HomeMy WebLinkAbout12/17/2014 - STAFF REPORTS - 2.L. �Olp ALM SAS
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Cq<<FORN�P' City Council Staff Report
DATE: December 17, 2014 CONSENT CALENDAR
SUBJECT: PROPOSED RESOLUTION AUTHORIZING THE SUBMISSION OF A
GRANT APPLICATION TO THE STATE OF CALIFORNIA,
DEPARTMENT OF URBAN RESOURCES, URBAN STREAMS
RESTORATION PROGRAM FOR THE TAHQUITZ CREEK TRAIL
TRIANGLE GATEWAY PROJECT
FROM: David H. Ready, City Manager
BY: Office of the City Manager
SUMMARY:
Approval of this action will adopt a resolution allowing staff to submit a $50,000 grant
application to the State of California, Department of Urban Resources — Urban Streams
Restoration Program for the Tahquitz Creek Trail Triangle Gateway Project.
RECOMMENDATION:
1. Adopt Resolution No. "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA, ENDORSING THE APPLICATION FOR
AN URBAN STREAMS RESTORATION PROGRAM GRANT AND DETERMINING
APPROPRIATE ENVIRONMENTAL IMPACT DOCUMENT, CONDITIONALLY
ACCEPTING GRANT IF OFFERED, AND DESIGNATING PROJECT
REPRESENTATIVE, CONTRACT MANAGER, AND FISCAL AGENT; and
2. Authorize the City Manager, or designee, to execute required applications,
documents and agreements associated with the Urban Streams Restoration
Program grant.
ANALYSIS:
California voters passed the Safe Drinking Water, Water Quality and Supply, Flood
Control, River and Coastal Protection Bond Act of 2006 (Proposition 84). Proposition
84 added to the Public Resources Code, Section 75050, authorizing the Legislature to
appropriate the sum of eighteen million dollars ($18,000,000) to the Department of
Water Resources (DWR) for the Urban Streams Restoration (USR) program pursuant to
Water Code Section 7048. The USR Program has the following objectives:
ITEM NO. �_
City Council Staff Report
December 17, 2014 -- Page 2
Urban Streams Restoration Program
(1) Reducing property damage caused by flooding or erosion;
(2) Restoring, enhancing, or protecting the natural ecological values of streams; and
(3) Promoting community involvement, education, or stewardship.
California Water Code Section 7048 codifies the Legislature's objectives for the USR
Program, and states:
(a) The Legislature hereby finds and declares that the protection, restoration, and
enhancement of urban creek channels provide potential benefits to the state by
combining an effective and efficient means of flood damage reduction with the
preservation and enhancement of natural environmental values. The Legislature
further finds that urban creek protection, restoration, and enhancement are best
undertaken by local agencies and organizations with assistance from the state. It
is the intent of the Legislature, in enacting this section, to restore the ecological
viability of creek environments located in predominantly urban areas, thereby
enhancing aesthetic, recreational, and fish and wildlife values.
(b)(1) The director may establish a program of flood damage reduction and urban
creek restoration known as the Urban Streams Restoration Program. The
program shall consist of both of the following components:
(A) The development of the capability by the department to respond to requests
from local agencies and organizations for planning and design assistance for
efficient and effective urban creek protection, restoration, and enhancement.
(8) To the extent that funds are provided, a process for awarding competitive
grants.
(2) For purposes of this section, urban creek protection, restoration, and
enhancement include, but are not limited to, the maintenance of channel
capacity, channel stabilization, vegetation management, and adaptive
management to meet program objectives. Where appropriate, the protection,
restoration, and enhancement shall utilize efficient, nonstructural low-
maintenance flood protection techniques. The department shall utilize in this
program its expertise in a variety of disciplines, including, but not limited to, soil
bioengineering, hydrology, and plant ecology.
(3)(A) The department shall maintain a balance in allocating the money annually
available for grants to small urban creek restoration projects and large urban
stream restoration projects, allocating not less than 35 percent to both small and
large projects. For purposes of this section, 'small urban creek restoration
projects" are projects for which total costs, including acquisition and restoration
costs, are below one million dollars ($1,000,000) and "large urban stream
restoration projects" are projects for which total costs, including acquisition and
restoration costs are one million dollars ($1,000,000) or more.
02
City Council Staff Report
December 17, 2014 -- Page 3
Urban Streams Restoration Program
(B) Notwithstanding subparagraph (A), if an insufficient number of qualified
projects are available to fully meet the allocation requirement, the department
may grant funds to any project that is otherwise qualified, in order to ensure that
all available funds are used efficiently.
(c) In responding to requests for assistance, the department shall give priority to
those projects that are being planned in conjunction with, or in lieu of, local flood
control projects. The department may award grants and contracts to local
agencies and organizations as provided for in the budget of the department.
Participating local agencies and organizations shall follow procedures, plans, and
practices that are acceptable to the department, and shall conform to guidelines
established by the department that define the level of contribution and
participation required by local agencies and organizations.
The department shall coordinate the program with the Department of Fish and
Game during the formulation of guidelines and project planning for urban creek
protection, restoration, and enhancement. The department shall also consult with
the Department of Fish and Game on project criteria which may include
economic, environmental, and social benefits to be achieved.
(d) it is the intent of the Legislature that the duties and responsibilities of the
department be identified as the Urban Streams Restoration Program and be
carried out by an office or staff designated for this purpose. Information on how to
obtain planning, design, and financial assistance should be readily accessible to
the public.
(e) As used in this section, "urban creek" means a creek stream, or river that
crosses built-up residential, commercial, or industrial property, or that crosses
land where, in the near future, the land use will be residential, commercial, or
industrial.
(0 For the purposes of this section, eligible activities include, but are not
limited to, the maintenance of channel capacity and stabilization of the
morphological equilibrium of a natural channel for purposes of flood
damage reduction, erosion control, and bank stabilization which may
include nonstructural as well as structural proiects.
(g) The department may adopt regulations that define adaptive management for
the purposes of the Urban Streams Restoration Program and establish criteria to
fund projects that include adaptive management activities.
(h) The department may amend or utilize existing regulations for approving
competitive grants. The regulations may include, but are not limited to, an
application process, grant approval criteria, and grantee's reporting requirements.
03
City Council Staff Report
December 17, 2014-- Page 4
Urban Streams Restoration Program
The department shall annually make available to the public, in a form that is
readily accessible, information regarding the status of funds appropriated for
these purposes and projects that received grants.
Emphasis in the cited Water Code has been added to clarify the eligible activities
funded by the USR Program; the USR Program is not a recreational grant opportunity,
but facilitates funding towards environmental improvements to urban stream channels.
In reviewing the USR Program, and given its environmental, rather than recreational,
emphasis, staff recommends that the City pursue grant funding to supplement the
Tahquitz Creek Master Plan. Currently, staff is proceeding on preliminary plans to
improve the drainage channel located on the east side of S. Palm Canyon Dr., south of
Sunny Dunes Rd., identified as the "Tahquitz Creek Trail Triangle Parcel," (the "Triangle
Parcel"). Currently, the Triangle Parcel is completed paved and accepts storm water
runoff from the adjacent streets, which is conveyed via an open channel to an inlet
through the Tahquitz Creek levee into the Tahquitz Creek Channel. The Triangle Parcel
is owned by Riverside County Flood Control District ("RCFC"), and making
improvements to beautify and enhance the Triangle Parcel will require RCFC approvals.
On November 6, 2013, the City Council appropriated $300,000 from the Measure J
Fund for the Tahquitz Creek Master Plan. Staff has proceeded to identify alternatives
for developing and improving a recreational trail head at the Triangle Parcel in advance
of the CV Link being planned by CVAG which will extend along Tahquitz Creek. Staff
has engaged the City's on-call civil engineer, MSA Consulting, to prepare a preliminary
conceptual plan for the Triangle Parcel. MSA Consulting's subconsultant, Alta Planning
+ Design, has prepared a memorandum dated October 30, 2014, outlining alternatives
for consideration for the Triangle Parcel. A copy of the October 30, 2014, memorandum
is included as Attachment 1.
One of the elements for discussion is the re-routing of the open channel conveyance of
surface stormwater runoff into an underground pipe, which would open up the Triangle
Parcel for development as a trail head. The preliminary analysis has also
recommended that the City address stormwater treatment options for eliminating
polluted runoff into Tahquitz Creek, suggesting that the City install Best Management
Practices (BMPs) to treat the hydrocarbon pollutant load associated with an
approximate 3 acre watershed from the surrounding commercial and industrial
neighborhood. The typical BMPs used for this type of stormwater pollution treatment is
an oil/water separator or drywell system that intercepts the "first flush" runoff to capture
oils, grease and other pollutants prior to discharge downstream. The costs to treat the
stormwater pollution varies, but is estimated in the range of $30,000 to $40,000.
The DWR only recently completed its 2014 workshops to develop the 2014 USR
Program grant cycle guidelines in late November 2014. The DWR has developed a
very tight schedule for submission of grant applications, with a deadline of 5:00 P.M.,
January 7, 2015. A copy of the 2014 USR Program Proposal Solicitation Package &
04
City Council Staff Report
December 17, 2014 -- Page 5
Urban Streams Restoration Program
Application (PSP) is included as Attachment 2. The DWR has also issued Frequently
Asked Questions (FAQs) regarding the 2014 USR Program; a copy of the FAQs is
included as Attachment 3.
The 2014 USR Program requires that all projects have a co-sponsor, which in this case
is a citizen's group interested in floodplain management and stream restoration, which,
jointly with the sponsor (the City of Palm Springs), supports and actively participates in
a project. Therefore, staff recommends that the co-sponsor with the City on the 2014
USR Program grant application be the Tahquitz Creek Yacht Club.
In reviewing the 2014 USR Program PSP and FAQs, staff recommends that the City
pursue a grant for $50,000 to cover the cost of the BMPs to treat stormwater pollution
entering into the Tahquitz Creek, which will be an element of the proposed trail head
improvements at the Triangle Parcel.
There is limited funding statewide made available by the 2014 USR Program — $7.9
Million. Eligible projects may receive up to a maximum of $1 Million, implying that a
very limited number of projects will ultimately be funded statewide. That being said,
staff will make every effort to compile the necessary documents required to submit with
the application to allow its submittal by the January 7, 2015, deadline.
Adoption of a Resolution by the City Council is a required component of the USR
Program application; a copy of the Resolution is included as Attachment 4.
FISCAL IMPACT:
On November 6, 2013, the City Council appropriated $300,000 from the Measure J
Fund for the Tahquitz Creek Master Plan. Development of preliminary plans for a trail
head on the Triangle Parcel is underway, and a cost estimate has not yet been
identified. However, the cost of BMPs to treat stormwater pollution is estimated at
$30,000 to $40,000 plus associated engineering costs; staff recommends that a total
cost of $50,000 be utilized for the 2014 USR Program grant application. The 2014 USR
Program PSP identifies the scoring criteria for evaluation grant applications, and
additional points will be awarded to those applications that identify other sources of
funds and in-kind contributions. Staff recommends that a 20% match of $10,000 be
identified in the 2014 USR Program grant application, which would be funded from
Measure J Account No. 260-4500-59447 (Tahquitz Creek Master Plan).
05
City Council Staff Report
December 17, 2014-- Page 6
Urban Streams Restoration Program
SUBMITTED
Prepared by:
Marcus L. Fuller, MPA, P.E., P.L.S.
Assistant City Manager/City Engineer
Approved by:
David H. Ready, D
City Manager
Attachments:
1. October 30, 2014, Alta Planning + Design memorandum
2. 2014 USR Program Proposal Solicitation Package & Application
3. 2014 USR Program Frequently Asked Questions (FAQs)
4. Resolution
06
ATTACHMENT
07
Pu%NNING DESIGN MEMORANDUM
TO Allen Smoot, City of Palm Springs DATE October 30, 2014
FROM Karen Vitkay, Alta Planning + Design PROJECT Tahquitz Triangle Gateway
Joe Boiza, MSA Consulting, Inc.
RE Initial findings PROJECT 2014-202
NUMBER
City of Palm Springs —Triangle Gateway
Summary
The City uf Palm Springs is seeking to implement on important piece of the Tohquitz Creek Trail,
with the intent of setting the tone for future segments. A pathway connection from the
intersection of Sunny Dunes and South Palm Canyon, along or through the triangular parcel
would provide access to an existing segment of pathway along TaInquitz Creek.
Per the Tahquitz Creek Trail Master Plan (2007) and CV Link Master Plan (2014), a shared use
pathway is envisioned along the north bank nfTohquitzCreek. Both master plans further include
gateway treatments and wayfincling elements on a triangular parcel of land owned by Riverside
County Flood Control District (RCFCD). While the Tahcultz Creek Trail Master Plan is planned for
cyclists, peclestrions, and equestrians, the CV Link Master Plan accommodates pedestrians,
cyclists, and Low Speed Electric Vehicles (DEYd, Both plans envision the long term pathway
alignment os being pn underpass beneath South Palm Canyon Dhve.
As the property in question is owned by RCFCD, coordination and approval from the County will
bo needed throughout the design process toc|nrify design parameters tobefollowed.
Discussion Summary
Who Zully Smith, Chief of Operations &Maintenance Division, Riverside County Flood
Control District and Karen Vitkay, Alto
Date September 9,2014
Venue Phone conference
Subject Design parameters for the Palm Springs Triangle Gateway at South Palm Canyon
Road and Tahquitz Channel
OnSeptembe/9m,2Ol4 Riverside County Flood Control 0s|rict (RCFCD) was contacted to
discuss design parameters in relation to the development of a gateway and pathway access
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point for the Tahquitz Creek Trail. The image below, depicting the site location,was provided via
email to RCFCD to inform the discussion.
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Per RCFCD, the County currently has full unimpeded access to the stormwater facility for
maintenance purposes. If the facility remains as an open channel,vehicle access should
remain open. If a pathway is built,it may double as a maintenance access path. RCFCD's
minimum standard is 15' wide for maintenance paths. RCFCD's vehicles currently mount the
existing curbs for access.
Any plantings should be of a low water use, native California palette. Specifically, the use of
woody plants that create debris should be avoided.
RCFCD offered that an alternative would be to underground the stormwater conveyance
system and add a catch basin. Flows would need to be analyzed to confirm pipe design size.
When catch basins are installed, maintenance responsibility is typically conveyed to the city.
This would minimize the amount of space that RCFCD would need to access the site for
maintenance and open up the possibilities for site design. Ms.Smith thought that an agreement
for maintenance with the City might already be in place. Requirements for assessing impacts to
water resources are available on the County's website.
Monitoring Wells
The onsite Monitoring and Sparge Wells cannot be relocated.The Well Heads can be raised,
however it is an expensive endeavor.
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According to Kai Dunn at the RWQCB, the Monitoring Wells cannot be relocated/removed
because the Meddlers Cleaners site is an active remediation project. Kai indicated that the well
heads could potentially be raised (without affecting the depth and components of the wells
that are located at approximately 300' below ground elevation), but that would be an
expensive endeavor.
The remediation project is being coordinated with Felipe Primera at the City of Palm
Springs. According to Felipe, the Environmental Company (Arcadis) initiated boring activities
from the existing onsite wells, beneath South Palm Canyon Drive, to access a new vapor
extraction system in the KFC parking lot.The borings were determined to be not feasible due to
boulder/oversized rock concentration. Arcadis is now proposing to trench across Palm Canyon
ASAP.They will return the disturbed area to existing conditions.
Storm Drain
The onsite flows can be conveyed via pipe rather than open channel. The proposed pipe should
access the existing outlet structure.
The existing concrete outlet structure that discharges flows from the concrete swale into Tahquitz
Creek appears to be designed to accommodate the City's Master Drainage Plan (+/- 60" dia.)
In order to avoid the lengthy RCFC plan check process,it is recommended that no work within
the limits of Tahquitz Creek be conducted. Additionally, the proposed onsite pipe must be less
than 33" in diameter (per Dave Barakian at the City of Palm Springs) We are currently
researching the tributary area, however it appears that the onsite under-sidewalk drain accepts
very localized flows. Proposed pipe size is expected to be less than 33".
In order to connect to the existing outlet structure, the construction of a junction box would be
required in a location adjacent to the existing grated inlet. This area will require potholing prior to
final improvement plans. RCFC Plans indicate that a Lateral Line located under South Palm
Canyon Drive (assumed to be associated with the Master Drainage Plan) is proposed to
connect to the existing outlet structure. At this time it is unclear if this is an existing line.
Water Quality Management Plan
No BMP's are technically required in the language of the permit, however removal of sediment
and debris from runoff prior to it entering the pipe is recommended for Operation and
Maintenance of the City's MS4.
The City is not required to treat runoff from public streets under the current and Draft Update of
the Whitewater River M54 Permit. Additionally the project area does not exceed 1 acre. No
water quality BMPs are required under the current and Draft Permit for projects of this size. It is
expected that a catch basin or inlet will be required at The existing under sidewalk drain
location. Debris and sediment should be captured at this catch basin to maintain the
underground system. The expected localized tributary area is not anticipated to produce flows
that would significantly impact water quality. As mentioned previously the tributary requires
confirmation.
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10
Currently, sand and vegetation debris has accumulated in the swale and adjacent to the
grated inlet. Capturing the flows in a pipe will help to amend, if not eliminate, this issue.
Stormwater Treatment Options
Treating polluted runoff from the fueling station causes issues relative to the comingling
component of the MS4. If the polluted flows enter into a larger tributary flow,the first flush of the
entire tributary must be treated.So rather than treating the hydrocarbon pollutant load
associated with approximately .25 ac, the BMP would be required to treat the entire area
estimated to be 3 acres.
General Assumptions used to demonstrate treatment requirements:
Approximate surface area of impervious street tributary to the project inlet:3 acres
Whitewater River Region WQMP design calculations:0.06 cfs or 3886 Cu-ft
BMP options: Maxwell Drywell (approximately) 0.25 cfs= $30,000
Nutrient Separating Baffle Box (NSBB 2.5-4-60) 0.60 cfs = $20,000
For the use of this discussion an estimated street tributary of 3 acres was used for the outlet into
Tahquitz creek.This is a very conceptual number and the actual quantity would also include any
impervious areas that drain into the street such as adjacent parking lots. The fueling station
parking lot is estimated to be around .25 acres.
BMPs would accept flows at the grated inlet, using a manhole for access and maintenance.
The BMP selections are based on the accepted efficacy (Maximum Extent Practicable) of
hydrocarbon removal from associated with street flows. A drywell at the inlet would be the less
expensive installation, however, the drywell is not of an adequate size to treat the first flush.
The NSBB is a proprietary device that effectively deals with the associated flows. It consists of a
concrete box with chambers that remove contaminants.The dimensions are 2.5 ft x 4.0 ft and
can be installed relatively close to the surface.
Design Options
Two geometric sketch options are shown on the following pages. The pros and cons of each are
listed on each graphic.
Option One
The first option would provide a dedicated pathway facility for LSEVs, cyclists, and pedestrians.
Per the CV Link design standards, a 14' paved travelway with 3' shoulders is recommended for
access paths. A loss of approximately 200 linear feet of on-street parking at the bend in
Riverside Drive is anticipated with this option. This option is the preferred option in terms of
keeping with the intent and goals of CV Link.
Option Two
The second option provides a 6' wide sidewalk for pedestrians. Cyclists and LSEVs share the
existing roadway with vehicles similar to a bicycle boulevard treatment. Pavement markings
WGY
- � 11
would be included to clarify that the roadway is to be shared. This option is less preferred due to
the desire to maintain a safe and high quality experience for pathway users.
Option Three-not illustrated
A third option would involve undergrounding the existing stormwater conveyance system. This
would minimize or eliminate the need for RCFCD access to the site. It would further expand the
design potential of the site. An agreement transferring maintenance responsibility to the City
would be needed between RCFCD and the City of Palm Springs.
Questions
1. Of the options listed above,which does the City prefer?
2. Would the removal of parking from Riverside Drive be acceptable?
3. Are there current plans for improvements to the South Palm Canyon Bridge?
Next Steps
• Refine a preferred conceptual sketch into a site plan showing pathway geometries and
site elements.
• Develop sketches conveying up to four site elements.
• Contact RCFCD for feedback on a preferred site plan.
12
OPTION 1
75'ROW
I—35'existing curb to curb
NNW
3' 14' 3' 10' 10, 8'
shared-use travel lane travel lane parking
path
OPTION 2
E 75'ROW
ii� 35'existing curb to curb
illl+4
6' 14' 14' Hparkg
side- travel lane travel lane
walk
Tahquitz Triangle Gateway
Palm Springs, CA
October 20W
13
SUNNY DUNES ROAD
PROS
- High quality separated pathway
Pathway improvements within City ROW
CONS
II - Minor reduction in parking capacity
I w -Minor impacts to stormwater capacity
- More costly than Option 2 due to new
0 1 curb line and full pathway
NOTES
I -Vehicle TLs narrowed to city standard
drawing 300
Iu -Existing configuration includes parallel
IF I parking on one side only
I n - Survey ends at Palm Springs Tire&Auto-
1 motive.No loss of parking estimated east
_ of this point based on site photos. Parking
r
1 s ` appears to be restricted behind 505.j 631.l 1 and 541 Industrial Place. Existing parking
behind 691 Industrial Place will remain.
Further varification in the field needed.
i 36 C-TO-C
7T ROW
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m y 1 Y7 7y�Zn 1, Loss of 200 LF of parking
p - F behind Palm Springs Tire
Automotive Center
Tahquitz Triangle Gateway - Option 1 Shared Use Path
Palm Springs,CA "
September 2014 O 0 25 ^Ok
14
_. _.... SUNNY DUNES ROAD
PROS
Utilizes existing curb lines
- Less costly per above
Z I CONS
O -Cyclists and LSEVs required to share
4 I travel lane with vehicles
r l THIS OPTION MAINTAIN
0 EX`STING LANE
�1 CONFIGURATION
36' C-TO-C
7V ROW
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` ADD SHARED LANE
ARKINGS AND NEV/
II \ K\HARED ROADWAY
IGNAGE
1 DRIvE
Tahquitz Triangle Gateway - Option 2 Shared Roadway with Sidewalk
Palm Springs, CA " ��
September 2014 O 0 25 50`t 15
ATTACHMENT
16
URBAN STREAMS RESTORATION PROGRAM
Funded by
THE SAFE DRINKING WATER, CLEAN WATER,
WATERSHED PROTECTION, AND FLOOD PROTECTION
ACT of 2000
THE SAFE DRINKING WATER, WATER QUALITY AND SUPPLY,
FLOOD CONTROL, RIVER AND COASTAL PROTECTION
BOND ACT OF 2006
PROPOSITIONS 13 & 84
PROPOSAL SOLICITATION PACKAGE &
APPLICATION
OV: WA
a - n
STATE OF CALIFORNIA
THE DEPARTMENT OF WATER RESOURCES
October 2014
17
This page is left Blank intentionally.
Urban Streams Restoration Program Proposal Solicitation Package Z
18
TABLE OF CONTENTS
1. AVAILABLE FUNDS ................................................................................................5
2. ELIGIBILITY AND REQUIREMENTS....................................................................... 6
Applicants.................................................................................................................... 6
Ownership/Site Control................................................................................................ 6
Funding Match/Cost Share Requirements................................................................... 6
Projects........................................................................................................................ 7
Examples of Eligible Projects ......................................................................................7
Examples of Ineligible Projects....................................................................................8
3. GENERAL REQUIREMENTS..................................................................................8
Urban Water Management Plan ..................................................................................8
Labor Code Compliance..............................................................................................9
California Environmental Quality Act (CEQA)/National Environmental Policy Act
(NEPA) ........................................................................................................................9
Permitting .................................................................................................................... 9
Conflict of Interest Provisions .................................................................................... 10
Cultural, Tribal Notification......................................................................................... 10
Eligible/Ineligible Costs.............................................................................................. 10
Confidentiality............................................................................................................ 10
4. SCHEDULE ........................................................................................................... 10
5. APPLICATION INSTRUCTIONS............................................................................ 12
Whento Submit......................................................................................................... 12
Howto Submit........................................................................................................... 12
ApplicationChecklist.................................................................................................. 13
6. REVIEW AND SCORING CRITERIA..................................................................... 18
Eligibility and Completeness...................................................................................... 18
Application Evaluation and Selection......................................................................... 19
Public Review Process .............................................................................................. 19
Contact Information ...................................................................................................20
Urban Streams Restoration Program Proposal Solicitation Package 3
19
EXHIBITS......................................................................................................................21
EXHIBIT 1: Resolution Templates.............................................................................22
EXHIBIT 2: Application Signature Page.....................................................................26
EXHIBIT 3: Project Description (maximum 3 pages).................................................27
EXHIBIT 4: Eligible Costs & Example Budget ...........................................................28
EXHIBIT 5: Example Schedule..................................................................................32
EXHIBIT 6: DWR Environmental Information Form ................................................... 33
EXHIBIT 7: Permit Checklist...................................................................................... 35
EXHIBIT 8: Land Tenure/Site Control Requirements & Property Data Sheet............ 36
EXHIBIT 9: Land Acquisition Cost Schedule and Instructions................................... 39
EXHIBIT 10: Example Willing Seller Questionnaire...................................................41
EXHIBIT 11: Definitions and Acronyms.....................................................................42
EXHIBIT 12: Useful Web Links..................................................................................47
Urban Streams Restoration Program Proposal Solicitation Package 4
20
INTRODUCTION
The California Department of Water Resources (DWR) is soliciting proposals for Urban
Streams Restoration Program (USRP) grants. The legislature enacted Section 7048 of
the California Water Code establishing the USRP to protect, restore and enhance urban
creek channels through effective and efficient flood damage reduction approaches that
will preserve, restore, and enhance natural environmental values to local communities.
The legislation also allows DWR to fund such projects through a competitive grants
program to the extent funds are provided in the State budget process.
The intent of this program is to fund projects that utilize innovative non-structural
methods to return streams impacted by urban development to a more natural, stable
state with the goals of 1) protecting and enhancing the natural, ecological value of
streams, 2) preventing future property damage caused by flooding and bank erosion,
and 3) promoting community involvement, education, and stewardship.
This Proposal Solicitation Package (PSP) details the application process, eligibility
requirements, and review and scoring criteria for submitting grant proposals for the
2014 funding cycle. General information is covered in the front end of the PSP. This
PSP is not a standalone document and the applicant will need to refer to the Urban
Streams Restoration Program Guidelines for additional information, including
information regarding grant agreement contract requirements. The USRP Guidelines
can be found at the following link: http://www.water.ca.gov/urbanstreams. Potential
applicants are encouraged to read both the USRP Guidelines and this PSP prior to
deciding to submit an application. The application process for this PSP is a one-step
process. All qualified interested parties are encouraged to submit a grant proposal.
Applications will be due by 5:00 PM on January 7, 2015.
A complete list of acronyms and a glossary of terms used throughout this PSP are
available in Exhibit 11, Definitions and Acronyms.
L AVAILABLE FUNDS
Approximately $8 million is available statewide for this funding cycle. Individual projects
can be awarded a maximum of$1 million in USRP funds. This round of funding solicits
proposals for$5.8 million from Proposition 84 augmented with $2.1 million in additional
funds from Proposition 13.
Urban Streams Restoration Program Proposal Solicitation Package 5
21
2. E:7.tf;mu'rY AND REQUIREMENTS
Ap133 rats,
All proposals must have two applicants, a sponsor and co-sponsor. The terms sponsor
and co-sponsor are defined in Section 451.1 of Title 23 of the California Code of
Regulations and in Exhibit 11, Definitions and Acronyms. One applicant must be a local
public agency and the other a citizens' group, which is defined by Section 451.1 of Title
23 of the California Code of Regulations to include non-profit organizations. Either party
may act as sponsor, who will be considered the lead for the project and have
responsibility for fiscal management of the project. If the sponsor is a citizens' group
that is not a non-profit organization, it must designate a fiscal agent to act on its behalf,
and provide evidence that the fiscal agent agrees to so act. California Native American
Tribes may apply for grant funding as a sponsor or co-sponsor if they are registered as
a non-profit organization, and they partner with a local agency.
Owllership/SiLe Control
If the entire project site is not owned by one of the applicants, the application package
must include letter(s) from the property owners that state support for the project, and
allow the applicants (with reasonable notice), to access, implement, and when
applicable, operate and maintain the project. See Exhibit 8 for more information on Site
Control.
Ftuidin Match/CostSh<are Rectrria,enients
While no specific amount of local matching funds is required to receive a grant,
applicants that contribute something to the project are generally more competitive. The
contribution may be a financial match of the grant, an in-kind contribution, or a
combination of both.
Examples of these contributions include:
• Labor
• Materials
• Expertise such as planning, design, permitting, implementation, monitoring,
maintenance, or project interpretation (i.e. seminar or educational workshop)
• Use of heavy equipment
• Right of way/easements
• Funds
Urban Streams Restoration Program Proposal Solicitation Package 6
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Projects funded by the URSP must be designed for a creek, stream, or river that
crosses built-up residential, commercial, or industrial property, or which crosses land
where, in the near future, the land use will be residential, commercial, or industrial
(Water Code, §7048(e)). Waterways satisfying this definition may be perennial or
ephemeral.
Additionally, projects must have the following elements:
• Protect, restore or enhance ecological viability of riparian or riverine
ecosystems.
• Provide flood management or erosion control benefits.
• Promote public awareness and local stewardship of streams.
• For those projects acquiring real property, real property must be acquired only
from a willing seller(s).
• Seek a grant in an amount not to exceed $1 million.
• Comply with other laws and regulations pertinent to the project site including,
but not limited to:
o National Environmental Policy Act (NEPA)
o California Environmental Quality Act (CEQA)
o California Endangered Species Act (CESA)/federal Endangered
Species Act (ESA)
o Clean Water Act/Porter Cologne Act
o Urban Water Management Act and AB1420
o Groundwater Management and Statewide monitoring requirements
Exastrples of P.ligible Projects
• Projects designed to use bioengineering techniques to install plant materials,
large woody debris, rock, biodegradable fabrics, mulch, fencing, irrigation or
drainage systems necessary to control erosion, stabilize banks, improve channel
capacity, promote natural stream processes, or diversify habitats.
• Projects designed to organize and/or supervise volunteer labor to clear trash and
excessive debris from stream channels and perform revegetation, erosion control
and bank stabilization work.
• Projects designed to develop and implement stream restoration and/or flood
plain/corridor restoration plans. Planning projects must contain an action
component indicating that on-site work will be performed.
• Projects designed to remove culverts or storm drains as needed to stabilize and
Urban Streams Restoration Program Proposal Solicitation Package 7
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restore channels while preserving or accomplishing flood control objectives and
improving habitat value.
• Projects designed to carry out nonstructural flood control actions that contribute
toward the goal to protect, restore and enhance natural stream environments,
including the acquisition of land, and the elevation, relocation and/or flood
proofing of public or private structures in conjunction with restoration activities.
• Projects that utilize local citizens' groups, neighborhood volunteers, community
conservation corps, or Nonprofit organizations, to provide local stream
stewardship and education, or implement flood mitigation, restoration, or cleanup
activities.
• Projects designed to improve or provide riparian habitat on streams in heavily
impacted urban areas, such as day lighting a buried stream or attenuating
excess runoff due to nearby or planned development.
l xainples of Weligible Projects
• Exclusively educational or fish and wildlife enhancement projects.
• Lakes or reservoir enhancements.
• Wetlands or marsh projects, except where restoration will reduce flooding or
erosion or address sediment problems on an adjacent urban stream.
• Projects that do not include an "on-the-ground" implementation component (a
planning only grant).
• Mitigation for development or other projects (though USRP can fund restoration
activities which are above and beyond mitigation requirements at the same site if
clearly distinguished from mitigation work)
• Projects focused on flood management without an environmental component.
• Projects solely carrying out long-term maintenance activities.
3. GENERAL REQUIREMENTS
Urbaan Water Maanaaeanent Plana
Project sponsors and co-sponsors that are water supply agencies, or sub-divisions of
water supply agencies, must provide documentation showing they have a complete
Urban Water Management Plan or are not subject to the Urban Water Management
Planning Act (California Water Code, §10610 et. seq.).
Urban Streams Restoration Program Proposal Solicitation Package 8
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For additional information regarding the Urban Water Management Planning Act, see
Exhibit 12 for web links to the DWR site.
Applicants must comply with the requirements of Labor Code Sections 1770 et seq. In
addition, sponsors and co-sponsors that award contracts for a public works project
financed in any part with funds made available by Proposition 84 must adopt and
enforce a Labor Compliance Program (LCP) pursuant to California Labor Code Section
1771.5(b) in accordance with Public Resources Code Section 75075. Compliance with
applicable laws, including California Labor Code provisions, will be an obligation of the
project sponsor and co-sponsor under the terms of the grant agreement.
As a condition for receiving USRP reimbursements, project sponsors and co-sponsors
that award contracts for public works must provide proper documentation that they have
complied with the LCP requirement. For further information on the LCP requirements
see Exhibit 12 for web links to the Department of Industrial Relations website.
01ifornia I'mvirozimental (1).a ality Act (CEQA)/Nattonal Environmental Policy
Act (NF;PA)
The project sponsor and co-sponsor must demonstrate a plan to comply with all
applicable requirements of CEQA and NEPA and provide a schedule that outlines when
the appropriate environmental documents will be completed. Once CEQA
documentation has been completed, DWR will consider the environmental documents
and decide whether to continue to fund the project or to require changes, alterations, or
other mitigation. Work that is subject to a CEQA document shall not proceed until and
unless CEQA documents are approved by DWR. Such approval is fully discretionary
and shall constitute a condition precedent to any work for which it is required. See
Exhibit 12 for web links to CEQA information and the State Clearinghouse Handbook
(CWC §79506).
Permitting
The project sponsor and co-sponsor are solely responsible for complying with permitting
requirements for their project. As part of the application, sponsors must identify required
permits, state whether they have received or begun the process to obtain permits, and
indicate which permits could significantly delay project implementation. Prior to
construction, sponsors must provide an updated checklist indicating that applicable
permits have been secured.
A project permitting checklist, which can be found in Exhibit 7, is provided to help
identify potential permits that may be required for the project. Actual permits required
Urban Streams Restoration Program Proposal Solicitation Package 9
25
will depend on the size, scope and location of the project. For additional information see
p p p 1
Exhibit 12 for web links to the permitting section on the USRP website.
l'ontltc:t of iiIt�`.T',st
All applicants are subject to State and federal conflict of interest laws. Failure to comply
with these laws, including business and financial disclosure provisions, will result in the
application being rejected and any subsequent grant agreement being declared void.
Other legal action may also be taken. Before submitting an application, applicants are
urged to seek legal counsel regarding conflict of interest requirements. Applicable
statues include, but are not limited to, California Government Code Section 1090 and
Public Contract Code Sections 10410 and 10411.
C ultural, Tribal Nodficatioo
Applicants seeking Proposition 84 funding should note that Public Resources Code
Section 75102 requires lead agencies to notify tribal entities prior to adoption of
Negative Declarations or Environmental Impact Reports (EIRs) pursuant to CEQA, if
traditional tribal lands are within the area of the proposed project.
Eligible/Inefigible costs
Direct project-related costs specified in the grant agreement will be eligible for
reimbursement. All eligible costs must be supported by appropriate documentation.
Costs incurred prior to the performance period may be eligible for reimbursement, at the
Department's discretion. Some overhead costs are eligible for reimbursement (see
Exhibit 11 Definitions and Acronyms for definition of overhead costs).
Confidentiality
Once an application has been submitted to DWR, any privacy rights, as well as other
confidentiality protections afforded by law with respect to the application package are
waived.
4. SCHEDULE
The schedule below shows the timeline from release of the PSP through the award of
funding for the grant cycle. Updates for the events listed in this schedule may be
required at the discretion of DWR. When finalized, an updated schedule will be posted
on the USRP website. Any updates to the schedule may also be advertised through
fliers, email announcements, and news releases. Parties that are not already on the
mailing list and wish to receive updates on the USRP can join the mailing list by visiting
the USRP website.
Urban Streams Restoration Program Proposal Solicitation Package 10
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Urban Streams Restoration Program Schedule
Milestone or Activity Schedule
Release USRP PSP and on-line application. The PSP will be October 21, 2014
announced through the following: USRP website, email
notification, and DWR's Grant Review and Tracking System
(GRanTS)website notification system.
Applicant Workshops
Department of Water Resources November 6, 2014 at 1:OOpm
901 P Street, Room 422
Sacramento, CA 95814
The Sacramento meeting will include a webinar, please see
USRP website for more information
Chico Public Library November 13, 2014 at 1:30pm
1108 Sherman Avenue
Chico, CA 95926
Department of Water Resources, Southern Region Office November 18, 2014 at 1 pm
770 Fairmont Ave, Suite 102
Glendale 91203
Department of Water Resources, South Central Region Office November 19, 2014 at
3374 East Shields Avenue 10:30am
Fresno, 93726
Grant applications must be submitted via GRanTS by 5:00 PM. January 7, 2015
Applications submitted after the due date will not be
reviewed or considered for funding.
Initial funding recommendations released for public comment March 2015
DWR approves final grant awards May 2015
(1) Italics denote approximate dates.
Urban Streams Restoration Program Proposal Solicitation Package 11
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5. APPLICA'FION INS'I't2t1C TIONS
DWR utilizes the Grant Review and Tracking System (GRanTS), a web-based tool for
managing grant proposals and related documents. The system can be accessed from
the following link to the homepage: http://www.water.ca.gov/grants/
Applications must be submitted on GRanTS by:
5:00pm, January 7, 2015.
If ow Io °o-aa malt:
Online: Any interested party or organization can register with the GRanTS system at
anytime. From the homepage, click on "Sign in" which will take you to the log-in page.
To register, click "Registration" and follow the steps to complete the process for each
user and organization. Please see the Quick Start Guide, available on the "Getting
Started" section of the homepage, for further instructions.
After registering, navigate to the "Urban Streams Restoration 2014" on the Active PSPs
list to apply for this USRP application cycle.
The online grant application in GRanTS consists of seven sections or "tabs" outlined in
the Application Checklist below. Within GRanTS, pull down menus, text boxes, or
multiple-choice selections will be used to fill in answers to the questions. GRanTS will
allow applicants to type text or cut and paste information from other documents directly
into a GRanTS submittal screen. Applicants are encouraged to review the GRanTS
Quick Start Guide, available from the above link, prior to completing the on-line
application. If an applicant has questions as to the content or the information requested
in the PSP, please contact USRP at the phone numbers or emails listed in the Contact
Information Section at the end of this document. If an applicant has questions or
problems with GRanTS, contact a GRanTS Administrator with your questions at (888)
907-4267 or GRanTSadmin a{7water.ca.gov. In special cases, DWR may allow for
alternate means of submittal; such as a hard copy. In such cases, prior arrangements
with USRP staff is required.
Use the checklist provided below to ensure your application is complete. Applications
will be scored based on responses in the application questions tabs and the
attachments tab. For more information about scoring, see Section 6 Review and
Scoring Criteria.
Urban Streams Restoration Program Proposal Solicitation Package 12
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Application t lieck€isa
PLI 'ANC"IN f7RIWATION TAB
�hdi
APPLICANT INFORMATION
Organization Name: Provide the name of the Agency/Organization responsible for
❑ submitting the application. Should the Proposal be successful, this
Agency/Organization will be the Sponsor.
❑ Tax ID: Provide the federal tax ID number of the Agency/Organization submitting
the application.
El Point of Contact:
• Select "Add New User" to add an unregistered user. Please select Division
(address will be auto populated) and type the First Name, Last Name, E-
mail, and Phone (Direct) of the new user. Please note that the e-mail
address will be the new user's login name.
• Select "Existing Register Users" to select the registered user associated
with the organization specified above. The rest of the contact information
(Division, Address, e-mail, etc.) are auto populated once the above
registered user is selected.
❑ Point of Contact Position Title: Provide the title of the point of contact.
Proposal Name: Provide the title of the Proposal.
❑ Proposal Objective: Briefly describe how the Proposal helps achieve the
objectives of the USRP.
BUDGET
Other Contribution: Enter other State funds being used. If none, enter zeros.
❑ Local Contribution (Funding match): Provide the total funding match that will be
committed to the Proposal.
Federal Contribution: Enter Federal funds being used. If none, enter zeros.
❑ In-kind Contribution: Provide the total amount of in-kind services in dollars. In-
kind contribution refers to work performed by the grantee, the cost of which is
considered funding match instead of, or in addition to, actual funds from the
rantee beinq used as cost match. If there is no in-kind contribution, enter zeros.
El funds
Requested (Grant Funds Requested): Provide the amount of total grant
funds request d.
LJ Total Proposal Cost: Provide the total project cost, in dollars. Total project cost is
automatically calculated based on the contribution amounts entered above.
GEOGRAPHIC INFORMATION
Latitude and longitude in degrees, minutes, and seconds. See Exhibit 12 Useful Web
Links for GIS mapping tools.
❑ Latitude: Enter the latitude that best represents the center of the project or main
point of access.
❑ Longitude: Enter the longitude that best represents the center of the project or
main point of access.
LJ Longitude/Latitude Clarification: Only use if necessary.
Urban Streams Restoration Program Proposal Solicitation Package 13
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❑ Location: Identify the approximate location.
❑ County: Provide the county in which the project is located. If the project is located
in more than one county, hold down the control key and select all that apply.
❑ Groundwater Basins: Provide the groundwater basin in which the project is
located. To locate the appropriate groundwater basin see Exhibit 12 Useful Web
Links.
❑ Hydrologic Region: Provide the hydrologic region in which the project is located.
To locate the appropriate hydrologic region see Exhibit 12 Useful Web Links.
❑ Watershed: Provide the watershed in which the project is located. To locate the
appropriate watershed see Exhibit 12 Useful Web Links.
LEGISLATIVE INFORMATION
❑ Enter the State assembly, State senate, and U.S. congressional districts in which the
region is located (use district numbers only, not the name of the Legislator). For regions
that include more than one district, Hold the control key down and select all that apply.
TABia rh, l l s' tid.rl p
t ij duE the ro'ect conned in proposal.ro vsaf Bucl{Let,Getaphie
to Sr i°1 �SJafiv umstion van be copre&Srs m tfz afltlr3foXi»ation F 6s
❑ Proiect Name: Provide the same project name that was used in the Applicant Information
Tab.
Implementing Organization: Select the sponsor from the drop down list.
❑ Secondary Implementina Organization: Provide the name of the co-sponsor.
❑ Proposed Start and End Dates: Provide the anticipated start and end dates.
❑ Scope of Work. Proiect Description. and Proiect Objective: Can be left blank.
❑ Benefit Level: Can be left blank.
III , M ' QTRUGEMENTSIAs ARPLIC
ita4(�}i
Q1. Proposal Summary: In one or two paragraphs describe the project in these terms:
❑ What is the problem, when did it occur, who is being adversely affected, where is it in
relation to the affected community, why is it important to be addressed at this time, and
how will the project address theproblem?
❑ Q2. Describe the current hydrologic conditions. Include information on the type of stream
(perennial, intermittent, ephemeral), channel configuration (natural, channelized,
culverted, etc.), and factors affecting stream function such as watershed development,
land use changes, dams, or other artificial constrictions.
Q3. Is the project planned in conjunction with or in lieu of local flood control projects? If
❑ so, provide the following information:
• Identify and describe the local, State or federal flood management agencies
involved in the project.
• Describe the proposed plans for the project and stage of the planning process.
• Discuss involvement of the appropriate federal, State or local flood agency.
Have they concurred that the project is compatible with flood protection
purposes?
Urban Streams Restoration Program Proposal Solicitation Package 14
30
Q4. What will happen to the existing habitat if this project does not occur? Will the habitat
improve, decline, or be entirely lost? Over what time period?
Q5. Discuss the compelling need for the project and make a case for its competitiveness
in this funding cycle. Include whether there is an urgent need for the project (e.g. bank
failure, water quality issue, etc.), if it is a crucial phase and continuation of previously
funded work by DWR(please also list the previous project's name and the year it was
funded), and if the project provides an innovative non-structural approach to restoration
which might influence other imminent projects in the area.
Pt� �GAN G ESTIC1N& COMMUNITY SUQPORT, ,1 "oLLA) ORATIQN T 4B
Q1. Explain the community and institutional support for the project. Is the project
benefiting a disadvantaged community? How does the project incorporate local agency
and citizens' group participation in planning, design or implementation?
❑ Q2. Has there been any opposition to the project? If so, explain the nature of the
concerns and how they will be addressed. Describe any efforts or compromises needed
to address potential conflicts between competing user groups.
Q3. Discuss any demographic, social, and/or cultural issues that are important to the
community and will influence design, implementation, and maintenance for the project.
Summarize any previous community involvement to date within the project area. If no
community involvement to date, explain how the community would be involved.
Q4. Explain how the project will benefit the community during and after construction.
APPLICATIG"UI ,SM--NS: QRGANIZt4IIQNAI- GAPA .1�F&P. .
SUSTAINABIjIII "TA
El projects
Describe the applicant's experience in completing this type of project or similar
projects within the scheduled timeframe and within the allowable budget. Is the expertise
needed for the project readily available within the applicant's organization? If not, what
are the plans to acquire it? List other potential expertise needed and the
erson/or anizations being considered.
g2.Will predicted long-term climate change and/or sea-level rise pose a threat to the
El watershed? Will surrounding lands or land uses have any impact on the project's
sustainabilit ? If so, how will the ro'ect adapt to these changes or conditions?
Q3. Will the project fully treat problems at the site or will additional stream-related
problems exist? If additional problems will remain, briefly describe the scope and funding
needs of other similar projects or phases that would fully address these problems and
discuss why the proposed improvements in this application have priority.
24. Who owns the property at the project site? If the property is not owned by the
sponsor or co-sponsor, has the landowner given permission to perform work on the site?
❑ Q5. What are the initial and long term management or maintenance plans for the project
site? How will you evaluate success of the projects long term goals? How will the
community remain invested in the project beyond implementation and monitoring? What
entity will perform the long term maintenance?
Urban Streams Restoration Program Proposal Solicitation Package 15
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1ARRLIPATION QUESTIONS: PROJECT RMI10INk� '", ADDITIONAL BENEFITS, 8�
O 'HER''SOUR00 OF FUNQI TAB "
❑ Q1. A Labor Compliance Program (LCP) is required for public works projects funded
under Proposition 84. Will the sponsor or co-sponsor be able to provide evidence of an
approved LCP from the Department of Industrial Relations to DWR prior to accepting
funds? If not, explain.
❑ Q2. Is the sponsor or co-sponsor a water supplier? If so, has the water supplier submitted
an Urban Water Management Plan (UWMP)to DWR? Has the plan been verified as
complete by DWR? If not, explain and provide the anticipated date for having a complete
UWMP.
❑ GQ3. What is the current state of the planning process for the project? Are there any
technical studies that will need to be completed prior to project implementation?
❑ Q4. Discuss the permits obtained and still needed for project implementation as well as
any other anticipated factors that could delay the project?
❑ Q5. Describe any other additional benefits the project will provide outside of restoration,
flood protection, and stewardship (eg. recreation, education and outreach, economic,
aesthetic, establishing new partnerships, etc.).
❑ Q6. Discuss all funding sources for this project including local match, in-kind services,
secured funds and any other potential but unsecured funds (such as applications to other
grant programs). What are the consequences if the project is not funded or receives
partial funding from DWR? If the project was partially funded, which components are of
the highest priority and can certain components be implemented as "stand alone"
phases?
❑ Al. Resolution — (See Exhibit 1 Resolution Templates) Both the project sponsor and the
co-sponsor are required to provide a signed resolution or letter of intent to immediately
pass a resolution stating the intent to carry out the project and who (by position title)will
act as the designated authority and project manager. Both resolutions shall designate the
same person (by position title) as the project manager. The project manager should have
authority to delegate responsibility for various tasks, including submitting invoices to
DWR for reimbursement. The resolution must also explain how your agency has
addressed or will address CEQA requirements.
If not submitted with the application, the resolutions must be submitted before the
contract will be approved, if the project is awarded a grant. Grant reviewers may consider
whether the resolutions are included in the application packet when evaluating readiness
to proceed with implementation.
The resolution from the sponsor endorsing this application must identify any and all co-
sponsor partnerships for the project.
A2. Application Signature Pape— (Download from website) Complete the Application
❑ Signature Page and obtain signatures from designated authorities of the sponsor and co-
sponsor. Upload a scanned copy on the GRanTS site. The Application Signature Page
can also be found in Exhibit 2.
Urban Streams Restoration Program Proposal Solicitation Package 16
32
❑ A3. Project Description—(See Exhibit 3 Project Description). In addition to responses to
questions in the Project Requirements Tab, the Project Description attachment provides
further information about the project for reviewers to score the application under the
Project Requirements/Statutory Conditions section (see scoring criteria table on Page
19).
Describe the project and include the following items.
1. Describe the current conditions and problems at the site.
2. How will the project fix the problems?
3. How will the project change/improve functions?
4. What are the benefits of theproject?
A4. Maps and Diagrams - Include maps and diagrams relevant to the project site and
work planned. This includes:
• Regional and site location maps, indicating access to and ownership of the site.
• State and federal floodplain maps for the project area that show the location of the
project relative to mapped flood zones as applicable.
• Summary of a concept restoration plan that includes a cross-section, and plan-
view and longitudinal profile for both the proposed restoration project as well as
existing conditions.
• A list of plants that currently inhabit the site (dominant overstory and understory
species) and a list of plants (with native species highlighted)that are proposed for
implementation.
• Any additional maps, photos, etc. that will help evaluate the benefits of the
project.
A5. Photos - Include labeled digital photographs of the project site clearly showing
existing or potential flooding or erosion problems and locations of proposed stream and
habitat restoration work. Including labeled photographs of historic stream conditions is
encouraged.
DWR will require all grant recipients to provide additional photo documentation during
and after im lementation of restoration projects.
A6. Proposed Scope of Work— Provide a detailed, concise, and specific scope of work.
Should the project be selected for funding, this attachment may be used as the grant
agreement's scope of work.
❑ AT Budget— Include an estimated budget broken down by individual task and subtask
which match the scope of work, ongoing funding sources for long term maintenance
costs, and project funding from other parties (State, federal, local, in-kind and other
funding sources) contributing to the project costs and whether those funds are anticipated
or committed. Should the project be selected for funding, this attachment may be used as
the arant a reement's budget. See Exhibit 4 for eligible costs and an example budget.
❑ A8. Schedule—Provide a schedule for implementation of the project showing the
sequence and timing of the proposed work items. The schedule should show the start
and end dates and milestones. Should the project be selected for funding, this
attachment may be used as the grant agreement's schedule. See Exhibit 5 for an
example schedule.
Urban Streams Restoration Program Proposal Solicitation Package 17
33
o A9. CEQA—(Download Environmental Information Form (EIF) from website)Attach a
completed EIF as well as any draft or final CEQA documents that are available. If none
are available, provide a completed Initial Study checklist. If the CEQA document has
been published on a website, that website address can be submitted in lieu of attaching
the entire document and should be included in the EIF. The EIF can also be found in
Exhibit 6.
At 0. Permits - (Download Project Permit Checklist from website)Applicants are required
to indicate the type of permits necessary to complete the project, permitting submittal and
acquisition status, and potential project delays due to permitting. The permit checklist can
also be found in Exhibit 7.
At 1. Letters of Support—Attach letters of support from community groups, non-profit
organizations, co-sponsors, or politicians. Please be sure these letters clearly state the
name of the stream and the project sponsor. One of the selection criteria for project
eligibility is community support. Letters with specific commitments to participate carry
more weight than those voicing general support. If letters of support become available
after the due date and are not included with the grant application, they can be submitted
to USRP; however, there is a chance that they might not be included in the review.
Al2. Property Data Sheet and Prooerty Acquisition Cost Schedule—(Download both
documents from website) Complete the property data sheet for all parcels included in the
project. Complete the Property Acquisition Cost Schedule for projects if applicable. The
Property Data Sheet and Property Acquisition Cost Schedule can also be found in
Exhibits 8 and 9 respectively.
Al3. Letters from Landowners—(See website for example) If the project site is not
El owned by one of the project sponsors, include letter(s)from the property owner(s) stating
support for the project and willingness to manage the stream in accordance with the
goals of the USRP. If the project includes acquisition, attach Willing Seller letters from
affected landowners. (See Exhibit 10 for Willing Seller questionnaire)
6. REVIEW AND SCORING CRITERIA
Eligibility mid Completeness
All applications will be reviewed for eligibility and completeness. A complete application
is one that is submitted on time on GRanTS and contains all required attachments. In
special cases, DWR may allow for alternate means of submittal; such as a hard copy. In
such cases, prior arrangements with USRP staff is required. All applications that meet
the eligibility requirements and are considered complete will be evaluated for funding.
During the evaluation period, a project may be deemed ineligible by USRP if there are
conflicts with existing Federal, State, or local laws, rulings, ordinances, or regulations.
Urban Streams Restoration Program Proposal Solicitation Package 18
34
Application Evaluation and t>lucbon
Proposals will be evaluated using the following criteria to determine an initial ranking,
with a score of 100 points possible. Points will be attributed to each section and not
to individual questions.
Criteria Points
1. Project Requirements/Statutory Conditions 38
2. Community Support and Collaboration 20
4. Organizational Capacity & Project Sustainability 13
5. Project Readiness 16
6. Additional Project Characteristics and Benefits 5
7. Other Sources of Funds & In-Kind Contributions 8
Total Points Possible 100
Proposals will be evaluated by a Technical Evaluation Team (TET). After proposals are
evaluated and scored by the TET together with any potential project cost adjustments or
project deferments, USRP staff will submit the recommendations to the Management
Review Team (MRT)for review. The MRT may modify the recommendations of the TET
relative to which projects receive funding, their priority ranking, and the dollar amounts
allocated to each project. Written recommendations of the priority ranking (as specified
in Section 451.5 of Title 23 of the California Code of Regulations) and funding
allocations are then sent to the Deputy Director for approval. The recommendations of
the MRT will be posted on USRP's website for a 15-day comment period.
Additional Funding Considerations
• DWR will consider the balance between small and large projects (as specified in
Water Code Section 7048(b)(3)).
• DWR may consider other factors in the final grant awards, such as but not limited
to, multiple agency collaboration, support and involvement of community groups,
economic benefits, statewide significance, and the geographic distribution of
bond funds. Partial funding may be considered to fully maximize grant awards.
Public Review Process
Following the 15-day comment period, the MRT recommendations, and any comments
received together with USRP staff recommendations will be forwarded to the Director
for final action. The Director may modify the final content and priority order of the list
and the amount of funding for each project. Funded and non-funded project applicants
will be notified and a list of awarded projects will be posted on the USRP website.
Urban Streams Restoration Program Proposal Solicitation Package 19
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"kwitact. tlatC3"x-€2lf:bob
An FAQ regarding the solicitation can be found on the Program website.
Kevin Marr Amy Young
USRP Environmental Scientist USRP Program Lead
901 P Street 901 P Street
Sacramento, CA 95814 Sacramento, CA 95814
(916) 651-9621 (916) 651-9626
kevin.marr(a)water.ca.gov amy.young(o)water.ca.gov
GRanTs Administrator(888) 907-4267 or GRanTSadminnwater.ca.eov
Urban Streams Restoration Program Proposal Solicitation Package 20
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1"XH11311's
Exhibit 1: Resolution Templates
Exhibit 2: Application Signature Page
Exhibit 3: Project Description
Exhibit 4: Eligible Costs & Example Budget
Exhibit 5: Example Schedule
Exhibit 6: Environmental Information Form
Exhibit 7: Permit Checklist
Exhibit 8: Land Control/Site Tenure Requirements & Property Data Sheet
Exhibit 9: Land Acquisition Cost Schedule and Instructions
Exhibit 10: Example Willing Seller Letter
Exhibit 11: Definitions and Acronyms
Exhibit 12: Useful Web Links
Forms can be downloaded from the Urban Streams Restoration Program website:
www.water.Ga.gov/urbanstreams
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The Urban Streams Restoration Program requires both the sponsor and the co-sponsor to
submit a resolution of support for the proposed project. (For administrative purposes, designate
a position rather than a specific individual when providing designations of those with authority.)
Public agency resolution
The local public agency resolution should state that the agency is sponsoring the project or is
aware of the plans and will act as co-sponsor, if a citizens' group is sponsoring the project. The
resolution must also explain how the agency has addressed or will address CEQA, designate a
person (by title of position)from the agency to sign a grant contract, and designate a person (by
title of position) to act as Project Manager. The Project Manager should be the same person
designated in the citizens' group resolution and will have authority to delegate responsibility for
various tasks, including submitting invoices to DWR for reimbursement (see page 24 for a
sample resolution for local public agencies).
If the resolution cannot be drawn up and adopted before the application is due, a letter of intent
will be accepted until the resolution can be submitted. This letter should be signed by a mayor
or city manager, if a city is applying; a chairperson of the board of supervisors, if a county is
applying; or the manager or director, if a water district or agency is applying. If one of these
people is not available, the signature of a designated staff person or assistant will be accepted.
The letter must state support for the project, accept responsibility for compliance with CEQA,
and state when the resolution will be sent to DWR.
Citizens' group resolution
If the applicant is a citizens' group, a resolution is required from the board of directors or
authorized representatives stating that the group or organization is the sponsor of the project or
that it supports the project if the local government agency is the sponsor. The resolution must
also designate a person (by title of position)from the organization to sign a contract, and a
person (by title of position) to act as Project Manager. The Project Manager should be the same
person designated in the public agency resolution and will have authority to delegate
responsibility for various tasks, including submitting invoices to DWR for reimbursement.
The resolution should also state how CEQA compliance will be met (see page 25 for a sample
resolution for citizens' groups).
If there is no time to get a resolution drawn up before the due date, a letter of intent signed by
the chairperson or designated assistant of the chairperson will be accepted or other authorized
representative in cases where there is no chairperson. The letter must express support for the
project and state when the resolution will be sent to DWR.
Notes for both parties
Both resolutions must designate the same person by title of position to act as the Project
Manager. This may be someone from the local public agency or the citizens' group, which can
O
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include ad hoc groups as further described below.
If not submitted with the application, resolutions must be submitted before the contract will be
approved, if the project is awarded a grant. Grant reviewers may consider whether resolutions
are included in the package when evaluating readiness to proceed with implementation.
Ad hoc groups
An ad hoc group may act as the citizens' group sponsor for the project. Usually in this case, the
governmental co-sponsor will act as the fiscal agent to submit invoices to DW R. However, if the
governmental co-sponsor will not have staff acting in this capacity, the sponsor must secure a
fiscal agent, in the form of another local public agency or an organization having non-profit
status. The fiscal agent must submit a letter or resolution stating support for the project and
agreeing to act as agent, and show evidence of federal tax-exempt status. The fiscal agent
submits all documentation to the State and receives funds from the State on behalf of the
sponsor and co-sponsor.
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Exhibit 1A: Local Public Agency Resolution Template
Resolution endorsing the application for an Urban Streams Restoration Program Grant and determining
appropriate environmental impact document, conditionally accepting grant if offered, and designating
project representative, contract manager, and fiscal agent.
WHEREAS, the California Department of Water Resources, FloodSAFE Environmental Stewardship and
Statewide Resources Office, Urban Streams Restoration Program has announced the availability of funds
for grants; and
WHEREAS, said grants are intended to help solve flooding and erosion problems in a way that provides
environmental enhancement; and
WHEREAS, the (Sponsor) has proposed to sponsor a grant application with the (Co-sponsor); and
WHEREAS, we have concluded the project proposed for funding with grants would be environmentally
beneficial and (pick one of the following):
a) categorically exempt from requirements of the California Environmental Quality Act(CEQA) under
one or more of the following exemptions per sections 15300-15333 of the CEQA Guidelines:
(select appropriate exemption class) ,
b) we have adopted a(n) (identify the name and year of environmental document, e.g., Negative or
Mitigated Negative Declaration, Environmental Impact Report, date) ,
c) we will comply with all requirements of CEQA and other environmental permits prior to
implementation of the project.
WHEREAS, we consider the prospects of receiving a grant to be reasonably likely;
NOW, THEREFORE, BE IT RESOLVED
We the (Local Public Agency) approve the joint application with (Citizen's Group)for an Urban Streams
Restoration Program grant.
If offered such a grant, we authorize (Title of person signing Agreement as the Local Public Agency
Project Representative)or their designee to accept and sign any contract for administration of the grant
funds, and (Title of Project Manager)or their designee to act as Project Manager for the project.We
hereby delegate authority to the Project Manager to manage the Agreement including the submission of
invoices, and to delegate authority to others to provide management and support services required for
performance of the work and administration of the Agreement.
(LOCAL PUBLIC AGENCY)
(Signature)(print name below signature)
(Title)
DATE:
- (The resolution should be certified and the votes should be listed here at the bottom of the form)
- (Please ensure that only titles of individuals, not actual names, are listed in this resolution)
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Exhibit 1B: Citizens' Group Resolution Template
Resolution endorsing the application for an Urban Streams Restoration Grant and determining
appropriate environmental impact document, conditionally accepting grant if offered, and designating
project representative, contract manager, and fiscal agent.
WHEREAS, the California Department of Water Resources, FloodSAFE Environmental Stewardship and
Statewide Resources Office, Urban Streams Restoration Program has announced the availability of funds
for grants; and
WHEREAS, said grants are intended to help solve Flooding and erosion problems in a way that provides
environmental enhancement; and
WHEREAS, the (Sponsor) has proposed to sponsor a grant application with the (Co-sponsor); and
WHEREAS, we have concluded the project proposed for funding with grants would be environmentally
beneficial and (pick one of the following):
d) categorically exempt from requirements of the California Environmental Quality Act(CEQA) under
one or more of the following exemptions per sections 15300-15333 of the CEQA Guidelines:
(select appropriate exemption class) ,
e) a(n)(identify the name and year of environmental document, e.g., Negative or Mitigated
Negative Declaration, Environmental Impact Report, date) has been adopted for
the project;
f) all requirements of CEQA and other environmental permits will be met prior to implementation of
the project.
WHEREAS, we consider the prospects of receiving a grant to be reasonably likely;
NOW, THEREFORE, BE IT RESOLVED
We the (Citizens'Group)approve the joint application with (Local Public Agency)for an Urban Streams
Restoration Program grant.
If offered such a grant, we authorize (Title of person signing Agreement as the Citizens'Group Proiect
Representative)or their designee to accept and sign any contract for administration of the grant funds,
and (Title of Proiect Manager)or their designee to act as Project Manager for the project.We hereby
delegate authority to the Project Manager to manage the Agreement including the submission of invoices,
and to delegate authority to others to provide management and support services required for performance
of the work and administration of the Agreement.
(CITIZENS' GROUP)
(Signature) (print name below signature)
(Title)
DATE:
- (The resolution should be certified and the votes should be listed here at the bottom of the form)
- (Please ensure that only titles of individuals, not actual names,are listed in this resolution)
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Sign-laatar e Page
Project Name:
':sponsor Name <Inti Mailing Aric s a ss Check one:
Local Public Agency
Citizens' Group
Sponsor's Representative whose title is identified in resolution
Name: Title:
Phone: Email Address:
I certify that the information contained in this project application,including required attachments, is complete and
accurate. I certify that I have the legal authority to submit the proposal on behalf of the sponsor,and the sponsor has
the legal authority to enter into a contract with the State.
Signed: Date:
Sponsor's Project Manager— Person with day to day responsibility for project(if different from authorized
representative)
Name: Title:
Phone: Email Address:
Co-Sponsor Name and Mailing Address Check one:
Local Public Agency
Citizens' Group
Co-Sponsor's Representative whose title is identified in resolution
Name: Title:
Phone: Email Address:
I certify that the information contained in this project application,including required attachments, is complete and
accurate. I certify that I have the legal authority to submit the proposal on behalf of the co-sponsor,and the co-
sponsor has the legal authority to enter into a contract with the State.
Signed: Date:
Co-Sponsor's Project Manager
Name: Title:
Phone: Email Address:
Fiscal Agent and Mailing Address (if applicable) Check one:
Local Public Agency
Non-Profit
I certify that my agency will serve as Fiscal Representative for the Sponsor(No other certification implied)
Signed: Date:
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EABI BI` 3' PeopxL R 1eSC1 i pUi-,a;t On amarratrat :3 p ages
Does the project include: (check all that apply) _Planning _Implementation
_Acquisition _Public Access _Education
Section 1 Describe the current conditions and problems at the site. Include information
related to:
• Flooding and erosion issues such as property damage, bank failure, sedimentation, safety
hazards etc.
• Environmental issues such as vegetation, invasive species, native wildlife and aquatic species
habitat, water quality, etc.
• Stewardship issues such as involving the community and educating them against harmful
practices.
Section 2 How will the project address the problems identified in Section 1?
Describe the stream restoration and watershed management techniques that will be utilized in this
project. Discuss any biotechnical or other innovative non-structural methods to be utilized. If the project
will use conventional construction materials like manufactured block or concrete, describe why these
materials were selected vs. other alternatives, and how these materials will be integrated into the
landscape in a natural way.
Section 3 How will stream functions change/improve?
Describe specific riverine or riparian functionality that will be established with the project, including but not
limited to:
Structures: channel, riparian corridor, floodplain, terrace, pools and riffles, etc.
Processes: transporting sediment, forming and/or reforming bars and pools, flooding onto the floodplain,
restoring habitat for threatened or endangered species, or re-establishing wildlife corridors.
Dynamics: re-vegetating to provide shade and erosion control on floodplain, providing food for insects or
removing exotic species.
Section 4 Describe the benefits provided by the project.
Describe how the final project design will result in immediate project benefits, including how the project
will reduce flooding and/or erosion problems to stabilize the site?Quantify where possible, and provide a
basis for the estimate, including any modeling that has been completed.
Does the project remove or improve any culverted, channelized, or other stream impairments that affect
flood flow, fish passage, or other environmental factors?
Does the project include any innovative techniques such as biotechnical bank stabilization to reduce
flooding or control erosion?
Discuss overall improvements to habitat for fish and wildlife, flood risk and erosion reduction, channel
morphology and function, environmental stewardship and community involvement.
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FAH161i 1 '1, Eligible Cti p€s Y5; I'Komply 13udg"v'1
Eligible Costs
Direct project-related costs specified in the grant agreement will be eligible for funding,
consistent with Section 451.3 of Title 23 of the California Code of Regulations. Costs
incurred prior to applying for or entering into a grant agreement for funding may be
reimbursed at the Department's discretion. All costs submitted for reimbursement must be
supported by appropriate documentation.
Certain types of projects may require the services of a licensed professional engineer or
licensed professional geologist to comply with the requirements of the Business and
Professions Code Section 6700 et seq. JProfessional Engineers Act) and Section 7800
et seq. (Geologists and Geophysicists Act)_This may affect your project budget.
Eligible costs include, but are not limited to, the following:
Project Management and Administration— Coordinating staff, consultants, or
volunteers; managing planning, design, and construction, managing contracts and
contractors; completing reports, grant documents, bid preparation documents, and
invoices; coordination with utility companies; overhead expenses incidental to but directly
related to the project (see note on Reimbursable Overhead Expenses, page 30).
Planning and Design — baseline assessments, surveying, engineering, hydrology and
hydraulic analysis, modeling; coordinating public involvement in design process.
Permitting and CEQA Compliance — site surveys and assessments; time spent meeting
with regulatory agencies; preparing reports; preparing draft and final CEQA documents,
and responding to comments.
Project Construction — Labor, materials, and equipment for all phases from site
preparation to the completion of the project, including excavation, grading, soil/water
testing, monitoring during construction, on-site/field supervision, etc.
Project Establishment and Evaluation — Follow up work during plant establishment
period; adaptive management activities and project assessment prior to end of the Project
Performance Period.
Signs — Construction and placement of informational signs, which describe the project
and its connection with larger river and watershed processes and for required DWR and
Bond acknowledgement signs.
Acquisition — Costs of acquiring real property including: purchase price of the property at
approved Fair Market Value, appraisals, surveys for boundary adjustments, preliminary
title reports, escrow fees and title insurance fees.
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Contingency — Up to 10% of the grant may be budgeted for contingency costs. All such
costs must be eligible per these guidelines. Contingency funding is available for use in
any of the budget categories. Explanation may be required prior to expenditure of
contingency funds.
Specific notes on eligible costs:
Personnel or Employee Services — Costs for services of the Grantees' employees
directly engaged in project execution must be computed according to the Grantees'
prevailing wage or salary scales, and may include benefit costs that are customarily
charged to the grantee's various projects. Costs charged to the project must be computed
on actual time spent on the project and evidenced by time and attendance records
describing the work performed on the project or as payroll records. Overtime costs may
be allowed under the grantees' established policy provided the regular work time was
devoted to the same project.
Be sure to include prevailing wages in your cost estimates, as applicable. Any project
financed with funds made available by the Safe Drinking Water, Water Quality and
Supply, Flood Control, River and Coastal Protection Bond Act of 2006 (Proposition 84)
must comply with all provisions of Section 1771.5 of the California Labor Code. Refer to
the Department of Industrial Relations' Division of Labor Statistics and Research
website, http://www.dir.ca.gov/DLSR/PWD/index.htm, for general prevailing wage
determinations.
Salaries and wages claimed for employees working on State grant funded projects must
not exceed the Grantee's established rates for similar positions.
Consultants — Reasonable costs directly related to the project are eligible for
reimbursement and must be documented. Travel costs are subject to State rates.
Equipment - Equipment owned by the Grantee may be charged to the project for each
use. Equipment use charges must be made in accordance with the Grantee's normal
accounting practices. The equipment rental rates published by the California Department
of Transportation or local prevailing rental rates may be used as a guide.
If the Grantee's equipment is used, a report or source document must describe the work
performed, indicate the hours used, relate the use to the project, and be signed by the
operator and supervisor.
Depending on what is most economical, equipment may be leased, rented, or purchased
at the discretion of the Department. If equipment is purchased with grant funds for the
project, its residual market value must be credited against the project costs upon
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completion of the project. Costs for purchase of moveable equipment (i.e. backhoes,
mowers, trucks) that are not an integral part of the project are not eligible.
Supplies and Materials— Supplies and materials may be purchased for a specific
project or may be drawn from a central stock, providing they are claimed at a cost no
higher than paid by the Grantee. When supplies and/or materials are purchased with the
intention of constructing a piece of equipment, a structure or a part of a structure, the
costs that are charged as supplies and materials may be capitalized according to the
Grantee's normal practice or policy. If capitalized, only that cost reasonably attributable to
the project may be claimed under the project.
California native plants used in the project should be from plant source materials originally
collected from the local watershed or applicable surrounding area, when feasible. Costs
of collecting and growing native plants are eligible for funding. The Department may
request verification of the original source for the plant material stock.
Relocation costs - Relocation costs are allowable for Acquisition projects that result in
displacement of any person and/or business. Grantee must comply with the State
Relocation Act requirements (Chapter 16, Section 7260 et seq., Government Code) even
if relocation costs are not claimed for funding as part of the grant request.
Reimbursable Overhead Expenses — Reimbursable overhead expenses are the
necessary costs incidentally but directly related to the project including an appropriate
pro-rata allocation of expenses that are regularly assigned to all such projects in
accordance with the standard accounting practices of the grantees. Reasonable
overhead expenses may be included as project costs and the amount will depend on the
complexity of the project preparation, planning, coordination, construction, acquisitions,
implementation and maintenance.
Other Expenses - In addition to the major categories of expenditures, funding may be
provided for miscellaneous costs necessary for project execution at the State's
discretion. Some of these costs may include:
• Premiums on hazard and liability insurance to cover personnel and/or property.
• Work performed by another section or department of the Grantee's agency that
can be documented as direct costs to the project. (See Personnel or Employee
Services, page 29).
• Transportation costs for moving equipment and/or personnel.
• FEMA Letter of Map Revision (LOMR) - Expenses incurred for analysis and
preparation of a LOMR, when applicable.
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EXAMPLE BUDGET
Where possible, quantify the components of the project (e.g. labor, materials, etc), the lateral and linear extent of restoration work, labor, materials, and equipment
requirements, Indicate tasks to be funded by Urban Streams Restoration Program and by other sources, as well as in-kind contributions.
Total Urban Local Other Funding
Unit
Project Elements(SAMPLE ONLY) U Streams
Units Quant. Project Contributions Source(s)
Price Costs Restoration Grant (Specify) (Specify)
Direct Project Management&Administration
Staff Time
Incidental Charges LS LS LS
Consultants
Subtotal
Planning. Design &Permitting
Staff Time
Consultants
Permit Costs LS LS LS
Subtotal
CEQA Compliance (if applicable)
Staff Time
Consultants
Subtotal
Subtotal Preconstruction Costs
Implementation/Construction
Labor
Materials
Equipment
or Bid Items
Subtotal
Land Acquisition (if applicable)
Staff Time
Consultants
Appraisal, Escrow, Title Reports, etc.
Subtotal
Contin enc not to exceed 10%of rant
Grant Completion Date:
GRAND TOTAL:
Category listing should be detailed and customized to fit the project proposal. Each funding source,whether in-kind or cash should have its own column. Specify in-
kind or cash in each column heading. The unit price multiplied by the quantity equals the Total Project Costs column.The USRP Grants and Other Funding Sources
should also sum to the Total Project Costs column. LS =Lump Sum.
Ji
J
EXHIBIT 5: Exarnlsle Sclaedult
2015 2016 2017 2018
Project Elements (Sample 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1 st -4th Qtr 1 st -4th Qtr 1st -4th Qtr
Only)
Project Administration
Quarterly&Final Report Preparation D D D D DDDD DDDD DDDD
Public Meetings and Notices
Labor Compliance Program D
Pre-implementation: Designs,
CECIAIPermitting, Bidding, etc.
Finish final designs D
CEQA&Regulatory Compliance D D
Contractor Bidding and Selection
Site Preparation
Implementation/Construction
List activities from the scope of work !i
specific to implementation(i.e.
boulder revetment,grading, planting,
etc...)
Post Construction Monitoring
List activities from the monitoring
plan specific to monitoring and
maintenance(i.e.weeding, plant D D ! D
replacement,surveying, annual
reporting,etc...)
Legend:D-Denotes a deliverable submitted to DWR
Urban Streams Restoration Program Proposal Solicitation Package L
A
OD
EXIIJBIT 6, 11WR .-Uft.'s`.j-3Fi13mi �, aornF
Grantees are responsible for complying with all applicable laws and regulations for their
projects, including the California Environmental Quality Act (CEQA). Work that is
subject to CEQA shall not proceed under this Agreement until documents that satisfy
the CEQA process are received by the Department of Water Resources and DWR has
completed its CEQA compliance. Such approval is fully discretionary and shall
constitute a condition precedent to any work for which it is required. Once CEQA
documentation has been completed, DWR will consider the environmental documents
and decide whether to continue to fund the project or to require changes, alterations or
other mitigation.
Grantee Name-
Project Manager:
Phone Number:
Grant Agreement#:
Address:
1. List the source of any other grants or funds received from the Department of
Water Resources to implement a portion of this project.
2. Is this project exempt from CEQA compliance? Yes ❑ No ❑ (if no-skip to #3)
If "yes", provide reasons for exemption. Cite the CEQA Article, Section and Title of
the exemption, if appropriate.
CEQA statutory exemptions:http://ceres.ca.gov/cecra/guidelineslart18 htmi
CEQA categorical exemptions:http:Uceres.ca.00vlceaalauidelineslartl9.htm!
Check appropriate box below:
❑Lead Agency has already filed a Notice of Exemption (NOE) with the State
Clearinghouse and/or County Clerk.
❑Lead Agency will file a NOE with the State Clearinghouse and/or County
Clerk. Provide estimated date:
❑Lead Agency will NOT file a NOE with the State Clearinghouse and/or
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County Clerk.
If Lead Agency chooses not to file a NOE,sufficient documentation and information must be submitted to the DWR
Project Manager,along with this form, to allow DWR to make its own CEQA determination.
3. If the project will require CEQA compliance, identify the Lead Agency.
CEQA Lead Agency:
4. Please check types of CEQA documents to be prepared:
❑Initial Study
❑Negative Declaration/Mitigated Negative Declaration
❑Environmental Impact Report
5. Please describe the status of the CEQA documents, expected date of
completion, and estimated cost, if requesting DWR funds relating to CEQA
compliance:
6. If the CEQA document has been completed, please provide the name of the
document and the State Clearinghouse number if available. Submit a copy of the
document to the DWR Project Manager if it was not submitted with the original
application.
7. Please list all environmental permits you must obtain to complete the project:
(attach additional pages as necessary)
8. This form was completed by:
Name Phone Number
Signature Date
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Date
Permitting A ency Type of Requirement Required? Applied? Acquired? Anticipated
Federal Agencies:
U.S. Army Corps of Clean Water Act Section 404
Engineers(USACE) Permit, in consultation w/USFWS ❑ ❑ ❑
&NMFS
U.S. Fish and Wildlife
Service(USFWS),or Biological Opinion(Section 7 ❑ ❑ ❑
NOAA Fisheries Endangered Species Act
State Agencies:
California Department of Streambed Alteration Agreement ❑ ❑ El
and Wildlife Section 1600
California Department of Incidental Take Permit, or
Fish and Wildlife consistency determination(CA ❑ ❑ ❑
Endan ered Species Act
California Department of ❑ El ElTransportation Caltrans Encroachment Permit
California Coastal ❑ El El
Letter of Consistenc
Regional Water Quality 401 Water Quality Certification or El ❑ El
Board RWQCB Waste Dischar a Re uirement
Construction Activities Storm
State Water Resources Water General Permit(RWQCB in El ❑ El
Board Lake Tahoe and San Jacinto
watersheds
Central Valley Flood Permission to Encroach on
Protection Board Waterways within Designated ❑ ❑ ❑
Floodwa s
State Lands Commission Permit required if using State ❑ ❑ ❑
owned ro ert
Cultural Resources Assessment
State Office of Historic (National Historic Preservation El El El
Act, Section 106)—required by
USACE
Local and Regional Planning Agencies
City/County Grading Permit ❑ ❑ ❑
City/County Environmental Health Department ❑ ❑ ❑
City/County Road use permits ❑ ❑ ❑
San Francisco Bay
Conservation and ❑ ❑ ❑
Development Commission Any relevant permit
Tahoe Regional Planning El El AgencyAn relevant ermit El
Local Resource ❑ El El
District Consultation
Flood Control Districts Floodway& Hydrological Analysis ❑ ❑ ❑
Others(List):
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kAHai3J 8 :and Tenure,yite Contr•s i Regan err:onus & P * �:.rtY Sheet
The Department recognizes that specific activities may change over time; however,
uses of the project property must remain compatible with the USRP in accordance with
the following requirements:
Projects That Include Acquisitions
The Grantees or the Grantee's successor in interest shall use the real property acquired
with grant funds only for the purpose for which the grant was made and make no other
use or sale or other disposition of the property without the Department's written
permission.
A document must be recorded against the real property that defines the State's interest
in the property. Exceptions granted as appropriate and at the Department's sole
discretion.
The Grantees shall not use any portion of the real property for mitigation (e.g. to
compensate for adverse changes to the environment elsewhere) or as security for any
debt without the Department's written permission.
Management & Maintenance — All Projects
USRP projects generally should be maintained for a minimum of ten (10) years, unless
the Department permits otherwise. The USRP includes restoration of natural stream
processes, and recognizes that streams are dynamic systems which change over time.
To facilitate project success, grantees shall provide a mutually agreeable plan of long-
term management and maintenance as part of their grant agreement. Specific terms
and conditions appropriate to the scope of the project may be negotiated prior to grant
execution.
With the Department's approval, the Grantees or the Grantees' successor in interest in
the property may enter into an agreement with another party to maintain and operate
the property in accordance with this program.
Grantees may be excused from their obligations for operation and maintenance of the
project site only upon the Department's written approval for good cause. "Good cause"
includes, but is not limited to, natural disasters that destroy the project improvements
and render the project obsolete or impracticable to rebuild.
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Working on Private Property
An applicant may propose a project that includes working on private properties;
however, to be competitive the project must also result in a larger community benefit
(e.g. bank stabilization work on several private properties that contributes to
downstream community flood reduction benefits). If the project site is not owned by one
of the project sponsors, the application package must include letter(s) from the property
owner(s) stating support for the project, allowing access by the project sponsor(s) to
implement the project, and willingness to manage the stream in accordance with the
goals of the program (or to allow the project sponsor(s) to manage the stream for an
appropriate period with the Department's concurrence to ensure success of the project).
Urban btreams es ora ion rogram roposa o ici a ion ac age 37
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Property Data Sheet
Owner Address of Mailing Email APN Acreage Type of Property Interest
Name Property to Address Address to be Acquired
be of Owner
Acquired Fee Easement' Other'
Simple
*Please describe the following
Easement
If acquiring a conservation easement, describe the proposed restrictions and
reservations for the easement and the funding mechanism available to support the
plan.
Other
If applicable, describe other property interests to be acquired.
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.�..
t5��..C#i83 3. '': Cost :3C._g€'t tllE.' and 3.1H°s H H:ct:6t3 St:i
Project Name:
Indicate fee or easement:
Willing Seller? check one ❑ Yes ❑ No/Unsure
ACQUISITION BUDGET
I. Land Value DWR Share Other Share Other Share Description Total Cost
Fair Market Value
Improvements
Other
Subtotal
II. Associated Costs DWR Share Other Share Other Share Description Total Cost
Preliminary Title R t.
Appraisal
Negotiations
Escrow
Surveying
Site Assessment
Other
Subtotal
III. Other Costs DWR Share Other Share Other Share Description Total Cost
Administration
Contingency
Subtotal
Grand Total
ACQUISITION SCHEDULE
Description Timeframe F
Comments
Request appraisals
Submit appraisal and title report for
State approval
Submit instruments of conveyance,
escrow instructions, and purchase
agreements for State approval
Close of escrow and complete
acquisition
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Land Acquisition Cost Schedule Instructions
Complete a separate form for each escrow.
1. Estimated fair market value of land and improvements — Provide an estimate
for each parcel. On a separate sheet, describe existing improvements and
explain the proposed use or disposition.
Note: The State must approve the fair market value of the acquisition.
2. Relocation Costs — Attach additional pages as needed. Provide a parcel-by-
parcel analysis of the extent of the relocation assistance required by Government
code and the State Relocation Act, Chapter 16, Section 7260.
Include at a minimum:
a. Number of persons/businesses displaced.
b. Types of displaced entities (families, small retail businesses, large wholesale
or manufacturing enterprises, farms, churches, hospitals, etc.).
c. Tenure (month-to-month rent, long-term lease or fee title) of the displaced
entities.
d. Special problems inherent in relocating the displaced entities (lack of
adequate replacement housing, large inventory of merchandise to be moved,
or unique quality of the enterprise difficult to duplicate at any other location).
3. Preliminary Costs — Provide an estimate of the preliminary acquisition costs.
Direct staff and consultant costs are limited to $10,000 per grant.
4. Cost of State approval of appraisal, transaction review, etc. — For cost
estimation purposes, use $10,000 per escrow.
5. Contingency— Grantees are allowed to use ten percent (10%) for contingency
to cover unexpected eligible costs. For USRP projects with both acquisition and
implementation, the contingency for the whole project may not exceed 10 percent
(10%).
6. Required signage — Provide an estimated cost of required signage.
7. Other— Include any additional tasks directly related to the proposed acquisition.
8. Acquisition timeline — Provide the estimated dates of completion for each
acquisition task. (Grantee should submit evidence of progress on the acquisition,
e.g. appraisal, title report, purchase documents, correspondence with owner,
etc., within 6 months of grant execution.)
Or Man MOM es ora ion I IrogramI II;:!isosai bolicitation PacKage 40
56
1-M-HM A, 10 $ :k dittt7tt. %1 16i1f* r zEa` G. ;3.x wa`
USRP Willing Seller Questionnaire
Project Name
Property owner mailing info to be filled in by sponsor:
Name:
Address:
City and zip:
Property Address (es):
Assessor Parcel Number(APN):
Please check the appropriate paragraph below(filled out by resident):
❑ Subject to terms yet to be negotiated that are mutually acceptable to seller
and buyer, I would be willing to sell the property and/or grant an easement
restricting the use of the property listed above to the ( sponsor name )for fair
market value in accordance with the Federal Land Acquisition rules.
❑ 1 am not willing to sell the property listed above to the (sponsor name )for fair
market value in accordance with the Federal Land Acquisition rules.
If you are willing to sell, please provide the following information:
Best time to contact you:
Telephone #: Cell:
Email:
Signature of land owner(trustee, etc.) Date signed
an reams es ora ion rogram roposa Mutation ac age 41
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EXHIBIT t to Definitions au, :'k4 'onyms
Term Definition
Acquisition Means obtaining a fee interest or any other interest in real
property, including easements, leases, and development
rights.
Bioengineering Means the use of horticultural and landscape planting
techniques with live materials, in conjunction with grading,
earth moving, and conventional soil stabilization structures, to
produce a self-repairing, low-cost composite bank or channel.
Biotechnical Methods Means the use of mechanical elements in combination with
live vegetation to arrest and prevent slope failures and
erosion. The mechanical elements may include large organic
structures like wood and natural rock as well as man-made
materials like concrete and engineered rock revetment.
California Native A federally recognized California Native American tribe or a
American Tribe non-federally recognized California Native American tribe that
is on the contact list maintained by the Native American
Heritage Commission (NAHC) as defined in the State of
California Tribal Consultation Guidelines, Supplement to
General Plan Guidelines.
Citizens' Group Means an organization of the public which has no official
governmental status, including but not limited to clubs,
societies, neighborhood organizations, advisory councils, and
nonprofit local community conservation corps and other
nonprofit organizations.
CEDEN California Environmental Data Exchange Network
CEQA California Environmental Quality Act
CASGEM California Statewide Groundwater Elevation Monitoring
CWC California Water Code
Community Means a population of persons residing in the same locality
under the same local governance, such as a city, town, county,
or named unincorporated area.
an reams es ora ion Program Proposal bollatation Hackage 42
58
Term Definition
Conservation Means any limitation in a deed, will or other instrument in the
Easement form of an Easement, restriction, covenant or condition which
is or has been executed by or on behalf of the owner of the
land subject to such easement and is binding upon the
successive owners of such land, and the purpose of which is
to retain land predominantly in its natural, scenic, historical,
agricultural, forested or open-space condition (Civil Code
Section 815.1).
Co-sponsor Means a local public agency involved in planning, flood control
or waterway management or an individual or citizens' group
interested in floodplain management and stream restoration
which, jointly with the sponsor, supports and actively
participates in a project. There may be more than one co-
sponsor for a single project. If the sponsor is a local agency, at
least one co-sponsor must be a citizens' group and vice-versa.
Department Means the California Department of Water Resources
Disadvantaged Means a community with an annual median household income
Community that is less than 80 percent of the statewide annual median
household income.
Easement Means an interest in land entitling the holder thereof to a
limited use or enjoyment of the land in which the interest
exists.
Eligible Project Costs Reasonable costs associated with carrying out a project as
described in Section 451.3 of Title 23 of the California Code of
Regulations, including the reasonable costs of organizing
community and/or volunteer groups, engineering, land and
easement acquisition, legal fees, preparation of the application
for funding, preparation of environmental documentation,
environmental mitigation, and construction. Cost incurred prior
to applying for or entering into a contract for grant funding may
be reimbursed at the Department's discretion. Costs that are
not eligible include regular operation and maintenance costs,
and costs for the purchase of movable equipment not an
integral part of the project.
Endorse or Endorser Means a group or individual who expresses written support for
a grant application and may or may not have a commitment to
actively participate.
Or Ban 91rearns Restoration Frogram Proposal bolicitation PacKage 43
59
Term Definition
Enhancement Means the process of improving upon current conditions, and
may be used to describe a program that would result in a
channel gaining desired features, while considering conditions
for fish and wildlife. It is distinguishable from 'restoration" in
that it does not imply merely a return to natural conditions, but
may include the provision of recreation or other features that
were not part of the natural channel.
EIR Environmental Impact Report
Fair Market Value Means the value placed upon the property as supported by an
appraisal that has been reviewed and approved by the State.
Flood mitigation Refers to selective removal of excess sediment or debris
measures deposited during a flood event which is likely to deflect or
restrict flows and increase flooding or erosion in the future,
bioengineering projects to restore streambanks damaged
during flood events, and revegetation efforts to improve the
fluvial geomorphology of streams.
Hardscape Are "engineered elements" within a natural environment.
In-Kind Non-cash donations, from governmental or private sources,
and includes volunteer time, materials and services.
LCP Labor Compliance Program
Land Tenure/Site A grantee or applicant that owns the project land or has other
Control legal long- term interest with the landowner that is satisfactory
to the State.
Local Agency Means any political subdivision of the State of California,
including but not limited to any county, city, city and county,
district,joint powers agency, local community conservation
corps agency, or council of governments.
Local Community A Nonprofit benefit corporation formed or operating pursuant to
Conservation Corps Part 2 (commencing with Section 5110) of Division 2 of Title 1
of the Corporations Code, or an agency operated by a city, or
city and county, which is certified by the California
Conservation Corps under Section 14507.5 of the Public
Resources Code. These organizations may also be referred to
as local urban conservation corps or local conservation corps
to avoid confusion with the California Conservation Corps.
Man btreams es ora wn rogram roposa o ici a ion ac age 44
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Term Definition
Nonstructural Refers to measures which solve flooding or erosion problems
without physically changing the dimensions of a waterway.
This may include floodplain zoning, land acquisition, flood
insurance, watershed management, debris removal, and flood-
proofing of existing structures by elevating or building a berm
around them, but does not include constructing storage
reservoirs or lining channels.
Other Sources of Means cash or in-kind contributions that are required or used
Funds to complete the project beyond the grant funds provided by the
Urban Streams Restoration Grant program.
Overhead Costs Expenses of doing business that are of a general nature and
are incurred to benefit at least two or more functions within an
organization. Examples of overhead costs include salaries and
benefits of employees not directly assigned to a project;
functions such as personnel, business services, information
technology, janitorial, and salaries of supervisors and
managers; and rent, utilities, supplies, etc.
Planning Planning includes conceptual designs, pre-schematic work,
such as initial architectural and engineering plans prepared
during the preliminary project phase; schematic documents;
technical consulting; construction design; preparation of
construction bidding documents; permits or appraisals.
Planning costs are distinct from "hard" project costs of actual
construction or acquisition.
Project Means the acquisition or development activity to be
accomplished with urban streams restoration grant funds, and
other funds if necessary, that meets eligibility requirements.
PSP Proposal Solicitation Package
Public Access Public rights of way or easements that allow access to a
project site.
PRC Public Resources Code
Restore Means to reproduce and reestablish the physical and
biological characteristics of a natural channel which would
occur at a given location under the current climatic, geologic
and hydrologic conditions. Either a natural channel that has
been damaged or a channel that has been modified by human
efforts can be restored.
an reams es ora ion rogram roposa o ici a ion ac age 45
61
Term Definition
Riparian Habitat Means lands that contain habitat which grows close to, and
which depends upon, soil moisture from a nearby freshwater
source.
Riverine Means living in, growing in, or located in a stream.
Sponsor Means a local public agency involved in planning, flood control
or waterway management or an individual or citizens' group
interested in floodplain management and stream restoration
which is acting as the principal party making the grant
application and which will have primary responsibility for
executing the contract, submitting the invoices and receiving
reimbursements.
Stable and Stabilize Refer to the state or process of bringing a channel to a
condition of equilibrium in which the dimensions and gradient
are appropriately matched to the watershed and the runoff of
water and sediment, with the objective to have a self-
maintaining system.
Stream Clearance Refers to removal of garbage,junk and excessive vegetation
to allow for more effective geomorphic functioning of the
stream, so that there is neither excessive deposition or
excessive erosion, while maintaining suitable vegetation and
woody debris to provide aquatic and riparian habitat.
Sustainable Materials Sustainable Materials inflict little or no harm on the
environment either through their production or subsequent
use.
Urban Stream Means a creek which crosses built-up residential, commercial,
or industrial property, or which crosses land where, in the near
future, the land use will be residential, commercial, or industrial
USRP Urban Streams Restoration Program
Watershed Plan A document that sets forth a strategy to achieve an
ecologically stable watershed
Willing Seller Means the project property owner(s) is/are a willing
participant(s) in the proposed real property transaction and at
a purchase price not to exceed fair market value as verified by
the State.
Urban btrearns Restoration Frograrn Proposal Milcitation FaCKage 46
62
E :ftiBIT : . Uselui we!) Linfl£
DWR
Homepage: www.water.ca.gov/
Urban Streams Restoration Program: www.water.ca-gov/urbanstreams/
FloodSAFE California: www.floodsafe.water.ca.gov/
Floodplain Assistance Section: www.water.ca.gov/floodmqmt/Irafmo/fmb/fas/
CASGEM Program: www.water.ca.gov/groundwater/cas_qem/
Urban Water Management: www.water.ca.qov/urbanwatermanagement(
USRP Implementing Statute: http://www.water.ca.qov/urbanstreams/dots/CWC 7048.pdf
CEQA
Environmental Information www.ceres.ca.gov
California State Clearinghouse Handbook: http://opr.ca.gov/docs/SCH Handbook 2012.1)df
Labor Compliance
Department of Industrial Relations, Labor Compliance Programs: www.dir.ca.qov/lcp.asp
DIR Public Works Homepage: httl)://www.dir.ca.qov/Public-Works/PublicWorks.html
FEMA
National Flood Insurance Program: www.fema.gov/national-flood-insurance-program
GEOGRAPHIC INFORMATION
California watersheds:
http://www.conservation.ca.gov/dlrp/wp/Documents/CALFED Watershed Mapf1i.pdf
GIS Mapping tools:
http://transition.fcc.po v/mblaudiolbickelIDODMMSS-decimal.html.
http://www.water.ca.crov/prants/map.c€m
Groundwater Basins and Hydrologic Regions:
http://www.water.ca.gov/qroundwater/bulietin1 1 81qwbas i ns,cfm
an reams as ora ion"Program Proposal solicitation ac age 47
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ATTACHMENT
64
URBAN STREAMS RESTORATION PROGRAM — 2014 GUIDELINES AND PSP
FREQUENTLY ASKED QUESTIONS (FAQs)
Last updated: 10/20/2014
Q: How much funding is available in this solicitation cycle?
A: $7.9 million is available from Proposition 84 and Proposition 13.
Q: What are the minimum and maximum amounts that will be awarded for
individual proposals?
A: There is no minimum award; a maximum award of$1 million can be awarded to each
proposal.
Q: How many funding rounds will there be?
A: This is the last funding cycle for USRP. No further rounds of funding are scheduled at
this time.
Q: When are proposals due and awards announced?
A: Proposals must be submitted through the online GRanTS system by 5:00 PM on
Wednesday, January 7i" 2015. Late applications will not be accepted. Awards are
scheduled to be announced by May 2015.
Q: Are state agencies eligible to apply to the USRP?
A: State as well as federal agencies are not eligible to apply. Please see the guidelines
for USRP applicant eligibility requirements. All proposals must have two sponsors: a
local agency and a citizen's group.
Q: Are California Universities eligible for funding?
A: Please see the guidelines for USRP applicant eligibility requirements. These
organizations are considered State agencies by the USRP and are therefore ineligible
for grant funding. However, they can be involved as project partners.
Q: Does the CEQA (California Environmental Quality Act) process need to be
completed prior to submitting a proposal and how does CEQA factor into
proposal readiness?
A: CEQA does not need to be completed, though all projects must at minimum include a
completed Initial Study Checklist as well as complete the Environmental Information
Form supplemental attachment. Grant funds may be used to complete the
environmental regulatory process, however funds for implementation will not be
released until the process is complete.
Q: Are permits required to be completed prior to submitting a proposal?Will
priority or preference points be given to proposals which already have permits in
place?
1
65
URBAN STREAMS RESTORATION PROGRAM — 2014 GUIDELINES AND PSP
FREQUENTLY ASKED QUESTIONS (FAQs)
A: Final permits are not required prior to submission. The status of permits may be
considered when evaluating factors such as due diligence and proposal readiness.
Q: Can you submit more than one proposal in one solicitation?
A: You may submit more than one proposal per solicitation.
Q: Will I get penalized for submitting more than one proposal?
A: Each proposal will be evaluated based on its own merit.
Q: 1 understand that grant programs typically reimburse (pay in arrears) for work
already completed. Is this also true for property acquisitions?
A: Because of the large up-front monetary demands of a property acquisition, the
grantee may request an advance prior to the actual land purchase. In such cases the
USRP will advance the funds into a separate, interest-bearing escrow account on behalf
of the grantee.
Q: According to the guidelines, a proposal involving the acquisition of property
purchased in excess of Fair Market Value (FMV) would be considered ineligible
for funding. Could it be considered an eligible project if the grantee found the
means to cover the amount in excess of FMV?
A: The State is only allowed to fund acquisitions purchased at the approved Fair Market
Value.
Q: The guidelines require prevailing wages to be paid for any public work
projects financed with Proposition 84 grant funds. How is this requirement
applicable to a city (the grantee) that plans on using its own Public Works
Department to complete the project?
A: Labor Compliance Programs are required to be in place for all projects receiving
funding by Proposition 84, and evidence of approval by the Department of Industrial
Relations (DIR) will be requested prior to project construction. Labor Code Section
1771 specifically exempts the prevailing wage requirement for work carried out by a
public agency with its own staff or employees. For more information on "prevailing
wage," refer to:
httl)://www.dir.ca..qov/dlse/CaliforniaPrevailingWageLaws.ndf
Q. Clarify what is considered an "urban" creek or stream.
A. As defined in Section 7048(e) of the California Water Code, an "urban creek" means
"a creek which crosses built-up residential, commercial, or industrial property, or which
crosses land where, in the near future, the land use will be residential, commercial, or
industrial".
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URBAN STREAMS RESTORATION PROGRAM — 2014 GUIDELINES AND PSP
FREQUENTLY ASKED QUESTIONS (FAQs)
Q. The definition of an urban stream specifically uses the phrase "a creek which
crosses land..." Does this mean that projects on land "adjacent to" a creek but
not addressing both sides of the bank would be considered ineligible?
A: Projects with creeks adjacent to or in the vicinity of land as specified in Exhibit 11 of
the PSP are considered eligible for funding.
Q. Are project that restore channelized sections of stream eligible?
A. Projects that restore environmental and recreational benefits to streams previously
channelized for flood control are eligible. However, a project that includes removing
the concrete and re-establishing the natural stream meander and floodplain
topography would be more competitive.
Q. What is the demand for grants under this program?
A. Very strong competition exists for grant funding under the USRP. The ratio of grant
funding requested to what is awarded from the last cycle was 5:1.
Q: Are matching funds required and how does it impact scoring?
A: Matching funds are not required for the USRP, but projects with matching funds
(monetary or in-kind funds) are generally more competitive. A portion of the total
score for each project is based on matching funds. The PSP contains a break-down
of the possible points for each project.
Q. Our organization will be co-sponsoring, not sponsoring the project. If our
application is selected, will we also have to sign the contract? If so, why?
A. Both the sponsor and co-sponsor must sign the grant agreement. This is a
requirement to confirm that both organizations are committed to implementing the
project. The grant agreement does not specify how much work will be implemented
by each sponsor. The division of work and responsibilities for the project are left to
the sponsors to decide. Applications that show an active working relationship
between both sponsors will be more competitive.
Q. Will the USRP fund mitigation work required for another project?
A. The USRP is unable to fund mitigation work for another project. However, proposed
project work that goes "above and beyond" mitigation requirements is eligible.
Q. Will the USRP fund planning efforts?
A. Planning efforts for stream restoration projects can be funded if a significant portion
of the project is devoted to implementation. The USRP will not fund "planning only"
studies, each proposal must include an implementation component.
Q. Will the USRP fund stream restoration proposals to improve fish habitat? What
about fish passage proposals?
A. The proposed project may include fish habitat improvement but must also address
flooding or erosion management to be eligible. Projects containing fish passage
3
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URBAN STREAMS RESTORATION PROGRAM — 2014 GUIDELINES AND PSP
FREQUENTLY ASKED QUESTIONS (FAQs)
improvements must also include a restoration component as well as address a
flooding or erosion issue to be considered eligible.
Q. Can we use USRP funds to establish a stream or watershed education program
for our schools and/or the public?
ublic?
9
A. We encourage projects that increase public awareness of stream restoration
methods and watershed management as part of an overall project. However, the
central focus of the project must address flooding or erosion problems along urban
streams using methods that preserve and enhance the natural environment.
Q. Will the USRP fund trail access projects?
A. A project funded through the USRP must have flood management, erosion control, or
environmental restoration as its main objective, but may include some trail work.
Q. We need to monitor our project for post-implementation success. Would this
grant program fund monitoring?
A. Initial monitoring of the project, including plant establishment, adaptive management,
and project assessment are eligible for the first 1-3 years of initial project
construction. Monitoring requirements that extend beyond the project performance
period established in the Grant will have to be covered through in-kind and/or
volunteer support.
Q. What are the permitting requirements?
A. Specific permitting requirements are dependent upon the proposed project scope. To
assist applicants, Exhibit 7 to the PSP provides a list of potential permits and
approvals that may be required for a project. Grantees are responsible for all
relevant permits, authorizations, and/or approvals that must be obtained prior to
commencing work on a project. If any of the permits for the project have been
completed prior to applying, please include copies in your application on
GRanTS.
Q: Are costs directly related to the grant project, but incurred prior to the project
award date eligible for reimbursement?
A: The USRP regulations allow the Department of Water Resources, at its discretion, to
reimburse eligible project costs incurred prior to applying for or entering into a
contract for grant funding. However, applicants incur these costs at their own risk
and would need to provide justification for reimbursement if selected for funding.
Q: Can USRP funds be used to pay for overhead charges related to the project?
A: Some overhead expenses are eligible for reimbursement and may be included as a
project cost, dependent on the complexity of the project preparation, planning,
coordination, construction, etc. See pages 10, 30, and Exhibit 11 of the PSP for
further information.
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URBAN STREAMS RESTORATION PROGRAM — 2014 GUIDELINES AND PSP
FREQUENTLY ASKED QUESTIONS (FAQs)
Q: Can I submit an application to both acquire and develop the same piece of
property?
A: Acquisition projects must have an implementation cornponent as well.
Q. Would USRP fund park acquisitions?
A. Land acquisitions funded by the USRP are for the purpose of securing stream and
floodplain areas that, if either left undeveloped or restored, will reduce or eliminate
flooding events in the surrounding community. If the property in question will serve
as both a seasonal parkway and a floodplain area during high water events, USRP
will consider a land acquisition.
Q. Would the Program fund easements as well as Fee Title property acquisitions?
A. Yes, USRP can fund conservation easements.
Q. For a property acquisition, who should the new landowner or easement holder
be?
A. Generally, the local agency sponsor. However, in some cases the property could
transfer to a non-profit organization, citizen's group or another agency.
Q: Must the applicant have site control/land tenure to be eligible?
A: The applicant should obtain signed letters from the property owners which
demonstrate knowledge and support of the proposed project and allows the grantees to
access, implement, and operate and maintain the project (if necessary).
Q. Is an application without a resolution from both from the Sponsor and Co-
sponsor considered ineligible?
A: If the resolution cannot be drawn up and adopted before the application is due, a letter of
intent will be accepted until the resolution can be submitted. This letter should be signed by a
mayor or city manager, if a city is applying; a chairperson of the board of supervisors, if a county
is applying; or the manager or director, if a water district or agency is applying. If one of these
people is not available, the signature of a designated staff person or assistant will be accepted.
The letter must state support for the project, accept responsibility for compliance with CEQA,
and state when the resolution will be sent to DWR. If a citizens' group is applying a letter of
intent signed b the authorized representative will be accepted.
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69
ATTACHMENT 4
70
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY
OF PALM SPRINGS, CALIFORNIA, ENDORSING THE
APPLICATION FOR AN URBAN STREAMS
RESTORATION PROGRAM GRANT AND DETERMINING
APPROPRIATE ENVIRONMENTAL IMPACT DOCUMENT,
CONDITIONALLY ACCEPTING GRANT IF OFFERED, AND
DESIGNATING PROJECT REPRESENTATIVE,
CONTRACT MANAGER, AND FISCAL AGENT.
WHEREAS, the California Department of Water Resources, FloodSAFE
Environmental Stewardship and Statewide Resources Office, Urban Streams
Restoration Program has announced the availability of funds for grants; and
WHEREAS, said grants are intended to help solve flooding and erosion problems
in a way that provides environmental enhancement; and
WHEREAS, the City of Palm Springs, California, has proposed to sponsor a
grant application with the Tahquitz Creek Yacht Club; and
WHEREAS, we have concluded the project proposed for funding with grants
would be environmentally beneficial and is categorically exempt from requirements of
the California Environmental Quality Act (CEQA) under Section 15301 of the CEQA
Guidelines: Class 1;
WHEREAS, we consider the prospects of receiving a grant to be reasonably
likely.
NOW, THEREFORE, BE IT RESOLVED that we, the City Council of the City of
Palm Springs, California, approve the joint application with the Tahquitz Creek Yacht
Club for an Urban Streams Restoration Program grant.
If offered such a grant, we authorize David H. Ready, City Manager, or his
designee, to accept and sign any contract for administration of the grant funds, and the
Manager, Office of Sustainability, or their designee to act as Project Manager for the
project. We hereby delegate authority to the Project Manager to manage the
Agreement including the submission of invoices, and to delegate authority to others to
provide management and support services required for performance of the work and
administration of the Agreement.
71
ADOPTED THIS 17th DAY OF DECEMBER, 2014.
DAVID H. READY, City Manager
ATTEST:
JAMES THOMPSON, City Clerk
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a
regular meeting of the City Council of the City of Palm Springs on December 17, 2014,
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
JAMES THOMPSON, CITY CLERK
City of Palm Springs, California
72