HomeMy WebLinkAbout2/4/2015 - STAFF REPORTS - 2.L. 4 P A`M S..
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,91 City Council Staff Report
Date: February 04, 2015 CONSENT CALENDAR
Subject: AUTHORIZE CITY MANAGER TO APPROVE CONTRACT CHANGE
ORDER NO. 3 FOR CITY PROJECT 13-26, TRACT NO. 13257 (ARNICO
TRACT), PHASE 3 SEWER IMPROVEMENTS
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
City Project 13-26, Tract No. 13257 (Arnico Tract), Phase 3 Sewer Improvements,
allowed for the continued construction of mainline sewer and lateral connections to
adjacent housing. Change Order No. 3 compensates the contractor for an additional
cost of$2,257.50 for pavement grinding on Jason Court.
RECOMMENDATION:
1) Authorize the City Manager to Approve Contract Change Order No. 3 to
Agreement No. 6548 in the amount of $2,257.50 with Tri-Star Contracting II, Inc.,
for City Project 13-26, Tract No. 13257 Phase 3 Sewer Improvements.
2) Authorize a transfer from CDBG Unscheduled Capital Projects account number
137-4815-50000 in the amount of $2,000.00 to CDBG P.S. Arnico Tract Sewer
Improvements account number 137-4815-63583; and
3) Authorize the City Manager to execute all necessary documents.
BACKGROUND:
On May 21, 2014, City Council awarded a contract in the amount of $324,482.00 to Tri-
Star Contracting II for sewer mainline, laterals and house connections within Tract No.
13257; also known as the Arnico Tract. Due to a budget shortfall the original award
excluded the proposed sewer improvements on Jason Court.
On July 16, 2014, City Council approved Contract Change Order No. 1 in the amount of
$97,015.00 allowing the Jason Court sewer improvements to be added into the project
ITEM NO. 2L
City Council Staff Report
Feb 04, 2015—Page 2
Approve CCO#3 for CP 13-26, Sewer Improvements (Phase 3)
contingent upon the availability of funding. Subsequent to the July 16, 2014 approval,
adequate CDBG and Measure J funding were identified and change order No. 1 was
issued.
On December 3, 2014, Council approved Change order No. 2 in the amount of
$17,466.01 for adjustments to various contract quantities and new items related to lateral
extensions and pavement crack filling.
Due to Change Order No. 1contingent upon available funds, pavement grinding on Jason
Court could not occur at the same time as the other areas of the project. The Contractor
has provided an additional bill from a subcontractor for said grinding. Staff has agreed this
is a valid cost.
Change Order No. 3 compensates the contractor for an additional cost incurred for
remobilizing the pavement grinding crew and equipment to complete Jason Court at a
later date. The contractor was billed a total of $2,150.00 for this additional work and in
accordance with the contract is entitled to a mark-up of 5%. This brings the total to
$2,257.50.
FISCAL IMPACT:
Funds will be made available in the following account 137-4815-63583, CDBG P.S.
Arnico Tract Sewer Improvements.
SUBMITTED:
Marcus L. Fuller
Assistant City Manager/City Engineer
David H. Ready, City M e
Attachment:
1. Change Order No. 3
02
CITY OF PALM SPRINGS
CONTRACT CHANGE ORDER
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To: Tri-Star Contracting II, Inc. Date: January 27, 2015
15501 Little Morongo Road Project No: 13-26
Desert Hot Springs, CA 92240 Project: Arnico Tract 13257 Sewer
Tel: (760) 251-5454 Improvements, Phase 3
Fax: (760) 251-5458 Change Order No: 03
Purchase Order 15-0570
Attn: Bryan Willis Account 137-4815-63583
CHANGES IN WORK:
This Contract Change Order No. 3 accommodates additional work, generally identified as:
1. Include additional pavement grinding performed on Jason Court.
List of streets andsquare foota es:
Street From To Length ft Width ft Area SF
Jason Ct Jason Ct Arinco St 300 4 1,200
Total Area = 1,200
CHANGES IN COST.
New Items at Agreed Lump Sum Price and Not-to-Exceed Prices
1) City agrees to compensate Contractor for costs to add additional street for pavement grinding. All the
costs for the additional 1,200 square feet of pavement grinding work shall be based on a lump sum price.
The total cost associated with this item of work shall not exceed $2,257.50. inclusive of all mark-ups and
profit.
CHANGES TO CONTRACT TIME:
The additional working days added in Contract Change Order No.2 covered the time needed for this Contract
Change Order No.3. No additional working days will be added for Contract Change Order No.3.
SOURCE OF FUNDS:
Funds are available in the following account(s): 1 37-48 1 5-6 35 83
REASONS FOR CHANGE:
Change Order No. 3 compensates the contractor for an additional cost incurred for remobilizing the pavement
grinding crew and equipment to complete Jason Court at a later date. The contractor was billed a total of $2,150
for this additional work and in accordance with the contract is entitled to a mark-up of 5%. This brings the total to
$2,257.50.
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Contract Change Order No. 3
January 27, 2015
Page 2
SUMMARY OF COSTS:
Original Contract Amount: $ 324,842.00 Original Completion 44 Working Days
This Change Order. $ 2,257.50 Days Added 0
Previous Change Order(s): $ 114,481.01 Previous Days Added: 4 Working Days
Revised Contract Amount: $ 441,220.51 Revised Completion 48 Working Days
I have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor
Tri-Star Contracting II, Inc.
Signature Date
Printed Name and Title
City of Palm Springs
Recommended By:
Director of Public Works/City Engineer Date
Approved By:
David H. Ready, City Manager Date
Attest By.
Jay Thompson, City Clerk Date
Distribution:
Original Conformed Copy: Conformed - File Copy:
Contractor (1) Engineering Pay File (1)
City Clerk (1) City Proiect File (1)
Purchasinq (1)
Finance (1)
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