Measure J ballot passed on November 8, 2011,
("Measure J")for the year ended June 30, 2013.
Management's Responsibility
Management is responsible for compliance with the requirements of Measure J.
Auditor's Responsibility
Our responsibility is to express opinions on compliance with the requirements of Measure J based on our
audit.We conducted our audit of compliance in accordance with auditing standards generally accepted in the
United States ofAmerica;the standards applicable to financial audits contained in the Government Auditing
Standards, issued by the Comptroller General of the United States, and Measure J. Those standards and
Measure J require that we plan and perform the audit to obtain reasonable assurance about whether
noncompliance with the types of compliance requirements referred to above that could have a material effect
on Measure J Fund of the City. An audit includes examining, on a test basis, evidence about the City's
compliance with those requirements and performing such other procedures as we considered necessary in the
circumstances.
We believe that our audit provides a reasonable basis for ouropinion on compliance. However,ouraudit does
not provide a legal determination of the City's compliance with those requirements.
Opinion
In our opinion, the City complied, in all material respects, with the requirements referred to above that are
applicable to the Measure J Fund for the year ended June 30, 2013.
Report on Internal Control Over Compliance
The management of the City is responsible for establishing and maintaining effective internal control over
compliancewith the type of compliance requirements referred to above. In planning and performing our audit,
we considered the City's internal control over compliance to determine the auditing procedures that are
appropriate in the circumstances for the purpose of expressing an opinion on compliance, but not for the
purpose of expressing an opinion on the effectiveness of internal control over compliance.Accordingly,we do
not express an opinion on the effectiveness of the City's internal control over compliance.
Lance,Sall 8 Lunghard,LLP 203 North Brea Boulevard • Suite 203 • Brea,CA 92821 • TEL 714.672,0022 • Fax 714.672.0331 www.lslcpas.com
Orange County Temecula Valley Silicon Valley Los Angeles County
}t
ISE
CCM7IFl10 NIIIC ICCYURIRXiI
vhmure,purer B Boucher
To the Honorable Mayor and Members of City Council
City of Palm Springs, California
A deficiency in internal control over compliance exists when the design or operation of a control over
compliance does not allow management or employees, in the normal course of performing their assigned
functions,to prevent,or detect and correct, noncompliance with a type of compliance requirement of Measure
J on a timely basis.A material weakness in internal control over compliance is a deficiency, or a combination
of deficiencies, in internal control over compliance, such that there is a reasonable possibility that a material
noncompliance will not be prevented, or detected and corrected on a timely basis.A significant deficiency in
internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over
compliance that is less severe than a material weakness in internal control over compliance, yet important
enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal control over compliance
that might be material weaknesses or significant deficiencies.We did not identify any deficiencies in internal
control over compliance that we consider to be material weaknesses. However, material weaknesses may
exist that have not been identified.
The purpose of this report on internal control over compliance is solely to describe the scope of our testing of
internal control over compliance and the results of that testing based on the requirements of Measure J.
Accordingly, this communication is not suitable for any other purpose.
Our consideration of internal control over compliance was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal control over compliance
that might be deficiencies, significant deficiencies, or material weaknesses. We did not identify any
deficiencies in the internal control over compliance that we consider material weaknesses as defined above.
This report is intended solely for the information and use of management and the Governing Board of the City
and is not intended to be and should not be used by anyone other than these specified parties.
, ., ��� 400
Brea, California
December 20, 2013
10
INDEPENDENT ACCOUNTANTS' REPORT
Mayor, City Council, and Measure J Commission
City of Palm Springs
Palm Springs, California
We have performed the procedures enumerated below;which were agreed to by the City of Palm
Springs, solely to assist you in evaluating the actual revenues and expenditures of Measure J from
April 1 through June 30, 2013 as presented on Schedule 1. The City of Palm Springs'
management is responsible for the Measure J revenues and expenditures. This agreed-upon
procedures engagement was conducted in accordance with attestation standards established by
the American Institute of Certified Public Accountants. The sufficiency of these procedures is
solely the responsibility of those parties specified in the report. Consequently, we make no
representation regarding the sufficiency of the procedures described below either for the purpose
far which this report has been requested or for any other purpose.
We have verified all Measure J revenues (sales tax receipts) from the State of California for the
period noted in the first paragraph by reviewing documentation for each individual deposit. Total
deposits for the period were $4,703,531. Schedule 1 reports year-to-date revenues of
$11,046,045, of which we previously verified $5,342,514.
We have verged the Measure J expenditures for the period noted above by reviewing prior Council
approval of expenditures and supporting documentation. Total expenditures for the period were
$2,271,277. Schedule 1 reports year-to-date expenditures of $3,153,674, of which we previously
verified $882,397.
We were not engaged to and did not conduct an examination,the objective of which would be the
expression of an opinion on the Measure J revenues and expenditures. Accordingly, we do not
express an opinion. Had we performed additional procedures, other matters might have come to
our attention that would hale been reported to you.
This report is intended solely for the information and use of the Mayor, City Council, and the
Measure J Commission of the City of Palm Springs and is intended to be used by such parties to
assist in meeting the requirements of section 3.22.140 'Independent Annual Audit" of Measure J,
which requires an accounting of the revenues received and expenditures made from the
transaction and use tax and is not intended to be used by anyone other than those specified
parties.
if I
December 18, 2013
Measure J Capital Projects Tracking Report I 2014 2015
City m Palm Springs Acq Rwlr4d Dnigner Design Design Coundl To Bid Bid Pre Conab
U dated INIT2014 is Cum leled Approyal Bid Data Award Coon Bellin, Conaplete c a
STREETSIPublic Works
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3 Smeade,-14•Rebotask),veria,, 14ek 50808 993624 PW ENG Staff OMN14 03R01111 MIGN4 05163111,11 06/05/14 061 OSMU14 11,1911151 fZWf4 edimlKuonw 'MN3Mo14.
4 Streeh-1 S ReconfOlubda fSeal less W809 2 IHI PW TED 12D1/14 OMI/15 02,WTS 02107115 OW7115 0G08115 OW1115 069f/15 OM1115 Awlto,Compiato,orP..stme,,mons
5 Va.'al—R .0 50932 B Pw Yon ConAulon min Mal Wuh 13.2014
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LIBRARIES
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sulatW1:I I I I.eassia,
FUNDED COMMUNRY PROJECTS
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suMwl: 1,92a,1e9
14—aI Rofecrs>0.13-1aiAlforCM far Coundl MerM aY,FY13-14
10/1572014;1024 AM Page 1 nl 1
FEDERAL PROJECTS , CIP & OTHER PUBLIC WORKS PROJECTS
Federal Projects,CIP&Other PW Projects --
October 13,2014 Designer Design Design Constr
Env. Selected Begins Completed RlYJ BCginS Complete Comments
CALTRANSlFHWA FUNDED PROJECTS
Aqua Caliente Cultural Museurn[CP09-04, FPN 5282(032/033)1 Done DMC liii13 _ Done 1/1/15 6/1115 FTIP Amendment sent to RCTC. Awaiting FTIP Amendment,November 2014(for 2013 FTIP),January 2015(for 2015 FTIP)
_
Bogert Trail Br.Rehab. CP07-03,FPN 5282(026)] _ 'Done Dokken 8l1113 Done 3/1/14 6/7/76 E-76 for Construction 9116114. Authorization to Advertise and Proceed to Bid to be presented to Council on November 5th. _
E.Palm Cyn Bddge@Palm Cyn Wash[CP12-04,FPN 5282(41)] Feb 2012 Dokken 10/21114 12/1/16 6117117 111/18 12131118 Contract with Dokken approved by Council on September 3,3014. Kick-off Meeting on October 21,2014.
Dec 2014
Farrell Right Turn Lane Vista Chino CP09-11,FPN 5282 037 KOA Done 11/4/13 Done 1014114 02/31/15 .Council Awarded Construction to Hillcrest on September 3rd 2014. Contract being executed.
Indian Cyn Widening&Bridge Replacement@UPRR Done Dokken 311115 6/2/15 1011115 1012/17 'Received E-76 for R/W Acquisition on 4/2212014. SCE to provide design and cost estimate for R/W Utility Relocation.
CP01-11.FPN 5282 017
Ramon Pavement Rehab-Sunrise to Compel(STP Funds)[CP 1402,
FPN 52822 043 3/3114 PW Staff 1211114 311115 411115 5/1/15 WI/15 Preliminary Environmental Study approved by Caltrans on 9/1612014, Technical study to be done by Caltrans.
Jan 2012- - CEQA ISIMND Adopted by City Council on 5/7/2014. Environmental:submitted for Army Corps.of Engineers 404 Permit and 401 permit for
Ramon Rd Widening and Bridge Widening[CP08-25,FPN 5282(040)] Dec 2014 CNS 7/1/15 12/31/15 3/1/17 8H/J7 12/i/18 submittal to Water Boards. NEPA approved on 6/912014. E-76 for Final Design to be submitted after FTIP aoaroval.
S. Palm Cyn Bridge @ Tahquilz Crk.[CP12-02,FPN 5282(042)] Feb 2014- CNS 10/23/14 1211116 6117/17 1/1/18 12/31/18 Contract with CNS approved by Council on September 3,3014. Kickoff Meeting scheduled on 1012312014.
Dec 20155
S. Palm Cyn Drive at Arenas Channel[CP06-18, NBIL(502)] Done Dokken 1211114 6/1/15 __' 1011115 12131116 Council authorized negotiations for right of way acquisition on September 17,2014.
Safe Routes to School [CP08-10,FPN 5282(039)] _ Done PW Staff 1(it 1/13 11/1/14 1211114 611115 10/1/15 Design in progress. Encroachment Permit received from Caltrans on 911812014.
Traffic Management Clr[CPOB-04,FPN 5282(031)] _ tbne RBF Done : Done 116115 1111115 Bids opened October 7,2014. Bids came in over$600,000 of Consultants estimate. RBF evaluating bids.
Vista Chino Low Water Crossing-New Bridge [CP10- Jan 20 22- CNS 1211/15 prior to 12 I117 3H/18 311M Awaiting NEPA approval from Caltrans(Anticipated Feb.2015)p to CEQA being circulated for public comment.
10,FPN NBIL(513)] Dec 2015
Bicycle Lane Project(Class II&111),CP 14-14 113115 113115 113115 611115 611/15 1011115 12131115 Programming Project in the 2015 FTIP and awaiting Federal Project Number from Caltrans.
i _. _- - - _
Gene Autry Trail(Second Left Turn WASTEWATER TREATMENT PLANT Lane) WTPstPROJECTS 14 32 1l3115 113115 7/3/15 6/1/15 611/15 10/i/15 12/37/75 Programming Project in the 2015 FTIP and awaiting Federal Project Number from Caltrans
ASC
Collection System Sewer Repairs(Phase 2) Veolia NTP for Construction to be presented to City Council on October 15,2014.
Trickling Filter Arm Replacement(2 Remaining) Veolia NTP for Construction to be presented to City Council on October iS,2014.
Lift Station Communications Upgrade Veolia City Council Authorized project funding in an amount not to exeed$35,000.
Circular Primary Clarifiers w/Sludge.Pum Station I I
Digester No.2 Dome Replacement
Headworks&Primary Clarifier Upgrade Station- Veolia presented project proposal$8M over authorized budget. Internal meeting with City Attorney scheduled on October 14,2014 and
Prima Efnuent Pump t 9/5/13 7/1/14 NIA 10/J/14 10/1/JS Sludge Centrifuge-Replaced with"Odor Control&Second Clarifier"per Odor Ming with Veolia scheduled on September 18,2014.
Study
W W TP Facility Plan
AGUA CALIENTE(TRIBE)&CDBG now, 1
Arnico Sewer Improvements Phase III Done 2/10/14 3/10/14 7/21/14 10130114 Construction began on 712 112 01 4. CDBG and Measure J to fund entire contract.
Mesquite
Cyn Way Median /O Be and otioo 14)CP08-20 ,r;�- ,1g;"2-01 Done DMC 1/13/14 3/3114 Tribe Complete Done 112113 7/1/14 Small
lr nComplete,parkiftobdesigned by Tribe at east end of Mesquite at Tribal Entrance. Not Included as part of this project.
qu .
OTHER CAPITAL PROJECTS
Andreas Two Way Study(City's General Funds) Sanborn 10MI13 5129114 N/A 11117114 12131114 City Council Awarded Construction to Golden Valley Constrution on July 16 2014 Pre-Construction meeting on October 8,2014.
Annual Overlay and Reconstruction(Measure A,$800K) PW Staff 111/14 313/14 N/A 9/15M4 12131114 Combined with Measure J. See Measure J update.
Annual Slurry Seal(Measure A,$500K) PW Staff 1/5/15 313114 NIA 611115 911115 Awaiting Pavement Management Survey to determine list of streets.
Solar-Desert Highlands oval Power Plant Grano Lstaff
AQMD Solar-Fire Station 3(Sentinel Power Plant Grant) 12123/13 12/30/13 4120/14 N/A TBD 6/1/15 awaiting for proposal from NAM.
AQMD Solar-Train Station(Sentinel Power Plant Grant
AQMD Solar-Visitor Center(Sentinel Power Plant Grant _
Pavement Condition Survey(Measure A,$200K) Hartis& 1115/14 iDreff of Pavement Management Survey to City by week of October 13,2014.
Sunrise 8 Ralph's Driveway Traffic Signal(Measure A,S300K) AGA 1011113 _3/3/74 NIA 1/6/15 3/3/15 iAI Grover and Associates preparing final specifications.
Tahquitz Creek Levee(CP08-26) - _ Complete NIA 111/15 611115 CLOMR approval received from FEMA on April 15,2014. Staff to prepare bid package.
PUBLIC ASSISTANCE 8 OTHER PROJECTS
7 Lakes&Gene Autry Trail TBD TBD Project is with Caltrans,seeking funding source.
Gene Autry Trail @ UPRR Sand Build-up(Test Wall) 117/14 T�mpleted. CVAG recommended applying for wind fencing CMAQ grant at the next call for project funding,anticipated Spring 2015.
CITY CONTRACTS
Veolia Operations&Maintenance W WTP 7/J/J4 Contract is in review with C" Attorney. Sixty 60 Da contract extension from 9/l/2014 approved on Jul 16,2014 City Council Meeting.
_ dY _ Y -.__Y( ) Y PP y ty
FEDERAL$STATE GRANT APPLICATIONS
Bicycle lanes(Class I) i Project recommended for funding on July 14,2014 for Construction Only-
Sidewalk on east silo of Cerritos and west side of Farrell J d aii 4/1/14 Project was not selected for grant. n{
_._
Gene Autry Trail Add Second Left Turn Lane lit i,�"i a Project recommended for funding on July 14,2014 for Construction Only.
Desert Landscaping on Indian @ 1-10 Waiting for RCTC to determine if ATP funds will be available.
PW Other Projects Spread Sheet(10_13_2014 sk)-for CM for Council Meeting;FY 13-14 Page 1 of 1 10/15/2014;10:24 AM