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'``FOO, CITY COUNCIL STAFF REPORT
DATE: November 19, 2014 CONSENT AGENDA
SUBJECT: CONTRACT AWARD AIRPORT PROFESSIONAL SERVICES
CONSULTING CONTRACT WITH URS CORPORATION FOR MAIN
RUNWAY CONBSTRCUTION MANAGEMENT.
FROM: David H. Ready, City Manager
BY: AIRPORT
SUMMARY
This action considers the award of a professional services contract to URS Corporation
for construction management during the main runway rehabilitation project at Palm
Springs International Airport.
RECOMMENDATION:
1. Award contract to URS for airport project professional services including
construction management, special testing, project compliance, and other aviation
specific expertise as required by the Federal Aviation Administration, for a one-
yearterm.
2. Authorize the City Manager to execute all necessary documents and up to ten
percent (10%) of additional change order work as may be required to address
unexpected changes in the project.
STAFF ANALYSIS:
In April this year, Council approved FAA GRANT No. 3-06-0818-051-2014, to fund the
design phase services for the upcoming runway pavement rehabilitation project at the
Airport. That project is about forty percent complete to date with design and
construction is slated for summer of 2015. The contract under consideration is related
to construction management services that will be required during construction and now
during completion of the design phase.
The Federal Aviation Administration mandates that projects under grant funds select
and hire a qualified engineering consultant having proven experience in airport projects.
ITEM NO. -
City Council Staff Report
November 19, 2014 -- Page 2
Contract Award - Main Runway Construction Management
The City's current airport construction design firm is PB Aviation, and the firm being
recommended for the construction management services is URS. Both firms have been
selected in compliance with the Federal Aviation Administration as carried out through
the City's Procurement Division's Statement of Qualifications (SOQ) 03-12 process.
This process included a solicitation posted to the City's website, advertised in The
Desert Sun and a national aviation trade journal, and then sent to twelve (12) firms.
The City received five (5) submittals and after careful review by an Evaluation
Committee consisting of Airport Management, Airport Commissioners, and a nationally
recognized Airport industry engineering consultant, the firms were ranked. PB Aviation
was number one and URS Corporation was ranked second. Both firms are nationally
recognized with extensive experience in the field of airport pavement projects.
PB Aviation has since been awarded the design firm, and second ranked URS
Corporation is recommended to conduct the construction management professional
services. The scope and fees under this contract, consistent with FAA requirements,
have been verified by an independent fee estimator that is experienced with airport
paving projects.
FISCAL IMPACT:
The total contract amount is $756,928.00 and 90 percent of these fees will be funded by
forthcoming Federal Airport Improvement Grant No. 53 for $686,230.00. The Airport
local matching funds of $70,698.00 have been budgeted from the Airport's enterprise
fund, account number 416-6401-56172.
Thomas Nolan,
Executive Director, Airport
David H. Ready, Cit ager
Attachment: URS Professional Services Contract
URS Scope of Services
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PROFESSIONAL SERVICES AGREEMENT
As-Needed Aviation Consulting Services
Palm Springs International Airport
THIS PROFESSIONAL SERVICES AGREEMENT ( "Agreement") is entered into, and
effective on November 19, 2014, between the CITY OF PALM SPRINGS, a California charter
city and municipal corporation, ("City") and URS Corporation, a Nevada corporation
("Consultant"). City and Consultant are individually referred to as "Party" and are collectively
referred to as the"Parties".
RECITALS
A. City has determined that there is a need for general, non-exclusive, as-needed
Aviation Consulting Services inclusive of Construction Phase Management Services, and other
Aviation Consulting Services, including without limitation the Scope of Services described in the
Attachment A tp this agreement, dated October 28, 2014, (collectively the "Aviation Consulting
Services") as may be required from time to time for the Palm Springs International Airport
("Project").
B. Consultant has submitted to City signed, original proposal submitted to the City
("Consultant's Proposal") to provide the Aviation Consulting Services to City for the Project
under the terms of this Agreement. Consultant is ready, willing, and able to provide the services
the City desires, perform all Aviation Consulting Services necessary or appropriate for the
Project, and meet the City's expectations as described in these Recitals.
C. The City desires to have the construction project managed in an integrated,
functional, and attractive way so that the operational goals of the City can be achieved while
ensuring that the Project will be an environmental, cultural, social, and governmental benefit to
the City.
D. Consultant represents that it is regularly and appropriately licensed to practice
architecture and/or engineering in the State of California and is qualified and expert in all
respects to provide the required and desired Aviation Consulting Services and that its officers
and employees are sufficient in number and posses the knowledge, experience, and character
necessary to qualify them individually as expert for the particular duties they are to perform.
E. City desires to retain Consultant to provide the Aviation Consulting Services.
In consideration of these promises and mutual obligations, covenants, and conditions, the
Parties agree as follows:
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AGREEMENT
1. SERVICES OF CONSULTANT
1.1 Scone of Services. In compliance with all terms and conditions of this
Agreement, Consultant agrees to perform the professional services set forth in the Scope of
Services described in Exhibit "C" (the "Services" or "Work"). As provided in the SOQ, the
specific services is subject to definition and assignment by the City from time to time over the
term of the Agreement. As each service is defined and assigned to Consultant, the task will be
included as Services or Work and the compensation and schedule of performance for such
services and shall be made a part of the Agreement, and shall be deemed attached to this
Agreement as part of the Scope of Services, Compensation, and Schedule of Performance and
incorporated by reference. As a material inducement to the City entering into this Agreement,
Consultant represents and warrants that Consultant is a provider of first class work and
professional services and that Consultant is experienced in performing the Work and Services
contemplated and, in light of such status and experience, Consultant covenants that it shall
follow the highest professional standards in performing the Work and Services required in this
Agreement. For purposes of this Agreement, the phrase "highest professional standards" shall
mean those standards of practice recognized as high quality among well-qualified and
experienced professionals performing similar work under similar circumstances.
1.2 Contract Documents. The Agreement between the Parties shall consist of the
following: (1) this Agreement; (2) the Scope of Services; (3) the SOQ; and, (4) the Consultant's
Proposal, (collectively referred to as the "Contract Documents"), The SOQ and the Consultant's
Proposal are incorporated by reference and are made a part of this Agreement. All provisions of
the Scope of Services, the SOQ, and the Consultant's Proposal shall be binding on the Parties.
Should any conflict or inconsistency exist in the Contract Documents, the conflict or
inconsistency shall be resolved by applying the provisions in the highest priority document,
which shall be determined in the following order of priority: (Is`) the provisions of the Scope of
Services; (2"d) the provisions of the SOQ; (3 d) the terms of this Agreement; and, (0) the
provisions of the Consultant's Proposal.
1.3 Compliance with Law. Consultant shall prepare all plans, specifications, and
estimates for the services or work, and observe the work of construction to ensure the work is
performed in compliance with the plans, specifications, and estimates. The Consultant
Consultant shall ensure and warrant that all Services rendered shall be performed in accordance
with all applicable federal, state, and local laws, statutes, ordinances lawful orders, rules, and
regulations.
1.4 Licenses, Permits, Fees, and Assessments. Consultant represents and warrants
to City that it has obtained all licenses, permits, qualifications, and approvals of whatever nature
that are legally required to practice its profession and perform the Work and Services required by
this Agreement. Consultant represents and warrants to City that Consultant shall, at its sole cost
and expense, keep in effect at all times during the term of this Agreement, any license, permit,
qualification, or approval that is legally required for Consultant to perform the Work and
Services under this Agreement. Consultant shall have the sole obligation to pay for any fees,
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assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and
arise from or are necessary for the Consultant's performance of the Work and Services required
by this Agreement. Consultant shall indemnify, defend, and hold harmless City against any such
fees, assessments, taxes penalties, or interest levied, assessed, or imposed against City to the
fullest extent permitted by law.
1.5 Familiarity with Work. By executing this Agreement, Consultant warrants that
Consultant (a) will thoroughly investigate and consider the Scope of Services to be performed,
(b) will carefully consider how the Services should be performed, and (c) fully understands the
facilities, difficulties, and restrictions attending performance of the Services under this
Agreement. If the Services involve work upon any site, Consultant warrants that Consultant has
or will investigate the site and is or will be fully acquainted with the conditions there existing,
prior to commencement of any Services. Should the Consultant discover any latent or unknown
conditions that will materially affect the performance of the Services, Consultant shall
immediately inform the City of such fact and shall not proceed except at Consultant's risk until
written instructions are received from the City.
1.6 Employees and Consultants. The Consultant shall retain, at its sole cost and
expense, personnel who are properly skilled in various aspects of the design and construction of
the Project, including employees and third party engineers, consultants, and technicians. The
Consultant shall retain personnel to perform, among other services, civil engineering, structural
engineering, mechanical engineering (including both HVAC and plumbing), electrical
engineering, landscape architecture, communications, essential facilities design, traffic
engineering and such other specialized engineering and consulting services as are required for
the design and construction of the Project.
1.7 Performance Standard. Consultant agrees to perform all services under this
Agreement (i) in an expeditious, expert, and professional manner; (ii) in accordance with the
highest and best standards of professional skill; and (iii) in accordance with all applicable
federal, state, and local laws, statutes, ordinances lawful orders, rules, and regulations. Except as
may be otherwise expressly provided in this Agreement, City and Consultant agree that
Consultant shall not be exonerated or relieved from liability or responsibility by reason of the
fact that City has reviewed, approved, or accepted any design or specifications prepared or
recommended by Consultant in connection with the design of Project.
1.8 Correction of Errors. The Consultant at its own expense shall provide such
services as may be necessary to correct errors, omissions, or conflicts which may occur in the
design documents prepared by the Consultant or in the performance of services under this
Agreement and which are the fault or responsibility of the Consultant or Consultant's
Consultants, of every tier.
1.9 Accuracy of Plan. The Consultant expressly warrants all plans, drawings,
specifications, and other design documents furnished for the Project will be fully sufficient,
complete, and accurate in all respects and warrants that such plans, drawings, and specifications
will fulfill and be fit in all respects for the purpose for which they are intended by the City.
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1.10 City Acceptance. Any and all consents, approvals, or acceptances of the City
which may be required under this Agreement must be in writing in order to be effective.
Consultant acknowledges that the City, the Contract Officer, and its elected officials, employees,
and staff are not experts or professionals in the fields of architecture, engineering, and design and
that the City will be relying entirely upon the expertise and professional abilities of the
Consultant to prepare fully accurate and complete plans, drawings, and specifications for the
Project. City consents, approvals, and acceptances shall not be construed as a finding or
determination by the City that the plans, drawings, and specifications or any part thereof are
accurate or complete, nor shall such consents, approvals, and acceptances be construed as a
release or waiver of the obligation of the Consultant to provide accurate and complete plans,
drawings, and specifications in accordance with the highest and best professional skill, consistent
with its obligations pursuant to this Agreement.
1.11 Responsible for Ouality and Accuracy. The Consultant shall be responsible for
the professional quality, technical accuracy, and the coordination and adequacy of all designs,
drawings, specifications and other services fumished under this Agreement. The Consultant
shall, without additional compensation, correct or revise any errors or deficiencies in such
designs, drawings, specifications, and other services. The Consultant shall be fully responsible
for any and all costs, including any delay damages, incurred by the City as a result of any error
or omission in the designs, drawings, and specifications for the Project. Neither the City's
review, approval, acceptance of, nor payment for, the services required under this Agreement
shall be construed to operate as a waiver of any action arising out of the performance of this
Agreement. The Consultant shall be and remains liable to the City in accordance with this
Agreement and all applicable laws for any and all damages to the City caused by the
unsatisfactory or negligent performance of any of the services furnished under this Agreement.
The rights and remedies of the City provided for under this Agreement are in addition to any
other rights and remedies provided by law. If the Consultant is comprised of more than one legal
entity, each such entity shall be jointly and severally liable thereunder.
1.12 Public Agency Approvals. The Consultant shall assist and cooperate with the
City's Contract Officer in applying for and securing all required approvals from public agencies
having jurisdiction over the Project. The Consultant shall provide in a timely manner all
documentation, drawings, plans, and specifications and such other materials as the City or
Contract Officer may request to secure such approvals.
1.13 Cooperation. Consultant agrees to cooperate with, and coordinate Consultant's
and Consultant's consultants' services with those services provided by the City's Contract
Officer.
1.14 Further Responsibilities of Parties. Parties agree to use reasonable care and
diligence to perform their respective obligations under this Agreement. Parties agree to act in
good faith to execute all instruments, prepare all documents, and take all actions as may be
reasonably necessary to carry out the purposes of this Agreement.
2. COMPENSATION
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2.1 Maximum Contract Amount. For the Services rendered under this Agreement,
Consultant shall be compensated by City in accordance with the Schedule of Compensation,
which is attached as Exhibit "D" and incorporated in this Agreement by reference. As each
service or services (or work or works) is added to the Scope of Work as described in Section 1.1
of this Agreement, the Maximum Contract Amount for each such service or work shall be
specified by the City and acknowledged by Consultant and included in the Scope of Work for
such service or work. Compensation for necessary expenditures for reproduction costs,
telephone expenses, and transportation expenses must be approved in advance by the Contract
Officer designated under Section 4.2 and will only be approved if such expenses are also
specified in the Schedule of Compensation. The Maximum Contract Amount shall include the
attendance of Consultant at all Project meetings reasonably deemed necessary by the City.
Consultant shall not be entitled to any increase in the Maximum Contract Amount for attending
these meetings. Consultant accepts the risk that the services identified in the Scope of Services
may be more costly and/or time-consuming than Consultant anticipates and that Consultant shall
not be entitled to additional compensation. The maximum amount of city's payment obligation
under this section is the amount specified in for each defined and assigned service or work as
provided in this Agreement. If the City's maximum payment obligation is reached before the
Consultant's Services hereunder are completed, Consultant shall complete the service or work
and City shall not be liable for payment beyond the Maximum Contract Amount.
2.2. Method of Payment. Unless another method of payment is specified in the
Schedule of Compensation (Exhibit "D"), in any month in which Consultant wishes to receive
payment, Consultant shall submit to the City an invoice for services rendered prior to the date of
the invoice. The invoice shall be in a form approved by the City's Finance Director and must be
submitted no later than the tenth (10) working day of such month. Such requests shall be based
upon the amount and value of the services performed by Consultant and accompanied by such
reporting data including an itemized breakdown of all costs incurred and tasks performed during
the period covered by the invoice, as may be required by the City. City shall use reasonable
efforts to make payments to Consultant within forty-five (45) days after receipt of the invoice or
as soon as is reasonably practical. There shall be a maximum of one payment per month.
2.3 Amendments. Notwithstanding the provisions of Section 2.1 of this Agreement,
in the event any of the following circumstances, the Parties shall execute a written amendment to
this Agreement, specifying all proposed amendments, including, but not limited to, any
additional fees. An amendment may be entered into:
A. To provide for revisions or modifications to documents, work product, or
work, when required by the enactment or revision of any subsequent law; or
B. To provide for additional services not included in this Agreement or not
customarily furnished in accordance with generally accepted practice in Consultant's profession.
2.4 Appropriations. This Agreement is subject to and contingent upon funds being
appropriated by the City Council for each fiscal year covered by the Agreement. If such
appropriations are not made, the City may in its sole discretion terminate this Agreement without
penalty to the City notwithstanding any other provision of this agreement to the contrary.
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3. SCHEDULE OF PERFORMANCE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement.
The time for completion of the services to be performed by Consultant is an essential condition
of this Agreement. As each service or services (or work or works) is added to the Scope of Work
as described in Section 1.1 of this Agreement, a Schedule of Performance for such services or
work shall be identified and included as part of the Scope of Work for such services or work.
Consultant shall prosecute regularly and diligently the Work of this Agreement according to the
such Schedule of Performance.
3.2 Schedule of Performance. Consultant shall commence the Services under this
Agreement upon receipt of a written notice to proceed and shall perform all Services within the
time period(s) established in the Schedule of Performance. When requested by Consultant,
extensions to the time period(s) specified in the Schedule of Performance may be approved in
writing by the Contract Officer, but such extensions shall not exceed one hundred eighty (180)
days cumulatively; however, the Contract Officer shall not be obligated to grant such an
extension.
3.3 Force Maieure. The time period(s) specified in the Schedule of Performance for
performance of the Services rendered under this Agreement shall be extended because of any
delays due to unforeseeable causes beyond the control and without the fault or negligence of the
Consultant (financial inability excepted) if Consultant, within ten (10) days of the
commencement of such delay, notifies the Contract Officer in writing of the causes of the delay.
Unforeseeable causes include, but are not limited to, acts of God or of the public enemy,
unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots,
strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City.
The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for
performing the Services for the period of the enforced delay when and if in the judgment of the
Contract Officer such delay is justified. The Contract Officer's determination shall be final and
conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to
recover damages against the City for any delay in the performance of this Agreement, however
caused. Consultant's sole remedy shall be extension of the Agreement under this section.
3.4 Term. Unless earlier terminated under this Agreement, this Agreement shall
commence upon the effective date of this Agreement and continue in full force and effect until
completion of the Services. However, the term shall not exceed one (1) year from the
commencement date, except as otherwise provided in the Schedule of Performance described in
Section 3.2 above. Any extension must be through mutual written agreement of the Parties.
3.5 Termination Prior to Expiration of Term. City may terminate this Agreement
for its convenience at any time, without cause, in whole or in part, upon giving Consultant thirty
(30) days written notice. Where termination is due to the fault of Consultant and constitutes an
immediate danger to health, safety, and general welfare, the period of notice shall be such shorter
time as may be determined by the City. Upon such notice, City shall pay Consultant for Services
performed through the date of termination. Upon receipt of such notice, Consultant shall
immediately cease all work under this Agreement, unless stated otherwise in the notice or by
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written authorization of the Contract Officer. After such notice, Consultant shall have no further
claims against the City under this Agreement. Upon termination of the Agreement under this
section, Consultant shall submit to the City an invoice for work and services performed prior to
the date of termination. Consultant may terminate this Agreement, with or without cause, upon
sixty(60) days written notice to the City, except that where termination is due to material default
by the City, the period of notice may be such shorter time as the Consultant may determine.
4. COORDINATION OF WORK
4.1 Representative of Consultant. The following principal of Consultant is
designated as being the principal and representative of Consultant authorized to act in its behalf
and make all decisions with respect to the Services to be performed under this Agreement:
Shammi Ratti,Vice President, Aviation Director. It is expressly understood that the experience,
knowledge, education, capability, expertise, and reputation of the foregoing principal is a
substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal
shall be responsible during the term of this Agreement for directing all activities of Consultant
and devoting sufficient time to personally supervise the services performed hereunder. The
foregoing principal may not be changed by Consultant without prior written approval of the
Contract Officer,
4.2 Contract Officer. The Contract Officer shall be the City Manager or the City
Manager's designee ("Contract Officer"). Consultant shall be responsible for keeping the
Contract Officer fully informed of the progress of the performance of the services. Consultant
shall refer any decisions that must be made by City to the Contract Officer. Unless otherwise
specified, any approval of City shall mean the approval of the Contract Officer.
4.3 Prohibition Against Subcontracting or Assignments. The experience,
knowledge, capability, expertise, and reputation of Consultant, its principals and employees,
were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall
not assign full or partial performance of this Agreement, nor any monies due, voluntarily or by
operation of law, without the prior written consent of City. Consultant shall not contract with
any other entity to perform the Services required under this Agreement without the prior written
consent of City. If Consultant is permitted to subcontract any part of this Agreement by City,
Consultant shall be responsible to City for the acts and omissions of its subcontractor(s) in the
same manner as it is for persons directly employed. Nothing contained in this Agreement shall
create any contractual relationships between any subcontractor and City. All persons engaged in
the Work will be considered employees of Consultant. City will deal directly with and will make
all payments to Consultant. In addition, neither this Agreement nor any interest in this
Agreement may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or
by operation of law, whether for the benefit of creditors or otherwise, without the prior written
consent of City. Transfers restricted in this Agreement shall include the transfer to any person or
group of persons acting in concert of more than twenty five percent (25%) of the present
ownership and/or control of Consultant, taking all transfers into account on a cumulative basis.
In the event of any such unapproved transfer, including any bankruptcy proceeding, this
Agreement shall be void. No approved transfer shall release Consultant or any surety of
Consultant from any liability under this Agreement without the express written consent of City.
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4.4 Independent Contractor. The legal relationship between the Parties is that of an
independent contractor, and nothing shall be deemed to make Consultant a City employee.
A. During the performance of this Agreement, Consultant and its officers,
employees, and agents shall act in an independent capacity and shall not act or represent
themselves as City officers or employees. The personnel performing the Services under this
Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction
and control. Neither City nor any of its officers, employees, or agents shall have control over the
conduct of Consultant or any of its officers, employees, or agents, except as set forth in this
Agreement. Consultant, its officers, employees, or agents shall not maintain an office or any
other type of fixed business location at City's offices. City shall have no voice in the selection,
discharge, supervision, or control of Consultant's employees, servants, representatives, or agents,
or in fixing their number, compensation, or hours of service. Consultant shall pay all wages,
salaries, and other amounts due its employees in connection with this Agreement and shall be
responsible for all reports and obligations respecting them, including but not limited to social
security income tax withholding, unemployment compensation, workers' compensation, and
other similar matters. City shall not in any way or for any purpose be deemed to be a partner of
Consultant in its business or otherwise a joint venturer or a member of any joint enterprise with
Consultant.
B. Consultant shall not have any authority to bind City in any manner. This
includes the power to incur any debt, obligation, or liability against City.
C. No City benefits shall be available to Consultant, its officers, employees,
or agents in connection with any performance under this Agreement. Except for professional
fees paid to Consultant as provided for in this Agreement, City shall not pay salaries, wages, or
other compensation to Consultant for the performance of Services under this Agreement. City
shall not be liable for compensation or indemnification to Consultant, its officers, employees, or
agents, for injury or sickness arising out of performing Services. If for any reason any court or
governmental agency determines that the City has financial obligations, other than under Section
2 and Subsection 1.8 in this Agreement, of any nature relating to salary, taxes, or benefits of
Consultant's officers, employees, servants, representatives, subcontractors, or agents, Consultant
shall indemnify City for all such financial obligations.
5. INSURANCE
5.1 Types of Insurance. Consultant shall procure and maintain, at its sole cost and
expense, the insurance described below. The insurance shall be for the duration of this
Agreement and includes any extensions, unless otherwise specified in this Agreement. The
insurance shall be procured in a form and content satisfactory to City. The insurance shall apply
against claims which may arise from the Consultant's performance of Work under this
Agreement, including Consultant's agents, representatives, or employees. In the event the City
Manager determines that the Work or Services to be performed under this Agreement creates an
increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of
the insurance policies may be changed accordingly upon receipt of written notice from the City
Manager or his designee. Consultant shall immediately substitute any insurer whose A.M. Best
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rating drops below the levels specified in this Agreement. Except as otherwise authorized below
for professional liability (errors and omissions) insurance, all insurance provided under this
Agreement shall be on an occurrence basis. The minimum amount of insurance required shall be
as follows:
A. Errors and Omissions Insurance. Consultant shall obtain and maintain in
full force and effect throughout the term of this Agreement, standard industry form professional
liability (errors and omissions) insurance coverage in an amount of not less than one million
dollars ($1,000,000.00) per occurrence and two-million dollars ($2,000,000.00) annual
aggregate, in accordance with the provisions of this section.
(1) Consultant shall either: (a) certify in writing to the City that
Consultant is unaware of any professional liability claims made against Consultant and is
unaware of any facts which may lead to such a claim against Consultant; or (b) if Consultant
does not provide the certification under (a), Consultant shall procure from the professional
liability insurer an endorsement providing that the required limits of the policy shall apply
separately to claims arising from errors and omissions in the rendition of services under this
Agreement.
(2) If the policy of insurance is written on a "claims made" basis, the
policy shall be continued in full force and effect at all times during the term of this Agreement,
and for a period of three (3) years from the date of the completion of the Services provided
hereunder. In the event of termination of the policy during this period, Consultant shall obtain
continuing insurance coverage for the prior acts or omissions of Consultant during the course of
performing Services under the terms of this Agreement. The coverage shall be evidenced by
either a new policy evidencing no gap in coverage, or by obtaining separate extended "tail"
coverage with the present or new carrier or other insurance arrangements providing for complete
coverage, either of which shall be subject to the written approval by the City Manager.
(3) In the event the policy of insurance is written on an "occurrence"
basis, the policy shall be continued in full force and effect during the term of this Agreement, or
until completion of the Services provided for in this Agreement, whichever is later. In the event
of termination of the policy during this period, new coverage shall immediately be obtained to
ensure coverage during the entire course of performing the Services under the terms of this
Agreement.
B. Workers' Compensation Insurance. Consultant shall obtain and maintain,
in full force and effect throughout the term of this Agreement, workers' compensation insurance
in at least the minimum statutory amounts, and in compliance with all other statutory
requirements, as required by the State of California. Consultant agrees to waive and obtain
endorsements from its workers' compensation insurer waiving subrogation rights under its
workers' compensation insurance policy against the City and to require each of its
subcontractors, if any, to do likewise under their workers' compensation insurance policies. If
Consultant has no employees, Consultant shall complete the City's Request for Waiver of
Workers' Compensation Insurance Requirement form.
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C. Commercial General Liability Insurance. Consultant shall obtain and
maintain, in full force and effect throughout the tern of this Agreement, a policy of commercial
general liability insurance written on a per occurrence basis with a combined single limit of at
least one million dollars ($1,000,000.00) and two million dollars ($2,000,000.00) general
aggregate for bodily injury and property damage including coverages for contractual liability,
personal injury, independent contractors, broad form property damage, products and completed
operations.
D. Business Automobile Insurance. Consultant shall obtain and maintain, in
full force and effect throughout the term of this Agreement, a policy of business automobile
liability insurance written on a per occurrence basis with a single limit liability in the amount of
one million dollars ($1,000,000.00) bodily injury and property damage. The policy shall include
coverage for owned, non-owned, leased, and hired cars.
E. Emplover Liability Insurance. Consultant shall obtain and maintain, in
full force and effect throughout the term of this Agreement, a policy of employer liability
insurance written on a per occurrence basis with a policy limit of at least one million dollars
($1,000,000.00) for bodily injury or disease.
5.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City Manager or his/her designee prior to
commencing any work or services under this Agreement. Consultant guarantees payment of all
deductibles and self-insured retentions. City reserves the right to reject deductibles or self-
insured retentions in excess of $10,000, and the City Manager or his/her designee may require
evidence of pending claims and claims history as well as evidence of Consultant's ability to pay
claims for all deductible amounts and self-insured retentions proposed in excess of$10,000.
5.3 Other Insurance Requirements. The following provisions shall apply to the
insurance policies required of Consultant under this Agreement:
5.3.1 For any claims related to this Agreement, Consultant's coverage shall be
primary insurance with respect to the City and its officers, council
members, officials, employees, agents, and volunteers. Any insurance or
self-insurance maintained by the City and its officers, council members,
officials, employees, agents, and volunteers shall be in excess of
Consultant's insurance and shall not contribute with it.
5.3.2 Any failure to comply with reporting or other provisions of the policies,
including breaches of warranties, shall not affect coverage provided to
City and its officers, council members, officials, employees, agents, and
volunteers.
5.3.3 All insurance coverage and limits provided by Consultant and available or
applicable to this Agreement are intended to apply to each insured,
including additional insureds, against whom a claim is made or suit is
brought to the full extent of the policies. Nothing contained in this
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10 Revised: 07/01/2011
Agreement or any other agreement relating to the City or its operations
shall limit the application of such insurance coverage.
5.3.4 No required insurance coverages may include any limiting endorsement
which substantially impairs the coverages set forth in this Agreement (e.g.,
elimination of contractual liability or reduction of discovery period),
unless the endorsement has first been submitted to the City Manager and
approved in writing.
5.3.5 Consultant agrees to require its insurer to modify insurance endorsements
to delete any exculpatory wording stating that failure of the insurer to mail
written notice of cancellation imposes no obligation, or that any party will
"endeavor" (as opposed to being required) to comply with the
requirements of the endorsements. Certificates of insurance will not be
accepted in lieu of required endorsements, and submittal of certificates
without required endorsements may delay commencement of the Project.
It is Consultant's obligation to ensure timely compliance with all
insurance submittal requirements as provided in this Agreement.
5.3.6 Consultant agrees to ensure that subcontractors, and any other parties
involved with the Project who are brought onto or involved in the Project
by Consultant, provide the same minimum insurance coverage required of
Consultant. Consultant agrees to monitor and review all such coverage
and assumes all responsibility for ensuring that such coverage is provided
in conformity with the requirements of this section. Consultant agrees that
upon request, all agreements with subcontractors and others engaged in
the Project will be submitted to the City for review.
5.3.7 Consultant acknowledges and agrees that any actual or alleged failure on
the part of the City to inform Consultant of non-compliance with any
insurance requirement in no way imposes any additional obligations on the
City nor does it waive any rights in this or any other regard.
5.3.8 Consultant shall provide proof that policies of insurance required in this
Agreement, expiring during the term of this Agreement, have been
renewed or replaced with other policies providing at least the same
coverage. Proof that such coverage has been ordered shall be submitted
prior to expiration. Endorsements as required in this Agreement
applicable to the renewing or new coverage shall be provided to City no
later than ten(10) days prior to expiration of the lapsing coverage.
5.3.9 Requirements of specific insurance coverage features or limits contained
in this section are not intended as limitations on coverage, limits, or other
requirements, or as a waiver of any coverage normally provided by any
given policy. Specific reference to a given coverage feature is for
purposes of clarification only as it pertains to a given issue, and is not
i3
11 Revised: 0 710112 01 1
intended by any party or insured to be limiting or all-inclusive.
5.3.10 The requirements in this section supersede all other sections and
provisions of this Agreement to the extent that any other section or
provision conflicts with or impair the provisions of this section.
5.3,11 Consultant agrees to provide immediate notice to City of any claim or loss
against Consultant arising out of the Work performed under this
Agreement and for any other claim or loss which may reduce the
insurance available to pay claims arising out of this Agreement. City
assumes no obligation or liability by such notice, but has the right (but not
the duty) to monitor the handling of any such claim or claims if they are
likely to involve City, or to reduce or dilute insurance available for
payment of potential claims.
5.3.12 Consultant agrees that the provisions of this section shall not be construed
as limiting in any way the extent to which the Consultant may be held
responsible for the payment of damages resulting from the Consultant's
activities or the activities of any person or person for which the Consultant
is otherwise responsible.
5.4 Sufficiency of Insurers. Insurance required in this Agreement shall be provided
by authorized insurers in good standing with the State of California. Coverage shall be provided
by insurers admitted in the State of California with an A.M. Best's Key Rating of B++, Class
VII, or better, unless such requirements are waived in writing by the City Manager or his
designee due to unique circumstances.
5.5 Verification of Coverage. Consultant shall furnish City with both certificates of
insurance and endorsements, including additional insured endorsements, affecting all of the
coverages required by this Agreement. The certificates and endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be
received and approved by the City before work commences. City reserves the right to require
Consultant's insurers to provide complete, certified copies of all required insurance policies at
any time. Additional insured endorsements are not required for Errors and Omissions and
Workers' Compensation policies.
Verification of Insurance coverage may be provided by: (1) an approved General and/or
Auto Liability Endorsement Form for the City of Palm Springs or(2) an acceptable Certificate of
Liability Insurance Coverage with an approved Additional Insured Endorsement with the
following endorsements stated on the certificate:
1. "The City of Palm Springs, its officials, employees, and agents are named as an
additional insured... " ("as respects City of Palm Springs Contract No. or 'for any and all
work performed with the City"may be included in this statement).
14
12 Revised: 07101/2011
2. "This insurance is primary and non-contributory over any insurance or self-
insurance the City may have..." ("as respects City of Palm Springs Contract No. " or 'for any
and all work performed with the City" may be included in this statement).
3. "Should any of the above described policies be canceled before the expiration
date thereof, the issuing company will mail 30 days written notice to the Certificate Holder
named." Language such as, "endeavor to" mail and "but failure to mail such notice shall impose
no obligation or liability of any kind upon the company, its agents or representative" is not
acceptable and must be crossed out.
4. Both the Workers' Compensation and Employers' Liability policies shall contain
the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees,
agents, and volunteers.
In addition to the endorsements listed above, the City of Palm Springs shall be named the
certificate holder on the policies. All certificates of insurance and endorsements are to be
received and approved by the City before work commences. All certificates of insurance must
be authorized by a person with authority to bind coverage, whether that is the authorized
agent/broker or insurance underwriter. Failure to obtain the required documents prior to the
commencement of work shall not waive the Consultant's obligation to provide them.
6. INDEMNIFICATION
6.1 Indemnification and Reimbursement.
A. To the fullest extent permitted by law, Consultant shall indemnify, defend
(at Consultant's sole cost and expense), protect and hold harmless City and its elected officials,
officers, employees, agents and volunteers and all other public agencies whose approval of the
project is required, (individually"Indemnified Party'; collectively"Indemnified Parties") against
any and all liabilities, claims,judgments, arbitration awards, settlements, costs, demands, orders
and penalties (collectively "Claims"), including but not limited to Claims arising from injuries or
death of persons (Consultant's employees included) and damage to property, which Claims arise
out of, pertain to, or are related to the negligence, recklessness or willful misconduct of
Consultant, its agents, employees, or subcontractors, or arise from Consultant's negligent,
reckless or willful performance of or failure to perform any term, provision, covenant or
condition of this Agreement ("Indemnified Claims"), but Consultant's liability for Indemnified
Claims shall be reduced to the extent such Claims arise from the negligence, recklessness or
willful misconduct of the City and its elected officials, officers, employees, agents and
volunteers.
B. The Consultant shall require all non-design-professional sub-contractors,
used or sub-contracted by Consultant to perform the Services or Work required under this
Agreement, to execute an Indemnification Agreement adopting the indemnity provisions in
paragraph C of this sub-section 6.1 in favor of the Indemnified Parties. In addition, Consultant
shall require all non-design-professional sub-contractors, used or sub-contracted by Consultant to
perform the Services or Work required under this Agreement, to obtain insurance that is
15
13 Revised: 07/01/2011
consistent with the Insurance provisions as set forth in this Agreement, as well as any other
insurance that may be required by Contract Officer.
C. To the fullest extent permitted by law, Sub-Contractor shall defend (at
Sub-Contractor's sole cost and expense), indemnify, protect, and hold harmless City, its elected
officials, officers, employees, agents, and volunteers (collectively the "Indemnified Parties"),
from and against any and all liabilities, actions, suits, claims, demands, losses, costs,judgments,
arbitration awards, settlements, damages, demands, orders, penalties, and expenses including
legal costs and attorney fees (collectively "Claims"), including but not limited to Claims arising
from injuries to or death of persons (Consultant's and Sub-Contractor's employees included), for
damage to property, including property owned by City, from any violation of any federal, state,
or local law or ordinance, and from errors and omissions committed by Sub-Contractor, its
officers, employees, representatives, and agents, that arise out of or relate to Sub-Contractor's
performance under this Agreement. This indemnification clause excludes Claims arising from
the sole negligence or willful misconduct of the City, its elected officials, officers, employees,
agents, and volunteers. Under no circumstances shall the insurance requirements and limits set
forth in this Agreement be construed to limit Sub-Contractor's indemnification obligation or
other liability under this Agreement. Sub-Contractor's indemnification obligation shall survive
the expiration or earlier termination of this Agreement until all actions against the Indemnified
Parties for such matters indemnified are fully and finally barred by the applicable statute of
limitations or, if an action is timely filed, until such action is final. This provision is intended for
the benefit of third party Indemnified Parties not otherwise a party to this Agreement.
7. REPORTS AND RECORDS
7.1 Accounting Records. Consultant shall keep complete, accurate, and detailed
accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement.
Consultant shall keep such books and records as shall be necessary to properly perform the
Services required by this Agreement and to enable the Contract Officer to evaluate the
performance of such Services. The Contract Officer shall have full and free access to such books
and records at all reasonable times, including the right to inspect, copy, audit, and make records
and transcripts from such records.
7.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer
such reports concerning the performance of the Services required by this Agreement, or as the
Contract Officer shall require. Consultant acknowledges that the City is greatly concerned about
the cost of the Work and Services to be performed under this Agreement. For this reason,
Consultant agrees that Consultant shall promptly notify the Contract Officer the estimated
increased or decreased cost if Consultant becomes aware of any facts, circumstances, techniques,
or events that may or will materially increase or decrease the cost of the contemplated Work or
Services. If Consultant is providing design services, Consultant shall promptly notify the
Contract Officer the estimated increased or decreased cost for the project being designed if
Consultant becomes aware of any facts, circumstances, techniques, or events that may or will
materially increase or decrease the cost of the design services.
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14 Revised: 07/01/2011
7.3 Ownership of Documents. All drawings, specifications, reports, records,
documents, memoranda, correspondence, computations, and other materials prepared by
Consultant, its employees, subcontractors, and agents in the performance of this Agreement shall
be the property of City and shall be promptly delivered to City upon request of the Contract
Officer or upon the termination of this Agreement. Consultant shall have no claim for further
employment or additional compensation as a result of the exercise by City of its full rights of
ownership of the documents and materials. Any use of such completed documents for other
projects and/or use of incomplete documents without specific written authorization by the
Consultant will be at the City's sole risk and without liability to Consultant, and the City shall
indemnify the Consultant for all resulting damages. Consultant may retain copies of such
documents for their own use. Consultant shall have an unrestricted right to use the concepts
embodied tin this Agreement. Consultant shall ensure that all its subcontractors shall provide for
assignment to City of any documents or materials prepared by them. In the event Consultant
fails to secure such assignment, Consultant shall indemnify City for all resulting damages.
7.4 Release of Documents. All drawings, specifications, reports, records,
documents, and other materials prepared by Consultant in the performance of services under this
Agreement shall not be released publicly without the prior written approval of the Contract
Officer. All information gained by Consultant in the performance of this Agreement shall be
considered confidential and shall not be released by Consultant without City's prior written
authorization.
7.5 Audit and Inspection of Records. After receipt of reasonable notice and during
the regular business hours of City, Consultant shall provide City, or other agents of City, such
access to Consultant's books, records, payroll documents, and facilities as City deems necessary
to examine, copy, audit, and inspect all accounting books, records, work data, documents, and
activities directly related to Consultant's performance under this Agreement. Consultant shall
maintain such books, records, data, and documents in accordance with generally accepted
accounting principles and shall clearly identify and make such items readily accessible to such
parties during the term of this Agreement and for a period of three (3) years from the date of
final payment by City hereunder.
8. ENFORCEMENT OF AGREEMENT
8.1 California Law and Venue. This Agreement shall be construed and interpreted
both as to validity and as to performance of the Parties in accordance with the laws of the State
of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation
to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of
California, or any other appropriate court in such County, and Consultant covenants and agrees
to submit to the personal jurisdiction of such court in the event of such action.
8.2 Interpretation. This Agreement shall be construed as a whole according to its
fair language and common meaning to achieve the objectives and purposes of the Parties. The
terms of this Agreement are contractual and the result of negotiation between the Parties.
Accordingly, any rule of construction of contracts (including, without limitation, California Civil
Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be
1 �
15 Revised: 07/01/2011
employed in the interpretation of this Agreement. The caption headings of the various sections
and paragraphs of this Agreement are for convenience and identification purposes only and shall
not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.
8.3 Default of Consultant. Consultant's failure to comply with any provision of this
Agreement shall constitute a default.
A. If the Contract Officer determines that Consultant is in default in the
performance of any of the terms or conditions of this Agreement, the Contract Officer shall
notify Consultant in writing of such default. Consultant shall have ten (10) days, or such longer
period as City may designate, to cure the default by rendering satisfactory performance. In the
event Consultant fails to cure its default within such period of time, the Contract Officer shall
have the right, notwithstanding any other provision of this Agreement, to terminate this
Agreement without further notice and without prejudice of any remedy to which City may be
entitled at law, in equity, or under this Agreement. Consultant shall be liable for all reasonable
costs incurred by City as a result of such default. Compliance with the provisions of this section
shall not constitute a waiver of any City right to take legal action in the event that the dispute is
not cured, provided that nothing shall limit City's right to terminate this Agreement without
cause under Section 3.5.
B. If termination is due to the failure of the Consultant to fulfill its
obligations under this Agreement, City may, after compliance with the provisions of Section
8.3A, take over the work and prosecute the same to completion by contract or otherwise. The
Consultant shall be liable to the extent that the total cost for completion of the Services required
hereunder exceeds the Maximum Contract Amount (provided that the City shall use reasonable
efforts to mitigate such damages). The City may withhold any payments to the Consultant for
the purpose of set-off or partial payment of the amounts owed the City as previously stated. The
withholding or failure to withhold payments to Consultant shall not limit Consultant's liability
for completion of the Services as provided in this Agreement.
8.4 Waiver. No waiver of any provision of this Agreement shall be effective unless
in writing and signed by a duly authorized representative of the Party against whom enforcement
of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant,
condition, or term contained in this Agreement, shall not be construed to be a waiver of any
subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and
complete compliance with any of the covenants, conditions, or terms contained in this
Agreement be construed as changing the terms of this Agreement in any manner or preventing
the Parties from enforcing the full provisions.
8.5 Ri¢hts and Remedies Cumulative. Except with respect to rights and remedies
expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are
cumulative and the exercise by either Party of one or more of such rights or remedies shall not
preclude the exercise by it, at the same or different times, of any other rights or remedies for the
same default or any other default by the other Party.
8.6 Leaal Action. In addition to any other rights or remedies, either Party may take
18
16 Revised: 07/01/2011
legal action, in law or in equity, to cure, correct, remedy or recover damages for any default, to
compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to
obtain any other remedy consistent with the purposes of this Agreement.
8.7 Attorney Fees. In the event any dispute between the Parties with respect to this
Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be
entitled, in addition to such other relief as may be granted, to recover from the non-prevailing
Party all reasonable costs and expenses. These include but are not limited to reasonable attorney
fees, expert consultant fees, court costs and all fees, costs, and expenses incurred in any appeal or
in collection of any judgment entered in such proceeding. To the extent authorized by law, in the
event of a dismissal by the plaintiff or petitioner of the litigation or non-judicial proceeding
within thirty (30) days of the date set for trial or hearing, the other Party shall be deemed to be
the prevailing Party in such litigation or proceeding.
9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
9.1 Non-liability of City Officers and Employees. No officer or employee of the
City shall be personally liable to the Consultant, or any successor-in-interest, in the event of any
default or breach by the City or for any amount which may become due to the Consultant or to
its successor, or for breach of any obligation of the terms of this Agreement.
9.2 Conflict of Interest. No officer or employee of the City shall have any direct or
indirect financial interest in this Agreement nor shall any such officer or employee participate in
any decision relating to the Agreement which effects their financial interest or the financial
interest of any corporation, partnership, or association in which he/she is, directly or indirectly,
interested in violation of any state statute or regulation. Consultant warrants that Consultant has
not paid or given, and will not pay or give, any third party any money or other consideration in
exchange for obtaining this Agreement.
9.3 Covenant Against Discrimination. In connection with its performance under
this Agreement, Consultant shall not discriminate against any employee or applicant for
employment because of race, religion, color, sex, age, marital status, ancestry, or national origin.
Consultant shall ensure that applicants are employed, and that employees are treated during their
employment, without regard to their race, religion, color, sex, age, marital status, ancestry, or
national origin. Such actions shall include, but not be limited to, the following: employment,
upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship.
10. MISCELLANEOUS PROVISIONS
10.1 Patent and Copyright Infringement. To the fullest extent permissible under
law, and in lieu of any other warranty by City or Consultant against patent or copyright
infringement, statutory or otherwise:
A. It is agreed that Consultant shall defend at its expense any claim or suit
against City on account of any allegation that any item furnished under this Agreement, or the
i9
17 Revised: 07/01/2011
normal use or sale arising out of the performance of this Agreement, infringes upon any
presently existing U.S. letters patent or copyright and Consultant shall pay all costs and damages
finally awarded in any such suit or claim, provided that Consultant is promptly notified in
writing of the suit or claim and given authority, information and assistance at Consultant's
expense for the defense of same, and provided such suit or claim arises out of, pertains to, or is
related to the negligence, recklessness or willful misconduct of Consultant. However,
Consultant will not indemnify City if the suit or claim results from: (1) City's alteration of a
deliverable, such that City's alteration of such deliverable created the infringement upon any
presently existing U.S. letters patent or copyright; or (2) the use of a deliverable in combination
with other material not provided by Consultant when it is such use in combination which
infringes upon an existing U.S. letters patent or copyright.
B. Consultant shall have sole control of the defense of any such claim or suit
and all negotiations for settlement in the event City fails to cooperate in the defense of any suit or
claim, provided, however, that such defense shall be at Consultant's expense. Consultant shall
not be obligated to indemnify City under any settlement that is made without Consultant's
consent, which shall not be unreasonably withheld. If the use or sale of such item is enjoined as
a result of the suit or claim, Consultant, at no expense to City, shall obtain for City the right to
use and sell the item, or shall substitute an equivalent item acceptable to City and extend this
patent and copyright indemnity thereto.
10.2 Notice. Any notice, demand, request, consent, approval, or communication that
either party desires, or is required to give to the other party or any other person shall be in
writing. All notices shall be personally delivered, sent by pre-paid First Class U.S. Mail,
registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by
facsimile with attached evidence of completed transmission. All notices shall be deemed
received upon the earlier of(i) the date of delivery to the address of the person to receive such
notice if delivered personally or by messenger or overnight courier; (ii) five (5) business days
after the date of posting by the United States Post Office if by mail; or(iii) when sent if given by
facsimile. Any notice, request, demand, direction, or other communication sent by facsimile
must be confirmed within forty-eight (48) hours by letter mailed or delivered. Other forms of
electronic transmission such as e-mails, text messages, and instant messages are not acceptable
manners of notice required hereunder. Notices or other communications shall be addressed as
follows:
To Cit City of Palm springs
Attention: City Manager& City Clerk
3200 E. Tahquitz Canyon Way
Palm springs, California 92262
Telephone: (760) 323-8204
Facsimile: (760) 323-8332
With copy to: Thomas Nolan, A.A.E.
3400 E. Tahquitz Canyon Way, Suite OFC
Palm Springs, CA 92262
20
18 Revised: 07/01/2011
To Consultant: Shammi Ratti
URS Corp., Century Square
1501 0' Ave, Suite 1400
Seattle, WA 98101-1616
Phone(206)438-2228 FAX (866) 495-5288
10.3 Integrated Agreement. This Agreement constitutes the entire agreement
between the Parties and supersedes all prior negotiations, arrangements, agreements,
representations, and understandings, if any, made by or among the Parties with respect to the
subject matter in this Agreement.
10.4 Amendment. No amendments or other modifications of this Agreement shall be
binding unless through written agreement by all Parties.
10.5 Severability. Whenever possible, each provision of this Agreement shall be
interpreted in such a manner as to be effective and valid under applicable law. If any provision
of this Agreement shall be determined to be invalid by a final judgment or decree of a court of
competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition
or invalidity, without invalidating the reminder of that provision, or the remaining provisions of
this Agreement unless the invalid provision is so material that its invalidity deprives either Party
of the basic benefit of their bargain or renders this Agreement meaningless.
10.5 Successors in Interest. This Agreement shall be binding upon and inure to the
benefit of the Parties' successors and assignees.
10.6 Third Party Beneficiary. Except as may be expressly provided for in this
Agreement, nothing contained in this Agreement is intended to confer, nor shall this Agreement
be construed as conferring, any rights, including, without limitation, any rights as a third-party
beneficiary or otherwise, upon any entity or person not a party to this Agreement.
10.7 Recitals. The above-referenced Recitals are hereby incorporated into the
Agreement as though fully set forth in this Agreement and each Party acknowledges and agrees
that such Party is bound, for purposes of this Agreement,by the same.
10.8. Corporate Authority. Each of the undersigned represents and warrants that (i)
the Party for which he or she is executing this Agreement is duly authorized and existing, (ii) he
or she is duly authorized to execute and deliver this Agreement on behalf of the Party for which
he or she is signing, (iii) by so executing this Agreement, the Party for which he or she is signing
is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement
does not violate any provision of any other Agreement to which the Party for which he or she is
signing is bound.
21
19 Revised: 07/01/2011
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated
below.
"CITY"
City of Palm Springs
Date: By:
David H. Ready
City Manager
APPROVED AS TO FORM: ATTEST
By: By:
Douglas C. Holland, James Thompson,
City Attorney City Clerk
APPROVED BY CITY COUNCIL:
Date: Agreement No.
Corporations require two notarized signatures. One signature must be from Chairman of Board,President,or any Vice President. The
second signature must be from the Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Officer.
CONSULTANT NAME:
Check one Individual Partnership Corporation
Address
By By
Signature(Notarized) Signature(Notarized)
22
20 Revised: 07/01/2011
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
sus= s
State of Califomia
County of
On before me,
Oap Hna hxR Name aim TNe or me Once
personally appeared
Naa.tq at egnagq
who proved to me on the basis of satisfactory evidence to
be the person(s) whose name(s) is/are subscribed to the
within instrument and acknowledged to me that
he/sheAhey executed the same in his/her/their authorized
capacity(ies), and that by hisFher/their signatures) on the
Instrument the person(s), or the amity upon behalf of
which the person(s)acted, executed the instrument
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature
auea�u�r sm neow ss�R a r+owy ri,ek
OPTIONAL
Trrough the irrformatiorr below is not required by law,«may prow wluable to porsons reryM on the documeiv
end could pne nt heuduknt removal and reatfadrment o/fts tam to sr lhw docurnenr.
Description of Attached Document
Title or Type of Document _
Document Date: .......____Number of Pages:
Signer(s)Other Than Named Above: ------_,
Capecity(les)Claimed by Signer(s)
Signer's Name: --_--- Signers Name:--,.,, ....
Individual Individual
71 Corporate Officer—Title(s): ")Corporate Officer—Titfeis):
J Partner—❑Limited LI General :1 Partner— Limred L General
J Attorney in Fact _J Attorney in Fact
Li Trustee mp or thump hard L Trustee 7�tlft-1141hm
* Guardian or Conservator Guardian or Conservator
L OtheC___ a Other:—,—,,-.
h I
Signer Is Representing: Signer is Representing:
------------
ozaor womU aonn waaeawa+essoas4ro r.a..ro�zeoz.a,.m,�h.urirsiaaeo¢:M«».we�,reaa..r.om irm rmar aaed�,:c.emsa�rmo-aMaen
23
21 Revised: 07/01/2011
EXHIBIT "A"
Scope of Services for
Construction Management, Inspection, Engineering and Testing Services
For
Rehabilitate Runway 13R-31 L and Related Work
At
Palm Springs International Airport (PSP)
Sponsored by:
City of Palm Springs
Palm Springs, CA
Prepared by:
IM Corporation
Rev_02: October 28, 2014
24
INTRODUCTION
This scope of services (Scope)outlines the tasks proposed by URS Corporation (URS)to assist the City
of Palm Springs (the City) and Palm Springs International Airport(PSP) with Construction Management,
Inspection, Engineering, and Testing Services associated with the Rehabilitate Runway 13R-31L and
Related Work Project (the Project).The Project will rehabilitate the existing asphalt concrete (AC)
pavement Runway 13R-31 L (RW 13R-31L). This will require RW 13R-31L and RW 13L-31 R to be closed,
and Taxiway Charlie (TW C) to be converted to RW 13C-31 C. The effect will translate into the
rehabilitation of approximately 260,000 square yards of AC pavement. Other activities include, but are not
limited to:
• Reconfigure the pavement markings, airfield signing (AFS), and airfield lighting(AFL)
from TW C operations to the temporary RW 13C-31 C operations.
• Install temporary Runway End Identifier Lights (REILs)and Pulse Light Approach Slope
Indicator(PLASI) systems at each temporary RW 13C-31C approach.
• Prepare and publish flight procedures for temporary RW 13C-31 C and perform
associated commissioning flight checks.
• Close RW 13R-31L and RW 13L-31R (including decommission associated AFL and
navigational aids (NAVAIDS))and open temporary RW 13C-31C.
• Mill and resurface approximately 260,000 square yards of RW 13R-31 L AC pavement
and associated taxiway connectors.
• Remove and replace RW 13R-31 L existing AFL and AFS with LED lights where called for
in the plans.
• Install RW 13R-31 L pavement markings in their final configuration.
• Open RW 13R-31 L and RW 13L-31 R.
• Convert temporary RW 13C-31C to TW C operations (pavement marking, AFS, and AFL
reconfiguration).
The following Scope items shall be included for the above work.
Project Management—Provide project management functions to successfully execute the work. This
includes meetings and coordination with the Airport's Project Manager, engineering and field staff,
managing subconsultants, maintaining record files, and preparing monthly progress reports and invoice
summaries.
• Provide monthly reports of the activities for the preceding month as specified in the contract
documents.
• Prepare and maintain project filing systems, monitor correspondence and meeting minutes,
monitor construction against plans specifications for adequacy.
• Manage subconsultants for the construction phase services; maintain URS contract files;
coordinate contract activity with the Airport's Contract Administrator.
• Attend weekly construction and additional on-site meetings as may be required.
1.1
1.2 Project Engineering— Provide project engineering support to administer the construction
contract in conformance with the contract plans and specifications. Activities include the
following:
• Prepare Conformed Set of Drawings (completed by others).
• Review all contractor submittals and shop drawings (by others).
• Provide constructability reviews for the 30%, 65%, and 100% Plans, Specifications, and Estimate
(PS&E) packages (Construction Manager, Construction Manager— Electrical, Senior Airport
Engineer and Electrical Engineer).
• Prepare and review construction change orders (Airport Civil Engineer and Electrical Engineer).
• Prepare responses to Contractor RFI's related to the Engineer's Plans(by others).
• Prepare responses to Contractor RFI's related to unforeseen conditions.
25
720669.1
• Review daily and weekly inspection reports and project logs (Project Manager).
• Review and recommend for final processing Contractor pay requests (Airport Civil Engineer).
• Technical support for pre-construction planning activities and coordination (Senior Airport
Engineer, Airport Civil Engineer, and Electrical Engineer).
• Technical support for flight procedure and flight check coordination with the FAA(Senior Airport
Engineer, Airport Civil Engineer, Construction Manager—Electrical, and Electrical Engineer).
• PM/Technical Representative to participate in weekly construction meetings(Project Manager,
Senior Airport Engineer, Airport Civil Engineer, and Electrical Engineer).
1.3
1.4 Construction Management, Resident Engineering and Inspection — Provide construction
management, resident engineering, and inspection field representatives to perform job-site
construction inspections, monitor and document construction progress, conformance with
schedules, conformance with airfield operational requirements, and conformance with
construction plans and specifications. The Construction Manager shall prepare daily activity
reports documenting construction progress, including installation of material, number of
workers, their hours and significant conversations, observations, and/or situations that affect
the progress of the work. The Construction Manager shall be responsible for informing the
Airport's Project Representative in writing as soon as possible of any defects or deficiencies,
delays, contractor's deviation from the contract documents, and/or contractor's breach of the
construction contract.
• Prepare and maintain separate logs for project correspondence, payroll information, submittals
and shop drawings (by others), RFI's (by others), change proposals, change orders, daily and
weekly inspection reports, material quantities and pay estimates.
• Take and distribute meeting notes. Provide a draft copy for comment and review within one day.
Upon receiving comments, revise meeting notes incorporating applicable comments and
changes. Distribute electronically via email to the FAA and all attendees within one day after
receiving comments.
• Prepare weekly progress reports to the FAA.
• Review Contractor's payment requests including review of certified payrolls for compliance with
the Contract Documents.
• Review Redlines with Contractor weekly and confirm they are current.
1.5 Inspections, Punch list, Re-inspection- Within 2 days from the Contractors notification
that each construction phase is complete, prepare a punch list and completion schedule for
review. Conduct re-inspections as necessary to ensure completion of punch list items.
1.6 Preparation of Record Drawings (by others)— Review submitted redlines for
completeness. Prepare record drawings. Deliver one set of full size prints, two sets of 11" x
17" prints, and two electronic copies of record drawings in AutoCAD and PDF format for the
project.
1.7 Final Closeout Report - Prepare the FAA Final Report and closeout documentation for the
project and submit to the Airport and FAA upon completion.
CONSTRUCTION MANAGEMENT AND INSPECTION DELIVERABLES
• Meeting minutes for all meetings conducted.
• Project Logs of responses to RFI's, submittals, and change proposal requests.
• Daily construction activity reports(1 civil, 1 AFL and NAVAIDS).
• Weekly FAA reports.
• Change Order forms and documentation.
• AC pavement and structural concrete acceptance and control test results.
• Punch list and re-inspection reports.
• Final Closeout Report.
26
720669.1
CONSTRUCTION MANAGEMENT AND INSPECTION ASSUMPTIONS
• The construction duration for the project is expected to continue over 5+ months or approximately
17 weeks.The start date used for calculating the level of effort in the field is May 5, 2015. It is
anticipated that the end date for construction will be October 12, 2015. This construction
schedule used for estimating purposes is based on the schedule provided to URS October 8,
2014, by PSP Airport Administration Manager(Mark Jucht).
• The level of effort assumes the Contractor will work 8 hours per day, Monday through Friday.
Construction Inspectors will be onsite 30 minutes prior to the expected start time to participate in
Safety Meetings and review updated field directives, submittals, and RFIs. Construction
Inspectors will be onsite for 90 minutes after the expected end time to close out the construction
site with PSP Operations and complete their daily inspection reports. The total work hours per
day for construction staff is 10 hours (major milling and paving operations only).
• During the Notice to Proceed and Mobilization Phase, the Resident Engineer(RE)and Project
Administration —CM (PA-CM)will be onsite for construction office set up, document control set
up, review conformed plans and specifications, prepare construction coordination protocols,
complete badging process, complete vehicle registration process, initiate Submittal Review
process, and participate in construction coordination meetings with PSP and the Contractor. The
Construction Manager(CM), PA-CM, Field Inspectors 1 and 2, and Field Inspector 3 will be
onsite 2 weeks prior to the start of the Convert TW C to RW 13C-31 C Phase to review conformed
plans and specification, review approved submittals, complete badging process, complete vehicle
registration process, and participate in in construction coordination meeting with PSP and the
Contractor.
• During the Convert TW C to RW 13C-31C Phase, the RE, Field Inspectors 1 and 2 will be onsite
to inspect pavement marking reconfiguration, inspect AFL and AFS reconfiguration, inspect
NAVAID installation, and perform construction administration duties. The PA-CM will be onsite 3
days a week for document control, to prepare meeting minutes, and assist with construction
administration duties. The CM will review daily reports, conduct the Weekly Construction
Progress Meetings, and Coordinate as necessary with the Airport and the Contractor.
• During the Close and Reconstruct RW 13R-31 L and Close RW 13L-31 R Phase, the RE, PA-CM,
Field Inspectors 1, 2, and 3 will be onsite to inspect milling and paving operations, inspect AFL
and AFS, and perform construction administration duties. The CM will review daily reports,
conduct the Weekly Construction Progress Meetings, and Coordinate as necessary with the
Airport and the Contractor.
• During the Convert RW 13C-31 C to TW C Phase, the RE, Field Inspectors 1 and 2 will be onsite
to inspect pavement marking reconfiguration, inspect AFL and AFS reconfiguration, inspect
NAVAID decommissioning, and perform construction administration duties. The PA-CM will be
onsite for document control, to prepare meeting minutes, and assist with construction
administration duties. The CM will review daily reports, conduct the Weekly Construction
Progress Meetings, and Coordinate as necessary with the Airport and the Contractor.
• During the Project Closeout Report and Final Acceptance Phase, the RE, Field Inspector 2—AFL
& NAVAIDS Electrical Engineer will be onsite to prepare the Project Closeout Report and inspect
Final Punchlist Items. The PA-CM will be onsite for document control, to prepare meeting
minutes, and assist with construction administration duties. The CM will review daily reports,
conduct the Weekly Construction Progress Meetings, and Coordinate as necessary with the
Airport and the Contractor.
• There is no NAVAID work requiring electrical inspection associated with the RW 1313-31 L work.
• At the time this scope of work and estimated level of effort were prepared, final plans, quantities,
and the Contractor's schedule were not available. Therefore, these assumptions should be
revisited as the project progresses through 100% PS&E Development and the Notice to Proceed
and Mobilization Phases.
• Testing Laboratory—QA Acceptance level of effort to be provided after final plans and quantities
have been prepared. This will be in addition to the proposed cost of the Construction
Management services noted in the level of effort.
END OF SCOPE
27
720669.1
EXHIBIT "B"
SCHEDULE OF COMPENSATION
28
720669.1
Scope of Services for
Construction Management, Inspection, Engineering and Testing Services
For
Rehabilitate Runway 13R-31L and Related Work
At
Palm Springs International Airport (PSP)
Sponsored by:
City of Palm Springs
Palm Springs, CA
Prepared by:
TIM Corporation
Rev_02: October 28, 2014
29
SCOPE OF SERVICES FOR
CONSTRUCTION MANAGEMENT,INSPECTION,ENGINEERING,AND TESTING SERVICES FOR
REHABILITATE RUNWAY 1 JR•31L AND RELATED WORK
INTRODUCTION
This scope of services (Scope) outlines the tasks proposed by URS Corporation (URS)to assist the City of
Palm Springs (the City)and Palm Springs International Airport(PSP) with Construction Management,
Inspection, Engineering, and Testing Services associated with the Rehabilitate Runway 13R-31 L and Related
Work Project(the Project). The Project will rehabilitate the existing asphalt concrete(AC) pavement Runway
13R-31 L (RW 13R-31 Q. This will require RW 13R-31 L and RW 13L-31 R to be closed, and Taxiway Charlie
(TW C)to be converted to RW 13C-31 C. The effect will translate into the rehabilitation of approximately
260,000 square yards of AC pavement. Other activities include, but are not limited to:
• Reconfigure the pavement markings, airfield signing (AFS), and airfield lighting (AFL)from
TW C operations to the temporary RW 13C-31 C operations.
• Install temporary Runway End Identifier Lights (REILs)and Pulse Light Approach Slope
Indicator (PLASI)systems at each temporary RW 13C-31C approach.
• Prepare and publish flight procedures for temporary RW 13C-31 C and perform associated
commissioning flight checks.
• Close RW 13R-31 L and RW 13L-31R(including decommission associated AFL and
navigational aids (NAVAIDS))and open temporary RW 13C-31C.
• Mill and resurface approximately 260,000 square yards of RW 13R-31 L AC pavement and
associated taxiway connectors.
• Remove and replace RW 13R-31 L existing AFL and AFS with LED lights where called for in
the plans.
• Install RW 13R-31L pavement markings in their final configuration.
• Open RW 13R-31L and RW 13L-31R.
• Convert temporary RW 13C-31 C to TW C operations (pavement marking, AFS, and AFL
reconfiguration).
The following Scope items shall be included for the above work.
Project Management—Provide project management functions to successfully execute the work. This
includes meetings and coordination with the Airport's Project Manager, engineering and field staff, managing
subconsultants, maintaining record files, and preparing monthly progress reports and invoice summaries.
• Provide monthly reports of the activities for the preceding month as specified in the contract
documents.
• Prepare and maintain project filing systems, monitor correspondence and meeting minutes, monitor
construction against plans specifications for adequacy.
• Manage subconsultants for the construction phase services; maintain URS contract files; coordinate
contract activity with the Airport's Contract Administrator.
• Attend weekly construction and additional on-site meetings as may be required.
Project Engineering—Provide project engineering support to administer the construction contract in
conformance with the contract plans and specifications. Activities include the fallowing:
• Prepare Conformed Set of Drawings (completed by others).
• Review all contractor submittals and shop drawings (by others).
• Provide constructability reviews for the 30%, 65%, and 100% Plans, Specifications, and Estimate
(PS&E) packages (Construction Manager, Construction Manager— Electrical, Senior Airport Engineer
and Electrical Engineer).
• Prepare and review construction change orders (Airport Civil Engineer and Electrical Engineer).
• Prepare responses to Contractor RFI's related to the Engineer's Plans (by others).
• Prepare responses to Contractor RFI's related to unforeseen conditions.
• Review daily and weekly inspection reports and project logs (Project Manager).
• Review and recommend for final processing Contractor pay requests (Airport Civil Engineer).
30
*�M V 2 of 2 Rev 02: October 28,2014
SCOPE OF SERVICES FOR
CONSTRUCTION MANAGEMENT,INSPECTION,ENGINEERING,AND TESTING SERVICES FOR
RENA6ILITATE RUNWAY 13R-31L AND RELATED WORK
• Technical support for pre-construction planning activities and coordination (Senior Airport Engineer,
Airport Civil Engineer, and Electrical Engineer).
• Technical support for flight procedure and flight check coordination with the FAA(Senior Airport
Engineer, Airport Civil Engineer, Construction Manager—Electrical, and Electrical Engineer).
• PM /Technical Representative to participate in weekly construction meetings (Project Manager,
Senior Airport Engineer, Airport Civil Engineer, and Electrical Engineer).
Construction Management, Resident Engineering and Inspection —Provide construction management,
resident engineering, and inspection field representatives to perform job-site construction inspections, monitor
and document construction progress, conformance with schedules, conformance with airfield operational
requirements, and conformance with construction plans and specifications. The Construction Manager shall
prepare daily activity reports documenting construction progress, including installation of material; number of
workers, their hours and significant conversations, observations, and/or situations that affect the progress of
the work. The Construction Manager shall be responsible for informing the Airport's Project Representative in
writing as soon as possible of any defects or deficiencies, delays, contractor's deviation from the contract
documents, and/or contractor's breach of the construction contract.
• Prepare and maintain separate logs for project correspondence, payroll information, submittals and
shop drawings(by others), RFI's (by others), change proposals, change orders, daily and weekly
inspection reports, material quantities and pay estimates.
• Take and distribute meeting notes. Provide a draft copy for comment and review within one day.
Upon receiving comments, revise meeting notes incorporating applicable comments and changes.
Distribute electronically via email to the FAA and all attendees within one day after receiving
comments.
• Prepare weekly progress reports to the FAA.
• Review Contractor's payment requests including review of certified payrolls for compliance with the
Contract Documents.
• Review Redlines with Contractor weekly and confirm they are current.
Inspections, Punch list, Re-inspection - Within 2 days from the Contractors notification that each
construction phase is complete, prepare a punch list and completion schedule for review. Conduct re-
inspections as necessary to ensure completion of punch list items.
Preparation of Record Drawings (by others)—Review submitted redlines for completeness. Prepare
record drawings. Deliver one set of full size prints, two sets of 11" x 17" prints, and two electronic copies of
record drawings in AutoCAD and PDF format for the project.
Final Closeout Report- Prepare the FAA Final Report and closeout documentation for the project and
submit to the Airport and FAA upon completion.
CONSTRUCTION MANAGEMENT AND INSPECTION DELIVERABLES
• Meeting minutes for all meetings conducted.
• Project Logs of responses to RFI's, submittals, and change proposal requests.
• Daily construction activity reports (1 civil, 1 AFL and NAVAIDS).
• Weekly FAA reports.
• Change Order forms and documentation.
• AC pavement and structural concrete acceptance and control test results.
• Punch list and re-inspection reports.
• Final Closeout Report.
CONSTRUCTION MANAGEMENT AND INSPECTION ASSUMPTIONS
• The construction duration for the project is expected to continue over 5+ months or approximately 17
weeks.The start date used for calculating the level of effort in the field is May 5, 2015. It is
UM
that the end date for construction will be October 12, 2015. This construction schedule t
*
M 3 of 3 Rev 02: October 28,2014 1
SCOPE OF SERVICES FOR
CONSTRUCTION MANAGEMENT,INSPECTION,ENGINEERING,AND TESTING SERVICES FOR
REHABILITATE RUNWAY 13R-31 L AND RELATED WORK
used for estimating purposes is based on the schedule provided to URS October 8, 2014, by PSP
Airport Administration Manager(Mark Jucht).
• The level of effort assumes the Contractor will work 8 hours per day, Monday through Friday.
Construction Inspectors will be onsite 30 minutes prior to the expected start time to participate in
Safety Meetings and review updated field directives, submittals, and RFIs. Construction Inspectors
will be onsite for 90 minutes after the expected end time to close out the construction site with PSP
Operations and complete their daily inspection reports. The total work hours per day for construction
staff is 10 hours (major milling and paving operations only).
• During the Notice to Proceed and Mobilization Phase, the Resident Engineer(RE)and Project
Administration —CM (PA-CM)will be onsite for construction office set up, document control set up,
review conformed plans and specifications, prepare construction coordination protocols, complete
badging process, complete vehicle registration process, initiate Submittal Review process, and
participate in construction coordination meetings with PSP and the Contractor. The Construction
Manager(CM), PA-CM, Field Inspectors 1 and 2, and Field Inspector 3 will be onsite 2 weeks prior to
the start of the Convert TW C to RW 13C-31 C Phase to review conformed plans and specification,
review approved submittals, complete badging process, complete vehicle registration process, and
participate in in construction coordination meeting with PSP and the Contractor.
• During the Convert TW C to RW 13C-31 C Phase, the RE, Field Inspectors 1 and 2 will be onsite to
inspect pavement marking reconfiguration, inspect AFL and AFS reconfiguration, inspect NAVAID
installation, and perform construction administration duties. The PA-CM will be onsite 3 days a week
for document control, to prepare meeting minutes, and assist with construction administration duties.
The CM will review daily reports, conduct the Weekly Construction Progress Meetings, and
Coordinate as necessary with the Airport and the Contractor.
• During the Close and Reconstruct RW 13R-31 L and Close RW 13L-31 R Phase, the RE, PA-CM,
Field Inspectors 1, 2, and 3 will be onsite to inspect milling and paving operations, inspect AFL and
AFS, and perform construction administration duties. The CM will review daily reports, conduct the
Weekly Construction Progress Meetings, and Coordinate as necessary with the Airport and the
Contractor.
• During the Convert RW 13C-31 C to TW C Phase, the RE, Field Inspectors 1 and 2 will be onsite to
inspect pavement marking reconfiguration, inspect AFL and AFS reconfiguration, inspect NAVAID
decommissioning, and perform construction administration duties. The PA-CM will be onsite for
document control, to prepare meeting minutes, and assist with construction administration duties.
The CM will review daily reports, conduct the Weekly Construction Progress Meetings, and
Coordinate as necessary with the Airport and the Contractor.
• During the Project Closeout Report and Final Acceptance Phase, the RE, Field Inspector 2—AFL&
NAVAIDS Electrical Engineer will be onsite to prepare the Project Closeout Report and inspect Final
Punchlist Items. The PA-CM will be onsite for document control, to prepare meeting minutes, and
assist with construction administration duties. The CM will review daily reports, conduct the Weekly
Construction Progress Meetings, and Coordinate as necessary with the Airport and the Contractor.
• There is no NAVAID work requiring electrical inspection associated with the RW 13R-31 L work.
• At the time this scope of work and estimated level of effort were prepared, final plans, quantities, and
the Contractor's schedule were not available. Therefore, these assumptions should be revisited as
the project progresses through 100% PS&E Development and the Notice to Proceed and Mobilization
Phases.
• Testing Laboratory—QA Acceptance level of effort to be provided after final plans and quantities
have been prepared. This will be in addition to the proposed cost of the Construction Management
services noted in the level of effort.
END OF SCOPE
, z--` J
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