HomeMy WebLinkAbout11/5/2014 - STAFF REPORTS - 2.L. ppLM SA
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City Council Staff Report
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DATE: November 5, 2014 CONSENT AGENDA
SUBJECT: ACCEPT FROM THE CALIFORNIA GOVERNOR'S OFFICE OF
EMERGENCY SERVICES THE EMERGENCY MANAGEMENT
PERFORMANCE GRANT IN THE AMOUNT OF $14,666 AND
AUTHORIZE THE PURCHASE OF A MOBILE WATER TREATMENT
SYSTEM FOR DISASTER OPERATIONS.
FROM: David Ready, City Manager
BY: Fire Department
SUMMARY
It is recommended that City Council authorize the City Manager to accept (on behalf of
the Fire Department) a $14,666 Emergency Management Performance Grant (EMPG)
for partial funding of a mobile water treatment system to provide potable water during
the time of a major disruption to the City's water supply.
RECOMMENDATION
1) Accept the FY 2014 Emergency Management Performance Grant through the
California Governor's Office of Emergency Services in the amount of$14,666.00.
2) Authorize the purchase of a mobile water treatment system in an amount up to
$40,000.00 through a competitive bid process.
3) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS
The Fire Department submitted a FY 2014 Emergency Management Performance Grant
application to California Office of Emergency Services via Riverside County Office of
Emergency Services to purchase one mobile water treatment system and accessories.
This system includes a collapsible holding tank, filling station, water bags, chlorinators,
generator, water testing kits and training. The main unit's dimensions are 40" x 24" x 32"
and it weighs 190 lbs. It is on wheels for ease of transport and built of aluminum. It can
be easily transported in an SUV or flatbed vehicle. This mobile water treatment unit
requires the use of electrical power or the included generator. Presently, the City has
means to provide potable water, up to 28,000 people per day, after any incident which
ITEMt NO. hl
City Council Staff Report
November 5, 2014 -- Page 2
Accept$14,666 Emergency Management Performance Grant
severely impacts the water infrastructure system. This mobile water treatment system
can produce up to 28,000 gallons of potable water per day. With the addition of this
second water treatment unit it will allow the City to have the capacity to produce potable
water for the census population for the City based on the Federal Emergency
Management Agency (FEMA) guideline of one gallon of water per person per day.
FISCAL IMPACT
Based upon preliminary estimates, staff anticipates the mobile water treatment system
to cost approximately $40,000. After use of state grant funds toward the purchase, the
remaining estimated balance and City match requirement of approximately $25,500 is
budgeted and available in Fire Department Account Nos. 001-3522-53063 and 001-
3522-42195.
David H. Ready, Es
City Manager
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John R. Allen,
Fire Chief
Attachments:
1. Riverside County Office of Emergency Services Award Letter
2. Photo of Mobile Water Treatment System and accessories
3. Photo of Mobile Water Treatment System filling station
2
RIVERSME COUNW FIRE DEPMWOff
IN COOPERATION WITH
THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION
John R. Hawkins - Fire Chief
' 210 West San Jacinto Avenue - Perris, CA 92570
(951) 940-6900 -www.rvcfire.org
PROUDLY SERVING THE
UNINCORPORATED AREAS September 11, 2014
OF RIVERSIDE COUNTY
AND THE CITIES OF:
City of Palm Springs
Anjila Lebsock, John Allen
BANNING Palm Springs, CA
BEAUMONT
RE: FY14 Emergency Management Performance Grant Program (EMPG)Award - $14.666
CALIMESA Grant#2014-0070 CFDA#: 97.042
CANYON LAKE
The California Office of Emergency Services (CaIOES) has approved Riverside County's
COACHELLA FY14 Emergency Management Performance Grant Program (EMPG) application and has
DESERT HOT SPRINGS authorized the commencement of reimbursement requests. The performance period of this
EASTVALE grant is July 1, 2014 (for personnel) 9/11/14 (for equipment) - April 30, 2015. All final
reimbursement requests are due no later than May 10, 2015.
INDIAN WELLS
INDIO Please remember that changes to your grant will require the approval of the CA prior to
incurring any costs. All modifications, EHP's, sole source procurement, EOC and
JURUPA VALLEY construction requests require additional approvals from CalOES through the CA prior to
LAKE ELSINORE incurring any costs. Some of your projects may require these additional approvals. It is your
Agency's responsibility to obtain all additional approvals prior to expending the funds. Your
LA QUINTA Agency will also be responsible for providing all necessary documentation for
MENIFEE reimbursements. If you are purchasing maintenance agreements, upgrades, service fees,
etc. for your equipment or continuation of a service it is your responsibility to provide proof
MORENO VALLEY that these costs follow the guidelines of the grant. Your Agency's Financial Workbook is
PALM DESERT being provided to you via email along with a copy of this letter. If you have not already done
so, please have the Grant Assurances read, signed and dated by your authorized agent in
PERRIS blue ink and return to me. Reimbursements will not be processed without these. Keep in
RANCHO MIRAGE mind that this grant has a dollar-for-dollar match requirement.
RUeIDOUX CSD By accepting this award it will be understood that you are agreeing to conform to the
SAN JACINTO requirements of the grant as put forth in the FY14 EMPG Grant Assurances, the State
TEMECULA Supplemental Guidance, the Federal Guidance, the Federal Single Audit Act of 1984 and
amendment of 1996, and the Robert T. Stafford Disaster Relief and Emergency Assistance
WILDOMAR Act as amended.
As always, please feel free to contact me with any questions you may have. I look forward
BOARD OF to working with you and appreciate your cooperation and support.
SUPERVISORS:
BOB BUSTER Regards,
DISTRICT 1
JOHN TAVAGLIONE
DISTRICT 2
JEFF STONE Kim Dana
DISTRICT 3 Administrative Services Analyst II
JOHN BENOIT Riverside County Fire/OES
DISTRICT 4
MARION ASHLEY
DISTRICT 5
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