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Home My WebLink About2/18/2015 - STAFF REPORTS - 2.J. FQpLMSA U N , c a* 4<�FO9 City Council Staff Report DATE: February 18, 2015 Consent Calendar SUBJECT: APPROVE COOPERATIVE PURCHASE OF NETMOTION MOBILITY SOFTWARE FOR POLICE DEPARTMENT, INCLUSIVE OF ANNUAL LICENSE AND MAINTENANCE FOR 5 YEARS. FROM: David Ready, City Manager BY: Police Department SUMMARY The Palm Springs Police Department patrol officers rely on their mobile data computers (MDC's) to access information provided by dispatch, run inquiries in the Department of Justice databases, and access several law enforcement sensitive websites. Currently, the mobile data computers use a VPN over Verizon cellular service to access the police department servers and resources. The officers are experiencing slow performance and frequent disconnects requiring the officers to repeatedly log back on and/or restart applications. NetMotion Mobility software will help resolve these issues and increase officer efficiency in the field. RECOMMENDATION: 1. Approve the purchase of the NetMotion Mobility software system and licenses from CDW-G, Inc. through the National IPA cooperative purchase agreement in the amount of $51,487.71 inclusive of the initial set-up, training, and license and maintenance fees for five (5) years. 2. Authorize the City Manager or his designee to execute all necessary documents. STAFF ANALYSIS: Over the past six (6) months Police and LT staff have tested and evaluated the performance of NetMotion Mobility software. Netmotion Mobility is a mobile Virtual Private Network (VPN) software. It provides reliable, secure, managed connectivity for the mobile data computers used by the police officers on patrol. Staff found that the software improved performance and maintained a stable connectivity for the mobile data computers. ITEM NO. , City Council Staff Report February 18, 2015—Page 2 NetMotion Mibility NetMotion Mobility software has proven to resolve these issues in the following ways: The software uses advanced traffic optimization technologies, like compression, to increase the performance of important mobile applications. It also enables the creation of custom policies that can give network priority to mission-critical applications, or block access to bandwith-intensive or certain non-work related applications. It also builds a secure and reliable mobile VPN tunnel that protects the officers from connection drops, high packet loss, or even from putting their systems into a sleep state. As soon as their system is resumed or connection is restored, programs are performing as though nothing happened and there is no need for the officers to restart applications or log on again. The Police and Information Technology Departments contacted multiple public safety agencies that experienced the same problems and are now using NetMotion Mobility. The feedback has been very positive. A few of the agencies are: Fresno Police Department, Costa Mesa Police Department, Riverside Police Department, Riverside Fire Department, Orange County Sheriffs Department, City of Tampa, and Murrieta Police Department. The Procurement & Contracting Manager worked closely with the Information Technology and Police Departments to secure the cooperative purchase quotation from CDW-G of the NetMotion Mobility software through the National Intergovernmental Purchasing Alliance (NIPA) and pursuant to the provisions of Section 7.01.030(8) of the Municipal Code authorizing the use of cooperative purchase agreements, staff is recommending award of this purchase to CDW-G, Inc. FISCAL IMPACT: The total cost for NetMotion Mobility Software is $51,487.71. The initial purchase for year 1 is $27,787.71. Maintenance and License fees for years 2-5 will be $5,925 annually. Funding for this purchase and ongoing maintenance and license fees is available in the Asset Forfeiture funds account 3012-43929. No general fund money will be used. Al Fran �9�ce Cie es Smith, Info Technology Manager V ames Thompson, Chief of Staff David H. Ready, City er Attachments: Quote from CDW-G 02 CDWG.com ( 800.594.4239 OE400SPS SALES QUOTATION FVWL303 0420599 1/19/2015 BILL TO: SHIP TO: CITY OF PALM SPRINGS CITY OF PALM SPRINGS PO BOX 2743 Attention To: GLENN PADEN 200 SOUTH CIVIC DRIVE Accounts Payable PALM SPRINGS, CA 92263-2743 PALM SPRINGS ,CA 92262 Contact GLENN PADEN 760.323.8261 Customer Phone#760.778,8401 Customer P.O.#NETMOTION QUOTE ACCOUNT •n TERMS EXEMPTION JEFF BDTCHKO 877.853.0557 DROP SHIP-GROUND Net 30 Days-Govt Stat,Local CITY ITEM NO DESCRIPTIONEXTENDED PRICE80 319581 NETMOTION MOB F/WIN POLICY ANALYTICS 225,00 18,000.00 3 Mfg#: 10NMWPNA100 33 Contract: National IPA Technology Solutions 130733 Electronic distribution-NO MEDIA I 20 343188 NETMOTION NET MOB IOS DEV LIC I 189.00 3,780.00 Mfg#: 10NMIPA100 Contract: National IPA Technology Solutions 130733 Electronic distribution-NO MEDIA 1 316908 NETMOTION MORI PREM MNT 5,749.00 r 5,749.00 Mfg#: I ONMXP25 II Contract: National IPA Technology Solutions i 130733 ] MAINTENANCE NOTES t Annual License&Maintenance is $5,925 per year for Years 2 through 5,assuming no increase in the number of licenses(100)from original date of purchase -_-_-_-----------------------------SPECIAL INSTRUCTIONS------------------------------- include this quote#on your PO and either fax it to B47-371-2100 or email it to jeffbut@cdwg.com Thank you! Annual License&Maintenance is t $5,925 per year for Years 2 through 5,assuming no increase in the number of licenses(100)from original date of purchase -----------------------------------------------------------------------------------------------------------'-- SUBTOTAL 27.529,00 FREIGHT 0.00 TAX 258.71 t A m" Please remit payment to: CDW Government CDW Government 75 Remittance Drive von ni„nn a— cram xu This(} pjg i� Fju p�q CUW's Terms .� �lytjo.q§cpf Sales and Service Projects at Chicago, IL 60675-1515 http://www.cawg.comicontent terms-condifionslDI oduct-sales-aspx 03 For more information, contact a CDW account manager.