HomeMy WebLinkAbout11/5/2014 - STAFF REPORTS - 2.P. �O PALM S'04
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C4OFOR City Council Staff Report
Date: November 5, 2014 CONSENT CALENDAR
Subject: APPROVAL OF PLANS, SPECIFICATIONS, AND ESTIMATES (PS&E)
AND AUTORIZATION TO BID FOR THE BOGERT TRAIL BRIDGE
REHABILITATION, CITY PROJECT NO. 07-03, FEDERAL-AID
PROJECT NO. BHLS-5282 (026)
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
The Public Works and Engineering Department has received from Caltrans the
Authorization to Proceed (E-76) with Construction for this project, with a total cost, not
to exceed, $4,148,188 (with $3,672,391 or 88.53% federally funded and $475,797 or
11.47% funded by Measure A) for construction. Approval of this project will allow staff
to proceed with this public project, with an estimated cost of$3,257,124.
RECOMMENDATION:
1) Approve the plans, specifications, and working details for the Bogert Trail Bridge
Rehabilitation, Federal Project No. BHLS-5282 (026), City Project No. 07-03, and
authorize the bid process; and
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The Public Works and Engineering Department applied for funding through the Highway
Bridge Program (HBP) for widening and rehabilitation of the existing Bogert Trail bridge
over the Palm Canyon Wash. The existing bridge has been identified by Caltrans as
functionally obsolete, and its widening and repairs are eligible for funding through the
HBP. This project will retrofit and repair the existing bridge, and widen the bridge deck
width to match the existing roadway width on either side of the bridge, including new
sidewalks and accommodating bike lanes.
The Bogert Trail Bridge rehabilitation project's environmental findings identified the
project area to be a critical habitat for Casey's June beetle, a federal endangered
species. In order to mitigate for these findings, the City dedicated a permanent
ITEM NO. _A
City Council Staff Report
November 5, 2014- Page 2
Approval of PS&E and Authorization to Bid for Bogert Trail Bridge Rehabilitation (City Project 07-03)
easement, the Bogert Wash Preserve, adjacent to the project, to the Center for Natural
Lands Management in order to preserve this critical habitat for Casey's June beetle and
possible habitat for other special-status species and allow the Bogert Trail Bridge
rehabilitation project to be constructed.
As a federally funded project, this project has oversight by the state through the
California Department of Transportation ("Caltrans"). Caltrans coordinates all federal
funding on local road projects. Environmental, Design, and Right of Way have been
cleared. On September 16, 2014, Caltrans authorized the City to proceed with
construction of this project.
The plans and specifications have been prepared by the City's engineering consultant
(Dokken Engineering), are ready for Council approval and the subsequent
advertisement for construction bids. Section 7.03.040 of the Procurement and
Contracting Code requires that for public projects in excess of $100,000 Council
approve and adopt the plans, specifications and working details, and authorize staff to
advertise for construction bids.
FISCAL IMPACT:
The total estimated cost of construction of this project $3,257,124. The federal portion
of $2,883,532 or 88.53% is available in account number 261-4491-50244 and the local
match of $373,592 or 11.47% is funded by Measure A available in account number 134-
4498-50244.
SUBMITTED:
Prepared by: Recommended by:
Savat Khamphou David J. Barakian
Assistant Director of Public Works Director of Public Works / City Engineer
Approved by:
David H. Ready, Cit r
Note: Plans & Specifications are available at the Public Works and Engineering Office.
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