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Home My WebLink About05710 - CALTRANS PROGRAM SUPPL E81 ADMINISTERING AGENCY-STATE AGR FOR STATE FUNDED PROJECTS Kathie Hart From: George Farago Sent: Thursday, October 23, 2014 5:55 PM To: Kathie Hart Cc: Savat Khamphou; Carrie Rovney Subject: RE:A5710-CalTrans � A� Kathie, ,��`•'j` rD�� Yes,the project was completed in March 2010 and it is OK to close the agreement file. George F. Farago, P.E. Associate Civil Engineer Public Works and Engineering Department City of Palm Springs (760) 323-8253, ext. 8743 From: Kathie Hart Sent: Thursday, October 23, 2014 5:27 PM To: George Farago Subject: A5710 - Carl-rans This agreement is for Program Suppl Agr#E81 for Safe Routes to School CP08-06 SR2SL 5282 (029). Has it been completed? Ok to close the agreement file? Lt me know, ok? Thx! Kathie Hart, AMC Chief Deputy City Clerk City of Palm Springs �W(760)323-8206 3200 E Tahquitz Canyon Way J (760)322-8332 Palm Springs, CA 92262 ®Kathie.Hart@PalmSoringsCA.gov Please note that City Hall is open 8 a.m. to 6 pm,. Monday through Thursday,and closed on Fridays at this time. 1 PIiOCRP-M SUPPLEMENT NO. E81 �'ilz p :��-f"+l.idi 5�"'S'sia d'.=- Date:July 07,2008 ��tv r;n e „ialoyi a3 p_,a ,);;'r?s^^, Location:08-RIV-O PSP ADMINISTERING AGENCY-STATE AGREEMENT Project Number:SR2SL-5282(029) FOR STATE FUNDED PROJECTS NO. 00164S E.A. Number:08-925067 Locode:5282 This PROGRAM SUPPLEMENT,effective U l�41s� hereby incorporates into the Administering Agency-State Agreement No. 00164S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of C.�/U,/W V and is subject to all the terms and conditions thereof.This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementi9Ned Master Agreement under authority of Resolution No. •� ,�"� approved by the ADMINISTERING AGENCY on 7 11 7R ., (See copy attached). The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project,it accepts and will comply with the Special Covenants and Remarks set forth on the following pages. PROJECT LOCATION: Vicinity of Cahuilla,Cielo Vista,Katherine Finchy,and Vista del Monte Elementary Schools TYPE OF WORK: Pedestrian-activated flashing beacons,in-pavement lighted crosswalks,sign Estimated Cost State Funds Matching Funds STATE $329,400.00 LOCAL OTHER $366,000.00 $36,600.00 $0.00 $0.00 CITY OF PALM SPRINGS STATE OF CALIFORNIA Department of Transportation Byt� / HY � , G - ( �i d � rL)Chief, Office of Project Implementation Date �4 lj Division of Local Assistance Date Title r-'� ^`'^" r✓e% G I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer �+...t,-t- 'L.�..✓� -,Jr�-9,,y},. Date -�I- "�S'uS $329,400.00 Chapter Statutes Item Year Program Be Category Fund Source AMOUNT 47 2006 2660-102-042 2006-2007 20.30.010.535 C 262040 042-T 329,400.00 ' 's<Se"Y-D" i;.4 "01 �i +y! APPROVED AS TO FORM: APPROVED BY C11Y COUNCIL N�C�Skv- _ W t/Lcan- - h G 6`7 G� Cj„Y P '�, Attest: Title: /! r Program Supplement 00-1645-E81- SERIAL. Pi 4 1 of�p ,James Thompson, City Clerk O8,RIV-O-ISSP • • 07/07/2008 SF.2SL-5282(029) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY will reimburse the STATE for the ADMINISTERING AGENCY share of costs for work requested to be performed by the STATE. 2 . All obligations of STATE under the terms of this Agreement are subject to the appropriation of resources by the Legislature and the encumbrance of funds under this Agreement. Funding and reimbursement are available only upon the passage of the State Budget Act containing these STATE funds . 3 . 1. This Program Supplement Agreement (PSA) is intended for Safe Route to School (SR2S) Program funded with State-only funding. Separate agreements are needed if PROJECT is also funded with any other STATE administered State or Federal funds . 2 . The PROJECT will be administered in accordance with the SR2S Program Guidelines (LPP 02-01 effective March 11, 2002) , as approved and amended, and the PROJECT Application. 3 . This PSA allows reimbursement of eligible PROJECT expenditures to the ADMINISTERING AGENCY for which State funds are allocated. The effective State allocation date establishes eligibility for the ADMINISTERING AGENCY to start reimbursable work and seek reimbursement of funds. Any work done prior to the effective allocation date is not eligible for reimbursement from the SR2S funds . 4 . The STATE and ADMINISTERING AGENCY agree that SR2S funds available for reimbursement to the ADMINISTERING AGENCY by the STATE will be limited to the amount allocated and encumbered by the STATE. Any additional funds made available by future allocations will be encumbered on this PROJECT by use of a STATE approved Allocation Letter and Finance Letter. 5. The ADMINISTERING AGENCY agrees to submit to the STATE, Exhibit 24-B "Project Status Report" as required by the SR2S Program Guidelines. 6. The ADMINISTERING AGENCY agrees to encumber the funds under agreement and award the construction contract by June 30th of the fiscal year in which funds are programmed. For projects unable to meet this deadline, the ADMINISTERING AGENCY may request, in Program Supplement00-164S-E81- SERIAL Page 2 of 4 08+RIV-O-k'p • • 07/07/2008 S&2SL-5282(029) SPECIAL COVENANTS OR REMARKS writing, a time extension from the District Local Assistance Engineer (DLAE) . A one-time extension, for a maximum period of one year, may be granted by the DLAE. Projects unable to meet the new deadline may be dropped from the program. 7 . The ADMINISTERING AGENCY agrees to provide contract award information to the STATE when submitting first invoice for this PROJECT. Attachment I of this PSA may be used for providing the necessary contract award information. 8 . The ADMINISTERING AGENCY agrees to submit the "Report of Expenditures" to the DLAE within six (6) months after the project completion in accordance with Section 17 .5 of the Local Assistance Procedures Manual (LAPM) . 9. The ADMINISTERING AGENCY agrees to follow all relevant State laws and requirements including the California Environmental Quality Act (CEQA) . 4 . Any State and Federal funds that may have been encumbered for this project are only available for disbursement for a period of five (5) years and seven (7) years, respectively, from the start of the fiscal year(s) that those funds were appropriated within the State Budget Act. All project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested and is approved by the California Department of Finance per Government Code Section 16304. The exact date of each fund reversion will be reflected in the approved finance letter(s) issued for this project. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement that is not submitted to the Department on or before 60 days after that applicable fixed fund reversion date will not be paid from that fiscal year' s encumbered funds because all of these unexpended funds will be irrevocably reverted by the Department's Division of Accounting on that date. Pursuant to a directive from the State Controller' s Office and Program Supplement00-164S-E81- SERIAL Page 3 of 4 08=RIV-O-I'SP • • 07/07/2008 SF\2SL-J282(029) SPECIAL COVENANTS OR REMARKS the Department of Finance, the last date to submit invoices for reimbursed work in each fiscal year is May 15th in order for payment to be made out of those then current appropriations. Project work performed and invoiced after May 15th will be reimbursed only out of available funding that might be encumbered in the subsequent fiscal year, and then only when those funds are actually allocated and encumbered as authorized by the California Transportation Commission and the Department' s Accounting Office. Program Supplement00-164S-EB1- SERIAL Page 4 of 4 RESOLUTION NO. 22325 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PROGRAM SUPPLEMENT AGREEMENT NO. E81 TO ADMINISTERING AGENCY-STATE AGREEMENT FOR STATE FUNDED PROJECT NO. 00164S WITH THE STATE OF CALIFORNIA, IN THE AMOUNT OF $366,000 ($329,400 STATE FUNDS / $36,600 LOCAL MEASURE A FUNDS), FOR THE SAFE ROUTES TO SCHOOL PROJECT, CP 08-06, STATE PROJECT NO. SR2SL 5282 (029), AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY OF PALM SPRINGS. A5710. WHEREAS, the City of Palm Springs has submitted to the California Department of Transportation a request for authorization to proceed with design and construction of pedestrian-activated flashing beacons, in-pavement lighted crosswalks, and related improvements in the vicinity of Cahuilla, Cielo Vista, Katherine Finchy, and Vista del Monte elementary schools, requiring obligation of $329,400 of Safe Route to School (SR2S) Program state funds; and WHEREAS, the California Department of Transportation has prepared Program Supplement Agreement No. E81, an amendment to administering Agency-State Agreement No. 00164S with the state of California, obligating $329,400 of Safe Route to School (SR2S) Program state funds for the Safe Routes to School Project, City Project No. 08-06, State Project No. SR2SL 5282 (029). THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1 . Program Supplement Agreement No. E81, an amendment to administering Agency-State Agreement No. 00164S with the state of California, obligating $329,400 of Safe Route to School (SR2S) Program state funds for the Safe Routes to School Project, City Project No. 08-06, State Project No. SR2SL 5282 (029), is approved. SECTION 2. The City Manager is authorized to execute and administer the Program Supplement Agreement as may be necessary. F Resolution No. 22325 Page 2 ADOPTED THIS 30th day of July, 2008. � 7 David H. Ready, City Merger' ATTEST: J mes Thompson, City Clerk CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF PALM SPRINGS ) 1, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that Resolution No. 22325 is a full, true and correct copy, and was duly adopted at an adjourned meeting of the City Council of the City of Palm Springs on the 30th day of July, 2008, by the following vote: AYES: Councilmember Hutcheson, Councilmember Mills, Councilmember Weigel, Mayor Pro Tern Foat, and Mayor Pougnet. NOES: None. ABSENT: None. ABSTAIN: None. ,f GJai'mes Thompson, City Clerk / ,{f ZCOL 6ity of Palm Springs, California