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DATE: December 17, 2014 CONSENT CALENDAR
SUBJECT: DELAY START OF CONSTRUCTION TO JUNE 1, 2015, FOR THE
ANDREAS ROAD TWO-WAY CONVERSION, CITY PROJECT NO. 13-27
FROM: David H. Ready, City Manager
BY: Public Works & Engineering Department
SUMMARY:
Approval of this action will facilitate delay of the start of construction to June 1, 2015, for
the Andreas Road Two-Way Conversion, City Project No. 13-27
RECOMMENDATION:
Authorize the City Manager to direct Golden Vista Construction, Inc., dba Golden Valley
Construction, to delay the start of construction for the Andreas Road Two-Way
Conversion, City Project No. 13-27, to June 1, 2015.
ANALYSIS:
In conjunction with The "Downtown Palm Springs" Renovation Project, the City Council
directed staff to proceed with a capital project to convert Andreas Road from one-way
traffic flow to two-way traffic flow between Palm Canyon Drive and Indian Canyon Drive.
On July 16, 2014, the City Council awarded a construction contract for the Andreas
Road Two-Way Conversion, City Project No. 13-27, (the "Project'), to Golden Valley
Construction, in the amount of $143,881.50.
Although the Project was awarded in July 2014, the Project includes the modification of
the existing traffic signal on Indian Canyon Drive at Andreas Road, requiring installation
of a new traffic signal pole. Following award of the Project, Golden Valley Construction
ordered the traffic signal pole which had a lead time of approximately 3 months,
delaying start of construction to November 2014. However, at the time Golden Valley
Construction was prepared to start construction, staff was advised by Desert Water
Agency (DWA) of their need to remove and replace an existing water line extending
ITEIVl NO, I'D
City Council Staff Report
December 17. 2014-- Page 2
Andreas Road Two-Way Conversion, City Project No. 13-27
through Andreas Road. DWA proceed with the water line replacement work which was
recently completed by December 1, 2014.
Golden Valley Construction was prepared to start construction on December 8, 2014,
and in anticipation of the continued construction on Andreas Road, and potential
disruption to the various commercial and retail businesses located on Andreas Road,
staff met with the merchants on December 2, 2014, to discuss the December 8th
construction start date, and to allow the merchants an opportunity to voice their
concerns.
At the meeting, the merchants were unanimous in their opinion that the start of
construction should be delayed, given the disruption they have endured during the DWA
water line work.
At the December 3, 2014, City Council meeting, some public speakers voiced concern
to the CityCouncil regarding the pending December 8th construction start date for the
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Project, and requested that the City Council delay the start until June 1, 2015. During
City Council comments, the City Council held an informal discussion on the merits of
delaying the start of construction or with proceeding as planned; an informal consensus
of the City Council indicated that the City Council would prefer that staff delay the start
of construction of the Project until June 1, 2015.
This item has been scheduled to facilitate the City Council's formal action on the
discussion held at the December 3, 2014, City Council meeting.
FISCAL IMPACT:
Golden Valley Construction has committed to holding its contract price for the Project,
and will not require additional payment for deferring the start of construction to June 1,
2015; a copy of the e-mail confirmation from Golden Valley Construction is included as
Attachment 1. Therefore, approval of this action will not result in an increase to the
construction cost of the Project.
02
City Council Staff Report
December 17, 2014 -- Page 3
Andreas Road Two-Way Conversion, City Project No. 13-27
SUBMITTED
Prepared by:
Marcus L. Fuller, MPA, P.E., P.L.S.
Assistant City Manager/City Engineer
Approved by:
David H. Ready, Esq.,
City Manager
Attachments:
1. E-Mail Confirmation
03
Marcus Fuller
From: Mike Lytar
Sent: Wednesday, December 03, 2014 10:15 AM
To: Marcus Fuller
Subject: FW: Postponement of Andreas Road Two Way Conversion CP 13-27
fyi
From: Mike Honz [mailto:mikehonz@gmail.com]
Sent: Wednesday, December 03, 2014 10:09 AM
To: Mike Lytar
Subject: Re: Postponement of Andreas Road Two Way Conversion CP 13-27
GVC and its subs are willing to postpone this project due to merchant's concerns. We will work any new
schedule as directed by the City, and all contract prices will be honored at a future date.
Thank You
Mike Honz
On Wed, Dec 3, 2014 at 9:59 AM, Mike Lytar<Mike.Lytar cupalmsprings-ca.gov> wrote:
Mr. Honz,
As we discussed yesterday, the City is considering the postponement of construction of the Andreas Road Two
Way Conversion project due to concerns raised by the local merchants. Currently, we are projecting a
construction date of approximately June 1, 2015, The City would like to confirm that Golden Valley
Construction and listed subcontractors, Sierra Pacific Electric and Chrisp Company, are willing to hold and
honor all contract pricing until the work is able to begin.
Please let me know if you have any additional questions or concerns regarding this request.
Sincerely,
Mir Lytar _
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