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HomeMy WebLinkAbout2/18/2015 - STAFF REPORTS - 2.M. �OtPFIM SpP c V N � s S ♦ �`Na.no . . c441FOIL % City Council Staff Report DATE: February, 18 2015 CONSENT CALENDAR SUBJECT: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE AND AUTHORIZATION TO BID, AND APPROVAL OF A CEQA NOTICE OF EXEMPTION FOR THE DESERT HIGHLAND UNITY CENTER GYM AIR CONDITIONING IMPROVEMENTS, CITY PROJECT NO 14-15 FROM: David H. Ready, City Manager BY: Maintenance and Facilities Department SUMMARY The 2013/14 fiscal budget included $175,000 from Measure J for a capital project to replace the existing air conditioning system at the Desert Highland Unity Center gymnasium. Approval of this action will allow staff to proceed with bidding of this capital project, with an estimated cost of$350,000. RECOMMENDATION: 1. Approve the filing of a CEQA Notice of Exemption for the Desert Highland Unity Center Gym Air Conditioning Improvements, City Project No. 14-15; and 2. Authorize the appropriation of $50,000 of Measure Y (Capital Project Fund 261) budget from Account 261-2494-51500 (General Park Improvements) to the Desert Highland Unity Center Gym Air Conditioning Improvements, City Project No. 14-15 into a new Account 261-2494-59438 (JO Jesse DHUC Gym A/C) 3. Approve the plans and specifications, and authorize staff to advertise and solicit bids for the Desert Highland Unity Center Gym Air Conditioning Improvements, City Project No. 14-15. STAFF ANALYSIS: Included as part of the Fiscal Year 2013/14 Measure J capital project budget was $175,000 request to install a new heating, ventilation, and air conditioning ("HVAC") system in the gymnasium at the Desert Highland Unity Center. The gymnasium has never had an air conditioning system, and has relied on an old evaporative cooling ("swamp cooler") for cooling. The initial request proposed a new modern HVAC system to allow the gymnasium to be used year-round, and particularly during the summer months given designation of the gymnasium as a "cooling center". ITEM NO.. City Council Staff Report February 18, 2015 -- Page 2 Approval of CP14-15, Desert Highland Unity Center Gym AC Project The existing gymnasium is currently heated using four ceiling hung gas-fired unit heaters. Partial cooling for the gymnasium is provided using four evaporative coolers; there is no mechanical cooling system of the gymnasium. The scope of the project includes full replacement of the existing HVAC equipment by consolidating both the heating and mechanical cooling functions into the same system. Utilizing the City's on-call architectural services agreement, staff entered into an agreement with Urrutia Architects to prepare the necessary architectural, mechanical, electrical and plumbing drawings for the new HVAC system. The original scope of the project anticipated roof mounted HVAC units using the existing electrical main service. However, during the design process it was determined that larger HVAC units will be required that cannot be structurally supported on the roof, nor supplied with power by the existing 400 Amp main service. The new HVAC system will utilize two ground-mounted heating/cooling units, selected by Urrtia Architects as a Carrier model each with a capacity of moving 8,000 cubic feet per minute of air. These units are ground-mounted given their weight of 3,100 pounds each, and the architect's determination that the existing structural design of the gymnasium roof does not support the combined weight. As these new HVAC units will be ground-mounted, improvements are included to secure and protect the HVAC units from theft and vandalism, requiring construction of masonry block walls around each unit. Additionally, the architect has including elements in the design to mitigate exposure of the plumbing and air ducts from the HVAC units to the interior of the gymnasium. The HVAC units will be installed on the northerly side of the gymnasium building, with ducts enclosed with a duct chase up the exterior wall, and extending parallel with each of four ceiling beams across the interior ceiling of the gymnasium. Relevant sheets from the construction drawings showing the interior and exterior modifications of the gymnasium for the new HVAC system are included as Attachment 1. The construction drawings prepared by Urrutia Architects have been reviewed and approved by the City's Building Department. The project has also been reviewed by the City's Planning Department under its Minor Architectural Review procedures, and the Planning Department has determined the architectural changes to the gymnasium building are appropriate and have issued approval through Case No. 3.2692, Plan Check No. 2014-4070. The construction drawings are ready to formally solicit construction bids for the project. With the City Council's approval, staff will advertise the project in the Desert Sun, submit the Notice Inviting Bids to plan rooms, and provide the bid documents available free of charge to prospective bidders. The construction drawings and contract specifications for the project are identified as Desert Highland Unity Center Gym Air Conditioning Improvements, City Project No. 14-15, (the "Project"), A copy of the construction drawings and contract specifications for the Project are on file with the 02 City Council Staff Report February 18, 2015-- Page 3 Approval of CP14-15, Desert Highland Unity Center Gym AC Project Public Works & Engineer Department. The specifications identify the following schedule for the bid process: Notice Inviting Bids posted and issued: February 19, 2015 Deadline for receipt of bids: 3:00 PM, March 26, 2015 Contract awarded by City Council: April 15, 2015 ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of interior or exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances; therefore, the Desert Highland Unity Center Gym Air Conditioning Improvements, City Project No. 14-15, is considered categorically exempt from CEQA, and a Notice of Exemption has been prepared and with the City Council's approval will be filed with the Riverside County Clerk. A copy of the Notice of Exemption is included as Attachment 2. FISCAL IMPACT: A total of $175,000 was previously budgeted by the City Council from the Measure J Fund (Fund 260) for the Project. The original construction budget was estimated at $165,000 based on an expectation of installing roof-mounted HVAC units utilizing the existing 400 Amp main service. During design Urrutia Architects determined ground- mounted HVAC units and upgrade of the existing electrical main service would be required to facilitate the Project. The final construction estimate for the Project is $350,000 as shown on Attachment 3. The Project budget and incurred expenditures are identified in Table 1. As shown in Table 1, an additional appropriation of $208,199 will be required to fully fund the estimated cost of the Project. 03 City Council Staff Report February 18, 2015-- Page 4 Approval of CP14-15, Desert Highland Unity Center Gym AC Project Table of Project Costs Amount FY 13/14 Budget Appropriation $175,000 Design Services $24,950 Project Administration (through 2/10/15 $749.08 Project Administration Estimated $2,500 Construction Inspection Estimated $5,000 Construction Contract $350,000 Construction Contingency $0 Budget Deficit $208,199 Table 1 Staff has identified three other Measure J capital improvement projects that have been completed, or are near to completion, and have excess budget that is otherwise available to other projects, identified as: • Desert Highland Parking Lot Repairs; Account 260-4500-59404; $37,528.41 • Uptown Crosswalks; Account 260-4500-59414; $11,288.97 • Park Restroom Security Cameras; Account 260-4500-59431; $17,666.62 Staff recommends that the total available budget of $66,484 be allocated to the Project in account 260-4500-59438. Similarly, staff recommends that the City Council authorize the appropriation of $50,000 of existing Measure Y (Capital Project Fund 261) budget from Account 261-2494-51500 (General Park Improvements) to a new account 261-2494-59438 established for the Project. However, allocation of these additional funds leaves an estimated deficit of $91,715. Staff recommends that the City Council authorize bidding of the Project to obtain final costs, allowing staff to identify funding alternatives for City Council consideration at the time a contract is scheduled for award. SUBMITTED: Prepared by: Approved by: VV�"WU�4f 4'1� —77 Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready h.D Assistant City Manager/City Engineer City Manager Attachments: 1. Construction Drawings 2. CEQA Notice of Exemption 3. Construction Estimate 04 ATTACHMENT 05 KEYNOTES r \ oA . o El- pREMODEL KEYNOTES a J 7 __—_—_ p .,«... �...�.. rsme « SYMBOLS O urnv O — 5 •m. a. .m �3m « Y 1lP�N e�]pl6 1415 CYJ y,gy lq®W,i PMSIONS m. THEE GUYING DETAIL 1 131 DEMOLITION-SITE PLAN mt•=vo• ENLARGED PAR.REMODEL SITE PLAN iro'.r-o' 2 o All {{y(( KEYNOTES i u w ' 4 e FRAMING DETAIL r-ro 6 0 ------------- o� 0 w LY7...� po � or w : - hC 2 UNIT ENCLOSURE PLAN Va•a'o' 1 HVAC UNIT POOP PLAN va•-ro• p ���^����,y�r "- � ' - - FgAAANG DETAIL rv-r-m e, o . o u svMeoLs o o �' m ]A 1 J e ` FRAMING DETAIL =r-o• 742 d got KAN v.. O _ uw PMSi0N5 �. z `J AC 1 UNIT ENCLOSURE PLAN ;u••v-o• 3 HVAC UNIT ROOF PLAN oa•=r-a• 0 FRAMING DEfAL -In•-I n• S A1.2 0 KEYNOTES �11 � � I Q t t jA-1 T- -----t PLAN ven-o 2 z I re my p i . , ------ FOUNDATION DETAIL 1 13 � I WALL LEGEND M Imo e L Y I, ii� ', Iy /� i � i r• Q M FLOOR PLAN iie•I'o' III CURB DETAIL o-irs•=vo < 1 a ® ei O a.e 1 i A GFG� 1615� `�i •ti♦y�y g®yy a BrtY nv _ PENSIONS ANCHORING DETAIL Ina-o• 5 AC-f A AC2 FOOTING oo-ro• g PAD FOOTING yr=r-0. 7 p -- A2.1 0 O KEYNOTES O Q 00 O Q 00 r - _ __ _ - - = NORTH ELEVATION-REMODEL ve'-I o 1 SOUTH ELEVATION-REMODEL lie'.r-a• p O^�;,,w„ro^ -•�^'�' O� i DEMOLITION KEYNOTES ____ ___ _ __ _ _ ________'__________� __ __ __ I' a.e. ______--_' -ll - I s b o . - WEST ELEVATION- REMODEL Ire'=r-o• 3 e QQ O O Q Q O O 3 ❑ ❑ �. O O O ae" F I - r - - --- — I - - a w I 1 lil li lil y J �I$� "'111 N d o[cereat I solo lasm a y WEST ELEVATION - DEMOLITION na'.v-o• 4 o vensarvs A3.1 CD KEYNOTES zr,=-� r-s o i BUILDING SECTION va•=r-o 7 a XX rtiM+n ne svio grt:emwmnwu uuar -�irv�i mrmu � �aiva ea ron um �•wv vsmnn maenwm p g.. ❑ lwx rts m� ❑ -.Hamm.. y 'e•e 8 I' �l>m� Xb�eeneo \ a.wNSM ov anwsawme ee eev[v,m xeouro'r 6 F $8 DUCT SUPPORT DET. 3•a'-a 2 FRAMING DETAIL rn o• 3 FRAMING DETAIL +l o' 0 FRAMING DETAIL 15 FLASHINH DETAIL Ie F scum S � a _BF Kp V b Fr ar N a ❑ -- i�ewneun GEGEMt9t130H 1915W FAt51d15 ROOF DETAIL 17 1 ACD 4.1 H KEY NOTES DID x'e' u sv oxuu�mrcn w xwnr. ©EA—B rw nc wN.xvnAMME[uo �°� ni[iwn"ID Tl rcec�ai°Xwi`ix. xo"1 rw muc awsr[o AMETIMG me nuuBABEEM auv mrt um. e eddmm Nei tpe �swmm e C] Y uk� � x x I u,was I n .A, \ x.A � x .�x m„ m ° l I { TTG '.� UEI A. f e DETAIL 2 w W •-^�--! o 0 .c r u.. , o �3tf _ ,,. • a � e .y >.cece� its o - REMODEL PLAN . n 0y KEY NOTES '� � � w.IX mwn ax oaw ma w �J � (iN )�s 1 �mIQQ •a•'wrsw.rttm�w KKnc�v� s uw om I .>< , �TTG p �` i� ,,.o� r ✓" LL S igg��6� w m v ::� •. � GAS LOAD SUMMARY W m �K - REMODEL PLAN xww PZ.1 N ATTACHMENT 13 Notice of Exemption Appendix E To: Office of Planning and Research From:(Public Agency): City of Palm Springs P.O. Box 3044, Room 113 3200 E.Tahquitz Canyon Way Sacramento,CA M12-3044 Palm Springs, CA 92262 County Clark County of: Riverside (Address) P.O. Box 751 Riverside, CA 92502-0751 Project Title: Desert Highland Unity Center Gym Air Conditioning Improvements, City Project No. 14-15 Project Applicant: City of Palm Springs Project Location-Specific: Desert Highland Unity Center located at 480 Tramview Road,Palm Springs,CA 92262:APN 669-330.025 Project Location-City: Palm Springs Project Location-County: Riverside Description of Nature, Purpose and Beneficiaries of Project: Removal of existing heating and cooling equipment,and Installation of new heating,ventilation and air conditioning CHVAC'J system,including construction of exterior alteration to existing gymnasium building. The Project will add improved air conditioning to the gymnasium allowing for Its use year-round. Name of Public Agency Approving Project: City of Palm Springs Name of Person or Agency Carrying Out Project: City of Palm Springs Exempt Status: (check one): ❑ Ministerial(Sec.21080(b)(1); 15268); ❑ Declared Emergency(Sec. 21080(b)(3); 15269(a)); ❑ Emergency Project(Sec.21080(b)(4); 15269(b)(c)); Ig Categorical Exemption.State type and section number: 15301(a), Existing Facilities ❑ Statutory Exemptions. State code number: Reasons why project is exempt: The Project involves the Interior and exterior alterations involving Interior partitions,plumbing and electrical conveyances necessary to remove the existing and Install new heating and air conditioning equipment,and is considered as Categorically Exempt from CEQA pursuant to Section 15301(a)of the CEQA Guidelines. Lead Agency Marcus Fuller (760)322-8380 Contact Person: Area CodelTeiephonelExtension: If Mad by applicant: 1.Attach certified docunVnt of jirrmption finding. 2. H;aslofice of Exem en filed by the public agency approving the project?. ❑Yes ❑ No Slgnat44�?- ate: 2l10/2tl15 Title: Asst. City Manager ®Signed by Lead Agency❑Signed by Applicant Authority cited:Sections 21083 and 21110,Pudic Resources Code, Date Received for filing at OPR: Reference:Sections 21108,21152,and 21152.1,Pudic Resources Code. Revised 2011 14 ATTACHMENT 15 OPINION OF PROBABLE COST PROJECT: Ci of Palm Springs Desert Highland UnityCenter HVAC Upgrades To: Patrick Seeney DATE: 8-Deo-14 IIA PROJECT NO: 11415 ITEM NUMBER DESCRIPTgN QUANTITY UNITCOST COST TOTAL Demo Concrete $ 1912.00 Relocate trees $ 2,000.00 Relocate Irrigation $ 1,000.00 Remove Turf $ 3,600.00 Demo Masonry openings $ 1,000.00 Subtotal $ 10,5/2.00 Temporary Fencing $ 7.400.00 Sumter $ 74OaOO Concrete Walks $ 1,850.00 Curbs and Retaining Walls $ 985.00 Mow Bands $ 290,00 Footings-HVAC Pads $ 2,292.00 Footings Electacal Swil ear $ 250M Dud Chase foundation $ 1.528.00 Footings-Mason walls $ 3.034.00 Soil Treatment under slab $ 255,00 Subtotal $ 10,454.00 Masonry Masonry Walls $ 10,700.00 Subtotal $ 10,700.00 Metal Metal Slut Framing $ 4.725.00 Equipment Trellis steel beams $ 6,00000 Masonry Wall Openings-Steel $ 2,000W Subtotal $ 12,72500 Insulation 6"R19 fiberglass insulation $ 1,500.00 Miscellaneous ood patching faropenings in roof $ 200000 Subtotal $ 3,500.00 DrMall Patch interior drywall and openings In roof/ceiling $ 1,300. 00 Subtotal $ /500.00 Stucco New exlenor stucco dud chase walls $ 4,50000 Subtotal $ 4500.00 Roofing Patch excisfing single ply r000fin $ 1,200.00 new sheetmelal flashing $ 1,50000 Submml $ 2,700.00 Pant Extenor Stucco $ 785.00 Interior Ceilings $ 3,050,00 Exposed Ductwork and registers $ 1,000.00 Subtotal $ 4835.00 Miscellaneous Chain Link Fencing and Gales $ 5,000.00 Subtotal $ 6000.00 Arch/strudual Subtotal Electrical See atfached breakdown lledlanical See anachetl breakdown PlumbingSee attached breakdown Subtotal $ 309,846.00 Gen.Cond 6% $ 18.590.00 Bonda9ns. 2%1 1$ 6,569.00 Cont.Fee 5%1 1 1 S 16750.00 $ 351,75500 _! 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