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Home My WebLink About05732 - STATE OF CA DEPARTMENT OF TRANSPORTATION SAN LORENZO ROAD SHOULDER PAVING CP 08-05 Sabrina Kaye From: Carrie Rovney Sent: Monday, November 03, 2014 2:20 PM To: Kathie Hart; Dave Barakian Cc: Jay Thompson; Savat Khamphou; Tabitha Richards Subject: RE: A5732 - Caltrans 1 YES,you may close this agreement From: Kathie Hart Sent: Thursday, October 23, 2014 5:35 PM To: Dave Barakian Cc: Jay Thompson; Savat Khamphou; Carrie Rovney; Tabitha Richards Subject: A5732 - Caltrans This agreement is for San Lorenzo Road Shoulder Paving 025-N. Has this been completed? Ok to close? Pis advise. Thx! Kathie Hart, MMC Chief Deputy City Clerk City of Palm Springs (760)323-8206 3200 E Tahquitz Canyon Way A(760)322-8332 Palm Springs, CA 92262 6�Kathie.Hart#-DPalmSprinysCA.00v Please note that City Hull is open 8 a.m. to 6 pm,. Monday through Thursday, and closed on Fridays at this time. IF •� RL�1;rV17 To: = • , ern PROGPAMr SUPP1;EMENT NO. N025 1 7L JF Cpp� , G i CI�4 . . ACMSPFd,NGS Date:September 08,2008 to SOX2743 ��c� Location:08-RIV-0-PSP ADMINISTERING AGENCY-STATE AGREEMENT PALM PI3if!GS,OA prvrect Number:CML-5282(030) FOR FEDERAL-AID PROJECTS NO. 08-$282R E.A. Number;08-925068 This Program Supplement hereby incorporates the Administering Agency-State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 02/07/07 and is subject to all the terms and conditions thercor.This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. �Z�;3 G O ,approved by the Administering Agency on /011 6 e' (See copy attached). --� I t The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted below obligated to this project,the Administering Agency accepts and will comply with the Special covenants or Remarks setfoah on the following pages. PROJECT LOCATION: East San Lorenzo Road from 140 feet west of South Camino Real to South Hermosa Drive TYPE OF WORK- PM-10 shoulder paving and asphalt concrete berms LENGTH: 0.4 (MILES) Estimated Cost Federal Funds Matching Funds L400 $14,000.00 LOCAL OTHER S16,000.00 $2,000,00 S0-00 $0.00 CITY OF PALM SPRINGS STATE OF CALIFORNIA Department of Transportation -BY By City Manager - JIi_ Chief, Office of Project Implementation Date �. Division f Local Assistance Attes G - Hate /^9 ?.'f/ Tit City Clerk I hereby eerti#y upen my persens knewled a that budgete urds are available for this encumbrance: � c Accounting Officer °��" I l i�' Date �/o G/) $14,000.00 chapter Statutes Item Year Program SC Category Fund Source .1 on= 171 2007 2600-102-890 2007-2008 20.30.010-820 C 262040 892-F 14,000.00 �u `!0 I C1 APPROVED By CISY COUNCIL li"y AUO;ne `Program Supplement 08-5282R-N025- ISTEA Page 1 of 3 08-RI7P-0-PSP 09/08/2006 CML-`,282(030) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual. 2 . Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days after the project contract award. A copy of the award package shall also be included with the submittal of the ADMINISTERING AGENCY's first invoice for the construction contract to: Department of Transportation Division of Accounting Local Programs Accounting Branch, MS #33 P. O. Sox 942874 Sacramento, CA 94274-0001. Failure to do so will cause a delay in the State processing invoices for the Construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. 3 . ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase (s) with an "Authorization to Proceed" and will not proceed with future phase (s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless nO further State or Federal funds are needed for those future phase (s) . 4. Any State and Federal funds that may have been encumbered for this project are only available for disbursement for a period of five (5) years and seven (7) years, respectively, from the start of the fiscal year (s) that those funds were appropriated within the State Budget Act. All project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested and is approved by the California Department of Finance per Government Code Section 16304. The exact date of each fund reversion will be reflected in the approved finance letter(s) issued for this project. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement that is not submitted to the Department on or before 60 days after that applicable fixed fund Program Supplement 08-52821Z-N025- TSTEA Page 2 of 3 08-TtlV"-O,PSP 09/08/2008 CML4282f030) SPECIAL COVENANTS OR REMARKS reversion date will not be paid from that fiscal year' s encumbered funds because all of these unexpended funds will be irrevocably reverted by the Department's Division of Accounting on that date. Pursuant to a directive from the State Controller's Office and the Department of Finance, the last date to submit invoices for reimbursed work in each fiscal year is May 15th in order for payment to be made out of those then current appropriations. Projectwork performed and invoiced after May 15th will be reimbursed only out of available funding that might be encumbered in the subsequent fiscal year, and then only when those funds are actually allocated and encumbered as authorized by the California Transportation Commission and the Department' s Accounting Office- s . ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE' s approval of an applicable Finance 'Letter. STATE reserves the right to suspend future authorizations/obligations, and invoice payments for any on-going or future federal-aid project by ADMINISTERING AGENCY if PROTECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. If no costs have been .invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual. Program Supplement08-5282R-N025- ISTEA Page 3 of 3 RESOLUTION NO. 22362 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PROGRAM SUPPLEMENT AGREEMENT NO. 025-N TO ADMINISTERING AGENCY-STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 08-5282R WITH THE STATE OF CALIFORNIA, IN THE AMOUNT OF $16,000 ($14,000 CMAQ FEDERAL FUNDS / $2,000 MEASURE A FUNDS), FOR THE SAN LORENZO ROAD SHOULDER PAVING, CP 08-05, FEDERAL-AID PROJECT NO. CML-5282(030). A5732. WHEREAS, the City of Palm Springs has submitted to the California Department of Transportation a request for authorization to proceed with design of asphalt paving on San Lorenzo Road, requiring obligation of $14,000 of CMAQ federal-aid funds; and WHEREAS, the California Department of Transportation has prepared Program Supplement Agreement No. 025-N, an amendment to administering Agency-State Agreement No. 08-5282R with the state of California, obligating $14,000 of CMAQ federal-aid funds for the San Lorenzo Read Shoulder Paving, City Project No. 08-06, Federal Aid Project No. CML-5282(030). THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. Program Supplement Agreement No. 025-N, an amendment to administering Agency-State Agreement No. 08-5282R with the state of California, obligating $14,000 of CMAQ federal-aid funds for the San Lorenzo Road Shoulder Paving, City Project No. 08-06, Federal Aid Project No. CML-5282(030), is approved. SECTION 2. The City Manager is authorized to execute and administer the Program Supplement Agreement as may be necessary. ADOPTED THIS 15th day of October, 2008. David H. Ready,, C�i M ager ATTEST: CERTIFIED COPY I'certify that this is a true and correct copy of the document on file in the official records of the City of Palm Springs. /Jmes Thompson, City Clerk Chief Deputy City Clerk This certification must appear in blue with an original Signature. Resolution w,; 22362 Page 2 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF PALM SPRINGS ) I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that Resolution No. 22362 is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on the I61h day of October, 2008, by the following vote: AYES: Councilmember Mills, Councilmember Weigel, Mayor Pro Tern Foat, and Mayor Pougnet. NOES: None. ABSENT: None. ABSTAIN: Councilmember Hutcheson. es Thompson, City Clerk ty of Palm Springs, California i t r i 26P�