HomeMy WebLinkAbout3/18/2015 - STAFF REPORTS - 2.H. �OF V A IM S..
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Date: March 18, 2015 CONSENT CALENDAR
Subject: ACCEPTANCE OF THE 2014 SEWER COLLECTION SYSTEM
REPAIRS, CITY PROJECT NO. 14-10
From: David H. Ready, City Manager
Initiated by: Department of Public Works & Engineering
SUMMARY:
Formal City Council acceptance of the 2014 Sewer Collection System Repairs, City
Project No. 14-10, is required to document the completion of the public works
improvement, and to allow the City's filing of a Notice of Completion with the Riverside
County Recorder in accordance with Section 9200 of the California Civil Code.
RECOMMENDATION:
1) Accept the public works improvement identified as the 2014 Sewer Collection
System Repair, City Project No. 14-10, is completed; and
2) Authorize the City Engineer to execute and file for recordation with the Riverside
County Recorder a Notice of Completion for the Sewer Collection system Repairs, City
Project No. 14-10; and
3) Authorize release of retention to Veolia 30 days after the recordation of the Notice of
Completion, if no claims are submitted.
STAFF ANALYSIS:
On October 15, 2014, the City Council approved a Notice to Proceed for Veolia Water
West Operating Services ("Veolia") in the amount of $469,978 for the 2014 Sewer
Collection System Repairs, City Project No. 14-10, (the 'Project'). A copy of the
October 15, 2014, staff report is included as Attachment 1.
Veolia completed the Project on February 16, 2015. Staff recommends that the City
Council accept the Project, as required by Section 9200 of the California Civil Code,
authorizing the City Engineer to file and record a Notice of Completion within 15 days of
ITEM NO.
City Council Staff Report
March 18, 2015- Page 2
Acceptance of the 2014 Sewer Collection System Repairs (CP 14-10)
the City Council's action. A copy of the Notice of Completion to be submitted to the
County is included as Attachment 2.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines
are required to include a list of classes of projects which have been determined not to
have a significant effect on the environment and which are exempt from the provisions
of CEQA. In response to that mandate, the Secretary for Resources identified classes
of projects that do not have a significant effect on the environment, and are declared to
be categorically exempt from the requirement for the preparation of environmental
documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects
consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor
alteration of existing public structures, facilities, mechanical equipment involving
negligible or no expansion of use beyond that existing at the time of the lead agency's
determination. Therefore, in accordance with Section 15301(a), staff determined that
the Project was considered categorically exempt from CEQA.
FISCAL IMPACT:
The City Council originally approved a total project budget of $490,600 funded by the
Wastewater Treatment Plant Fund (Fund 420). The final construction contract amount
is $489,542; there were no Change Orders issued. The following Table 1 is a summary
of the total costs incurred for the construction of the Project.
City Project
No. 14-10 Total
Construction Phase Approved Approved Final Cost
Budget Budget
07/01/14
Bid Document Preparation $20,085 $20,085 $19,564
(Design)
G&M Construction $355,445 $355,445 $355,445
Subcontractor
Veolia Labor $67,756 $67,756 $67,756
Gen. Liability Ins. $2,346 $2,346 $2,346
Veolia 12.5% Markup $44,431 $44,431 $44,431
Project Total Cost $490,063 $490,063 $489,542
Remaining Balance $521
Table 1
The Lift Stations Communications Upgrade, City Project No. 14-10, was funded through
the following sources as shown in Table 2:
02
City Council Staff Report
March 18, 2015- Page 3
Acceptance of the 2014 Sewer Collection System Repairs (CP 14-10)
Fund Name I Account Actual
Wastewater Treatment Plant 420-6800-57030 $490,600
Total Expenditures for Project $489,542
Remaining Budget $1,058
Table 2
The City is holding retention of $23,498 for Veolia Water West Operating Services, Inc.
pending acceptance of the project and filing of the Notice of Completion with the County
Recorder's office. Since this project is a maintenance effort, the Finance Department
does not need to add the cost of this project to the City's fixed asset system, as no new
assets have been created in compliance with Governmental Accounting Standard Board
(GASB) 34 Standards for Financial Reporting of Infrastructure Assets.
SUBMITTED
Prepared by:
Marcus L. Fuller, MPA, P.E., P.L.S.
Assistant City Manager/ City Engineer
Approved by:
David H. Ready h.D
City Manager
Attachments:
1. October 15, 2014, City Council staff report
2. Notice of Completion (CP 14-10)
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ATTACHMENT
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Cif Council Staff Report
Date: October 15, 2014 CONSENT CALENDAR
Subject: APPROVAL OF A NOTICE TO PROCEED FOR VEOLIA WATER WEST
OPERATING SERVICES, INC., FOR THE CONSTRUCTION OF THE
2014 SEWER COLLECTION SYSTEM REPAIRS AND FOR THE
CONSTRUCTION PHASE OF THE TWO SOUTHERLY TRICKLING
FILTERS ARM REPLACEMENT PROJECT, CITY PROJECTS 14-10
AND 14-12, RESPECTIVELY
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
Approval of this item will authorize Veolia Water West Operating Services, Inc., ("Veolia") to
proceed with the construction of the 2014 Sewer Collection System Repairs project at various
locations throughout the City of Palm Springs and proceed with the two southerly Trickling
Filters Arm Replacements,
RECOMMENDATION:
1. Authorize the Director of Public Works/City Engineer to issue a Notice to Proceed for
Veolia Water West Operating Services, Inc., in the amount of $469,978 for the
construction of the Sewer Collection System Repair Project, City Project No. 14-10.
2. Authorize the Director of Public Works/City Engineer to issue a Notice to Proceed for
Veolia Water West Operating Services, Inc., in the amount of $422,294 for the
installation the two southerly Trickling Filters Arm Replacement project, City Project No.
14-12.
STAFF ANALYSIS:
CP 14-10,2014 Sewer System Repairs:
The City has approximately 230 miles of sewer mainline in the collection system that transports
sewerage to the Wastewater Treatment Plant(WWTP). The City's contract with Veolia includes
monitoring the collection system network. Veolia routinely video tapes, records, and rates the
sewer mainlines. Per agreement with the City, Veolia is allocated $2,500 per month to pay for
minor individual repairs to the sewer collection system. When the needed repair exceeds these
costs, a capital improvement project is initiated. Veolia proposes to perform these major repairs
05
City Council Staff Report
October 15, 2014-Page 2
Veolia Notice To Proceed for Construction of 2014 Sewer Collection System Repair Construction Project,
CP 14-10, and two southerly Trickling Filters Arm Replacements, CP 14-12
to keep the system continually safe and operable. Through the Collections Department at the
Wastewater Treatment Plant, Veolia has identified various locations in need of repair. The
repairs consist of removal and replacement of damaged mainline sewer collection pipe, Cured-
In-Place Pipe (CIPP) Point Repair and Lining, and 30 manhole repairs throughout the City as
identified by Veolia's Pipeline Assessment Certification Program (PACP), rated 3 or higher, 5
being the worst condition.
Two of the three preselected contractors in the Coachella Valley responded to Veolia's request
for invitation to bid:
1. G&M Construction, Palm Springs, CA; Bid Amount: $355,455
2. Tri-Star Contracting ll, Inc., Desert Hot Springs, CA; Bid amount$360,897
The estimated construction cost per Veolia was $270,000. The winning bid of $355,455 by
G&M Construction is being used for this proposal.
Veolia has submitted a proposal to the City for the construction phase of this project which
includes the following items:
1. Professional Construction Services $399,876 (includes 12.5% mark-up)
2. Veolia Construction Management Services $ 64,956
3. Travel & Living Expenses $ 2,800
4. General Liability Insurance 2 346"
Total: $469,978
'With any capital project undertaken at the WWTP, Veolia operates as the
general contractor under its own contractor's license. As the general contractor,
Veolia is responsible for ensuring all construction is performed in accordance
with State and federal rules and regulations, and is liable for all risks and
damages that may occur. Accordingly, Veolia obtains general liability insurance
for each project, which is passed as a direct cost to the City.
CP 14-12, Trickling Filter Arm Replacements:
The City and Veolia continue to coordinate on various capital improvement projects at the City's
WWTP. The original trickling filter arms to all four trickling filters were installed in 1978 and
have been in continual use for over 34 years. In 2002, the existing lower rotary bearing units
were replaced with mast type center bearing assemblies. At that time the arms were assessed
and it was determined that they were not in need of replacement but would need to be replaced
at a later date. Twelve years later, that time has come. Last year, in order to provide continuity
of service, only the two northerly trickling filters'arms were replaced. Veolia is now proposing to
replace the two remaining southerly trickling filters' arms.
Ovivo USA, LLC is the "Sole" manufacturer and exclusive distributor of the trickling filter arms
for the WWTP. Ovivo's proposal for parts and installation is $332,535.
Veolia's has submitted a proposal to the City for the construction phase of this project which
includes the following items:
06
City Council Staff Report
October 15, 2014- Page 3
Veolia Notice To Proceed for Construction of 2014 Sewer Collection System Repair Construction Project,
CP 14-10, and two southerly Trickling Filters Arm Replacements, CP 14-12
1. Professional Construction Services $374,102 (includes 12.5% mark-up)
2- Veolia Construction Management Services $ 45,997
3. General Liability Insurance 2,195
Total: $422,294
'With any capital project undertaken at the YWVfP, Veolia operates as the
general contractor under its own contractor's license. As the general contractor,
Veolia is responsible for ensuring all construction is performed in accordance
with State and federal rules and regulations, and is liable for all risks and
damages that may occur. Accordingly, Veolia obtains general liability insurance
for each project, which is passed as a direct cost to the City.
In accordance with Section 5.3 (f) of the Amended and Restated Wastewater Services
Agreement between the City and Veolia, Veolia is entitled to make a first proposal to do any
Capital Project related to the wastewater treatment plant. The Agreement provides for a mark-
up and profd margin varying between 12.5% and 16%. For this project, Veolia has proposed a
12.5% mark-up (the lowest mark-up available by contract) which is not applied to Veolia's own
labor rates and general liability insurance cost.
FISCAL IMPACT:
Sufficient funds are available in account No. 420-6800-57030 (Sewer System Repair), account
No. 520-6800-57028 (Trickling Filter Rotator), and account No. 420-6800-50000 (Unscheduled
Capital Projects).
SUBMITTED:
Prepared b : Recommended by:
i
Savat Khamphou David J. Barakian
Assistant Director of Public Works Director of Public Works/City Engineer
Approved by:
David H. Ready, City Ma
07
V
Q EOLIA
WATER
September 15, 2014
City of Palm Springs
2014 Sewer Collection System Repair — Construction Proposal
Veolia Water West Operating Services, Inc. is pleased to submit the following proposal to
repair manholes and repair sections of mainline sewer collection pipe identified by our
certified CCTV inspectors and NASSCO (the nationally recognized leader in setting industry
standards for the rehabilitation of underground utilities) Pipeline Assessment Certification
Program (PACP) rated 3 or higher (ratings are from 1-5, 5 being the worst condition). Our
proposal includes:
Removal and Replacement of damaged pipe
Removal and replacement by open cut method at 12 locations.
CIPP Point Repair
7 short length repairs of 1 Oft or less that can be made inside the mainline sewer pipe.
CIPP Lining
7 repair sections of pipe interior lining manhole to manhole.
i
Manhole Repair
30 repairs to manholes either by replacing ring and cover or raising manhole.
Traffic Control
Traffic control is to be provided for each repair.
Permits
Each repair will require an application for a separate no cost permit by the City of Palm
Springs.
Veosa water West OperatdV Services,Inc.
4375 E.Mesqune Ave
Palm Springs.CA 92264
w .vediavratema.com
OR
Palm Springs 2014 Sewer Collection System Repair Construction Proposal 2
Construction Mana ement Services
Coordinate day to day construction activities.
Monitor daily progress.
Monitor construction schedule.
Provide monthly reports.
Track progress.
Monitor construction safety.
Review post construction CCTV and verify that repairs were completed.
Assist In the preparation of permits
Monitor notifications required in specifications
G2neral Llabifitty Insurance
Veolia general liability insurance
Two of the three preselected contractors in the Coachella Valley we requested bids from
responded to our request for proposal. G&M Construction bid $355,445.00 and Tristar
Contracting II, Inc. bid $360,897.00. Our approximate value of the construction cost sent with
the bid documents was $270,000.00. The winning bid of$355,445.00 by G&M Construction
is being used for this proposal. The construction will be per plans and specifications
prepared for this project and included in the bid request documents, a copy of which is
included in the electronic documents submitted with this proposal. Exclusions to this
proposal are hazardous material removal. The list of repairs is not inclusive of all repairs
needed for the collection system.
Our base not to exceed fee for the project is$469,978.
Thank you for the opportunity to present this proposal for the 2014 Sewer Collection System
Repair Project. We look forward to working with you on this project. Please do not hesitate
to contact me should you have any questions or need additional information on this proposal.
Sroerely,
i
Ichelle McLey
Project Manager(
Veolia Water West Operating Services, Inc.
562-397-5706-cell
V9011e water west operating Services,Inc. O
4375 E.Mesquite Ave.
Palm Springs,CA 92254
v .veugawaterna.wm
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2014 Collection System Repair Project
Manhole Repair List
an of
Num Street Name Cross Street Ring and
Co Raise
b �.
F10073 Ramon Rd Hermosa Dr X
F10072 Ramon Rd Hermosa Dr X
F10051 Ramon Rd Sunrise Way J X
F10049 Ramon Rd Cerritos Dr X
G10081 Ramon Rd Farrell Dr X
H10039 Ramon Rd Compadre Rd X
H10037 Ramon Rd El Cielo Rd X
H10007 Ramon Rd Desert View Dr X
H10015 El Cielo Rd Ramon Rd X
H09031 El Cielo Rd Aviation Way i X
F09035 Sunrise Way E Tahquitz Canyon Way X
F09017 Sunrise Way E Tahquitz Canyon Way X
F09019 Sunrise Way E Tahquitz Canyon Way X
F09025 Sunrise Way Amado Rd X
F06111 Sunrise Way Tachevah Or X
F06141 Sunrise Way Paseo El Mirador X
F06117 Sunrise Way Mel Ave x
F06119 Sunrise Way Chia Rd x
E09057 Avenida Caballeros E Tahquitz Canyon Way X
E08041 Avenida Caballeros Via Colusa X
D07094 i Tamarisk Rd N Palm Canyon Dr X
E08059 Via Miraleste Via Colusa x
D09065 Indian Canyon Or Arenas Rd X
D10111 Indian Canyon Dr Baristo Rd X
D10021 Indian Canyon Dr _ Baristo Rd X
D13069 E Palm Canyon Dr W Palm Canyon Dr X
013063 E Palm Canyon Dr Via Salida X
D13075 S Palm Canyon Dr W Palm Canyon Dr I x
D13077 S Palm Canyon Dr El Camino Way I X
D14043 S Palm Canyon Dr El Portal X
"All Old Manhole Covers will be returned to Veolia at the Palm Springs
Wastewater Treatment Plant upon removal."
2014 Collection System Repair Project City of Palm Springs/Veolla Water
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ATTACHMENT
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Recording Requested By:
When Recorded Mail To:
Name: City of Palm Springs
Street Address: 3200 E Tahquitz Canyon Way
City&State: Palm Springs, CA 92262
SPACE ABOVE THIS LINE FOR RECORDERS USE
NOTICE OF COMPLETION
(CA Civil Code §§ 8180-8190, 8100-8118, 9200-9208)
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is an owner of an interest of estate in the hereinafter described real property, the
nature of which interest or estate is: Fee
2. The full name and address of the undersigned owner or reputed owner and of all co-owners or
reputed co-owners are:
Name Street and No. City State
City of Palm Springs, 3200 E Tahauitz Canyon Way Palm Springs, CA 92262
3. The name and address of the direct contractor for the work of improvement as a whole is:
Veolia Water West Operating Services, Inc.. 23654 Network PI, Chicago, IL 60673
4. This notice is given for(check one):
®Completion of the work of improvement as a whole.
❑Completion of a contract for a particular portion of the work of improvement (per CA Civ. Code
§8186).
5. If this notice is given only of completion of a contract for a particular portion of the work of
improvement (as provided in CA Civ. Code §8186), the name and address of the direct contractor
under that contract is:
Not applicable
6. The name and address of the construction lender, if any, is:
Not Applicable
7. On the 16th day of February. 2015, there was completed upon the herein described property a work
of improvement as a whole (or particular portion of the work of improvement as provided in CA Civ.
Code §8186)a general description of the work provided:
City Project No. 14-10, 2014 Sewer Collection System Repairs
8. The real property herein referred to is situated in the City of Palm Springs, County of Riverside, State
of California, and includes various City streets as identified on the attached Exhibit A.
9. The street address of said property is: Not applicable
10. If this Notice of Completion is signed by the owner's successor in interest, the name and address of
the successor's transferor is: Not Applicable
I certify (or declare) under penalty of perjury the laws of the State of California that the foregoing is
true and correct.
Date: By:
Signature of Owner or Owner's Authorized Agent
Marcus L. Fuller
Print Name
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VERIFICATION
I, Marcus Fuller, state I am the Assistant City Manager/City Engineer of the Owner identified in the
foregoing Notice of Completion. I have read said Notice of Completion and know the contents thereof;
the same is true of my own knowledge.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and
correct.
Executed on at Palm Springs, California.
Signature of Owner or Owner's Authorized Agent
A Notary Public or other officer completing this certificate verifies only the identity of the individual
who signed the document to which this certificate is attached, and not the truthfulness , accuracy, or
validity of that document.
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
On before me, Notary Public, Marcus
Fuller personally appeared who proved to me on the basis of satisfactory evidence to be the person
whose name is subscribed to the within instrument and acknowledged to me that he executed the same
in his authorized capacity, and that by his signature on the instrument the person, or the entity upon
behalf of which the person acted, executed the instrument.
I, certify under PENALTY OF PURJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
Witness my hand and official seal.
Signature
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EXHIBIT"A"
No. Upstream DowrelreaS Street Name CMOs Street Type of PACP Quick Remove and CIPP Point CIPP Ling
SMH MH Pipe Pipe Rating Replace Rapeir
Size
2 D10067 D10065 SELARDO RD BMISTO RD S. VCP 5211 X
3 HIW12 H10011 EL CIELO RD RAMON RD 12" VCP 2113 X X
4 G09121 GDO119 TMOUIT2 CANYON WY LOUELLA RD 8" VCP 5100 X
5 D01035 002DW PALM VISTA DR COROZON AVE 8' VCP 3212 X
6 C11005 CIID03 LA MIRADA RD SUNNY DUNES RD 8" VCP Sill X
7 C10021 C10019 RAMON RD FERN CANYON OR 8" VCP 3100
8 K10002 e1063 SAN LUIS REY DR RAMONRD 15" VCP 3131 X
9 EDW57 EIW31 EASEMENT JAOUES DR VISTA CHINO 6" VCP 5141 X
10 Ca6W5 COBD93 ROSE AVE STEVENS RD 0" VCP 4131 %
11 CO6091 CO077 PRIM CT LOS ROBLES OR 8" VCP 3321 X
12 COTOT7 C07053 WA MONTE VISTA LEISURE WAY 8' VCP 5223 X
13 F08107 F08105 ALEJO RD SUNRISE WAY 12' VCP 5100 X
14 WHO 007147 TACHEVM DR AVENIOADLIVOS 6' VCP 5131 1 X
15 E061IT E06115 VIA DONNA DIANA CIR 6" VCP 5232 X
10 D07115 007113 VALMONTE DEL NORTE VIA CHICA 6" VCP 5123 %
17 F00047 G08019 BELDINGM CERRITOS OR 0" VCP Sill X
10 E09011 E09010 E TMOURI CANYON OR AVENIDA CABALLEROS 10" VCP 5431 X
1S E09D50 E09049 ANDREAS RD CALLE EL SEGUNDO 8" VCP 5314 X
20 D09031 002015 BELARDO RD ARENAS RD 0" VCP 5121 X
21 H10013 H10D12 EL CIELO RD I RAMON RD 12" VCP 3115 X
22 D06017 D07081 N PALM CANYON DR TACHEVM AVE t0" VCP 5131 %
23 E05109 E05025 COTTONWOOD RD AVENIDACABALLEROS I 6' VCP 4131 X
24 DOW17 D07081 NPALM CANYON TACHEVAH DR 10" VCP 5131 X
25 E1057 E16055 CAMINOREAL VIALAZO S. VCP 5111 li
26 H0l001 H09031 EL CIELO RD AVIATION 12" VCP 3123 X
Manhole Ring and
Number 1 3"9 Name Cmas Street Cover Rai"
1 F10073 Ramon Rd Me..Or X
2 F101172 Remm Rd He..or X
3 1`10051 Ramon Rd Sundas Wei, X
4 F10049 Ramon Rd Cerritos or X
5 G10051 Ramon Rd Farrell or X
6 H1W39 Ramon Rd Compacts Ra X
7 HIW37 Ramon Rd El CNbM X
8 110007 Ramon Rd Desert VNw Or 10
9 HIW15 El CNb Re Rem.ad
10 109031 El CHID Rd AVIOU.We,
11 F0OD15 Sundae Way E TaIngWitr Canyon Ws, IL
12 1 F09017 Sundae Way E TaIngultz Canyon War X
13 F09019 Sundae Way E T.Inquitz CanonW X
14 F09025 Sunrise Win, Amedu Rd X
15 F06111 Sundae MY Tachavah Or X
16 F06141 Sunrise Way Pasta El Meador X
17 F06117 Surd"Way Mal A. X
18 F06119 Sundae W.Y ChM Ro X
19 E09057 Avenida CatWlems E Taligult,Canyon W X
20 EDaW1 Avenida CatWNma Via Co. X
21 D07094 Tamadak Rd N Palm Canyori or X
n EDWW Via Mlraleale Via Col. X
23 DOW65 Indian Canyon Dr Arenas Rd X
24 010111 Indian Canyon Or Badstc Rd X
25 01021 Indian Carydnor SWM.Rd X
26 Dimes E Palm Canyon Dr W Palm Can,on Or 1t
27 013063 E Palm Ca .Dr Via Salida X
28 013075 S Palm C.,.Or W Palm Ca Dr X
29 Di W77 S Palm Ca .Or El CamI W X
30 014W3 S Palm Canyon Dr El Pddal X
31 S.Palm Canyon Or Crestview Or This location wasnl part of of tM contract._contractor made a mistake to
Ns this SMH and won't be charging for this work.
15