HomeMy WebLinkAbout12/3/2014 - STAFF REPORTS - 2.D. p ALMSe
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City Council Staff Report
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DATE: December 3, 2014 CONSENT CALENDAR
SUBJECT: ACCEPT A FY2014 STATE HOMELAND SECURITY PROGRAM GRANT
FROM FEDERAL EMERGENCY MANAGEMENT AGENCY VIA THE
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
AND THE RIVERSIDE COUNTY OFFICE OF EMERGENCY SERVICES
IN THE AMOUNT OF $53,175.00.
FROM: David Ready, City Manager
BY: Palm Springs Police Department
SUMMARY
It is recommended that the City Council authorize the City Manager to accept
$53,175.00 in State Homeland Security Program grant funding for the Palm Springs
Police Department to purchase and install a bi-directional antenna (BDA) in the south
end of Palm Springs.
RECOMMENDATION:
1. Accept a grant fund from the California Governor's Office of Emergency Services
through the Riverside County Office of Emergency Services in the amount of
$53,175.00.
2. Approve a Memorandum of Understanding (MOU) with the Desert Water Agency
for installation of a bi-directional antenna to improve radio transmission,
reception, and overall system functionality at 38725 South Palm Canyon Drive, at
no cost to either agencies.
3. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The police department submitted a FY2014 State Homeland Security Program (SHSP)
grant to the California Governor's Office of Emergency Services to purchase and install
a bi-directional antenna (BDA) in the south end of Palm Springs.
ITEM NO._ �D
City Council Staff Report
December 3, 2014 -- Page 2
Accept$53,175 in SHSP Grant Funding 2014 and Purchase$Bi-Directional
The BDA will provide an enhancement to the interoperable communications of ERICA
(Eastern Riverside County Interoperable Communications Authority) in the south end of
the city. The installation of a bi-directional antenna will improve radio transmission,
reception, and overall system functionality. Additional benefits include expanding and
integrating disaster communications capabilities among emergency responders.
The Desert Water Agency has agreed to allow the BDA to be installed on their water
tank site located at 38725 S. Palm Canyon Drive.
FISCAL IMPACT:
This is a reimbursable cost grant program; no matching funds are required to obtain this
grant funding and there is no impact to the General Fund.
G
Alberto Franz I , �f Police
David H. Ready, City Man
Attachments:
1. Award of FY 14 State Homeland Security Program
2. Proposed Tower at Water Tank Site - 38725 S. Palm Canyon Drive
3. Site Plan and Details
4. MOU with DWA
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IN COOPERATION WITH
_ _ I THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION
John R. Hawkins - Fire Chief
210 West San Jacinto Avenue - Perris, CA 92570
(951)940-6900 -www.rvcfire.org
PROUDLY SERVING THE
UNINCORPORATED AREAS October 10, 2014
OF RIVERSIDE COUNTY
AND THE CRIES OF:
Anjila Lebsock
City of Palm Springs
BANNING Palm Springs, CA
BEAUMONT
CALIMESA RE: FY14 State Homeland Security Program (SHSP) Award - CERT- $8,219
CANYON LAKE Grant#: 2014-SS-00093 CFDA#: 97.067 PD Comm- $53,175
COACHELLA The California Office of Emergency Services (CaIOES) has approved Riverside County's
DESERT HOT SPRINGS FY14 Homeland Security Grant Program (HSGP) application and has authorized the
EASTVALE commencement of expenditures and reimbursement requests. The overall performance
period of this grant is October 10, 2014 - February 28, 2016. The following milestones
INDIAN WELLS have been set by the state for your projects:
INDIO
Project Amount Completion Date
JURUPAVALLEY
LAKE ELSINORE CERT $4,110 8/01/2015
Police Dept. Communications $26,588 8/01/2015
LA QUINTA
MENIFEE Subject to pending paperwork this letter serves as authorization to begin spending and
requesting reimbursement of your Anti-Terrorism Approval Authority (ATAA) approved
MORENO VALLEY projects. Riverside County OES does require you to provide a signed FY14 Grant
PALM DESERT Assurance and completed and signed Workbook Face-Sheet within 15 days of date of this
letter. Please remember that changes to your grant will require the approval of the CIA prior
PERRIS to incurringan costs. All modifications, EHP's, sole source Y procurement, EOC and
RANCHO MIRAGE construction requests require additional approvals from CalOES through the CIA prior to
RUaIDOUX CSD incurring any costs. Your Agency's Financial Workbook outlining your approved spending is
included on the CD provided to you at the Post Award Workshop.
SAN JACINTO
TEMECULA By accepting this award it will be understood that you are agreeing to conform to the
requirements of the grant as put forth in the FY14 Grant Assurances, the Federal Single
WILDOMAR Audit Act of 1984 and amendment of 1996. Performance Bonds are required for any
equipment item over $250,000 or any vehicle aviation, or watercraft regardless of cost that
is being paid for with any portion of grant funds. Any funds found owed as a result of a final
BOARD OF review or audit must be refunded to the County within 15 days upon receipt of an invoice
SUPERVISORS: from Riverside County Fire/OES.
BOB BUSTER DISTRICT 1 As always, please feel free to contact us with any questions you may have. I look forward
to working with you and appreciate your cooperation and support.
JOHN TAVAGLIONE
DISTRICT 2 Regards,
JEFF STONE
DISTRICT 3 K,LrW(7GLVLA/
JOHN BENOIT M1
DISTRICT4 Kim Dana and Laronte Groom
MARION ASHLEY Administrative Services Analyst II
DISTRICTS Riverside County Fire/OES
951-955-0419, 951-955-8517 03
800 MHz yagi antenna
painted to effected area _y
40' Rohn 25G Tower--_�
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Proposed Tower At Water Tank Site
• Blue line represents 11/2" underground transmission line conduit from base of 40' tower to BDA
location within DWA's chain link fence on west side of east tank.
• 40' tower located on east side of road surrounding east tank.
• 4X4X6' Concrete pad to be poured for tower.
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Concrete pad on west side of tank will have chain link fence and will adhere to the drawings Post & Sleeve Details.
o Tower will be a 40' self supporting Rohn 25G. No guy wires needed- Tower will have anti climb kit panels installed.
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MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF PALM SPRINGS AND DESERT WATER AGENCY
THIS MEMORANDUM OF UNDERSTANDING ("MOU") is entered into and effective this day of
2014, by and between the City of Palm Springs, a California charter city and
municipal corporation ("City"),and the Desert Water Agency,a California special district ("DWA").
RECITALS
Whereas, the City operates the Palm Springs Police Department ("PSPD") to provide public safety
services to the residents of City;
Whereas, PSPD utilizes radio as a form of communication with officers working in the field;
Whereas, PSPD is currently without radio service at the south end of the City due to the absence of a
radio antenna in the area;
Whereas, DWA owns property at 38725 S. Palm Canyon Drive in the City of Palm Springs, which is
commonly referred to as the Palm Springs South Reservoir Site (the"Site"); and
Whereas, DWA desires to assist PSPD in obtaining radio coverage in the South end of the City by
allowing the City to install an antenna and related equipment at the Site in order to benefit the
community.
NOW,THEREFORE,City and DWA agree as follows:
1. Equipment Installation DWA will allow City to install and maintain, free of charge, a
radio antenna and related equipment (the "Equipment") at the Site in accordance with the
drawings attached hereto as Exhibit"A" and incorporated herein by reference. City shall be
solely responsible for all costs and expenses related to the installation and removal of
Equipment.
2. Access. DWA will allow City access to the Site for purposes of installation and
maintenance of the Equipment and will provide City with a cyber-key to unlock the gate at
the entrance to the Site.
3. Termination The Memorandum of Understanding shall continue until terminated by one
or both of the parties. Either party may terminate this Memorandum of Understanding with
or without cause upon sixty (60) days written notice to the other of the date of termination
("Termination Date"). Upon termination by DWA, City shall remove the Equipment from
the Site within ten (10) days of the Termination Date. Equipment not removed within this
period shall be deemed to be abandoned and DWA may dispose of the same in the manner it
deems most appropriate. City shall be solely responsible for the costs of such removal.
4. Indemnification. City shall indemnify, defend, and hold harmless DWA, its elected and
appointed officials, officers, employees and agents, with counsel reasonably acceptable to
DWA, from and against any and all claims, demands, judgments, actions, damages, loss,
penalties, liabilities, costs, and expenses, including reasonable attorneys' fees, arising out of
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the City's installation and maintenance of the except Equipment at the Site, t to the extent
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that such claims actions and damages are caused b DWA's control and operation of its
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Site. The obligations of the parties under this section shall survive the termination of this
Memorandum of Understanding.
S. Insurance. Cityshall as a condition precedent to execution f po this MOU by DWA furnish
to DWA, and at all times during the existence of this MOU maintain in full force and effect,at
its own cost and expense, a general comprehensive liability insurance policy, including but
not limited to coverage for premises operations, explosion and collapse hazard,
underground hazard, contractual insurance, property damage, independent contractors and
personal injury or death in comprehensive from, in protection of DWA, its elected and
appointed officials, officers, boards, commissions, agents and employees, protecting DWA
and all persons against liability for loss or damage for personal injury, death and property
damage, occasioned by the operations of City under this Agreement, with minimum liability
limits of Two Million Dollars ($2,000,000) for personal injury or death of any one person
and Five Million Dollars ($5,000,000) for personal injury or death of two or more persons in
any one occurrence, and Two Million Dollars ($2,000,000) for damage to property resulting
from any one occurrence. DWA shall be named as an additional insured and such insurance
shall contain a provision that a written notice of cancellation or reduction in coverage of
said policy shall be delivered to DWA at least thirty (30) days in advance of the effective
date thereof. The insurance policy shall contain the following endorsements: (a) naming of
an additional insured shall not affect any recovery to which such additional insured would
be entitled under this policy if not named as such additional insured; and (b) the provisions
of the policy will not be changed, suspended, cancelled or otherwise terminated as to the
interest of the additional insured named herein without first giving such additional insured
thirty(30) days written notice.
6. No Restrictions on DWA's use of the Site. DWA's use of the Site shall not be restricted
or impacted by City's use of the Site for the Equipment.
7. Prohibition Against Assignment of Subletting. City shall not assign or sublet any
portion of the Site or the Equipment to any other party without the prior written consent of
DWA,which consent shall be given in DWA's sole discretion.
8. Notice. Any written notice provided pursuant to this Memorandum of
Understanding, will be made by certified or registered mail, return receipt requested, or
reliable overnight courier and delivered to the following address:
To City:
To DWA:
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Notice shall be deemed to be received three (3) calendar days from the date notice is mailed
in accordance with this section.
9. Amendments: This MOU may only be modified by written agreement of City and
DWA.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed by their
duly authorized officers.
CITY OF PALM SPRINGS
By:
David Ready, City Manager
ATTEST
By:
James Thompson,City Clerk
APPROVED AS TO FORM:
By:
Douglas C. Holland, City Attorney
DESERT WATER AGENCY
By:
Name:
Title:
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