HomeMy WebLinkAbout1/21/2015 - STAFF REPORTS - 2.J. iQ,pALM S..
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FaR�,P City Council Staff Report
DATE: January 21, 2015 Consent Calendar
SUBJECT: APPROVAL OF PURCHASE AND INSTALLATION OF NEW CCTV
VIDEO RECORDING SYSTEM FOR POLICE DEPARTMENT
INTERVIEW ROOMS
FROM: David H. Ready, City Manager
BY: Police Department
SUMMARY
The Police Department needs to replace the CCTV video recording system that is
currently being utilized within three interview rooms at the Police Station. Two of the
interview rooms are located near the lobby for witnesses and law enforcement for
ongoing Police investigations and the third interview room is a custodial interview room
located within the jail area.
RECOMMENDATION:
1) Award the purchase and installation of the PDS ISR interview room audio/video
recording system for a total cost of $25,945.02 from Com-Sec Inc., of Vista, California,
inclusive of all equipment, material, labor, taxes and delivery.
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
Currently the Police Department is using antiquated audio and video recording
equipment in three interview rooms within the Palm Springs Police Station. The
obsolete equipment performs poorly, fails to store data, and is unable to be repaired. A
new audio and video recording system is needed to replace this system as these
interview recordings are critical pieces of evidence in successful criminal prosecutions
and civil litigation proceedings. The system will have audio and video recording
technology in three different interview rooms within the Police Station that will be
accessible via the secured network system. In 2013 the City accepted a Justice
Assistance Grant that dedicated funds for this upgrade.
ITEM NO. J
The Procurement and Contracting Division and Police Department staff worked closely
together to develop the Request for Proposals (RFP) 04-15 for this project, which was
issued on October 23, 2014. Eight prospective firms attended the mandatory pre-
proposal conference on November 4th. Three firms submitted proposals by the
November 191h deadline: Capture Technologies, Com-Sec Inc. and Corrections
Technologies. An Evaluation Committee consisting of Police Department and
Information Technology staff carefully evaluated the proposals. The proposals ranged
in cost from $19,902 to $30,809. Com-Sec was the most responsive to the Police
Department's requirements, offered the highest quality of equipment at an affordable
and competitive price, and has strong experience with other law enforcement
installations of similar systems for agencies such as the City of Oceanside, City of
Corona, City of Fontana, as well as Riverside County Sheriff (Palm Desert and Indio
stations). Staff is recommending Com-Sec for award.
The system will take approximately 25 days to install and comes with a 3 year
manufacturer's warranty on the equipment and maintenance for the first year is
included.
FISCAL IMPACT:
Funding for this purchase is available in the Justice Assistance Grant Fund 3201-52095
($21,188.00) and Asset Forfeiture funds account 3012-43929 ($4,757.02). No general
fund money will be used.
Alberto Franz III David H. Ready
Police Chief City Manager
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