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c4`'F00OV. CITY COUNCIL STAFF REPORT
DATE: November 19, 2014 CONSENT AGENDA
SUBJECT: GRANT OF EASEMENT TO CALTRANS FOR MAINTENANCE OF
TRAFFIC SIGNAL EQUIPMENT ON CITY PROPERTY AT THE
INTERSECTION OF GENE AUTRY TRAIL (HWY 111) AND DISTRICT
CENTER DRIVE, IN SECTION 18, TOWNSHIP 4 SOUTH, RANGE 5
EAST, SB&M; R1W FILE 14-24.
FROM: David H. Ready, City Manager
BY: Public Works and Engineering Department
SUMMARY
Pursuant to Division 11, Chapter 2, Article 1, the California Vehicle Code directs the
California Department of Transportation (CalTrans) to place and maintain appropriate
signs, signals, and other traffic control devices to warn or guide traffic upon highways. In
accordance with Section 21350 of the statute, the legislative body of a local agency may
give consent to CalTrans to place and maintain signs, signals, and other traffic control
devices as may be necessary to control or direct traffic, or to facilitate traffic flow, to or
from state highways. This item gives CalTrans an easement on City property to
maintain a new CalTrans traffic signal, equipment, and signage on the eastbound
driveway approach to District Center Drive at Gene Autry Trail (Hwy 111).
RECOMMENDATION:
Adopt Resolution No. "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PALM SPRINGS, CALIFORNIA, GRANTING AN EASEMENT TO
CALTRANS FOR MAINTENANCE OF TRAFFIC SIGNAL EQUIPMENT ON CITY
PROPERTY AT THE INTERSECTION OF GENE AUTRY TRAIL (HWY 111)
AND DISTRICT CENTER DRIVE, IN SECTION 18. TOWNSHIP 4 SOUTH,
RANGE 5 EAST, SB&M; R/W FILE 14-24."
STAFF ANALYSIS:
On August 11, 2014 the City of Palm Springs Engineering Department was contacted
by the Palm Springs Unified School District (PSUSD) requesting the City to grant an
ITEM NO.
City Council Staff Report
November 19, 2014 - Page 2
Grant of Easement to Caltrans for Traffic Signal Equipment Maintenance
easement to the California Department of Transportation (CalTrans) to install and
equipment on Cit -owned property at the intersection of Gene
maintain traffic signal y p p y
Autry Trail (State Highway 111) and District Center Drive.
The Conditions of Approval were approved by Planning Commission on February 10,
2010. TRAFFIC conditions ENG 59 & ENG 60 direct PSUSD to complete a traffic signal
warrant analysis, and if required, install a new traffic signal at the intersection of District
Center Drive and Gene Autry Trail. Since Gene Autry Trail is State Highway 111.
PSUSD was directed to coordinate with CalTrans on the design and approval of the
proposed traffic signal and striping. The westerly side of this intersection is a driveway
that enters commerical businesses on property owned by the City of Palm Springs.
Traffic detection loops, conduits, and pull boxes, along with appropriate traffic striping
will need to be installed at the driveway entrance to facilitate the new traffic signal (see
Figs. 1 - 4). PSUSD will pay for the new traffic signal and equipment. A maintenance
easement is necessary to grant CalTrans the ability to maintain, replace, and repair the
traffic loops, conduits, pull boxes, and additional equipment required to power the traffic
signal situated within the property owned by the City of Palm Springs (see Exhibits A &
B).
Pursuant to aforementioned California Vehicle Code, Sections 21350, the City Council
may give consent to CalTrans to place and maintain signs, signals, and other traffic
control devices as may be necessary to control or direct traffic, or to facilitate traffic flow,
to or from state highways. Staff recommends the City Council conditionally consent for a
Grant of Easement to CalTrans for installation and maintenance of traffic signal
equipment on City property as described in Exhibit "A" and shown on Exhibit "B", at
Gene Autry Trail (State Highway 111) and District Center Drive, in Section 18, Township
4 South, Range 5 East, S.B.M. This conditional consent for a grant of easement is
pending CalTrans final approval of the traffic signal plans (see Exhibits 1 & 2).
FISCAL IMPACT:
None.
David J. Barakian David H. Ready, ager
Director of Public Works/City Engineer City of Palm Springs, California
City of Palm Springs, California
ATTACHMENTS:
1. Vicinity Map
2. Resolution
3. Grant of Easement, Exhibit "A", and Exhibit "B"
4. Exhibit "1" and Exhibit "2"
02
ATTACHMENT
VICINITY MAP
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ATTACHMENT
RESOLUTION
05
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, GRANTING AN
EASEMENT TO CALTRANS FOR MAINTENANCE OF
TRAFFIC SIGNAL EQUIPMENT ON CITY PROPERTY AT
THE INTERSECTION OF GENE AUTRY TRAIL (HWY 111)
AND DISTRICT CENTER DRIVE, IN SECTION 18,
TOWNSHIP 4 SOUTH, RANGE 5 EAST
SB&M; R/W FILE 14-24.
WHEREAS, the City Council of the City of Palm Springs, California, ("City') is
authorized by Division 11, Chapter 2, Article 2, of the Vehicle Code of the State of
California ("the statute"), that directs the California Department of Transportation
("CalTrans") to place and maintain appropriate signs, signals, and other traffic control
devices to warn or guide traffic upon state highways; and
WHEREAS, the City has directed the Palm Springs Unified School District ("PSUSD") to
conduct a warrant analysis for a traffic signal at the intersection of Gene Autry Trail and
District Center Drive; and
WHEREAS, the warrant analysis does constitute a need for a traffic signal at the
intersection of Gene Autry Trail and District Center Drive; and
WHEREAS, Gene Autry Trail is also State Highway 111 (Hwy 111) which falls under the
jurisdiction of Caltrans for signs, signals, and other traffic control devices as necessary
to control or direct traffic, or to facilitate traffic flow, to or fROm state highways; and
WHEREAS, the westerly portion of this intersection is a driveway to businesses on
property owned by the City of Palm Springs, said driveway will require loops, conduits,
cables, pull boxes and other equipment to be maintained by CalTrans as necessary to
control or direct traffic; and
WHEREAS, pursuant to Section 21350 of the statute, the legislative body of a local
agency may give consent to CalTrans to place and maintain signs, signals, and other
traffic control devices as may be necessary to control or direct traffic, or to facilitate
traffic flow, to or from state highways; and
WHEREAS, the City Attorney has reviewed and approved the Grant of Easement and
the City Council has decided to grant consent to CalTrans for maintenance of loops,
conduits, cables, pull boxes and other equipment as necessary to control or direct
traffic, or to facilitate traffic flow, to or from Gene Autry Trail (Hwy 111) through a Grant
of Easement ---through a Maintenance Agreement pending approval by the City
Attorney;
06
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, DOES
HEREBY RESOLVE AS FOLLOWS:
Section 1. The City Council does hereby find that the warrant analysis does
constitute a traffic signal at the intersection of Gene Autry Trail and District
Center Drive.
Section 2. The City Council does hereby find Gene Autry Trail is also State Highway
111 which falls under the jurisdiction of California Department of
Transportation (Caltrans) for signs, signals, and other traffic control
devices as necessary to control or direct traffic, or to facilitate traffic flow,
to or from state highways; and
Section 3. The City Council does hereby find the westerly portion of this intersection
is a driveway to commercial businesses on property owned by the City of
Palm Springs, and said driveway will require loops, conduits, cables, pull
boxes and other traffic signal equipment to be maintained by CalTrans as
necessary to control or direct traffic; and
Section 4. The City Council does hereby find that the need for a Grant of Easement
is necessary for CalTrans to maintain traffic signal equipment as
necessary to control or direct traffic, or to facilitate traffic flow, to or from
Gene Autry Trail (Hwy 111); and
Section 5. The City Council does hereby approve a Grant of Easement to CalTrans
for the right to maintain the loops, conduits, cables, pull boxes and other
traffic signal equipment and signage as necessary to control or direct
traffic, or to facilitate traffic flow, to or from Gene Autry Trail (Hwy 111);
and
Section 6. That, the City Clerk is hereby directed to cause a certified copy of this
Resolution, attested by him under the seal of the City, to be recorded in
the Office of the County Recorder of Riverside County. Upon recordation
of the Resolution, the Grant of Easement will be deemed approved and
valid.
ADOPTED this 19th day of November, 2014
David H. Ready, City Manager
ATTEST:
James Thompson, City Clerk
07
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly
adopted at a regular meeting of the City Council of the City of Palm Springs on
November 19, 2014 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California
08
ATTACHMENT
GRANT OF EASEMENT
EXHIBIT "A"
EXHIBIT "B"
09
Recording
Requested by and
After Recording
Return to:
City Clerk
City of Palm Springs
Box 2743
Palm Springs, Ca 92263
(FOR RECORDERS USE ONLY)
Pursuant to Government Code Section 6103,this document is being recorded as a benefit to the City of Palm Springs and recording fees
shall not apply.
File No. R 14-24(APN 677-270-015) NO DOCUMENTARY STAMPS NEEDED
(Parcel No. 23714)
District I away I Rats I Post Nu W
GRANT OF EASEMENT 08 Riv 1u T50.10 13714
The CITY OF PALM SPRINGS (Grantor), a charter city and municipal corporation, hereby
grants to the CALIFORNIA DEPARTMENT OF TRANSPORTATION, a state agency
organized under the laws of the State of California (Grantee), assigns an easement to
construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect,
remove, at any time and from time to time, traffic signal electrical supply and
communication systems(Signal Systems)consisting of underground conduits, cables, pull
boxes, handholes, vehicle detector loops, fiber optics, and include above ground video
cameras, conduits, cables, wiring, enclosures, markers, signage, and other appurtenant
fixtures and equipment necessary or useful for distributing electrical energy and form
transmitting intelligence by electrical means, in, on, over, under, across and along that
certain real property in the County of Riverside, State of California, described as follows:
Being over the land described in in Exhibit "A" and shown on Exhibit "B" attached hereto
and made a part hereof.
Grantor agrees not to erect, nor to permit the erection, placement or any building of,
planter boxes, earth fill or other such structures on the hereinbefore described easement
area. The Grantee, and its contractors, agents, employee, shall have the right to trim or top
such trees and to cut such roots as may endanger or interfere with said Signal Systems
and shall have free access to said systems and every part thereof, at all times, for the
purpose of exercising the rights herein granted; provided, however, that in making any
08-Riv-111-PM T50.10-23714(23714-1)
10
Number
23714-1
excavation on said property of the Grantor, the Grantee shall replace the earth or
pavement so removed by it and restore the surface of the ground and pavement section, to
as close as the same condition as it was prior to such excavation as is practicable; and
Grantee shall provide Grantor with reasonable notice prior to conducting any non-
emergency work requiring excavation that will result in an outage and will take reasonable
measures to prevent any undue interference with Grantor's use of the underlying property.
ATTEST: CITY OF PALM SPRINGS, a California
Charter City and Municipal Government
By:
James Thompson, City Clerk David H. Ready, City Manager
City of Palm Springs, California City of Palm Springs, California
APPROVED AS TO FORM: APPROVED BY CITY COUNCIL:
Date: Agreement No.:
Douglas Holland, City Attorney
City of Palm Springs, California
O8-Riv-111-PM T50.10-23714(23714-1)
11
Number
23714-1
THIS IS TO CERTIFY, That the State of California, acting by and through the Department
of Transportation(pursuant to Government Code Section 27281), hereby accepts for public
purposes the real property described in the within deed and consents to the recordation
thereof.
IN WITNESS WHEREOF, I have hereunto set my hand
this day of 20 Malcolm Dougherty
Director of Transportation
By
Attorney in Fact
08-Riv-111-PM T50.10-23714(23714-1)
12
Parcel No. 23714
EXHIBIT "A"
Legal Description
R14-24
(APN 677-270-015)
That portion of the northeast quarter of Section 18, Township 4 South, Range 5 East, SAN
BERNARDINO MERIDIAN, in the City of Palm Springs, County of Riverside, State of California,
according to the Official Plat thereof, described as follows:
COMMENCING at the centerline intersection of Gene Autry Trail and District Center Drive,
formerly known as Field View, as shown on Parcel Map No. 29631 recorded in book 201,pages 50
through 54 of Parcel Maps in the office of the County Recorder of said County;
thence South 53°27'52" West, 50.00 feet along the southwesterly prolongation of the centerline of
said District Center Drive to the southwesterly right-of-way line of said Gene Autry Trail, also
known as State Highway 111, and the TRUE POINT OF BEGINNING;
thence South 36°32'08" East, 38.00 feet along said right-of-way line;
thence leaving said right-of-way line, South 53°2752" West, 9.00 feet;
thence North 36°32'08" West, 13.00 feet;
thence South 53°27'52" West, 31.00 feet;
thence North 36°32'08" West, 48.00 feet;
thence North 53°27'52" East, 40.00 feet to said southwesterly right-of-way line of Gene Autry
Trail, (State Highway 111);
thence South 36°32'08" East, 23.00 feet along said right-of-way line to the TRUE POINT OF
BEGINNING.
The above-described parcel of land contains approximately 2,037 square feet.
This real property description has been prepared by me or under my direction in conformance with
the Professional Land Surveyor's Act.
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* No.8746 0
Teri Kahlen, PLS 8746 Date 9� Q��Q
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08-Riv-1 11-PMT50.10-23714(23714-1)
EXHIBIT DISTRICT COUNTY ROUTE TOOS10 NUMBER
R14-24 0
PARCEL NO. 23714
G
PARCEL MAP NO. 29631
`,\ h `'•� PARCEL 14
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�. \' �'� `• PARCEL 18
P.M.B. 201 /50-54
T. P.O. B.
23714-1 C9GJ
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PORTION OF THE `.� �\ ��L Layo
NE1/4 Or SECTION 13
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T 4 S, R 5 E S.S.M. �. lop KAHLEN
Q S36° 32' O8"E 38.00' ` * No.8746
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20 S53°27'52"W 9.00' •'�,.` J}grF !^- o���F
30 N36° 32' 08"W 1 3.00' ` OF CALIF
40 S53°27'52"W 31 .00'
26931
05 S360 32' 08"E 23.00' 4A® R.c.E.INDICATES UTILITY & MAINTENANCE EASEMENT D
TO BE GRANTED TO STATE — AREA = 2,037 SF DIRECTOR OF PUBLIC WORKS/CITY ENGINEER,
CITY OF PALM SPRINGS, CA
VA CONSULTING INC. GENE AUTRY TRAIL AND DATE: 10/14/14
CIVIL ENGINEERS DISTRICT CENTER DRIVE PROJECT NO. 1197.01.0100
LAND SURVEYORS LAND PLANNERS APN 677-270-015
CITY OF PALM SPRINGS SCALE:1'=40'
1 46 DISCOVERY, SUITE 250 COUNTY OF RIVERSIDE
IRVINE, CA 92618 (949) 474-1400 STATE OF CALIFORNIA SHEET: 1 OF 1
ATTACHMENT 4
EXHIBIT "1"
EXHIBIT "2"
15
CITY OF PALM SPRINGS
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