HomeMy WebLinkAbout11/19/2014 - STAFF REPORTS - 2.H. A.
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"``F°"` City Council Staff Report
Date: November 19, 2014 CONSENT CALENDAR
Subject: AUTHORIZE CITY MANAGER TO APPROVE CONTRACT CHANGE
ORDER NO. 2 FOR CITY PROJECT 13-26, TRACT NO. 13257 (ARNICO
TRACT), PHASE 3 SEWER IMPROVEMENTS
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
City Project 13-26, Tract No. 13257 (Arnico Tract), Phase 3 Sewer Improvements,
allowed for the continued construction of mainline sewer and lateral connections to
adjacent housing. Change Order No. 2 is a final, balancing change order in the amount
of $14,676.01which provides compensation for some additional items of work as well as
credits for work not performed.
RECOMMENDATION:
1) Authorize the City Manager to Approve Contract Change Order No. 2 to
Agreement No. 6548 in the amount of $14,676.01 with Tri-Star Contracting 11,
Inc., for City Project 13-26, Tract no. 13257 Phase 3 Sewer Improvements.
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
On May 21, 2014, City Council awarded a contract in the amount of $324,482 to Tri-Star
Contracting If for sewer mainline, laterals and house connections within Tract No. 13257;
also known as the Arnico Tract. Due to a budget shortfall the original award excluded the
proposed sewer improvements on Jason Court.
On July 16, 2014 City Council approved Contract Change Order No. 1 in the amount of
$97,015.00 allowing the Jason Court sewer improvements to be added into the project
contingent upon the availability of funding. Subsequent to the July 16th approval,
adequate CDBG and Measure J funding were identified and change order No. 1 was
issued.
ITEM NO.
City Council Staff Report
November 19, 2014—Page 2
Approve CCO#2 for CP 13-26, Sewer Improvements (Phase 3)
Change order No. 2 makes corrections to various contract quantities from Bid Schedules
A, B and C that were more or less than originally estimated. In total, these adjustments
result in a credit to the contract of$6,354.00.
In addition to the adjustment of the contract quantities, there are three new items that are
being added to the contract.
New Items A and B: Installation of additional 4" sewer lateral pipe was required in order
to complete the connections to the adjacent houses. The agreed price/lump sum cost for
the additional lateral pipe was identified by tracking the actual labor, materials, and
equipment necessary to complete the work and are inclusive of trenching, pipe
placement, backfilling and property restoration. The total cost for these items is
$21,030.01.
New Item C: This project included a one inch grind and asphalt concrete overlay of
adjacent streets. The existing condition of these streets was poor, and there were many
large cracks that required additional work. The lump sum/agreed price of $3,031.58
compensates the contractor for cleaning the cracks of sand a debris, filling of the cracks
with asphalt concrete and compacting prior to the construction of the overlay.
In total, Change Order No. 2 results in an increase to the contract of $14,676.01 an
addition of approximately 3.5%
FISCAL IMPACT:
Funds are available in Account No. 260-4500-59459 (Measure J)
BMITTED
�,r avid J. ara i n
Director of Public Works/City Engineer
David H. Ready, & er
Attachment:
1. Change Order No. 2
02
CITY OF PALM SPRINGS
CONTRACT CHANGE ORDER
Date: November 19, 2014
To: Tri Star Contracting 11, Inc.
15501 Little Morongo Rd.
Desert Hot Springs, CA 92240
City Project No.: 13-26
Project: Tract 13257 Sewer Improvement
Phase III
Change Order No.: Two (2)
Contract Purchase Order No. : 15-0570
Account Numbers: 260-4500-59459
137-4815-63583
Agreement No.: 6548
CHANGES IN WORK/COST
Bid Schedule "A"
Item 3. Construct 8" VCP Sewer Main -20 LF @ $122.60 / LF -$2,452.00
Item 5 Construct 4" VCP Sewer Lateral -10 LF @ $32.50 / LF -$325.00
Bid Schedule "B"
Item 3 Construct 8" VCP Sewer Main 15 LF @ $179.20 / LF $2,688.00
Item 5 Construct 4" VCP Sewer Lateral -84 LF @ $31.00 /LF -$2,604.00
Bid Schedule "C"
Item 24 Septic Abandonment/ Sewer Lump Sum Item -$3,661 .00
extension at 2074 Marni Court.
Total: -$6,354.00
03
Palm Springs City Project No. 13-26 I
New Items:
Zachary Court On-Site Improvements
A. Installation of additional 4" Clay Pipe Lump Sum /Agreed Price $11,948.43
Marni Court On-Site Improvements
B. Installation of additional 4" Clay Pipe Lump Sum /Agreed Price $6,050.00
Pavement Repair on Via Escuela and Jason Court
C. Asphalt Crack Repair Lump Sum /Agreed Price $3,031.58
Total: $21,030.01
Change Order Total: $14,676.01
Reasons For Changes
Bid Schedule "A", Items 3 and 5 and Bid Schedule "B" Item 3 and 5. The
actual quantities to complete the work were more or less then the originally
estimated in the amounts indicated.
Bid Schedule "C", Item 24. During the notification of the residents, the owner of
the property at 2074 Marni Court could not be contacted and informed of the sewer
improvements to be performed at his home. Therefore the City was unable to
obtain permission to access the property for construction. The cost of$3,661.00 is
a credit to the contract.
New Items A & B, Additional 4" VCP was necessary to complete the lateral
installation to the property line and the costs indicated are based on the actual
time, materials and equipment necessary to complete the work. This work was not
included in the contract. The above costs are inclusive of trenching, placement of
pipe, backfilling and restoration of each property on both streets.
New Item C, Work on this project included a one inch grind and overlay of new
asphalt on Via Escuela and Jason Court. The existing condition of the streets
required that large existing cracks be filled with hot asphalt prior to the pavement
overlay. The agreed lump sum price of $3,031.58 compensates the contractor for
the work performed.
04
Palm Springs City Project No. 13-26 II
Source of Funds:
Funds are available in this account: 260-4500-59459 $14,676.01
Contract Time:
The Contract has 44 work days for project to be completed. With the addition of
New Items A, B and C, an additional 4 days will be added.
Summary of Costs:
Original Contract Amount: $324,482.00
This Change Order: $14,676.01
Previous Change Order: $97,015.00
Revised Contract Amount: $436,173.01
Contractor Approval
I/We do hereby agree to the change(s) in work and prices as indicated here in:
Tri Star Contracting 11 Inc.:
Signature of Authorized Representative Date
Print Name Title
City Approval
Submitted by:
Sr. Public Work Inspector Date
Approved by:
City Engineer Date
Approved by:
City Manager Date
Attested by:
City Clerk Date
Distribution: Original Executed Copies Conformed File Copv
Contractor (1) Engineering File (1)
City Clerk (1) Sr. Public Works Insp. (1)
Finance (1)
Palm Springs City Project No. 13-26 III 05