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CITY COUNCIL STAFF REPORT
DATE: DECEMBER 3, 2014 CONSENT CALENDAR
SUBJECT: FISCAL YEAR 2014-15 MEASURE J PROJECT/ PROGRAM FUNDING
RECOMMENDATIONS AND CERTAIN MULTI-YEAR PROJECTS
FROM: David H. Ready, City Manager
SUMMARY
At its October 16, and November 20, 2014 meetings, the Measure J Commission
received and discussed the direction provided by the City Council at the joint meeting of
the Council and the Commission on October 15th. The Commission voted unanimously
to forward to the City Council a set of budget recommendations that allocate funds that
pertain to the 2014-15 and 2015-16 fiscal years.
RECOMMENDATION:
1 Approve appropriations for nine projects for Fiscal Year 2014-15 in the amount of
$945,000 and a $500,000 reserve for community projects.
2. Approve planned funding for five projects in the amount of $939,658 for Fiscal
Year 2015-16 and a $500,000 reserve for community projects.
3. Authorize the City Manager to execute all budget transfers and amendments
necessary to effectuate the City Council action on appropriations.
STAFF ANALYSIS:
The Director of Finance has projected $26,410,662 in available Measure J project funds
for Fiscal Year 2014-15. Previously the City Council had approved projects in the
amount of$25,020,317, leaving a balance of$1,390,345 in fund balance / reserves.
The Measure J Commission voted to recommend to the City Council the approval of
thirteen City projects for a total of $1,684,658 over the remainder of the 2014-15 fiscal
year and for the 2015-16 fiscal year. Additionally, the Commission recommended the
set-aside of a $1,000,000 reserve for community based projects, $500,000 coming from
each of the 2014-15 and 2015-16 fiscal years. The Commission will continue to
evaluate and recommend community projects utilizing this $1,000,000 reserve.
ITEM NO., _
City Council Staff Report
December 3, 2014-- Page 2
Measure J Funding
Measure J Commission Project Funding Recommendations:
2014-2015 2015-2016 Totals
City Projects:
Fire -Replace Apparatus Door-Fire Station 442 $60,000 $60,000
Fire -Emergency Alerting Systems -All Stations 100,000 100,000
Fire -Oil/Water Separator-Station 443 50,000 50,000
Special Events/Villagefest-Replace Portable Restrooms 35,000 35,000
Recreation -Playground Structure -Sunrise Park 270,000 270,000
Recreation -Replace Weightroom Equipment-JOJ 9,000 9,000
Public Works-Alejo/Belardo Church Parking Lot Repairs 50,000 350,000 400,000
Conv Ctr-User WIFI Network Upgrade 125,000 0 125,000
Conv Ctr-Replace Decorative Beams on Exterior 40,000 0 40,000
Conv Ctr-Integration of HVAC/Lighting Control Systems 276,000 0 276,000
ConvCtr-AirWallRehabilitation 0 75,000 75,000
Conv Ctr-New Welcome Banner Infrastructure 0 83,220 83,220
Conv Ctr-Chairs and Carts 0 161,438 161,438
Total City Projects $746,000 $939,658 $1,684,658
Reserve for Community Projects $500,000 $600,000 $1,000,000
Total Funding Recommendations $1,245,000 $1,439,658 $2,684,658
Projected Available Funds Not Already Assigned $1,390,345 $3,594,800
Remaining Project Contingency Reserve $145,345 $2,156,142
FISCAL IMPACT:
For the 2014-15 fiscal year, with $26,410,662 available to be allocated for projects in
the current budget, the fiscal impact of recommendations included in this staff report
(previously approved projects and latest Measure J Commission recommendations) is
summarized as follows:
2014-2015:
Measure J Funds Available $26,410,662
Downtown PS - Bond and Expenses (3,754,031)
Measure J Funds Available after bonds & expenses $22,656,631
52 Projects Previously Approved (21,266,286)
Measure J Funds Available after October 18th Council Mtg $1,390,345
Measure J Commission Recommended:
Community Projects Reserve ($500,000)
City Projects (745,000)
Remaining Project Contingency Reserve $145,345
02
City Council Staff Report
December 3, 2014-- Page 3
Measure J Funding
For the 2015-16 fiscal year, with $13,300,000 projected to be available to be allocated
for projects in the next year's budget, the fiscal impact of recommendations included in
this staff report (previously approved projects and latest Measure J Commission
recommendations) is summarized as follows:
2015-2016:
Measure J Funds Available $13,300,000
Downtown PS - Bond and Expenses (3,625,000)
Measure J Funds Available after bonds & expenses $9,675,000
6 Projects Previously Approved (6,080,200)
Measure J Funds Available after October 18th Council Mtg $3,594,800
Measure J Commission Recommended:
Community Projects Reserve ($500,000)
City Projects (939,658)
Remaining Project Contingency Reserve $2,155,142
Geoffrey Kie I, Director of Finance and nes Thompson,
Treasurer 4thief of Staff/ City Clerk
David H. Ready, City
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CITY COUNCIL STAFF REPORT
DATE: DECEMBER 3, 2014 CONSENT CALENDAR
SUBJECT: FISCAL YEAR 2014-15 MEASURE J PROJECT / PROGRAM FUNDING
RECOMMENDATIONS AND CERTAIN MULTI-YEAR PROJECTS
(REVISED)
FROM: David H. Ready, City Manager
SUMMARY
At its October 16, and November 20, 2014 meetings, the Measure J Commission
received and discussed the direction provided by the City Council at the joint meeting of
the Council and the Commission on October 15th. The Commission voted unanimously
to forward to the City Council a set of budget recommendations that allocate funds that
pertain to the 2014-15 and 2015-16 fiscal years.
RECOMMENDATION:
1. Approve appropriations for nine projects for Fiscal Year 2014-15 in the amount of
$945,000 and a $500,000 reserve for community projects.
2. Approve planned funding for five projects in the amount of $939,658 for Fiscal
Year 2015-16 and a $500,000 reserve for community projects.
3. Authorize the City Manager to execute all budget transfers and amendments
necessary to effectuate the City Council action on appropriations.
STAFF ANALYSIS:
The Director of Finance has projected $26,410,662 in available Measure J project funds
for Fiscal Year 2014-15. Previously the City Council had approved projects in the
amount of$25,020,317, leaving a balance of$1,390,345 in fund balance / reserves.
The Measure J Commission voted to recommend to the City Council the approval of
thirteen City projects for a total of $1,684,658 over the remainder of the 2014-15 fiscal
year and for the 2015-16 fiscal year. Additionally, the Commission recommended the
set-aside of a $1,000,000 reserve per year for community based projects, $500,000
from FY 2014-15 and $1,500,000 from FY 2015-16. The Commission will continue to
evaluate and recommend community projects utilizing this $2,000,000 reserve.
1WEV ISM Z• P'
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City Council Staff Report
December 3, 2014-- Page 2
Measure J Funding
Measure J Commission Project Funding Recommendations:
2014-2015 2015-2016 Totals
City Projects:
Fire -Replace Apparatus Door-Fire Station 442 $60,000 $60,000
Fire -Emergency Alerting Systems -All Stations 100,000 100,000
Fire -Oil/Water Seperator-Station 443 50,000 50,000
Special Events/Villagefest- Replace Portable Restrooms 35,000 35,000
Recreation -Playground Structure -Sunrise Park 270,000 270,000
Recreation -Replace Weightroom Equipment-JOJ 9,000 9,000
Public Works-Alejo/Belardo Church Parking Lot Repairs 50,000 350,000 400,000
Conv Ctr- User WIFI Network Upgrade 125,000 0 125,000
Conv Ctr- Replace Decorative Beams on Exterior 40,000 0 40,000
Conv Ctr-Integration of HVAC/Lighting Control Systems 276,000 0 276,000
ConvCtr-AirWallRehabilitation 0 75,000 76,000
Conv Ctr-New Welcome Banner Infrastructure 0 83,220 83,220
Conv Ctr-Chairs and Carts 0 161,438 161,438
Total City Projects $745,000 $939,658 $1,684,658
Reserve for Community Projects $500,000 $1,600,000 $2,000,000
Total Funding Recommendations $1,246,000 $2,439,668 $3,684,658
Projected Available Funds Not Already Assigned $1,390,345 $2,439,658
Remaining Project Contingency Reserve $145,345 $0
FISCAL IMPACT:
For the 2014-15 fiscal year, with $26,410,662 available to be allocated for projects in
the current budget, the fiscal impact of recommendations included in this staff report
(previously approved projects and latest Measure J Commission recommendations) is
summarized as follows:
2014-2015:
Measure J Funds Available $26,410,662
Downtown PS - Bond and Expenses (3,754,031)
Measure J Funds Available after bonds 8r expenses $22,656,631
52 Projects Previously Approved (21,266,286)
Measure J Funds Available after October 18th Council Mtg $1,390,345
Measure J Commission Recommended:
Community Projects Reserve ($500,000)
City Projects (745,000)
Remaining Project Contingency Reserve $145,345
City Council Staff Report
December 3, 2014 -- Page 3
Measure J Funding
For the 2015-16 fiscal year, with $13,300,000 projected to be available to be allocated
for projects in the next year's budget, the fiscal impact of recommendations included in
this staff report (previously approved projects and latest Measure J Commission
recommendations) is summarized as follows:
2015-2016:
Measure J Funds Available $13,300,000
Downtown P5 - Bond and Expenses (3,625,000)
Measure J Funds Available after bonds & expenses $9,675,000
7 Projects Previously Approved (7,235,342)
Measure J Funds Available after October 18th Council Mtg $2,439,668
Measure J Commission Recommended:
Community Projects Reserve ($1,500,000)
City Projects (939,658)
Remaining Project Contingency Reserve $0
Geoffrey Kie I, Director of Finance and mes Thompson,
Treasurer hief of Staff/ City Clerk
David H. Ready, City e