HomeMy WebLinkAbout1/7/2015 - STAFF REPORTS - 2.J. Opp A L A4 Sp9
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c4`IFORION CITY COUNCIL STAFF REPORT
DATE: JANUARY7, 2015 CONSENTAGENDA
SUBJECT: OPTERRA ENERGY SERVICES, INC. CHANGE ORDER #6 —ADDITION
OF ENERGY MANGEMENT COMMUNICATIONS SYSTEM
FROM: David H. Ready, City Manager
BY: Special Projects Coordinator
SUMMARY
The proposed action is to approve a Change Order with Opterra Energy Services to add
a fiber optic energy management computer communications system between facilities in
the Municipal Complex.
RECOMMENDATION:
1. Approve Change Order # 6 to Agreement A6375 with Opterra Energy Services,
Inc., adding a fiber optic energy management computer communications system
for the Municipal Complex, in the amount of$97,008.
2. Authorize the City Manager to execute all documentation related to the Change
Order.
STAFF ANALYSIS:
Opterra (formerly Chevron) continues the implementation of its City wide energy retrofit
project. One of the key components to the overall system is the ability of the various
facilities to communicate with each other over a computer network. This type of a
communications system is necessary for the successful operation and performance
guarantee from Opterra and it will allow for remote monitoring and troubleshooting of
installed systems. When the original audits were conducted Chevron assumed that
they would be able to access the City's existing network for the remote monitoring but
due to network security concerns that access should not be granted. A new network
made up of DSL lines and routers was installed at the Sunrise complex as there were
no existing available conduits between the facilities. In the Municipal Complex there
does exist available conduit space between buildings and rather than to depend on DSL
ITEM NO.— _
City Council Staff Report
January 7, 2015, Page 2
Opterra Change Order#6
line availability it is recommended that a fiber optic network be installed for this purpose.
The City has additional needs for electronic communications between its various
buildings and therefor the contractor was asked to provide 8 additional fiber pairs when
it pulls in those needed for their system. The total cost of establishing this network is
$97,008 and of that $6800 is the cost of installing the extra 8 pairs of fiber.
FISCAL IMPACT:
Funding for this proposed change order will come from the contingency account which
currently has over $300,000 in its balance; account 550-5812-54073.
Allen F. Smoot, Special Projects Coordinator
David eady, Citjr r
Attachment: Change Order#6
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CHANGE ORDER NO. 6
PROJECT TITLE: City Wide Energy Conservation Measures Project
CONTRACT: Energy Services Contract(CU 1361)
CONTRACT NO.: A6375
CONTRACT DATE: July 29, 2013
CONTRACTOR: Opterra Energy Services
The following changes are hereby made to the Contract:
# Item Cost(Credit)
1. PCO#27: IP (Internet Protocol) Infrastructure upgrade for $97,008
Muni Complex to include 6 pair fiber optic between City
Buildings, Option 2.
Justification:
Item #1: The existing City computer network is not available for use for energy management
communications so either the City must install a new network or seek a proposal for Opterra. The
proposal includes 12 strands of fiber optic cable between City buildings, which will leave 8
available pair for other City use in the future.
CHANGE TO CONTRACT AMOUNT
Original Contract Amount: $17,507.842
Current Contract Amount, as adjusted by previous Change Orders: $18,260,280
The Contract Amount due to this Change Order will be changed by: $ 97,008 add
Contract Amount due to this Change Order will be: $18,357,288
CHANGE TO CONTRACT TIME
The Contract Time is not affected by this Change Order.
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Change Order#6 Cont'd
Approvals Required:
To be effective, this Change Order must be approved by both Opterra ES and City, unless
otherwise permitted under the terms of the Contract.
Recommended by date
City's Representative
Ordered by date
City Manager
ATTEST: date
City Clerk
Accepted by date
Opterra Energy Services
Opterra ES acknowledges and agrees, on behalf of Opterra ES, all subcontractors and all
suppliers, that, except as provided above, the stipulated compensation provided for in this
Change Order includes payment for all work contained in this Change Order, plus all payments
for interruption of schedules, incremental extended overhead costs, acceleration costs, delay and
all impact, ripple effect or cumulative impact on all other work arising out of, or related to, the
work that is the subject of this Change Order. In addition, Opterra ES agrees that this Change
Order comprises the total compensation due Opterra ES, and all subcontractors and all suppliers,
for the work or change defined in this Change Order, including all impacts arising out of or related
to this Change Order, including all impacts arising out of or related to this Change Order, except
for the additional time-related issues noted above, if required.
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Barry Kirschenbaum M-626487-6985/Email:barryk@Opterraenergy.com
Project Manager
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150 E. ColoradooradoBlvd, Ste. 360
Pasadena, CA 91105
OPTERRA
December 19,2014
Mr.Allen Smoot
Special Project Coordinator
City of Palms Springs
3200 E.Tahquitz Canyon Way
Palm Springs, CA 92262
Re: DES PROJECT 32261 /ESC#CU-1361/COPS Contract#A6375/CO#27
(IP Infrastructure upgrade for Muni Co-Gen Plant,Airport, City Hall, Police, Police Training,
IHUB, Fire Station#2 and City Maintenance Yard all buildings related to our DDC EMS control
system upgrades and Muni-Cogen Plant.
Opterra Energy Services is pleased to present this proposal to provide and install the necessary equipment to
provide the upgraded EMS controls with a stable IP network for the Muni Building's and Airport that are related to
our energy management system and stability required for data acquisition required for proper operation, proper
control,SCAQMD data for annual documentation for the life of the Muni-Cogen Plant and SGIP rebate data for
documentation for 5 years.
Scope:
Opterra Energy Services, Inc. will subcontract Southwest Networks, Inc. and NOVA to provide, install,
configure and test the following network equipment in the City Hall IT room to communicate with Muni
Buildings existing DSL modems/lines:
OPTION-1
Scoe(6-Stand Fiber)
We will furnish and install a total of twenty-five (25) network switches and twenty-five (25) DC
power supplies and install them in the existing Muni Buildings DDC control panels:
- Five(5) City Hall DDC control panels
- Two(2) Fire Station DDC control panels
- One (1) IHUB Building DDC control panel
- One (1)Police Training Building DDC control panel
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Barry Kirschenbaum M-626-487-6985I Email:barryk@Opterraenergy.com
Project Manager
150 E. Colorado Blvd, Ste. 360 (kwv
Pasadena, CA 91105
OPTERRA
- Two(2)Police Dept Building DDC control panels
- One (1) City Maintenance Building DDC control panel
- Eleven(11)Airport DDC control panels
- Two(2)Palm Tree Lighting DDC control panels
Furnish and install a total of four (4) Guardian RED10 Remote Security Appliance devices and
install them in the existing Muni Buildings DDC control panels. Southwest Networks,Inc.will setup
and configure the RED10 devices.
Note: City of Palm Springs will be required to furnish DSL modems, connections and data plans
for the following Muni Buildings:
- IHUB Building
- Police Training Building
- City Maintenance Building
PHASE 1: Submitted in CO#26
Note: (Description only, no charge for Phase I to this CO # 27)
We will subcontract Southwest Networks, Inc. to rod conduit to make sure that the path is clear and
are able to nm the fiber optic cabling. Once Southwest Networks, Inc. is sure the path is clear,
Southwest Networks, Inc. will then pull mule tape through the conduit to get a more accurate
measurement of the fiber lengths. Once Southwest Networks, Inc. have all of the measurements,
they will then order fiber and other materials needed for Phase-2 once approved.
*Damaged conduit repair is not the responsibility of Southwest Networks. If Southwest
Networks discovers conduit(s)to be damaged or broken we will immediately report it to The
City of Palm Springs.
PHASE 2
CoGen Plant to City Hall
Southwest Networks to pull 6-Strand 62.5 I\1]M fiber approximately 750 through 1"conduit. Conduit has a
10 pair copper cable that we may be able to use to pull with as long as we pull it back into building.
Fire Department to City Hall
Southwest Networks to pull 6=StSttand 62.5 1\fIvl fiber approximately 500'feet with a mn of straight conduit
960 feet between vaults.
Police Department to City Hall
Southwest Networks to pull 6-Strand 62.5 M24 fiber approximately 3000'feet with a run of straight conduit
550'feet between vaults.
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Barry Kirschenbaum M-626-487-6985I Email:barryk@Oplerraenergy.com
Project Manager v,
150 E. Colorado Blvd, Ste. 360
Pasadena, CA 91105
OPTERRA
Police Department to Airport
Southwest Networks to pull 6-Strand 62.5 MINI fiber approximately 1500'feet with a run of straight conduit
650'feet between vaults.
Police building to Police training center
Southwest Networks will pull two (2) Cat 6 data cables(1 for spare)approximately 250'from room where
DSL line comes in over to the room in the training yard.
PHASE 3:
Southwest Networks is to mount lockable fiber black boxes in all of the following locations. Fire
Department,Cohen plant,Police Department and Airport.Southwest Networks will then mount
lockable fiber black boxes in City Hall for Fire Department,Cogen plant,Police Department.
Southwest Networks will then route and land all fiber into fiber black boxes.
Southwest Networks will mount Fiber transceivers and cross connect them to fiber patch panel, using
one pair of fiber to each location. (Need power nearby for transceivers)Create patch cables to go to
from transceivers to equipment. Southwest Networks will then terminate and
test the Cat-6 cabling that extends into the police training yard. Southwest Networks will then perform
all cable management and labeling as well as test all of the fiber,to include recording of all final readings.
Clarifications:
This OPTION#1 includes 6-Strand Fiber.
Note:If broken conduit(s) are located and that cause Southwest Networks to go another route,
then Phase-2 and Phase-3 pricing will need to be re-quoted.
.911 labor will be performed on normal business hours (Monday— Friday / 7:00atn — 4:00pm).
We have not included any after hour labor.
OPTION#1: Proposal Price..................................... $ 90,208.00
Breakout Costs:
Materials: $42,000.00
(Includes: Network switches, DC power supplies, RED10 devices, mist.wiring,etc.)
LABOR: $ 39,708.00
(Includes: Install, wiring & testing of network switches/DC power supplies, REDID network
devices, CAT-6 cabling, conduit runs, coordination labor with Southwest Networks, Inc. for each
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Barry Kirschenbaum M-626-487-6985/Emait:banyk@Opterraenergy.com
Project Manager
150 E. Colorado Blvd, Ste. 360
Pasadena, CA 91105
OPTERRA
PHASE, engineering/design labor)
Opterra Energy Services Construction Management: $8,S00.00
OPTION-2
Scope(12-Stand Fiber add in lieu of 6 strand):
Same work as Option# 1 above.
Install 12 strand fiber wire in lieu of 6 strand wire.
This will ensure spare strands for any future work the city may do for other projects.
Materials: Add$6,800.00 to Option 1
Please contact me if you have any questions with this proposal.
Respectfully,
Barry Kirschenbaum
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Project Manager
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