HomeMy WebLinkAbout05784 - TERRA NOVA PLANNING & RESEARCH INC COD WESTERN VALLEY CAMPUS PLANNING SVCS Page 1 of 1
Kathie Hart
From: Edward Robertson
Sent: July 12, 2012 4:07 PM
To: Kathie Hart \
Subject: RE: A5784 -Terra Nova Agreement 1�V1
Hello Kathie, 1 ��
That's correct; this case is complete and should be closed.
Sincerely,
Edward 0.Roberivon
Principal City Planner
Cby of Palm Springs
3200 E Tahquirt Canyon Way
Palm Springs,CA 92263-2743
Tel:(760)323.8245
Fax (760)321-9360
Edward Roberlsonra)nalmsorinesca¢ov
From: i om: Kathie Hart
Sent: Thursday, July 12, 2012 4:00 PM
To: Edward Robertson
Subject: A5784 -Terra Nova Agreement
A5784 w/ Terra Nova
EIR & Planning Services - COD Western Campus
I think it has been completed and may be closed.
i
Please advise.
Thx!
Kathie Hart, CMC
Chief Deputy City Clerk
City of Palm Springs (760)323-8206
3200 E. Tahquitz Canyon Way A (760)322-8332
Palm Springs, CA 92262 ®Kathie.Hort@PalmAwI, sCA.6[0v
Please note that City Hall is open 8 a.m.to 6 p.m.Monday through Thursday,and closed on Fridays at this time.
07/12/12
Amendment No.2
Professional Consulting Services Agreement No. 5784
Community Redevelopment Agency and Terra Nova Planning & Research, Inc.
Table 1
Budget Analysis
Current Gross Budget Remaining $48,973.19
Tasks Remaining to Complete
Project $34,523.64
Net Budget Remaining $14,449.55
Additional
Current Overage Requested Total
Meetings&Consultation $6,388.75 $3,100.00 $9,488.75
Surveys& Data Collection $531.25 $- $531.25
Specific Plan Draftin $15,903.75 $3,100.00 $19,003.75
EIR Drafting $1,201.25 $- $1,201.25
Project Administration $1,670.00 $1,600.00 $3,270.00
Water Supply Assessment $3,738.75 $- $3,738.75
Landscape&Architecture $- $1,472.50 $1,472.50
Engineering $1,037.00 $- $1,037.00
CAD Drafting $5,443.75 $5,443.75
Misc.Office $1,681.97 $2,000.00 $3,681.97
Total $37,596.47 $11,272.50 $48,868.97
Net Augmentation(reduced by Net
Budget Remaining,above) $23,146.92 $11,272.50 $34,419.42
By: J • Date:
T rra Nova nning &Research
By: Date:
Com Redevelopment
By: /L Date: C7 �dl/
City A orney
By: Date:
Clerk
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By: 17 Date: . a
City er r
ar t:Y �1� a F110� ORIGINr,L AIL
ArO/OR AGREEMENT
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COMMUNITY REDEVELOPMENT
AGENCY STAFF REPORT
DATE: March 2, 2011 CONSENT
SUBJECT: APPROVE AMENDMENT #2 TO THE PROFESSIONAL SERVICES
AGREEMENT BETWEEN THE COMMUNITY REDEVELOPMENT
AGENCY AND TERRA NOVA PLANNING & RESEARCH, INC.
FROM: David H. Ready, Executive Director
BY: Community & Redevelopment Agency
SUMMARY
The action approves a second amendment to the Professional Services Agreement with
Terra Nova Planning & Research, Inc. for the purpose of providing additional consulting
services for the environmental review and planning for the College of the Desert —
Western Coachella Valley Campus in the City of Palm Springs.
RECOMMENDATION:
1. Approve Amendment #2 to Professional Services Agreement No. 5784 with
Terra Nova Planning & Research, Inc. adding $35,000 to the original budget for
additional entitlement work for the College of the Desert project; and
2. Authorize the Executive Director to execute all necessary documents.
STAFF ANALYSIS:
The College of the Desert Board of Trustees selected Palm Springs for the Western
Coachella Valley Campus in September 2007. The Community Redevelopment Agency
contracted with Terra Nova Planning & Research for the environmental and planning
work to develop the master plan needed to affect the land acquisition and the eventual
development of the Western Coachella Valley Campus.
This Professional Services Agreement with Terra Nova is to facilitate and implement the
environmental review of various phases of the campus development. The Scope of
Work includes but is not limited to: preparing a community plan or specific plan;
conducting necessary environmental reviews in conformance with CEQA and NEPA;
developing associated environmental documentation for the campus master plan and
specific plan; and related administrative support.
Item No. 26F *
City Council Staff Report
(March 2,2011)-- Page 2
(Amendment No.2 to Agreement with Terra Nova)
The first amendment to the agreement occurred on March 17 for the purpose of
implementing the permits and environmental reviews for the development of the "green
park" on the western portion of the college campus. That work has been completed,
and a Conditional Use Permit for the green park was approved by the Planning
Commission on January 26, 2011.
The purpose of the second amendment is to add $35,000 to the original budget to cover
the cost of additional work required to complete the College Park Specific Plan, a result
of the successful negotiation and development of the Campus over the past two years
that have moved the College project forward to where it is today. The additional work
includes extra community meetings with the Highland Gateway and Mountain Gate
neighborhoods related to the Specific Plan and the green park, plus additional reviews
and changes to the College Park Speck Plan, and related engineering and
administrative oversight.
Staff recommends the Agency approve the second amendment in the amount of
$35,000 for services through April 30, 2011.
FISCAL IMPACT:
There will be no direct impact to the General Fund. The funds are currently available in
Merged Area 1 - Acct. #811-8191-65195.
a forCathy Van Ho Admin t ator John ay nd, Director
Economic Development
c
David H. Ready, City er Tom Wilson
Assistant City Manager
Amendment NO.1
Professional Consulting Services Agreement No. 5784
Community Redevelopment Agency and Terra Nova Planning & Research
-----------------------------------------------------------------------------------------------------------------------------
r
L -A TERRA NOVA PLANNING & RESEARCH, INC.
March 1, 2010
Mr. Thomas Wilson
Assistant City Manager
City of Palm Springs
3200 Tahquitz Canyon Way
Palm Springs, CA 92262
RE: COD WVC Solar Array CUP Entitlement Project Scope and Budget
Dear Mr. Wilson:
Following our meeting and the review of available materials on the above referenced solar project, the
following outlines our scope of work and budget for the focused Conditional Use Permit (CUP)
entitlement process for the College of the 80±-acre Desert West Valley Campus solar array project to be
located at the western and central portion of the future COD West Valley Campus, north of Tramview
Road, south of the Whitewater River flood control levee, and west of Indian Canyon Drive.
Scope of Work
The scope of work assumes, as we discussed at the meeting, Terra Nova's preparation of application
materials for this project, excluding grading and drainage plans, site plans and other development
exhibits, which will be provided by COD and/or Southern California Edison (SCE) and their
consultants. Terra Nova will prepare and process the CUP application on behalf of the City and through
and in close coordination with the City Planning Department.
Regarding CEQA environmental review, it is assumed that Terra Nova shall prepare an expanded
CEQA Initial Study/Mitigated Negative Declaration (IS/MND), including a Mitigation Monitoring and
Reporting Program. Additional special studies are expected to be limited to air quality analysis;
previously prepared technical studies will be relied upon to the greatest extent practicable. With close
neighborhood and City consultation, a well-documented IS/MND is expected to provide an adequate
assessment and mitigation of potential project impacts. Specific tasks associated with this project are set
forth below.
a Terra Nova shall coordinate with City, COD and its consultants and development partners in the
preparation of the CUP application and associated materials. Development-specific plans, including
but not limited to building elevations, equipment graphics and plans, grading and drainage plans, site
plans and other development exhibits, will be provided by COD and/or Southern California Edison
and their consultants.
400 SOUTH FARRELL, SUITE B-205 PALM SPRINGS,CA 92262 760-320-9040
TN/City of Palm Springs
COD WVC Solar Array CUP/Page 2
❑ Terra Nova shall coordinate with COD and its consultants, and will otherwise facilitate COD's
preparation of required project exhibits, including but not limited to:
grading and drainage plans,
site development plans,
internal and external access plans,
security, fencing and landscape plans
off-site transmission lines and points of grid connection.
❑ Terra Nova shall review development plans and related materials for completeness, and make
presentation to City staff DRC regarding proposed project. Terra Nova shall issue completeness
letter to COD, incorporating comments from all City departments as needed.
❑ Terra Nova shall prepare for and coordinate intra- and inter-agency distribution of application
materials for comment by same.
❑ Terra Nova shall complete an air quality analysis to include moving emissions and fugitive dust
generation for the grading, construction and operation of the solar array and associated facilities.
COD and/or SCE will provide data on construction equipment and grading operations as needed to
complete the analysis.
❑ Terra Nova shall complete the IS/MND and associated discussions in a format acceptable to City
staff, and shall submit a screencheck draft for City staff review. The IS/NfND shall include all
required sections of the checklist and associated exhibits. Terra Nova will rely on COD's preliminary
hydrology study for portions of the Hydrology/Water Resources section of the IS/MND. Other
technical studies prepared for this site and the vicinity, and relevant to the proposed project, shall
also be used in this analysis.
❑ City staff shall review the screencheck/administrative copy of Draft IS/MND prior to its being
finalized, and Terra Nova shall amend the screencheck draft accordingly.
❑ Terra Nova shall print and distribute the Draft IS/MND to the City's responsible agencies list.
❑ Terra Nova shall prepare response to comments as necessary for inclusion in Planning Commission
and City Council packets. A total of 10 hours is included for this task. Any additional time needed to
complete the response to comments will be billed on a time and materials basis.
❑ Terra Nova shall coordinate the publication and posting of the Notice of Intent, Notice of
Determination and other CEQA postings as required with the City. The City will be responsible for
publishing and posting all such notices.
❑ Terra Nova will complete the analysis of the proposed solar project, coordinate with City
departments, outside agencies, etc., and prepare staff reports, resolutions and conditions of approval
as needed for Planning Commission and City Council review and action. Staff report shall evaluate
and make findings on the consistency of the proposed project with the City General Plan and Zoning
Ordinance.
❑ Terra Nova will attend public meetings and hearings for project as needed for community scoping (2
meetings), AAC (3 meetings), Planning Commission (1 meetings) and City Council (1 meeting).
Additional public hearings/meetings will be billed on a time and materials basis.
TN/City of Palm Springs
COD WVC Solar Array CUP/Page 3
u Terra Nova may coordinate directly with City staff and COD and its consultants and project partner
(SCE), but shall not be responsible for any development recommendations made by either COD or
SCE engineers or representatives.
Budget
Based on the level of review and analysis to prepare for Planning Commission and City Council
hearings,the following reflects our estimates for the project.
COD WVC Solar Array CUP Entitlement Project Budget
Budget Item Amount
Consultation/Meetings/Coordination
(City, Applicant, internal) (30 hrs.) $ 4,050.00
Data Collection, Application Preparation, Coordination
&Analysis (48 hrs.) $ 6,480.00
Expanded CEQA EA Documentation and Drafting (40 hrs.) $ 8,100.00
Response to Comments (10 hrs.) $ 1,350.00
PC& CC Staff Reports, Resos., Conditions (36 hrs.) $ 4,860.00
Preparation for and attendance at two (2)public scoping
meetings and five (5)public meetings/hearings
(AAC, PC &CC) (28 hours) $ 5,130.00
Preparation& Transmittal of Initial Study NOI,NOD,
Public Notices, etc. (16 hours) $ 640.00
Administrative Support $ 1,600.00
Subtotal $ 32,210.00
Special Tasks
*includes Terra Nova staff hours and subcontract management,analysis,and documentation.
Air Quality Impact Analysis $ 2,800.00
Subtotal $ 2,800.00
Reimbursables:
CAD Drafting and Misc. Exhibit Preparation $ 500.00
Miscellaneous and Document Printing $ 2,500.00
Misc. Office: Surr. Prop. Notification Package,
Postage, telephone, FAX, photocopies, etc. $ 1,500.00
Subtotal $ 4,500.00
Total $ 39,510.00
Schedule
It is understood that time is of the essence. Terra Nova shall make every effort to facilitate and expedite
the preparation of the CUP application and COD/SCE's development plans. We expect to complete the
CEQA Draft IS/MND within 40-days of receipt of compete development plans. AAC, PC and CC
hearings will be scheduled to complete project processing in August or September 2010. Terra Nova
shall not be responsible for delays, which are beyond its control.
TN/City of Palm Springs
COD WVC Solar Array CUP/Page 4
I hope that this description is sufficient to allow us to proceed. If you have any questions or require
additional information, please feel free to contact me.
Sincerely,
John D. Criste, AICP
Principal
PROFESSIONAL SERVICES AGREEMENT
(Terra Nova Planning & Research, Inc.)
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter "Agreement") is made
and entered into, to be effective this k3� day of February, 2009, by and between the
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALM SPRINGS, a
California charter city and municipal corporation, (hereinafter referred to as "Agency") and
Terra Nova Planning & Research, Inc. a California Corporation, (hereinafter referred to as
"Consultant"). Agency and Consultant are sometimes hereinafter individually referred to as
"Party" and are hereinafter collectively referred to as the"Parties."
RECITALS
A. Agency has determined that there is a need for professional services to conduct
necessary planning services, and environmental reviews in conformance with CEQA and NEPA
for the acquisition of land and phased implementation of the College of the Desert Western
Coachella Valley Campus (the "Project"); and preparation of a community plan or Specific Plan,
which integrates the Western Coachella Valley Campus with the surrounding neighborhood.
B. Consultant has submitted to Agency a proposal to provide planning and
environmental services to Agency for the Project pursuant to the terms of this Agreement.
C. Consultant is qualified by virtue of its experience, training, education, reputation,
and expertise to provide these services and has agreed to provide such services as provided
herein.
D_ Agency desires to retain Consultant to provide such professional services.
NOW, THEREFORE, in consideration of the promises and mutual obligations,
covenants, and conditions contained herein, and other valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, the Parties agree as follows_
AGREEMENT
L SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, Consultant agrees to perform the professional services set forth in the Scope of
Services described in Exhibit "A," which is attached hereto and is incorporated herein by
reference (hereinafter referred to as the "Services" or "Work"). As a material inducement to the
Agency entering into this Agreement, Consultant represents and warrants that Consultant is a
provider of first class work and professional services and that Consultant is experienced in
performing the Work and Services contemplated herein and, in light of such status and
experience, Consultant covenants that it shall follow the highest professional standards in
performing the Work and Services required hereunder. For purposes of this Agreement, the
phrase "highest professional standards" shall mean those standards of practice recognized as high
Oy�,�aE4r?i_?l y
Tana Nova Planning&ReSramM1,Inc 24-09 �
quality among well-qualified and experienced professionals performing similar work under
similar circumstances.
1.2 Contract Documents. The Agreement between the Parties shall consist of the
following: (1) this Agreement; (2) the Scope of Services; (3) the Agency's Request for
Proposals; and, (4) the Consultant's signed, original proposal submitted to the Agency
("Consultant's Proposal"), which shall all be referred to collectively hereinafter as the "Contract
Documents-` The Agency's Request for Proposals and the Consultant's Proposal, which are
both attached hereto as Exhibits "B" and "C," respectively, are hereby incorporated by reference
and are made a part of this Agreement. The Scope of Services shall include the Consultant's
Proposal. All provisions of the Scope of Services, the Agency's Request for Proposals, and the
Consultant's Proposal shall be binding on the Parties. Should any conflict or inconsistency exist
in the Contract Documents, the conflict or inconsistency shall be resolved by applying
the provisions in the highest priority document, which shall be detennined in the following order
of priority: (1") the provisions of the Scope of Services (Exhibit "A"); (2") the provisions of the
Agency's Request for Proposal (Exhibit "B"); (P) the terms of this Agreement; and, (4°i) the
provisions of the Consultant's Proposal (Exhibit"C").
1.3 Compliance with Law. Consultant warrants that all Services rendered hereunder
shall be performed in accordance with all applicable federal, state, and local laws, statutes, and
ordinances and all lawful orders, rules, and regulations promulgated thereunder.
1.4 Licenses, Permits, Fees, and Assessments. Consultant represents and warrants
to Agency that it has obtained all licenses, permits, qualifications, and approvals of whatever
nature that are legally required to practice its profession and perform the Work and Services
required by this Agreement. Consultant represents and warrants to Agency that Consultant shall,
at its sole cost and expense, keep in effect at all times during the tern of this Agreement, ally
license, permit, qualification, or approval that is legally required for Consultant to perform the
Work and Services under this Agreement. Consultant shall have the sole obligation to pay for
any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed
by law and arise from or are necessary 1'or the Consultant's performance of the Work and
Services required by this Agreement, and shall indemnify, defend, and hold harmless Agency
against any such fees, assessments, taxes penalties, or interest levied, assessed, or imposed
against Agency hereunder.
1.5 Familiarity witb Work. By executing this Agreement, Consultant warrants that
Consultant (a) has thoroughly investigated and considered the Scope of Services to be
performed, (b) has carefully considered how the Services should be performed, and (c) fully
understands the facilities, difficulties, and restrictions attending performance of the Services
under this Agreement. If the Services involve work upon any site, Consultant warrants that
Consultant has or will investigate the site and is or will be fully acquainted with the conditions
there existing, prior to commencement of any Services hereunder. Should the Consultant
discover any latent or unknown conditions that will materially affect the performance of the
Services hereunder, Consultant shall immediately inform the Agency of such fact and shall not
proceed except at Consultant's risk until written instructions are received from the Agency.
Tcrra Nova Planning&Research,Inc 2.4.09 2
1.6 Care of Work, Consultant shall adopt reasonable methods during the term of the
Agreement to furnish continuous protection to the Work and the equipment, materials, papers,
documents, plans, studies, and/or other components thereof to prevent losses or damages, and
shall be responsible for all such damages, to persons or property, until acceptance of the Work by
the Agency, except such losses or damages as may be caused by Agency's own negligence.
1.7 Further Responsibilities of Parties. Both Parties agree to use reasonable care
and diligence to perform their respective obligations under this Agreement. Both Parties agree to
act in good faith to execute all instrmnents, prepare all documents, and take all actions as may be
reasonably necessary to carry out the purposes of this Agreement.
1.8 Additional Services. Agency shall have the right at any time during the
performance of the Services, without invalidating this Agreement, to order extra work beyond
that specified in the Scope of Services or make changes by altering, adding to, or deducting from
such Work. No such extra work may be undertaken unless a written order is first given by the
Agency to the Consultant, incorporating therein any adjustment in (i) the Maximum Contract
Amount, as defined below, and/or(ii) the time to perform this Agreement, which adjustments are
subject to the written approval of the Consultant. Any increase in compensation of up to twenty-
five percent (25%) of the Maximum Contract Amount or S25,000, whichever is less, or in the
time to perform of up to thirty (30) days, may be approved by the Executive Director, or his
designee, as may be needed to perform any extra work- Any greater increases, occurring either
separately or cumulatively, must be approved by the Palm Springs Agency Board, It is expressly
understood by Consultant that the provisions of this section shall not apply to the services
specifically set forth in the Scope of Services or reasonably contemplated therein, regardless of
wbether the time or materials required to complete any work or service identified in the Scope of
Services exceeds any time or material amounts or estimates provided therein.
2. COMPENSATION
2.1 Maximum Contract Amount. For the Services rendered pursuant to this
Agreement, Consultant shall be compensated by Agency in accordance with the Schedule of
Compensation, which is attached hereto as Exhibit "D" and is incorporated herein by reference,
but not exceeding the maximum contract amount of Four Hundred Thirty Six Thousand Eight
Hundred Fifty Dollars, ($436,850,00) (hereinafter referred to as the "Maximum Contract
Amount"), except as may be provided pursuant to Section 1.8 above- The method of
compensation shall be as set forth in Exhibit "D." Compensation for necessary expenditures for
reproduction costs, telephone expenses, and transportation expenses must be approved in
advance by the Contract Officer- designated pursuant to Section 4.2 and will only be approved if
such expenses are also specified in the Schedule of Compensation- The Maximum Contract
Amount shall include the attendance of Consultant at all Project meetings reasonably deemed
necessary by the Agency- Consultant shall not be entitled to any increase in the Maximum
Contract Arnount for attending these meetings_ Consultant hereby acknowledges that it accepts
the risk that the services identified in the Scope of Services may be more costly and/or time-
consuming than Consultant anticipates, that Consultant shall not be entitled to additional
compensation therefor, and that the provisions of Section 1.8 shall not be applicable to the
services identified in the Scope of Services. The maximum amount of Agency's payment
Tem Nova Planning A Research,Inc 2-4-09 3
obligation under this section is the amount specified herein. If the Agency's maximum payment
obligation is reached before the Consultant's Services under this Agreement are completed,
consultant shall nevertheless complete the Work without liability on the Agency's part for
further payment beyond the Maximum Contract Amount.
2.2. Method of Payment. Unless some other method of payment is specified in the
Schedule of Compensation (Exhibit "D"), in any month in which Consultant wishes to receive
payment, no later than the tenth (10) working day of such month, Consultant shall submit to the
Agency, in a form approved by the Agency's Finance Director, an invoice for services rendered
prior to the date of the invoice. Such requests shall be based upon the amount and value of the
services performed by Consultant and accompanied by such reporting data including an itemized
breakdown of all costs incurred and tasks performed during the period covered by the invoice, as
may be required by the Agency. Agency shall use reasonable efforts to make payments to
Consultant within forty-five (45) days after receipt of the invoice or a soon thereafter as is
reasonably practical. There shall be a maximum of one payment per month.
2.3 Changes in Scope. In. the event any change or changes in the Scope of Services
is requested by the Agency, the Parties shall execute a written amendment to this Agreement,
setting fdath with particularity all terms of such amendment, including, but not limited to, any
additional professional fees. An amendment may be entered into: (a) to provide for revisions or
modifications to documents or other work product or work when docurents or other work
product or work is required by the enactment or revision of law subsequent to the preparation of
any documents, other work product, or work; and/or (b) to provide for additional services not
included in this Agreement or not customarily furnished in accordance with generally accepted
practice in Consultant's profession.
2.4 Appropriations. This Agreement is subject to and contingent upon funds being
appropriated therefor by the Pahn Springs Agency Board for each fiscal year covered by the
Agreement- If such appropriations are not made, this Agreement shall automatically terminate
without penalty to the Agency.
3. SCHEDULE OF PERFORMANCE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement.
The time for completion of the services to be performed by Consultant is an essential condition
of this Agreement. Consultant shall prosecute regularly and diligently the Work of this
Agreement according to the agreed upon Schedule of Performance(Exhibit"E").
3.2 Schedule of Performance. Consultant shall commence the Services pursuant to
this Agreement upon receipt of a written notice to proceed and shall perform all Services within
the time period(s) established in the Schedule of Performance, which is attached hereto as
Exhibit "E" and is incorporated herein by this reference. When requested by Consultant,
extensions to the time period(s) specified in the Schedule of Performance may be approved in
writing by the Contract Officer, but such extensions shall not exceed one hundred eighty (180)
days cumulatively; however, the Agency shall not be obligated to grant such an extension.
Terra Novo Planning&Research.Inc 2-4-09 4
3.3 Force Maieure. The time period(s) specified in the Schedule of Performance for
performance of the Services rendered pursuant to this Agreement shall be extended because of
any delays due to unforeseeable causes beyond the control and without the fault or negligence of
the Consultant (financial inability excepted), including, but not limited to, acts of God or of the
public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine
restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency,
including the Agency, if Consultant, within ten (10) days of the commencement of such delay,
notifies the Executive Director in writing of the causes of the delay. The Executive Director
shall ascertain the facts and the extent of delay, and extend the time for performing the Services
for the period of the enforced delay when and if in the judgment of the Executive Director such
delay is justified. The Executive Director's determination shall be final and conclusive upon the
Parties to this Agreement. In no event shall Consultant be entitled to recover damages against
the Agency for any delay in the performance of this Agreement, however caused, Consultant's
sole remedy being extension of the Agreement pursuant to this section.
3.4 Term. Unless earlier terminated as provided elsewhere in this Agreement, this
Agreement shall commence upon the effective date of this Agreement and continue in full force
and effect until completion of the Services but not exceeding three (3) years from the date
hereof, except as otherwise provided in the Schedule o I"Performance (Exhibit "E") and pursuant
to Section 3.2 above, unless extended by mutual written agreement of the Parties.
4. COORDINATION OF WORK
4.1 Representative of Consultant. The following principal of Consultant is hereby
designated as being the principal and representative of Consultant authorized to act in its behalf
with respect to the Services to be performed under this Agreement and make all decisions in
connection therewith: Jolm D. Criste, AICP, Principal Planner/Project Manger. It is expressly
understood that the experience, knowledge, education, capability, expertise, and reputation of the
foregoing principal is a substantial inducement for Agency to enter into this Agreement.
Therefore, the foregoing principal shall be responsible during the tern of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services performed hereunder. The foregoing principal may not be changed by Consultant
without prior written approval of the Contract Officer.
4.2 Contract Officer. The Contract Officer shall be such person as may be
designated by the Executive Director of Agency, and is subject to change by the Executive
Director. It shall be the Consultant's responsibility to ensure that the Contract Officer is kept
fully informed of the progress of the performance of the Services, and the Consultant shall refer
any decisions which must be made by Agency to the Contract Officer_ Unless otherwise
specified herein, any approval of Agency required hereunder shall mean the approval of the
Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of
the Agency required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignments. The experience,
knowledge, capability, expertise, and reputation of Consultant, its principals and employees,
were a substantial inducement for Agency to enter into this Agreement. Therefore, Consultant
I'em Now I'M.ning S Research,hic 2-4-09 5
shall not assign the performance of this Agreement, nor any part thereof, nor any monies due
hereunder, voluntarily or by operation of law, without the prior written consent of Agency.
Consultant shall not contract with any other entity to perform the Services required under this
Agreement without the prior written consent of Agency. If Consultant is permitted to
subcontract any part of this Agreement by Agency, Consultant shall be responsible to Agency for
the acts and omissions of its subcoatractor(s) in the same manner as it is for persons directly
employed. Nothing contained in this Agreement shall create any contractual relationships
between any subcontractor and Agency. All persons engaged in the Work will be considered
employees of Consultant Agency will deal directly with and will make all payments to
Consultant. In addition, neither this Agreement nor any interest herein may be transferred,
assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for
the benefit of creditors or otherwise, without the prior written consent of Agency. Transfers
restricted hereunder shall include the transfer to any person or group of persons acting in concert
of more than twenty live percent (25%) of the present ownership and/or control of Consultant,
taking all transfers into account on a cumulative basis. In the event of any such unapproved
transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved
transfer shall release Consultant or any surety of Consultant from any liability hereunder without
the express written consent of Agency.
4.4 Independent Contractor.
A. ' The legal relationship between the Parties is that of an independent
contractor, and nothing herein shall be deemed to make Consultant an Agency employee. During
the performance of this Agreement, Consultant and its officers, employees, and agents shall act
in an independent capacity and shall not act as Agency officers or employees_ The personnel
performing the Services under this Agreement on behalf of Consultant shall at all times be under
Consultant's exclusive direction and control. Neither Agency nor any of its officers, employees,
or agents shall have control over the conduct of Consultant or any of its officers, employees, or
agents, except as set forth in this Agreernnent. Consultant, its officers, employees, or agents shall
not maintain an office or any other type of fixed business location at Agency's offices. Agency
shall have no voice in the selection, discharge, supervision, or control of Consultant's
employees, servants, representatives, or agents, or in fixing their number, compensation, or hours
of service. Consultant shall pay all wages, salaries, and other amounts due its employees in
connection with this Agreement and shall be responsible for all reports and obligations
respecting therm, including but not limited to social security income tax withholding,
unemployment compensation, workers' compensation, and other similar matters. Agency shall
not in any way or for any purpose be deemed to be a partner of Consultant in its business or
otherwise a joint venturer or a member of any joint enterprise with Consultant-
B. Consultant shall not incur or have the power to incur any debt, obligation,
or liability against Agency, or bind Agency in any manner.
C. No Agency benefits shall be available to Consultant, its officers,
employees, or agents in connectioa with any performance under this Agreement. Except for
professional fees paid to Consultant as provided for in this Agreement, Agency shall not pay
salaries, wages, or other compensation to Consultant for the performance of Services under this
Terri Nuve nJIILILLI6 s aL Laru[L,Inc s.e.na 6
Agreement_ Agency shall not be liable for compensation or indemnification to Consultant, its
officers, employees, or agents, for injury or sickness arising out of performing Services
hereunder. if for any reason any court or governmental agency determines that the Agency has
financial obligations, other than pursuant to Section 2 and Subsection 1.8 herein, of any nature
relating to salary, taxes, or benefits of Consultant's officers, employees, servants,
representatives, subcontractors, or agents, Consultant shall indemnify Agency for all such
financial obligations.
5. INSURANCE
5.1 Tyres of Insurance. Consultant shall procure and maintain, at its sole cost and
expense, in a form and content satisfactory to Agency, the insurance described herein for the
duration of this Agreement, including any extension thereof, or as otherwise specified herein,
against claims which may arise from or in connection with the performance of the Work
hereunder by Consultant, its agents, representatives, or employees. in the event the Agency
Manager determines that the Work or Services to be performed under this Agreement creates an
increased or decreased risk of loss to the Agency, the Consultant agrees that the minimum limits
of the insurance policies may be changed accordingly upon receipt of written notice from the
Executive Director or his designee. Consultant shall immediately substitute any insurer whose
A.M. Best rating drops below the levels specified herein. Except as otherwise authorized below
for professional liability (errors and omissions) insurance, all insurance provided pursuant to this
Agreement shall be on an occurrence basis. The minimum amount of insurance required
hereunder shall be as follows:
A. Errors and Omissions Insurance. Consultant shall obtain and maintain in
full force and effect throughout the tern of this Agreement, standard industry form professional
liability (errors and omissions) insurance coverage in an amount of not less than one million
dollars ($1,000,000.00) per occurrence and two-million dollars ($2,000,000.00) annual
aggregate, in accordance with the provisions of this section.
(1) Consultant shall either: (a) certify in writing to the Agency that
Consultant is unaware of any professional liability claims made against Consultant and is
unaware of any £acts which may lead to such a claim against Consultant; or (b) if Consultant
does not provide the certification pursuant to (a), Consultant shall procure from the professional
liability insurer an endorsement providing that the required limits of time policy shall apply
separately to claims arising fiom errors and omissions in the rendition of services pursuant to this
Agreement-
(2) If the policy of insurance is written on a "claims made" basis, the
policy shall be continued in full force and effect at all times during the tern of this Agreement,
and for a period of three (3) years from the date of the completion of the Services provided
hereunder. In the event of termination of the policy during this period, Consultant shall obtain
continuing insurance coverage for the prior acts or omissions of Consultant during the course of
performing Services Linder the terns of this Agreement. The coverage shall be evidenced by
either a new policy evidencing no gap in coverage, or by obtaining separate extended "tail"
coverage with the present or new carrier or other insurance arrangements providing for complete
Tom Nova Plammffls S Research,Inc 2.4.09 7
coverage, either of which shall be subject to the written approval by the Executive Director.
(3) In the event the policy of insurance is written on an "occurrence"
basis, the policy shall be continued in full force and effect during the tenn of this Agreement, or
until completion of the Services provided for in this Agreement, whichever is later. In the event
of termination of the policy during this period, new coverage shall immediately be obtained to
ensure coverage during the entire course of performing the Services under the terms of this
Agreement.
B. Workers' Compensation Insurance. Consultant shall obtain and maintain,
in full force and effect throughout the tern of this Agreement, workers' compensation insurance
in at least the minimum statutory amounts, and in compliance with all other statutory
requirements, as required by the State of California. Consultant agrees to waive and obtain
endorsements from its workers' compensation insurer waiving subrogation rights under its
workers' compensation insurance policy against the Agency and to require each of its
subcontractors, if any, to do likewise under their workers' compensation insurance policies. If
Consultant has no employees, Consultant shall complete the Agency's Request for Waiver of
Workers' Compensation Insurance Requirement (''orm-
C. Commercial General Liabilily Insurance. Consultant shall obtain and
maintain, in full force and effect throughout the term of this Agreement, a policy of commercial
general liability insurance written on a per occurrence basis with a combined single limit of at
least one million dollars ($1,000,000-00) and two million dollars ($2,000,000.00) general
aggregate for bodily injury and property damage including coverages for contractual liability,
personal injury, independent contractors, broad form property damage, products and completed
operations.
D. Business Automobile Insurance. Consultant shall obtain and maintain, in
full force and effect throughout the tenn of this Agreement, a policy of business automobile
liability insurance written on a per occurrence basis with a single limit liability in the amount of
one million dollars ($1,000,000-00) bodily injury and property damage- The policy shall include
coverage for owned, non-owned, leased, and hired cars.
E. Employer Liability Insurance. Consultant shall obtain and maintain, in
full force and effect throughout the term of this Agreement, a policy of employer liability
insurance written on a per occurrence basis with a policy limit of at least one million dollars
($1,000,000.00) for bodily injury or disease.
5.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the Executive Director prior to commencing any
work or services under this Agreement, Consultant guarantees payment of all deductibles and
self-insured retentions. Agency reserves the right to reject deductibles or self-insured retentions
in excess of S10,000, and the Executive Director may require evidence of pending claims and
claims history as well as evidence of Consultant's ability to pay claims for all deductible
amounts and self-insured retentions proposed in excess of$10,000_
Tom Nova Plannmg&Re.enrch,We 2-4-09 8
5.3 Other %surance Requirements. The following provisions shall apply to the
insurance policies required of Consultant pursuant to this Agreement:
5.3.1 For any claims related to this Agreement, Consultant's coverage shall be primary
insurance as respects Agency and its officers, council members, officials,
employees, agents, and volunteers. Any insurance or self-insurance maintained
by the Agency and its officers, council members, officials, employees, agents, and
volunteers shall be in excess of Consultant's insurance and shall not contribute
with it.
5.3.2 Any failure to comply with reporting or other provisions of the policies, including
breaches of warranties, shall not affect coverage provided to Agency and its
officers, council members, officials, employees, agents, and volunteers.
5.3.3 All insurance coverage and limits provided by Consultant and available or
applicable to this Agreement are intended to apply to each insured, including
additional insureds, against whom a claim is made or suit is brought to the full
extent of the policies. Nothing contained in this Agreement or any other
agreement relating to the Agency or its operations shall limit the application of
such insurance coverage.
5.3.4 None of the insurance coverages required herein will be in compliance with these
requirements if they include any limiting endorsement which substantially impairs
the coverages set forth herein (e.g., elimination of contractual liability or
reduction of discovery period), unless the endorsement has first been submitted to
the Executive Director and approved in writing.
5.3.5 Consultant agrees to require its insurer to modify insurance endorsements to
delete any exculpatory wording stating that failure of the insurer to mail written
notice of cancellation imposes no obligation, or that any party will "endeavor" (as
opposed to being required) to comply with the requirements of the endorsements.
In the event Consultant submits to Agency insurance documents that contain the
exculpatory wording described above, Consultant acknowledges and agrees that
Consultant has an of i-native duty to advise the Executive Director of any notice
of cancellation of insurance within live (5) days of Consultant's receipt of such
notice and that Consultant shall secure substitute insurance that will become
effective no later than the effective date of cancellation, thereby ensuring that
there is no lapse in coverage. Failure to so advise the Executive Director of the
notice of cancellation or the failute to secure substitute insurance shall be deemed
a material breach of this Agreement- Certificates of insurance will not be
accepted in lieu of required endorsements, and submittal of certificates without
required endorsements may delay commencement of the Project. It is
Consultant's obligation to ensure timely compliance with all insurance submittal
requirements as provided herein-
5.3.6 Consultant agrees to ensure that subcontractors, and any other parties involved
Terri Nova Planviny&Rcmmnh,hic 2-4-09 9
with the Project who are brought onto or involved in the Project by Consultant,
provide the same minimum insurance coverage required of Consultant.
Consultant agrees to monitor and review all such coverage and assumes all
responsibility for ensuring that such coverage is provided in conformity with the
requirements of this section. Consultant agrees that upon request, all agreements
with subcontractors and others engaged in the Project will be submitted to the
Agency for review,
5-3-7 Consultant acknowledges and agrees that any actual or alleged failure on the part
of the Agency to inform Consultant of non-compliance with any insurance
requirement in no way imposes any additional obligations on the Agency nor does
it waive any rights hereunder in this or any other regard.
5.3.8 Consultant shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has been
ordered shall be submitted prior to expiration. Endorsements as required in this
Agreement applicable to the renewing or new coverage shall be provided to
Agency no later than ten (10) days prior to expiration of the lapsing coverage-
5.3.9 Requirements of specific insurance coverage features or limits contained in this
section are not intended as limitations on coverage, limits, or other requirements
nor as a waiver of any coverage nonnally provided by any given policy, Specific
reference to a given coverage feature is for purposes of clarification only as it
pertains to a given issue, and is not intended by any party or insured to be limiting
or all-inclusive.
5.3.10 The requirements in this section supersede all other sections and provisions of this
Agreement to the extent that any other section or provision conflicts with or
impairs the provisions of this section.
5.3.11 Consultant agrees to provide immediate notice to Agency of any claim or loss
against Consultant arising out of the Work performed under this Agreement and
for any other claim or loss which may reduce the insurance available to pay
claims arising out of this Agreement. Agency assumes no obligation or liability
by such notice, but has the right (but not the duty) to monitor the handling of any
such claim or claims if they are likely to involve Agency, or to reduce or dilute
insurance available For payment of potential claims.
5.3.12 Consultant agrees that the provisions of this section shall not be construed as
limiting in any way the extent to which the Consultant may be held responsible
for the payment of damages resulting from the Consultant's activities or the
activities of any person or person for which the Consultant is otherwise
responsible.
5.4 Sufficiency of insurers- Insurance required herein shall be provided by
Teml Nov;)PLmoing S Rcecarch,Inc 2-4-09 10
authorized insurers in good standing with the State of California. Coverage shall be provided by
insurers admitted in the State of Cali fomia with an A.M. Best's Key Rating of 13- i+, Class VIi, or
better, unless such requirements are waived in writing by the Executive Director or his designee
due to unique circumstances.
5.5 Verification of Coverage. Consultant shall furnish Agency with both certificates
of insurance and endorsements, including additional insured endorsements, affecting all of the
coverages required by this Agreement. The certificates and endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be
received and approved by the Agency before work commences. Agency reserves the right to
require Consultant's insurers to provide complete, certified copies of all required insurance
policies at any time. Additional insured endorsements are not required for Errors and Omissions
and Workers' Compensation policies.
Verification of Insurance coverage may be provided by: (1) an approved General and/or
Auto Liability Endorsement Donn. for the Community Redevelopment Agency of the City of
Palm Springs or (2) an acceptable Certificate of Liability Insurance Coverage with an approved
Additional Insured Endorsement with the following endorsements stated on the certificate:
1. "The Community Redevelopment Agency of the City of Palm Springs, its
officials, employees, and agents are named as an additional insured... " ("as respects City of
Palm Springs Contract Na" or 'for any and all work performed with the Agency" may be
included in this statement).
2. "This insurance is primary and non-contributory over any insurance or self-
insurance the Agency may have..." ("as respects City of Palm Springs Contract No._" or 'for
any and all worlc performed with the Agency" may be included in this statement).
3. "Should any of the above described policies be canceled before the expiration
date thereof, the issuing company will mail 30 days written notice to the Certificate Holder
named." Language such as, "endeavor to" mail and "but failure to mail such notice shall impose
no obligation or liability of any kind upon the company, its agents or representative" is not
acceptable and trust be crossed out-
4- Both the Workers' Compensation and Employers' Liability policies shall contain
the insurer's waiver of subrogation in favor of Agency, its elected officials, officers,.employees,
agents, and volunteers.
In addition to the endorsements listed above, the Community Redevelopment Agency of the City
of Palm Springs shall be named the certificate holder on the policies. All certificates of
insurance and endorsements are to be received and approved by the Agency before work
commences. All certificates of insurance must be authorized by a person with authority to bind
coverage, whether that is the authorized agent/broker or insurance underwriter. Failure to obtain
the required documents prior to the commencement of work shall not waive the Consultant's,
obligation to provide them.
I emo Novi Phmnmp&Rescamli,Inc?-4-09 11
G. INDEMNIFICATION
To the fullest extent permitted by law, Consultant shall indemnify, defend (at
Consultant's sole cost and expense), protect and hold harmless Agency and its officers, council
members, officials, employees, agents and volunteers and all other public agencies whose
approval of the Project is required, (individually "Indemnified Party'; collectively "Indemnified
Parties") against any and all liabilities, claims,judgments, arbitration awards, settlements, costs,
demands, orders, and penalties (collectively "Claims"), including but not limited to Claims
arising lions injuries or death of persons (Consultant's employees included) and damage to
property, which Claims arise out of pertain to, or are related to the negligence, recklessness, or
willful misconduct of Consultant, its agents, employees, or subcontractors, or arise from
Consultant's negligent, reckless, or willful performance of or failure to perform any term,
provision, covenant, or condition of this Agreement ("Indemnified Claims"), but Consultant's
liability for Indemnified Claims shall be reduced to the extent such Claims arise from the
negligence, recklessness, or willful misconduct of the Agency, its officers, council members,
officials, employees, or agents_
Consultant shall reimburse the Indemnified Parties for any reasonable expenditures,
including reasonable attorneys' fees, expert fees, litigation costs, and expenses that each
Indemnified Party may incur by reason of Indemnified Claims. Upon request by au Indemnified
Party, Consultant shall defend with legal counsel reasonably acceptable to the Indemnified Party
all Claims against the Indemnified Party that may arise out of, pertain to, or relate to Indemnified
Claims, whether or not Consultant is named as a party to the Claim proceeding. The
determination whether a Claim "may arise out of, pertain to, or relate to hidetnnified Claims"
shall be based on the allegations made in the Claim and the facts known or subsequently
discovered by the Parties. In the event a final judgment, arbitration award, order, settlement, or
other final resolution expressly determines that Claims did not arise out of, pertain to, nor relate
to the negligence, recklessness, or willful misconduct of Consultant to any extent, then Agency
shall reimburse Consultant for the reasonable costs of defending the Indemnified Parties against
such Claims, except Agency shall not reimburse Consultant for attorneys' fees, expert fees,
litigation costs, and expenses that were incurred defending Consultant or any parties other than
Indemnified Parties against such Claims.
Consultant's indemnification obligation hereunder shall survive the expiration or earlier
termination of this Agreement until all actions against the Indemnified Parties for such matters
indemnified hereunder are fully and finally barred by the applicable statute of limitations or, if an
action is timely filed, until such action is final. This provision is intended for the benefit of third
party Indetnified Parties not otherwise a party to this Agreement.
7. REPORTS AND RECORDS
7.1 Accountina Records. Consultant shall keep complete, accurate, and detailed
accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement.
Consultant shall keep such books and records as shall be necessary to properly pelfonn the
Services required by this Agreement and to enable the Contract Officer to evaluate the
performance of such Services. The Contract Officer shall have full and free access to such books
'I'em Nava 111annmg&Research,Inc 2h09 12
and records at all reasonable times, including the right to inspect, copy, audit, and make records
and transcripts from such records.
7.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer
such reports concerning the performance of the Services required by this Agreement as the
Contract Officer shall require. Consultant hereby acknowledges that the Agency is greatly
concerned about the cost ol'the Work and Services to be perfonned pursuant to this Agreement.
For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances,
techniques, or events that may or will materially increase or decrease the cost of the Work or
Services contemplated herein or, if Consultant is providing design services, the cost of the
project being designed, Consultant shall promptly notify the Contract Officer of such fact,
circumstance, technique, or event and the estimated increased or decreased cost related thereto
and, if Consultant is providing design services, the estimated increased or decreased cost
estimate for the project being designed.
7.3 Ownership of Documents. All drawings, specifications, reports, records,
documents, memoranda, correspondence, computations, and other materials prepared by
Consultant, its employees, subcontractors, and agents in the performance of this Agreement shall
be the property of Agency and shall be promptly delivered to Agency upon request of the
Contract Officer or upon the ten-nination of this Agreement, and Consultant shall have no claim
for further employment or additional compensation as a result of the exercise by Agency of its
full rights of ownership of the documents and materials hereunder. Any use of such completed
documents for other projects and/or use of incomplete documents without specific written
authorization by the Consultant will be at the Agency's sole risk and without liability to
Consultant, and the Agency shall indernify the Consultant for all damages resulting therefrom.
Consultant may retain copies of such documents for its own use- Consultant shall have an
unrestricted right to use the concepts embodied therein. Consultant shall ensure that all its
subcontractors shall provide for assigunent to Agency of any documents or materials prepared
by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify
Agency for all damages resulting therelrom-
7.4 Release of Documents. All drawings, specifications, reports, records,
documents, and other materials prepared by Consultant in the performance of services under this
Agreement shall not be released publicly without the prior written approval of the Contract
Officer- All information gained by Consultant in the performance of this Agreement shall be
considered confidential and shall not be released by Consultant without Agency's prior written
authorization.
7.5 Audit and inspection of Records. After receipt of reasonable notice and during
the regular business hours of Agency, Consultant shall provide Agency, or other agents of
Agency, such access to Consultant's books, records, payroll documents, and facilities as Agency
deems necessary to examine, copy, audit, and inspect all accounting books, records, work data,
documents, and activities directly related to Consultant's perfonnance under this Agreement.
Consultant shall maintain such books, records, data, and documents in accordance with generally
accepted accounting principles and shall clearly identify and make such items readily accessible
'I'em Nova Planning&Research,Inc?-4-09 13
to such parties during the term of this Agreement and for a period of three (3) years from the date
of final payment by Agency hereunder.
S. ENFORCEMENT OF AGREEMENT
8.1 California Law and Venue. This Agreement shall be construed and interpreted
both as to validity and as to performance of the Parties in accordance with the laws of the State
of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation
to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of
California, or any other appropriate court in such County, and Consultant covenants and agrees
to submit to the personal jurisdiction of such court in the event of such action.
8.2 Interpretation. This Agreement shall be construed as a whole according to its
fair language and common meaning to achieve the objectives and purposes of the Parties. The
terms of this Agreement are contractual and the result of negotiation between the Parties.
Accordingly, any rule of construction of contracts (including, without limitation, California Civil
Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be
employed in the interpretation of this Agreement. The caption headings of the various sections
and paragraphs of this Agreement are for convenience and identification purposes only and shall
not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.
8.3 Termination. Agency may terminate this Agreement for its convenience at any
tirme, without cause, in whole or in part, upon giving Consultant thirty (30) days written notice.
Upon such notice, Agency shall pay Consultant for Services performed through the date of
termination. Upon receipt of such notice, Consultant shall immediately cease all work under this
Agreement, unless the notice provides otherwise. Thereafter, Consultant shall have no further
claims against the Agency under this Agreement. Upon termination of the Agreement pursuant
to this section, Consultant shall submit to the Agency an invoice for work and services
performed prior to the date of termination. In addition, the Consultant reserves the right to
terminate this Agreement at any time, with or without cause, upon sixty (60) days written notice
to the Agency, except that where termination is due to material default by the Agency, the period
of notice may be such shorter time as the Consultant may determine.
8.4 Default of Consultant.
A. Consultant's failure to comply with any provision of this Agreement shall
constitute a default.
B. If the Executive Director, or his designee, determines that Consultant is in
default in the performance of any of the terms or conditions of this Agreement, he/she shall
notify Consultant in writing of such default. Consultant shall have ten (10) days, or such longer
period as Agency may designate, to cure the default by rendering satisfactory performance. In
the event Consultant fails to cure its default within such period of time, Agency shall have the
right, notwithstanding any other provision of this Agreement, to terminate this Agreement
without further notice and without prejudice of any remedy to which Agency may be entitled at
law, in equity, or under this Agreement. Consultant shall be liable for any and all reasonable
Tema Novo Planning&Research.Inc 24-09 14
costs incurred by Agency as a result of such default. Compliance with the provisions of this
section shall not constitute a waiver of any Agency right to take legal action in the event that the
dispute is not cured, provided that nothing herein shall limit Agency's right to terminate this
Agreement without cause pursuant to Section 8.3.
C_ If termination is due to the failure of the Consultant to fulfill its
obligations under this Agreement, Agency may, after compliance with the provisions of Section
8.4.13, take over the work and prosecute the same to completion by contract or otherwise, and the
Consultant shall be liable to the extent that the total cost for completion of the Services required
hereunder exceeds the Maximum Contract Amount (provided that the Agency shall use
reasonable efforts to mitigate such damages), and Agency may withhold any payments to the
Consultant for the purpose of set-off or partial payment of the amounts owed the Agency as
previously stated. The withholding or failure to withhold payments to Consultant shall not limit
Consultant's liability for completion of the Services as provided herein.
8.5 Waiver. No waiver of any provision of this Agreement shall be effective unless
in writing and signed by a duly authorized representative of the Party against whom enforcement
of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant,
condition, or term contained in this Agreement, shall not be construed to be a waiver of any
subsequent or other default or breach, nor shall failure by the Patties to require exact, full, and
complete compliance with any of the covenants, conditions, or terms contained in this
Agreement be construed as changing the terns of this Agreement in any manner or preventing
the Patties fzotn enforcing the full provisions hereof.
8.6 Rights and Remedies Cumulative. Except with respect to rights and remedies
expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are
cumulative and the exercise by either Party of one or more of such rights or remedies shall not
preclude the exercise by it, at the same or different times, of any other rights or remedies for the
same default or any other default by the other Party.
8.7 LelZal Action. In addition to any other rights or remedies, either Party may take
legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for
any default, to compel specific performance of this Agreement, to obtain declaratory or
injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.
8.8 Attorney Fees. In the event any dispute between the Parties with respect to this
Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be
entitled, in addition to such other relief as may be granted, to recover from the non-prevailing
Party all reasonable costs and expenses, including but not limited to reasonable attorney fees,
expert consultant fees, court costs and all fees, costs, and expenses incurred in any appeal or in
collection of any judgment entered in such proceeding. To the extent authorized by law, in the
event of a dismissal by the plaintiff or petitioner of the litigation or non-judicial proceeding
within thirty (30) days of the date set for trial or hearing, the other Party shall be deemed to be
the prevailing Party in such litigation or proceeding.
9. AGENCY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
1 car Nave Plaeniay&Research,lac 2-0-09 15
9.1 Non-liability of Agency Officers and Employees. No officer or employee of the
Agency shall be personally liable to the Consultant, or any successor-in-interest, in the event of
any default or breach by the Agency or for any amount which may become due to the Consultant
or to its successor, or for breach of any obligation of the terms of this Agreement.
9.2 Conflict of Interest. No officer or employee of the Agency shall have any
financial interest, direct or indirect, in this Agreement nor shall any such officer or employee
participate in any decision relating to the Agreement which effects his financial interest or the
financial interest of any corporation, partnership, or association in which he/she is, directly or
indirectly, interested in violation of any state statute or regulation- Consultant warrants that is
has not paid or given acid will not pay or give any third party any money or other consideration
in exchange for obtaining this Agreement,
9.3 Covenant Ar?ainst Discrimination. In connection with its performance under
this Agreement, Consultant shall not discriminate against any employee or applicant for
employment because of race, religion, color, sex, age, marital status, ancestry, national origin, or
sexual orientation_ Consultant shall ensure that applicants are employed, and that employees are
treated during their employment, without regard to their race, religion, color, sex, age, marital
status, ancestry, national origin, or sexual orientation.. Such actions shall include, but not be
limited to, the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; layoff or tennination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship.
10. MISCELLANEOUS PROVISIONS
10.1 Patent and Copyright Infringement.
A. To the fullest extent permissible under law, and in lieu of any other
warranty by Agency or Consultant against patent or copyright infringement, statutory or
otherwise, it is agreed that Consultant shall defend at its expense any claim or suit against
Agency on account of any allegation that any item furnished under this Agreement, or the nonnal
use or sale thereof arising out of the performance of this Agreement, infringes upon any
presently existing U.S. letters patent or copyright and Consultant shall pay all costs and damages
finally awarded in any such suit or claim, provided that Consultant is promptly notified in
writing of the suit or claim and given authority, information and assistance at Consultant's
expense for the defense of same, and provided such suit or claim arises out of, pertains to, or is
related to the negligence, recklessness or willful misconduct of Consultant. However,
Consultant will not indemnify Agency if the suit or claim results from: (1) Agency's alteration of
a deliverable, such that Agency's alteration of such deliverable created the infringement upon
any presently existing U.S. letters patent or copyright; or (2) the use of a deliverable in
combination with other material not provided by Consultant when it is such use in combination
which infringes upon an existing U.S. letters patent or copyright.
B. Consultant shall have sole control of the defense of any such claim or suit
and all negotiations for settlement thereof, Consultant shall not be obligated to indemnify
Terra Nova Planning S Regeirch,Inc 2-4-09 16
Agency under any settlement made without Consultant's consent or in the event Agency fails to
cooperate in the defense of any suit or claim, provided, however, that such defense shall be at
Consultant's expense. If the use or sale of such item is enjoined as a result of the suit or claim,
Consultant, at no expense to Agency, shall obtain for Agency the right to use and sell the item, or
shall substitute an equivalent item acceptable to Agency and extend this patent and copyright
indemnity thereto.
10.2 Notices. All notices or other communications required or permitted hereunder
shall be in writing, and shall be personally delivered, sent by pre-paid First Class U.S. Mail,
registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by
facsimile with attached evidence of completed transmission, and shall be deemed received upon
the earlier of (i) the dale of delivery to the address of the person to receive such notice if
delivered personally or by messenger or overnight courier; (ii) five (5) business days after the
date of posting by the United States Post Office if by mail; or (iii) when sent if given by
facsimile. Any notice, request, demand, direction, or other communication sent by facsimile
must be confirmed within forty-eight (48) hours by letter mailed or delivered. Other forms of
electronic transmission such as e-mails, text messages, instant messages are not acceptable
manners of notice required hereunder- Notices or other communications shall be addressed as
follows:
To Agency: Community Redevelopment Agency of the
City of Palm springs
Attention: Executive Director &Assistant Secretary
3200 E. Tahquitz Canyon Way
Palm springs, California 92262
Telephone: (760) 323-8204
Facsimile: (760) 323-8332
To Consultant: Terra Nova Planning & Research, Inc.
400 South Farrell Drive
Palm Springs, Ca 92262
Attention: John D. Criste, AICP
Telephone: 760-320-9040
Facsimile: 760-322-2760
10.3 Entire Agreement. This Agreement constitutes the entire agreement between the
Parties and supersedes all prior negotiations, arrangements, agreements, representations, and
understandings, if any, made by or among the Parties with respect to the subject matter hereof.
No amendments or other modifications of this Agreement shall be binding unless executed in
writing by both Parties hereto, or their respective successors, assigns, or grantees.
10.4 Severability. Whenever possible, each provision of this Agreement shall be
interpreted in such a mam7er as to be effective and valid tinder applicable law, but if any
provision of this Agreement shall be determined to be invalid by a linal judgment or decree of a
court of competent jurisdiction, such provision shall be ineffective only to the extent of such
prohibition or invalidity, without invalidating the reminder of that provision, or the remaining
Terra Novo Planning A Rcsovmh,Inc 2-4.49 17
provisions of this Agreement unless the invalid provision is so material that its invalidity
deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless_
10.5 Successors in Interest. This Agreement shall be binding upon and inure to the
benefit of the Parties' successors and assignees.
10.6 'Third Partv Beneficiary. Except as may be expressly provided for herein,
nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed
as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or
otherwise, upon any entity or person not a party hereto.
10.7 Recitals. The above-referenced Recitals are hereby incorporated into the
Agreement as though fully set forth herein and each Party acknowledges and agrees that such
Party is bound, for purposes of this Agreement,by the same.
10.8. Corporate Authority. Each of the undersigned represents and warrants that (i)
the Party for which he or she is executing this Agreement is duly authorized and existing, (ii) he
or she is duly authorized to execute and deliver this Agreement on behalf of the Party for which
he or she is signing, (iii) by so executing this Agreement, the Party for which he or she is signing
is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement
does not violate any provision of any other Agreement to which the Party for which he or she is
signing is bound.
Tom Nova Planning&Rcscarcli Inc?-4-09 is
IN WITNESS WHEREOF, the Agency and the Contractor have caused this Agreement to
be executed the day and year first above written.
ATTEST: CONTENTS APPROVED:
COMMUNITY REDEVELOPMENT AGENCY
CITY`OF-PALM SPRINGS, CA.
y - ~By -
Assistant Secretary Executive Dir
"Oafe:. Date: C!2
APPROVED �TO FORMo APPROVED BY CITY COUNCIL:
By Gam " Date: Agreement No. �
Age Council
Date: uG.
Corporations require two notarized signatures. One signature must be from Chairman of Board, President, or any Vice
President. The second signature must be from the Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or
Chief Financial Officer.
CONTRACTOR NAME:
"a-y{{ Check one Individual Partnership X Corporation
(r yl J 'S� 37 T
Addy ss J
> c f-
By � By0
Signs anzed) Signature(Ngfarized
Tarn Novn Planning&Rcscorch,Inc?-5-09 19
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
' .�mazs.,••sz�ne.L,-nrr^zr. -,r^.:.c�we^cv1,, y 6r4�—Qar.
State of California
County
�of l v e-z 9
On �S, o--2 CX'hefore me, �dn _�--�aSiC2G(�C.i Alyz& aTG'C.§/iG
Nere 3en Narnr aM71le el w ollice• 11
personally appeared / /c'Co��t Ydi.[_U//� ��l-L
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who proved to me on the basis of satisfactory evidence to
be the persan(s) whose name(s)Ware subscribed to the
within instrument and acknowledged to me that
-h&sFr&rhey executed the same in-his/i+ei/thoir authorized
capacity(ies),and that by-WsMr/their signature(s) on the
{ MARI LYNN BOSWELL instrument the person(s), or the entity upon behalf of
COMM.91570678 x which the persorl(s)ecied,executed the instrument
NOTARY PUBLIC.CALIFORNIA
" RIVERSIDE COUNTY
Commission res APR 18,20M 1 certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is
free and correct_
WITNESS my hand and official seal.
Signature)
place wary 9aal aW+a ps'g�Nx�c1 woavy Pub c
OPTIONAL
Though the information betow is not raquircd by lane,It may prove vaivabfe ro persons rslying on rho deCL'meflt
and aroufd prevent Ir2udulent rerno-mf and rearrachmenr of Nits form to anoPY,er dCLurncrfr.
Description of Attached Document -
TitlearTypeofDonumeril.
document Ozte: r-z�f,6 i Ooc/ Number of Pages: �G
Signer(s)Ciher Than Named Above:
Capacity(ies)Clalmed by Signer(s)
Signef'sNaMOACf� le- rl'115 Signer'stvame:"'h/J _-_1._ �e- Cd•!5'ft'_
❑ individual ElIndividual
CI�Corporate Officer—Title(s): V/"nn D Corporate Offiicer—Tiue(s): r�'�'�r /t
0 Partner—❑Limited ❑General ❑Par ner—L7 Limited ❑General
ED Attorney in Fact r r• Ll Attorney in Fact .'
CJ Tmstee lap of thump hem ❑Trustee Top of Inure from
Q Guardian or Conservator ❑Guardian or Conaervator
❑ C[her:_- I]Other: -_,_�
Signer Is Fiopresoming: Signer Is Representing
Wxaor n:Awnl Nrvary Associelkrt-a9901v S:�x'•nr+.0 Ecx1.1M�LFutv�ah CA 6151SafA2-vrr+:'.NdYoraMoaryora Ilmn yf3W Reordor.L�ATdI•Frx1�060'I6162r
Tcma Nova Monning,&Research,Inc 2-4-09 20
i
I
EXHIBIT"A"Scope of Services
Terra Nova Planning,&Research,Inc.
COD W VC SOQ&Services Proposal
C. Preliminary Scope of Services
As discussed in our approach and methodology section, there will be some overlap as early phases are
initiated. Each phase has speck tasks that must be accomplished; they establish the basis for Tcrra
Nova's scope of work, which is set forth below. The following scope briefly describes on a categorical
basis the services to be provided by Terra Nova and how we will facilitate meeting the project's goals.
The tasks have been broken down into discrete subtopics ranging from research aiid consultations,
through NEPA and CEQA review EAs and preparation of the Specific Plan and associated ELR Project
facilitating is integral to all these tasks.
Pbase I. BLM Land Sale/Couveyance
It is understood that the local office of the BLM will work cooperatively with the City and COD, and
will help facilitate the sale or exchange of the subject lands to the City. While there may be the
possibility of phased acquisition of these lands from BLM, it would appear that all the land planned for
inclusion in the transaction between the City and BLM may be initiated at once.Terra Nova will provide
the following services and conduct the following tasks:
I.A. Consult and coordinate with City, COD and BLM staff and help to facilitate the completion of
the requisite BLM Mineral Report, Land Appraisal and amendments to City application
materials.
I.B. Coordinate with City staff, COD project designers, and provide planning and analytical support
for the preliminary COD WVC campus and City preliminary park plan. The initial goal will be
the development of a schematic master plan sufficient for approximate delineation of future
College and City lands and uses. The schematic master plan will then serve as the basis for the
BLM land conveyance and development of the detailed campus plan and the College Park
Specific Plan.
I.C. Coordinate closely with the BLM and prepare a Draft Environmental Assessment (EA) on the
proposed land use plan, sale%xchange action and alternatives. The BLM will use the EA as part
of the basis for the land transaction. The BLM EA will be prepared in accordance with the
National Environmental Policy Act(NEPA)and BLMs NEPA Handbook-
I.D. Contract for and manage the preparation of a property-wide cultural,historic and paleontological
resources assessment for the f42-acre campus and park site. The assessment shall include a
literature search, a sacred lands record search and Tribal consultations, consultations with the
13LM archaeologist and securing field survey authorizations. This task shall also include
historical background research using archival materials and early maps depicting the Area of
Potential Effects (APE)to ascertain its history and/or use. The survey protocol and report shall
conform to Section 106 of the Historic Preservation Act, including a geomorphologic literature
and map search to determine the prehistoric and historic landscapes and possible human use of
those landscapes.
I
I.E. Contract for and manage the preparation of a biological resources assessment for the 142-acre
campus and park site, The assessment shall include a literature search, consultations with
wildlife agencies, BLM biologists and the Coachella Valley CVCC staff. No species-specific
surveys are anticipated at this time. The survey protocol and report shall conform to those
prevailing at the time of the surveys.
IY. On behalf of the City,Terra Nova shall contract for the preparation of a Record of Survey and a
topographic survey consistent with parameters set forth by NTD(campus Architects).
28
J
j Tena Nova Planning&Resrarch,Inc.
COD WVC SOQ&Services Proposal
I.Cr. Conduct a preliminary air quality analysis, including a federally mandated Air Quality
Conformity Analysis, which demonstrates that the proposed action is in conformance with
applicable federal standards and state implementation plans (for PM10 and ozone in the
Coachella Valley).
IR Coordinate with the BLM,City and COD in advertising and holding a public scoping meeting on
the proposed land transaction. Public comments will be incorporated in the NEPA EA document.
Phase H. City/COD Disposition&Development Agreement(DDA)&City CEQA IS/NM
Either concurrently or in sequence with land acquisition efforts,the City and COD shall jointly develop
the master land use plan for the 142-acre campus and park site, and shall establish the parameters for
conveyance of lands to COD.The parties shall also negotiate the full range of issues associated with this
long-term arrangement, including provisions for shared access, in-kind contributions of infrastructure,
roadway improvements,etc.
The results of these plans and negotiations shall be incorporated into a Draft DDA. The Preliminary
Master Plan.to be prepared to facilitate the BLM land acquisition(see Phase I)may also serve the DDA
and define the first phase of COD acquisition and development. With the agreement and Preliminary
Master Plan as a project description, the City and Terri Nova can prepare a CEQA Initial
Study/Mitigated Negative Declaration (IS/MND) that can serve both the City and COD in approval of
the DDA and preliminary plan. Terra Nova will provide the following services and conduct the
following tasks for Phase ll:
B.A. Consult and coordinate with City, COD and BLM staff'and help to facilitate clarification of
terms, conditions and provisions for the DDA, consult and coordinate parties in the development
of the preliminary campus and parks master plan, and develop a Project Description for
environmental analysis;
II.B. Coordinate closely with the City and COD and prepare a CEQA-compliant expanded Initial
Study and Mitigated Negative Declaration (Expanded Environmental Assessment (EA)) on the
DDA&Preliminary Master Plan;
I
II.C. Conduct a desktop traffic impact analysis,which quantifies future traffic volumes and establishes
preliminary mitigation measures, which can be incorporated into the DDA or other City/COD
agreement. Said analysis shall be conducted in close coordination with City Public Works, and
mitigation may include provisions for subsequent campus and park master plans, and the
preparation of the.College Park Specific Plan;
II.D. Conduct a preliminary air quality analysis, which demonstrates that the proposed action is in
conformance with applicable state and federal standards and state implementation plans (for
PMI Q and ozone in the Coachella Valley);
II.E. Prepare draft City and COD staff reports, as well as public notices, for the subject Phase II
action, and provide administrative support to facilitate project processing, including notice and
document transmittals and posting;
ILF. Term Nova stiff shall attend the public meetings and hearings associated with this Phase II
action, and shall be available to otherwise assist and facilitate the City's processing of this I
project
29 --
EXHIBIT "B"
AGENCY'S REQUEST FOR PROPOSALS
CITY OF PALM SPRINGS, CA
NOTICE INVITING PROPOSALS
For
C.O.D. PLANNING AND ENVIRONMENTAL REVIEW SERVICES (RFP 06-09)
NOTICE IS HEREBY GIVEN that Request for Proposals (RFP) 06-09, for providing
Professional Planning and Environmental Review Services for the City of Palm Springs College
of the Desert (C.O.D) project, will be received at the office of the Procurement Manager, 3200
East Tahquitz Canyon Way, Palm Springs, California, until 2:00 P.M. Local Time, MONDAY,
OCTOBER 13, 2008. It is the responsibility of the Proposer to see that any proposal sent
through the mail, or any other delivery method, shall have sufficient time to be received by the
Procurement Office prior to the proposal due date and time. Late proposals will not be accepted
and will be returned to the Proposer unopened. Proof of receipt before the deadline is a City of
Palm Springs, Division of Procurement and Contracting time/date stamp. Telegraphic,
telephonic or other electronic transmission of Proposals will not be accepted.
DESCRIPTION OF WORK: The City of Palm Springs Community Redevelopment Agency is
working with the College District consultants to develop the master plan for the new college
campus in Palm Springs and identify potential joint use facilities, as well as athletic and other
recreational uses. The primary purpose of this RFP is to hire a professional firm to prepare
necessary environmental reviews and develop associated documents for the campus master
plan, a specific plan, and provide related administrative support.
OBTAINING RFP DOCUMENTS AND REGISTRATION AS A PROPOSER:
The RFP documents may be downloaded via the internet at www.palmsprings-ca.gov (go to
Departments, Procurement, Open Bids & Proposals). If you are interested in submitting a
proposal, it is IMPERATIVE that you contact Cheryl Martin, Procurement Administrative
Coordinator, via email at Cheryl.Martin(aI)palmsprings-ca.gov or by phone at (760) 322-8373 to
officially register as a Proposer for this specifi_c_project with your company name, address,
phone, fax, contact person and email address. Failure to officially register may result in not
receiving addenda to the RFP.
EVALUATION OF PROPOSALS AND AWARD OF CONTRACT: This solicitation has been
developed in the Request for Proposal (RFP) format. Proposers should take note that multiple
factors will be considered by the City in awarding the Contract.
PROPOSALS TO REMAIN OPEN: The Proposer shall guarantee the pricing offered for a
period of 90 calendar days from the due date of proposals.
Craig L. Gladders, C.P.M.
Procurement and Contracting Manager
September 11, 2008
22
O'Z CITY OF PALM SPRINGS
' pa� i�
" i REQUEST FOR PROPOSALS # 06-09
FOR
If C.O.D. PLANNING AND ENVIRONMENTAL REVIEW SERVICES
1. BACKGROUND AND PURPOSE
The College the Desert Board of Trustees selected a site in Palm Springs for the Western
Coachella Valley Campus. The City of Palm Springs Community Redevelopment Agency is
working with the College District Consultants to develop the master plan for the new college
campus and identify potential joint use facilities, as well as athletic and other recreational uses.
In order to facilitate and implement various phase of the campus development, the services of a
professional firm is needed to prepare necessary environmental reviews and develop
associated documents for the campus master plan, a specific plan, and provide related
administrative support.
The site for the new Western Coachella Valley Campus comprises of 142 acres at the northwest
corner of Indian Canyon Drive and Tramview Road. The site consists of three parcels: Parcel
1: 115 acres of undeveloped land owned by the Bureau of Land Management; Parcel 2: 20
acres of developed park land owned by the City of Palm Springs; and Parcel 3: 7 acres of
undeveloped park land owned by the City of Palm Springs. The 27 acres (Parcel 2 & 3) are in
the Campus proposal as joint use facilities.
The 115 acres will be acquired from the Bureau of Land Management by the City and conveyed
to the College District through the Recreation & Public Purpose Act (RP&P Act). The City and
Bureau of Land Management may also consider a partial direct purchase of land and the
balance acquired through the RP&P Act process. In order to complete an acquisition of land
regardless of process, certain environmental and planning work must be accomplished. The
Statement of Qualifications for providing such services will lead to the selection of a firm to
provide the services described in the Scope of Work.
II. SCHEDULE
Notice for Request for Proposals posted and issued ...................Thursday, September 11, 2008
Deadline for receipt of Questions............................ MONDAY, OCTOBER 6, 2008, 2:00 P.M.
Deadline for receipt of Proposals...........................MONDAY, OCTOBER 13, 2008, 2:00 P.M.
Consultant short list (if desired by City)............................ (*tentatively) late Oct./early Nov., 2008
Interviews (if desired by City).....................................................(*tentatively) mid/late Nov., 2008
Contract awarded by City Council.................................................. ('tentatively) December, 2008
III. SCOPE OF WORK
For the purpose of providing specific consulting, planning and environmental services for the
development of the College of the Desert - Western Coachella Valley Campus in the City of
Palm Springs. A contract shall be negotiated with the successful firm for a proposed scope of
work that may include, but is not limited to, to the following tasks:
23
• Coordinate closely with the City of Palm Springs and College of the Desert to complete
the Preliminary Master Plan to help facilitate the completion of the land acquisition with
the Bureau of Land Management.
• Research, manage and prepare necessary documentation for the requirements of
Section 106 of the Historic Preservation Act.
• Prepare a biological resources assessment report for the site.
• Conduct Air Quality Conformity Analysis report in conformance with applicable federal
standards and state implementation plans for PM10 and ozone in the Coachella Valley.
• Prepare CEOA and NEPA documents (IS/MND Expanded Environmental Assessment)
that can serve both the City and COD for the Preliminary Master Plan and Disposition
and Development Agreement.
• Coordinate and prepare a CEQA-compliant expanded Initial Study and Mitigated
Negative Declaration (Expanded Environment Assessment (EA).
• Conduct a traffic impact analysis quantifying future traffic volumes and establish
preliminary mitigation measures.
• Development and prepare Environmental Impact Report (EIR)for a Specific Plan.
• Development and prepare a Specific Plan for the COD Western Valley Campus that
includes the surrounding neighborhood, other city properties, and commercial sections,-
for both short and long-term access to the campus. Other elements of the Specific Plan
include, but are not limited to design standards and guidelines for development within
the defined area.
• Other elements of the Specific Plan would be the development of the core academic and
administrative Campus, parking and support facilities, athletic facilities, and internal and
local circulation, including the extension of Sunrise Parkway.
• Work with city staff and assist with preparation of staff reports and other materials to be
provided to the Planning Commission and City Council prior to public hearings.
• Participate in public presentations and make recommendations at public hearings;
respond to questions; monitor program; and provided on-going consulting services to
facilitate the completion of the scope of work.
IV. PROPOSAL REQUIREMENTS
The Consultant's proposal should describe the methodology to be used to accomplish each of
the proposed project tasks as defined in the scope of work.
Please note that this Request for Proposal cannot identify each specific, individual task
required to successfully and completely implement this project. The City of Palm Springs
relies on the professionalism and competence of the Proposing team/firm to be
knowledgeable of the general areas identified in the Scope of Work and of adequate
competence to include in its proposal all required tasks and subtasks, personnel
commitments, man hours, direct and indirect costs, etc. The City of Palm Springs will not
approve addenda to the Consultant's agreement which do not involve a substantial
change from the general Scope of Work identified in this Request for Proposal.
24
The following criteria shall be observed:
❑ The proposal shall not exceed 30 pages (sheets of paper), double-sided (8'/z" by 11
including cover letter and dividers, etc. The Cost Proposal (in a separate sealed
envelope) and the Submission of Attachment "A", shall not count toward the total.
❑ One (1) marked "original" signed proposal, plus seven (7) color copies, for a TOTAL of
eight (8) proposals are required to be submitted. Facsimile (fax) or electronically
transmitted proposals will not be accepted.
❑ Proposal Categories: Responses to this Request for Proposal shall be organized into
five (5) categories as follows.
1. Organizational Summary, Background and Description of Services: Summarize
type of organization (partnership, corporation, etc), primary office location, years in
business, number of employees, and services provided. Describe your firm's ability to
effectively execute, manage and provide the environmental and planning services
needed to successfully produce all the necessary elements of a specific plan.
2. Project Manager / Key Personnel Qualifications: Provide a brief resume outlining
the qualifications of the Project Manager that would be assigned to this project and of
each key person proposed to work on this project. Credentials of corporate executives
or firm principals are not necessary or desired unless these individuals will play an active
role in the proposed project. Any key sub-consultants proposed should be identified with
resume of related experience included.
3. Relevant Experience/References: In this section, provide at least three (3)
references for your relevant experience with major projects that involved complex
environmental reports, as well as CEQA and NEPA analysis. Describe any experience
or project in which your firm has worked with local, federal and state agencies, such as
the Bureau of Land Management. Describe high profile projects requiring a high level of
community awareness and outreach. Provide details of experience with clients/projects
(K-12 schools, colleges, universities, or other projects) as it relates to the primary scope
of work in this RFP. A contact name, current phone number, type of contract, services
offered, and length of contract for each reference must be included.
4. Work Approach, Methodology, and Timeline: In this section, include a narrative
that presents your understanding of the Scope of Work and the services your firm would
perform detailing the approach, methodology, and deliverables to be provided. A
"sample" timeline for scope of work, including deliverables, shall also be included in this
section.
5. Cost Proposal: (NOTE: The City does not have a specific budgeted amount or
expected cost for this project.) We are requesting in this section that you include a not-
to-exceed total cost proposal associated with the Scope of Work described herein. The
not-to-exceed total shall include a cost breakdown of individual deliverables within the
scope of work. Included in the total cost proposal shall be an itemization/separate cost
breakdown of hourly rates of all assigned personnel, requested reimbursable expenses,
and charges for meetings.
25
0 The prospective Consultant shall designate, by name, the project manager to be
employed. Substitution of the project manager by the selected consultant will not be
allowed without prior approval by the City of Palm Springs-
Fa All proposals must be received in the City of Palm Springs, Division of Procurement and
Contracting by 2:00 P.M., LOCAL TIME, MONDAY, OCTOBER 13, 2008. Proof or receipt
before the deadline is a City of Palm Springs, Division of Procurement and Contracting
time/date stamp. It is the responsibility of the Proposer to see that any proposal sent through
the mail, or any other delivery method, shall have sufficient time to be received by the
Procurement Office prior to the proposal due date and time. Late proposals will not be
accepted and will be returned to the Proposer unopened. Telegraphic, telephonic or other
electronic transmission of Proposals will not be accepted. Proposals shall be clearly marked
and identified and must be submitted to:
City of Palm Springs
Division of Procurement and Contracting
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Attn: Craig Gladders, C.P.M., Procurement & Contracting Manager
QUESTIONS: Proposers are specifically directed NOT to contact any city employee,
commission member, committee member, council member, or other agency employee or
associate for any purpose related to this RFP other than as directed below. Contact
with anyone other than as directed below may be cause for rejection of a proposal.
Any questions, technical or otherwise, pertaining to this Request for Proposal must be
submitted IN WRITING and directed ONLY to:
Craig Gladders, C.P.M.
Procurement & Contracting Manager
3200 East Tahquitz Canyon Way
Palm Springs, CA 92262
via FAX (760) 323-8238
or via EMAIL: Craig.Gladders@oalmsrings-ca.gov
Interpretations or clarifications considered necessary in response to such questions will
be resolved by the Issuance of formal Addenda to the RFP. The deadline for all
questions is 2:00 P.M., Local Time, Monday, October 6,_2008. Questions received
after this date and time may not be answered. Only questions that have been resolved
by formal written Addenda via the Division of Procurement and Contracting will be
binding. Oral and other interpretations or clarifications will be without legal or contractual
effect.
❑ Each proposal must include two (2) sealed envelopes.
Envelope #1, clearly marked as "Work Proposal for RFP 06-09, C.O.D. Planning &
Environmental Review Services," shall include the following items:
• As defined in Proposal Categories 1 thru 4, include (1) Organizational
Summary, Background and Description of Services (2) Project Manager /
26
Key Personnel Qualifications (3) Relevant Experience/References and (4)
Work Approach/Methodology and Timeline.
• Attachment "A", signature authorization and Addenda Acknowledgment, MUST
be included in the "Work Proposal". NOTE THAT COST SHALL NOT BE
MENTIONED OR INCLUDED ANYWHERE IN THE "WORK PROPOSAL".
Envelope #2, clearly marked as "Cost Proposal for RFP 06-09, C.O.D. Planning &
Environmental Review Services," shall include the following item:
• As defined in Proposal Category 95, "Cost Proposal".
Important Note: The successful Proposer will be required to enter into a contractual
agreement, inclusive of insurance requirements, with the City Of Palm Springs in accordance
with the standard Professional Services Agreement -- Attachment "B" hereto. Please note that
Exhibits A, B, C, D and E are intentionally not complete in the attached document. These
exhibits will be negotiated with the selected firm and will appear in the final Professional
Services Agreement executed between the parties. Any exceptions to the language contained
in the RFP or sample agreement, including exceptions or inability to meet the City's insurance
requirements, must be included in the Proposal submitted and clearly defined. Exceptions to
the City's standard boilerplate professional services agreement may be considered in the
evaluation process.
Failure or refusal to enter into an Agreement as herein provided or to conform to any of the
stipulated requirements in connection therewith shall be just cause for an annulment of the
award. If the highest ranked Proposer refuses or fails to execute the Agreement, the City may,
at its sole discretion, enter negotiations with and award the Contract to the second highest
ranked Proposer, and so on.
V. RESPONSIBILITY OF PROPOSER
All project proposers shall be responsible. If it is found that a proposer is irresponsible (e.g., has
not paid taxes, is not a legal entity, submitted a proposal without an authorized signature,
falsified any information in the proposal package, etc.), the proposal shall be rejected.
VI. CONSULTANT SELECTION
❑ Each proposal will be reviewed by an evaluation committee to determine if it meets the
proposal requirements. Failure to meet the requirements for the Request for Proposal
may be cause for rejection of the proposal.
❑ The evaluation committee may, at its sole option, ask for interviews or oral presentations
by any proposer(s) participating in this process. Attendance at any such interview will be
at the Proposer's expense.
❑ A final selection of the consultant will be determined following review of all work
proposals and/or formal oral presentations. The evaluation committee will make a
recommendation of the selected consultant for a contract to be awarded by the City
Council.
❑ The selected consultant will work closely with City staff throughout the duration of the
project. A consulting firm will be selected for final negotiation of a contract based upon
the following factors:
27
• Organizational Summary, Background and Descripton of Services (15
points): Years in business, number of employees, and services provided. Ability
to effectively execute, manage and provide the environmental and planning
services needed to successfully produce all the necessary elements of a specific
plan.
• Project Manager/Key Personnel Qualifications (25 points): Qualifications and
experience of the Project Manager that would be assigned to this project and of
each key person proposed to work on this project, including any sub-consultants.
• Relevant Experience/References (30 points): References for relevant
experience with major projects that involved complex environmental reports, as
well as CEQA and NEPA analysis, including work with local, federal and state
agencies, such as the Bureau of Land Management. Experience with high profile
projects requiring a high level of community awareness and outreach, and with
clients/projects (K-12 schools, colleges, universities, or other projects) as it
relates to the primary scope of work in this RFP.
• Work Approach, Methodology and Timeline (30 points): Your understanding
of the Scope of Work and the services the firm would perform detailing the
approach, methodology, deliverables to be provided with a sample timeline.
• Cost Proposal: The proposed cost will be considered after selection of the
most qualified/highest ranked firm; no weight shall be given to the cost proposal
in the selection/ranking of the consultants. Contract negotiations shall utilize the
submitted cost proposal as the basis for cost negotiations and in consideration of
reasonable and mutually agreed project costs and time requirements.
❑I Award of Contract: It is the City's intent to award a single contract to the firm that can
best meet the requirements of the Request for Proposal document. The City reserves the right
to award a contract to multiple firms or a single firm or to make no award, whichever is in the
best interest of the City. It is anticipated that award of the contract will occur at the next regularly
scheduled City Council meeting after the evaluation committee has made its final selection of
the consultant to be recommended for award. The decision of the City Council will be final.
Public Record: Proposer's attention is drawn to the fact that all proposal documents
submitted are subject to the California Code Section 6250 et seq., commonly known as the
Public Records Act. Information contained in the proposals may be made public after the
review process has been completed, negotiations have concluded and a recommendation for
award has been officially agendized for City Council consideration, and/or following award of
contract, if any, by the City Council. It is the responsibility of the Proposer to clearly mark and
identify any information in the submittal that is legally defined as "proprietary" or"Confidential
Cost related to Proposal preparation: The City will NOT be responsible for any costs
incurred by any Proposer in the preparation or submittal of their respective proposal.
a Business License: The successful proposer will be required to be licensed in
accordance with the City of Palm Springs Business License Ordinance, Municipal Code Chapter
3.40 through 3.96, entitled "Business Tax".
El Proposal informalities or defects: The City of Palm Springs reserves the right to
waive any informality or technical defect in a Proposal and to accept or reject, in whole or in
part, any or all Proposals and to advertise for new Proposals, as best serves the interests of the
City.
28
Investigations: The City reserves the right to make such investigations as it deems
necessary to determine the ability of the Proposer to perform the Work and the Proposer shall
furnish to the City all such information and data for this purpose as the City may request. The
City reserves the right to reject any Proposal if the evidence submitted by or investigation of
such Proposer fails to satisfy the City that such Proposer is properly qualified to carry out the
obligations of the Contract and to complete the Work contemplated therein.
❑ Signed Proposal and Exceptions: Submission of a signed Proposal will be interpreted
to mean that Proposer has hereby agreed to all the terms and conditions set forth in all of the
sheets which make up this Request for Proposals, and any attached sample agreement.
Exceptions to any of the language in either the RFP documents or attached sample agreement
must be submitted with the proposal and clearly defined. Exceptions to the City's RFP
document or standard boilerplate language, terms or conditions may be considered in the
evaluationprocess.
29
ATTACHMENT "A"
RFP 06-09
FOR
C.O.D. PLANNING AND ENVIRONMENTAL REVIEW SERVICES
SIGNATURE AUTHORIZATION
PROPOSER:
A. I hereby certify that I have the authority to offer this proposal to the City of Palm Springs
for the above listed individual or company. I certify that I have the authority to bind
myself/this company in a contract should I be successful in my proposal.
SIGNATURE
B. The following information relates to the legal contractor listed above, whether an
individual or a company. Place check marks as appropriate:
1. if successful, the contract language should refer to me/my company as:
_An individual;
A partnership, Partners' names.
_A company;
A corporation
2. My tax identification number is:
ADDENDA ACKNOWLEDGMENT:
Acknowledgment of Receipt of any Addenda issued by the City for this RFP is required by
including the acknowledgment with your proposal. Failure to acknowledge the Addenda issued
may result in your proposal being deemed non-responsive-
In the space provided below, please acknowledge receipt of each Addenda:
Addendum(s) # is/are hereby acknowledged.
524762.1
REQUEST FOR PROPOSAL (RFP 06-09)
FOR
C.O.D. PLANNING AND ENVIRONMENTAL REVIEW SERVICES
ADDENDUM NO. 1
This Addendum is being issued for the following changes and informational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE SPECIFICATIONS AND
INSTRUCTIONS ARE TO BE INCLUDED IN THE ORIGINAL RFP DOCUMENTS. THIS
ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE
PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE
REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS.
The City has received the following questions and is hereby providing answers thereto:
RESPONSES TO QUESTIONS RECEIVED TO DATE:
Q 1: Do you foresee an environmental consultant as the prime consultant on this project or a
planning firm?
A 1: The prime consultant on this would be a planning firm rather than an environmental
consultant. A big part of the work is to undertake the CEQA for the master plan, true, but
we need somebody to take on the Specific Plan process, too.
Q 2: Is there a preference for a local firm/locally based team for this project?
A 2: There is no preference.
A 3: On page 1, Description of Work, the RFP mentions that"The City of Palm Springs CRA is
working with the College District consultants to develop the master plan..." Can you
please clarify if there are consultants already in place working for the City and College.
And if so, what they are doing?
A 3: Right now there are only two small contracts in place for the City: a survey firm to do the
cadastral survey of the parcel, and the SLM-approved appraiser to determine the
preliminary per-acre value. The College has engaged master-planning architects and a
planning firm. They also have consultants working on the educational master planning
side, too, as well as a consultant that oversees the whole development of the campus
and the acquisition of the parcel from the City.
1
Q 4: The contract for this project will be with the City. Will the selected consultant take
direction from the City or the College, or both, throughout the project?
A 4: The contract will be with the City and the consultant will take direction from the City
(actually, probably the Redevelopment Agency). However, the City is not "driving" the
524762 1
development of the campus, the college 1s. The decisions are collaborative but the
direction is that the project needs to work from the college's perspective-
0 5: Who will comprise the selection committee? City, College, community, etc.?
A 5: The selection committee has not yet been determined for this process, but may be
comprised of city staff as well as key stakeholders.
Q 6: Can you elaborate on the public/community outreach element of the project? Page 4,
Item #3 says "Describe high profile projects requiring a high level of community
awareness and outreach."
A 6: There has been one community meeting held, in September, with the neighborhood. The
City and college envision a series of meetings in ever-widening circles to discuss different
aspects of the campus— this contract is related to the physical design and land use, but
there will be meetings related to curriculum development, industry participation, K-12
relationships, etc. Nobody has identified themselves as opposing the college.
Nevertheless, working through a Specific Plan that integrates the neighborhood into the
college could present some challenges in terms of community acceptance -- or the
community could embrace that, too.
Q 7: Is there an estimated project schedule for the project? ie, milestone dates for Draft EIR,
Final EIR, draft master plan, etc.
A : It was the goal of the City and College to enter a DDA for the disposition of the land by
January. A DDA is a CEQA action, and the potential purchase of a portion of the site
from BLM is a NEPA action. The extent of the CEQA/NEPA review necessary to meet
that timetable — or if the timetable is realistic — will be partly determined by the
consultant. We were hoping to have the Specific Plan for the campus/neighborhood
developed and out for circulation by next summer at the latest.
Q 8: Is there an estimated budget for this project?
A 8: The answer to this question is provided in the document on page 4, paragraph #5 titled
"Cost Proposal"- The answer is no.
Q 9: Is a master plan already developed for the College of the Desert and, if so, is it available
for our review?
A 9: The master plan is being developed by the College but is in very conceptual stages right
now and not available as part of this RFP.
Q10: Is there a site plan(s) available for the proposed parcels that we could use to develop our
scope of services?
A 10: No, there is no site plan.
2
Q 11: Could you elaborate a little on what the 'extension of Sunrise Parkway' includes. Is this
improvements from Vista Chino on up?
5247621
A 11- The General Plan contemplates a 4-lane divided highway extending from the end of
Sunrise to Highway 111,
Q 12: The RFP outlines in the scope of work a task to develop the core academic and
administrative campus. That is a wide range of options all the way from general bubble
layouts to detailed site plans.At what level do you envision this task?
A 12: The core academics will be developed by the college consultant team(s), which then
begins to define the campus buildings and layout. That information will be available to the
city consultant to incorporate and complete the Specific Plan,
Q 13: Does the City of Palm Springs have an approved traffic consultant list?
A 13: No.
Q 14: Is a map of the proposed project area available for review?
A 14: See attachments
Q 16: What is the desired timeline for the project?
A 15: See the answer provided for question number 7.
Q 16: Although the RFP notes that the City does not have a specified budget for the project,
how will the project be funded?
A 16: The Consultants contract will be paid by the Community Redevelopment Agency; the
land acquisition will be paid by the City & Agency; and the College pays for their
consultants.
Q 17: Is Attachment A required to be signed by sub-consultants as well as the lead consultant?
A 17: Only the firm submitting the proposal, who if successful were to be awarded a contract as
a result, should sign Attachment A.
Q 18: Is it acceptable to include qualifications summaries for key project personnel within the 30
sheet limit and include more detailed resumes in the appendix?
A 18: The entire proposal, including resumes and any appendix, must not exceed the 30 sheet
limit. It is up to each firm as to what to include based on the requirements set forth in the
RFP.
Q 19: Similarly, is it acceptable to provide a summary of the CEQAINEPA scope within the 30
sheet limit and include a more detailed scope description within the appendix?
A 19: See above. The entire proposal must not exceed the 30 page limit. An "appendix"is
NOT considered "in addition to"the 30 page limit.
Q 20: What City and College District data, special studies and materials are available for the
work effort?
3
52,17611
A 20: Nothing is available at this time, however the successful proposer will have access to
studies developed by the College and whatever applicable studies the City undertakes,
i.e. Cadastral Survey is currently underway.
Q 21: It appears the College District's consultant team is taking the lead on preparation of the
Master Plan with close coordination with the selected City consultant. The City's
consultant will provide a support role for design of the Master Plan. Is this assumption
correct? Also has the District selected the Master Plan consultant team and, if So, who is
on that team?
A 21: Yes, there will be a support role for the development of the Master Plan. The College
District has various consultants on board to develop the master plan. Currently, the lead
consultant to guide the College through the land acquisition and conceptual master plan
are Donald Brackenbush and Jim Goodell from Public Private Ventures-
0 22: If a firm were to be awarded this contract, then would it preclude them from the design
aspect of the project due to conflict of interest?
A 22: No, this contract will be with the City. The "design" contract would be the result of a
separate process that will be conducted by the College, not the City.
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA
Craig L. Gladders, C.P.M.
Procurement&Contracting Manager
DATE: September 30, 2008
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name: Authorized Signature:
Date:
Acknowledgment of Receipt of Addendum t is required by signing and including the acknowledgment with your
proposal. Failure to acknowledge this Addendum may result in your proposal being deemed non-responsive.
5247621
REQUEST FOR PROPOSAL (RFP 06-09)
FOR
C.O.D. PLANNING AND ENVIRONMENTAL REVIEW SERVICES
ADDENDUM NO. 2
This Addendum is being issued for the following changes and informational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE SPECIFICATIONS AND
INSTRUCTIONS ARE TO BE INCLUDED IN THE ORIGINAL RFP DOCUMENTS. THIS
ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE
PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE
REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS.
The City has received the following questions and is hereby providing answers thereto:
RESPONSES TO QUESTIONS RECEIVED TO DATE:
Q 1: On page 3 of the RFP, the City refers to several CEQA process/documents (bullets 5, 6
and 8). Bullet 5 refers to CEQA/NEPA for the "preliminary" master plan. I am assuming
that the NEPA is for the BLM acquisition but we're not entirely sure, and in addition we
are wondering about the need for CEQA on a preliminary plan unless there is something
extraordinary in the Development Agreement that we should be aware of.
Also, typically we assume that there will be one environmental clearance document which
leads us to ask what the City is referring to in bullet 6. Bullet 8 makes sense; however,
we wonder if this should be referred to as a Program EIR that can be utilized for both the
master plan and specific plan clearances.
A 1: PLEASE"STRIKE"BULLET POINTS 5, 6, & 8 FROM THE ORIGINAL RFP DOCUMENT
AND REPLACE BULLET POINTS 5, 6, & 8 WITH THE FOLLOWING:
5: Prepare CEQA and NEPA documents that can serve both the City and COD for the
Preliminary Master Plan and Disposition and Development Agreement.
6: Coordinate and prepare a CEQA-compliant expanded Initial Study and Mitigated
Negative Declaration (Expanded Environment Assessment (EA) for the campus project
only and for the purpose of the Disposition & Development Agreement.
8:Develop and prepare an Environmental Impact Report(EIR) for a Specific Plan.
1
To clarify, NEPA is necessary for the federal BLM land acquisition. Under California Law,
CEQA is necessary for the disposition of the land by the Agency to the college, as well as
for any Specific Plan we would propose. We're assuming that the analysis under both
CEQA and NEPA would be approximately the same, though we are not experts on
noticing periods, formats, and other technical aspects of how they are different.
If the proposer feels that a Program EIR that contemplates approval and adoption at
intermediate milestones is appropriate, they could explore that in their proposal.
However, the City/Redevelopment Agency has a desire to have a CEQA clearance
$247(i2 1
adequate to approve a Disposition & Development Agreement in early 2009, and a NEPA
clearance completed and adequate to acquire the BLM parcel prior to that. Hence, Bullet
No.6 asking for an earlier, lower-level CFQA clearance.
Q 2: What technical reports, if any, have been prepared for the campus?
A 2: None that we are aware of.
Q 3: What consultants prepared them and are they precluded from proposing on this contract?
A 3: Consultants, whether engaged by the College or other entities currently working on the
project, are not precluded from responding to this RFP.
Q 4: Assuming the environmental consultant must prepare the technical analyses for Air and
Noise, with regard to the EIR does the City prefer a stand-alone report in addition to an
EIR section, or just an EIR section?
A 4: Can be an appendix to the EIR.
Q 5: How many deliverables (numbers of copies) are desired for each printing of the Draft and
Final Specific Plan and EIR documents?
A 5: 25 printed copies and one CD that can be copied.
Q 6: Civil engineering tasks are not mentioned in the scope of work. Does the City anticipate
needing any civil engineering support as part of this scope of work? Will
hydrology/drainage, water and sewer infrastructure, and/or other civil engineering
components be key considerations in the Specific Plan and/or public outreach effort?
A 6: Yes, it will have to be a consideration in the specific plan.
Q 7: Can you expand on what would be required for the first item listed under the Scope of
Work—" .., to help facilitate the completion of the land acquisition with the BLM" ?
A 7: Be an active team member, attend meetings and complete the items listed below the first
bullet point
Q 8: Can you better define the "completion of the scope of work"? Is the work complete when
the Specific Plan is approved or could consulting services be ongoing (presumably at
hourly rates as submitted)? The last item listed says "....and provided on-going
consulting services to facilitate the completion of the scope of work."
2
A 8: You can assume both, the work is complete with the Specific Plan is complete. if it's
appropriate, consulting services may be extended to an hourly rate or the contract could
be adjusted.
Q 9: Are there any limitations on the Cost Proposal submission (pages, etc)? Is only one
envelope with one copy required? Or should there be 8 copies in that envelope?
A 9: The Cost Proposal does not have a page limit and does not count toward the 30 page
(sheets of paper) limit for the Work Proposal. 1 original and 7 copies of the Cost
Proposal shall be submitted in the Cast Proposal envelope.
524762 I
Q 10: Do we need to be licensed with the City of Palm Springs (business license as required),
prior to submitting the proposal, or can this process be done upon selection?
A 10: Only the successful firm that is awarded the contract will be required to have a business
license with the City of Palm Springs. You do not need to be licensed with the City prior
to submitting a proposal.
Q 11: What green building, environmentally sustainable or energy efficient measures does the
School District intend to incorporate into the COD Master Plan?
A 11: The desire of the College and City is to incorporate new technologies to make the
campus as green as possible. This has not been articulated yet because the master plan
is in the early stages of development.
Q 12: Regarding Addendum 1, A3 and A21: The College District's consultant team is taking the
lead on the development of the Facilities Master Plan and Educational Master Plan. The
selected City consultant will be working in support of those consultants. Would you
please elaborate on what tasks would be included under the City consultant's scope of
work?
A 12: Again, certain elements of the master plan and entitlement process are in motion and we
need to remain flexible as we move through the various stages. We can't elaborate on all
the tasks at this time and trust that the "team members" can adapt to the plan as it
evolves.
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA
Craig L. Gladders, C.P.M.
Procurement & Contracting Manager
DATE: October 03, 2008
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name: Authorized Signature:
Date:
Acknowledgment of Receipt of Addendum 2 is required by signing and including the acknowledgment with your
proposal. Failure to acknowledge this Addendum may result in your proposal being deemed non-responsive.
3
5247621
REQUEST FOR PROPOSAL (RFP 06-09)
FOR
C.O.D. PLANNING AND ENVIRONMENTAL REVIEW SERVICES
ADDENDUM NO. 3
This Addendum is being issued for the following changes and informational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE SPECIFICATIONS AND
INSTRUCTIONS ARE TO BE INCLUDED IN THE ORIGINAL RFP DOCUMENTS. THIS
ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE
PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE
REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS.
The City has received the following questions and is hereby providing answers thereto:
RESPONSES TO QUESTIONS RECEIVED TO DATE:
Q 1: We have the following questions on the Addendum No. 1, (Q &A 11): Will the extension
of the Sunrise Parkway require coordination, meeting or approvals from any other
agencies, beyond those involved in the land use planning and approvals and
CEQA/NEPA process for the campus itself(such as Caltrans/CADOT) ?
A 1:—Yes, other agencies such as CalTrans.
Q 2: Can you define what exactly is going to be part of the Master Plan?
(a)Who is preparing it?
(b) How much interface can/will the consultant team be allowed to have with the COD's
consultants during this process?
(c) Obviously the Master Plan and DDA Components affect not just the consultant team's
CEQA/NEPA proposal but the teams overall Specific Plan proposal as well.
A 2: The Master Plan is in the early stages of development, but we expect the plan will include
classrooms, a library, student center, administration, and a variety of ancillary and
common area buildings, as well as athletic/recreation facilities.
(a) It's a team effort being lead by Public Private Ventures, the college's consultants.
(b) There will be significant interface since the city and city's consultants are part of the
team.
(c) Correct.
1
Q 3: If the COD has engaged a planner and architect for the school site then they most
certainly have a target schedule for their deliverables. Can you provide at least the
milestone dates?
A 3: Milestone dates will be reevaluated and finalized once this RFP process is complete and
the successful proposer is on board with the team. The Agency hopes to be in front of
5247621
Council with the DDA by early next year; /and acquisition processes closed by October
2009.
Q 4: Is the COD's idea of a Master Plan at the concept level to accompany the BLM
transaction and state funding processes, or does it include policy language, design
guidelines and other recommendations on facilities that would otherwise be part of or
included within this overall specific plan? How would these two documents work
together?
A 4: The Master Plan will be part of the overall specific plan. The College's plan is the
College's plan, and will include the underlying policy discussion necessary to allow the
campus to be eligible for State funding. However, it is also a land use document that will
form part of the Specific Plan,
Q 5: If 115 acres of the 142 acres will be committed to the college can you define the
geographic limits of the Specific Plan? Your RFP identifies the development of a specific
plan "that includes the surrounding neighborhood, other City properties, and commercial
sections" so it implies that it is more than the COD acreage and the 27-acres of parkland.
A 5: In addition to the 115 acres, plus the 27 acre park, the study area includes all of the land
as follows: Indian Canyon Drive north from San Rafael to Tramview; Tramview west to
Eastgate, south to Gateway, then to Highway 111;Highway 111 south to San Rafael;and
San Rafael east to Indian Canyon.
The final Specific Plan may be reduced to a smaller area in direct proximity to the
campus, but an examination of the entire area is desirable-
0 6: What facilities are currently located on the rectangular city parcel that is directly in the
center of the new C of D campus site? I assume those facilities will remain in place
during campus construction, correct?
A 6: The existing facilities and recreation areas includes the Desert Highland Park and the
James O. Jessie Desert Highland Unity Center. Yes, this area remains in place during
construction.
Q 7: The first bullet on top of Page 3 of the RFP calls for the completion of a Preliminary
Master Plan to help facilitate the completion of the land acquisition with the BLM. Bullet 9
on the same page states that other elements of the Specific Plan would be the
development of the core academic and administrative Campus, parking and circulation . .
. etc.
These two bullets seem to suggest the development of a campus master plan as a
specific component of the area Specific Plan.How is this then reconciled with Addendum
#1, Page 4, Answer 921, which states that the college District has various consultants on
board to develop the master plan?
Could you please confirm whether the development of a campus master plan is or is not
a component of this RFP?
A 7: The District will develop the Campus Master Plan, The Campus Master Plan will then be
included in the Specific Plan as a component-
9
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA
324762 1
Craig L. Gladders, C.P.M.
Procurement&Contracting Manager
DATE: October 07, 2008
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name: Authorized Signature:
Date:
Acknowledgment of Receipt of Addendum 3 is required by signing and including the acknowledgment with your
proposal. Failure to acknowledge this Addendum may result in your proposal being deemed non-responsive.
524762.1
REQUEST FOR PROPOSAL (RFP 06-09)
FOR
C.O.D. PLANNING AND ENVIRONMENTAL REVIEW SERVICES
ADDENDUM NO. 4
This Addendum is being issued for the following changes and Informational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE. SPECIFICATIONS AND
INSTRUCTIONS ARE TO BE INCLUDED IN THE ORIGINAL RFP DOCUMENTS. THIS
ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE
PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE
REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS.
REVISED DEADLINE FOR THE RECEIPT OF PROPOSALS:
THE DEADLINE FOR THE RECEIPT OF ALL PROPOSALS
HAS BEEN EXTENDED FROM MONDAY, OCTOBER 13T" AT
2:00 PM TO
FRIDAY OCTOBER 17T" AT 2:00 PM.
ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA
Craig L. Gladders, G.P.M.
Procurement&Contracting Manager
DATE: October 08, 2008
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name: Authorized Signature:
Date:
Acknowledgment of Receipt of Addendum 4 is required by signing and including the acknowledgment with your
proposal. Failure to acknowledge this Addendum may result in your proposal being deemed non-responsive.
524762.1
- EXHIBIT "C"
r CONSULTANTS PROPOSAL
R Terra Nova Planning&Research,Inc.
COD WVC SOO&Services Proposal
0 COLLEGE OF THE DESERT
N WEST VALLEY CAMPUS
A PALM SPRINGS
1
0 STATEMENT OF QUALIIICATIONS
AND
PROPOSAL TO PROVIDE
PLANNING & ENVIRONMENTAL SERVICES
TABLE OF CONTENTS
N Page
I. Organizational Summary,Company Background and Description of Services
A. Introduction 3
B. Organizational Summary 3
C. Terra Nova Services 4
D. Statement of Availability 4
2. Project Manager&Key.Personnel Qualifications
A. Introduction and Consulting Team Summary 5
& Key Terra Nova Personnel 5
C. Terra Nova Consulting Team 8
D. Civil Engineering and Additional Services Provided By Others 12
3. Relevant Experience and References
A. Introduction 13
B. Summary of Relevant Experience 14
C. Public Presentation&Consensus Building 17
D. Educational and Other Institutional Planning 17
E. References 18
4. Work Approach,Methodology and Timeline
A. Introduction 19
B. Approach,to Project Planning and Coordination 19
C. Methodology for Project Planning 22
D. Preliminary Project Timeline 25
E. Terra Nova Work Product/Deliverables 25
5. Understanding of Project&Scope of Services
A. Introduction 27
B. Understanding of the Project 27
C. Preliminary Scope of Services 28
Appendices: Subconsultant SOQs and Resumes(Provided Upon Request)
2
i L J TERRA NOVA PLANNING & RESEARCH ING
October 16,2008
tb Mr. Craig Gladders
Procurement and Contracting Manager
City of Palm.Springs
3200 East Tahquitz Canyon Way
Palm Springs, CA 92262
RE: Statement of Qualifications, Scope of Work and Cost Proposal for the College of
the Desert West 'Valley Campus and Associated Specific Plan Project (City RFP
No. 06-09)
r
Dear Mr. Gladders:
Terra Nova is pleased to submit its Statement of Qualifications, scope of work and cost proposal
for the provision of land use and environmental planning services for the future West Valley
Campus of the College, the associated community Specific Plan project, and environmental
studies,clearances and processing.The Terra Nova proposal has been developed in conformance
with the City's RFP No. 06-09,
Our scope of work is designed to provide the City, College of the Desert and the Bureau of band
Management with land use and environmental planning services focused on achieving the goals
r of this project, which will be beneficial to all involved, especially the community. We will apply
our twenty-four years public and private sector experience in project administration and
r management to help get this project done.
r The future West Valley Campus of College of the Desert will be a new cornerstone of
r neighborhood and community development in the City of Palm Springs. It provides the impetus
for more widely considered planning in this area of the City, and will allow new development to
r enhance the quality and character of the surrounding neighborhoods. The project is also an
r opportunity for furthering economic development in the area.
r Thank you for the opportunity to submit our Statement of Qualifications and proposal. We.have
r made every effort to be concise, while providing sufficient information on our experience,
r capabilities and proposed work plan, If you have any questions regarding this submittal or would
r like additional information,please do not hesitate to contact me.
Jinel
r , Criste,AICP
ent
cc
r File
400 SOUTH FARRELL,SUITE B-205 ❑ PALM SPRINGS,CA 92262 0 (760)320-9040❑ FAX(760)322-2760
Terra Nova Planning&Itesearch,Inc.
COD W VC SOQ&Services Proposal
�► City of Palm Springs/College of the Desert
West Valley Campus
4 STATEMENT-OF QUALIFICATIONS
M AND
PROPOSAL DE
4 PLANNING&ENVIRONMENTA S SERVPROICES
M
1. Organizational Summary, Company Background and Description of Services
A. Introduction
This Statement of Qualifications (SOQ) and draft proposal to provide planning and,environmental
services has been prepared in response to the Request for Proposals (RIP 06-09) from the City of Palm
Springs dated September 11, 2008. As requested, the SOQ sets forth the qualification of our company
and consulting team to provide project coordination and management, technical expertise and analysis,
and to prepare community and Specific Plans, environmental documents compliant with the National
Environmental Policy Act(NEPA) and the California Environmental Quality Act(CEQA) and the City
of Palm Springs and COD rules to implement same. It is expected that the City, COD and the BLM will
utilize the planning and environmental documents associated with this project
' B. Organizational Summary
Terra Nova Planning & Research, Inc. was founded in Palm Springs, California in July 1984 and has
maintained its primary offices in Palm Springs over the past 24 years. While our staffing,capabilities
r have expanded and contracted with the economy, we currently have six full-time planners, one media
specialist, an administrative assistant and an office manager. Terra Nova also has several "Alliance
Partners" who have worked with the film for many years and provide specialized services and
capabilities. Several of our Alliance Partners are members of the Terra Nova team for this project
` proposal.
Terra Nova is a California Corporation that has been providing land use and environmental planning
services to the Coachella Valley and the region since 1984, with primary offices in the City of Palm
' Springs since the company's inception. The firm's experience includes assistance in campus planting
and environmental review and processing, preparation of General Plans and Specific Plans, and
numerous planning and environmental projects for the US Bureau of Land Management (BLM) and
other regulatory agencies.
3
3
r
Terra Nova Planning&Research,Inc.
COD W VC SOQ&Services Proposal
C. Terra Nova Services
4
Terra Nova services are primarily focused on public and private sector land use planning and regulation,
and local, state and federal enviroiunental planning and regulation. Services are provided in conjunction
with residential, commercial and industrial developments, as well as institutional planning including 4
schools and hospitals, and community General Plans and Specific Plans. Terra Nova has also provided 4
planning and environmental services to the US Bureau of Land Management (BLM), the California a
State University-San Bernardino, Coachella Valley Association of Governments, Riverside County and d numerous cities in the Coachella Valley and elsewhere in Southern California.
Community Planning Services .!
Since its inception, Terra Nova has been providing current and advance planning services to numerous
governmental and quasi-governmental agencies, including city and county planning departments, water
districts and agencies, redevelopment agencies, schools and hospitals. Community planning functions 4
include General Plan and Zoning Ordinance updates, community laud use and transportation planning, 4
and project planning and processing. 4
Environmental Planning Services
In addition to providing environmental analysis services in corliunction with our municipal planning
activities, Terra Nova has prepared a full range of environmental documents in compliance with the
National Environmental Policy Act(NEPA)and the California Environmental Quality Act(CBQA). Our
documents have supported General and Specific Plans,resource management plans,habitat conservation
plans, trails plans, community master plans, college and university development plans, utility and ,q
roadways plans, and other projects.
Economic and Redevelopment Services .
Terra Nova staff have a depth of experience in economic and redevelopment planning and support �
services. In addition to work on specific redevelopment projects, our staff are frequently called,upon to ,
provide instruction in California redevelopment planning, and streamlined project processing, The firm
provides research and analysis of local and regional demographics, market potential, cost-revenue and
fiscal impact analyses. We also provide area-specific land use and market analysis services to
redevelopment agencies.
D. Statement of Availability
Terra Nova'and its team of consultants are available to provide focused,continuous and effective.project
management and coordination, college and community design,planning and analysis services. Our team
will require little or no ramping up to gain familiarity with the project, planning area or entities that are.,to be coordinated, i
ly
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City of Palm Springs/College of the Desert
West Valley Campus
STATEMENT OF QUALIFICATIONS
AND
PROPOSAL TO PROVIDE
M PLANNING&ENVIRONMENTAL SERVICES
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1 2. Project Manager&Key Personnel Qualifications
A. Introduction and Consulting Team Summary
The Terra.Nova team brings a highly integrated and coordinated approach to community planning. Our
in-house staff have practiced in Palm Springs and the Coachella Valley for more than two decades, and
have an intimate familiarity with the issues and conditions faced by the City and the region. Our
experience in economic development also provides a broader perspective than most firms that allows us
to optimize the skills and talents of our clients and effectively help them to meet their planning and
1 community development goals. This section describes the key personnel who will be dedicated to this
project, including our consulting team
B. Key Terra Nova Personnel
w
JOHN D. CRISTE,AICP
Principal Planner/Project Manager
r Nft. Criste has more than 30 years experience in land use, urban,and regional planning, environmental
assessment and impact analysis, land use feasibility and market analysis, and energy development
management and regulation. He has worked in the Coachella Valley and the Southern California region
since 1979. He has extensive experience in public policy planning regarding land use and environmental
issues on local, state and federal levels. His experience covers all aspects of the California
Environmental Quality Act(CEQA),National Environmental Policy Act(NEPA) and public documents
required by same. He,is a frequent CEQA instructor for the Association of Environmental Professionals
and the American Planning Association.
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Terra Nova Planning&Research,Inc.
COD W VC SOQ&Services Proposal
Mr. Cristo was Principal-in-Charge of two projects particularly relevant to this proposal: the Panorama
Specific Plan and EIR which incorporates the East Valley Campus of College of the Desert; and the
College of the Desert Palm Desert Campus"Master Plan EIR. He provides and coordinates on-going
planning services to Eisenhower Medical Center; was the project manager for the California State
University-San Bernardino Palm Desert Campus Master Plan EIR; and the Palo Verde Community
College Campus Master Plan EIR. He also was Terra Nova project manager for the BLM California
Desert Conservation Area Plan and associated NEPA EIS,and other BLM projects.
His experience also includes management of the Ritz-Carlton and Mirada EIRs in Rancho Mirage, the .?
Coachella Valley Multiple Species Habitat Conservation Plan EIR/EIS, and the Stone Eagle EIR. His j.,
experience includes permitting through California Department of Fish and Game, US Anin G'�orPsro£,,
Engineers, and US Fish and Wildlife Service. He recently completed the gbf&iEtioried Panorama m�
Specific Plan and EIR, a 504-acre master planned community that includesAe East Valley Campus ofh
lf
The College of the Desert, 2,700 residential units and 800,000 square feet\of commercial space in theme
eastern Coachella Valley-
Asf r _
an Associate Planner for Riverside County in the early 1980s, Mr. Cristo's responsibilities included
:t"..
such projects as the San Gorgonio Wind Resource Study team(EIR/EIS#158), and the processing of the cZ,
first wandpark development permits in the San Gorgonio Pass. He was project planner for the 2,000-
Tesoro Resort Development Specific Plan, and also served as Count Re resentative to the Coachella
P P Y p h:r
Valley Association of Governments CVAG Technical Planning Committee.
Prior to coating to California in early 1979, Mr. Criste was an energy programs manager in filicy;^'
Pennsylvania Governor's Energy Council and also served as administrative liaison between, ,tkld:; ;
Pennsylvania Governor's Office and the Department of Environmental Resources. In that cap301 ""1
also served as Co-Chairman of the Pennsylvania Governor's Energy Curriculum Task Force;;:atr
contributed to the development of a secondary education curriculum on energy and the eavironniel1£0'=
Mr. Criste has served as an expert witness in land use and environmental planning litigation
federal courts,and regularly provides consulting services to land use and environmental attorneys,
.l Va„
Mr, Criste holds a Bachelor of Arts degree in Architectural History from Pennsylvania State Univr�k1' ,Y4 N
He has been certified by the American Institute of CerdEed Planners (AICP, #6672). He has sdO
an adjunct instructor in architectural history at College of the Desert and is an occasional speaker ivti ;i ',,
on issues of healthy and sustainable communities, and the development and implementatige('Yji I ;y
alternative technologies. He is also a member of the .American Planning Association (APA�;HSi ` u� ti
Association of Environmental Professionals (AEP), and is an Associate Member of the Institute+;;q <<rp'
:s
Transportation Engineers and the Urban Land Institute, s•W�;,;^,:��:,
NICOL E SAUVIAT CRISTE
Principal Planner/Assistant Project Manager
Ms. Cristo has been with Terra Nova since 1985 and will serve as Co-Principal and Assistant Prq)ept 'tiA4
Manager for the project. She has conducted and managed the preparation of several community Gettetq,'. a
Plans, including those for the cities of La Quinta, Cathedral City and Banning. She is current�yy' '''
managing the preparation of the Apple Valley General Plan. Ms. Cristo is also expert in state H6d�_;:`",'•1,r,
Element law and many aspects of Redevelopment law, especially the application of CEQA toA` s
projects.
Terra Nova Planning&Research,Inc.
COD VJVC SOQ&Services Proposal
In addition to extensive land use and community planning experience, Ms. Criste also provides expert
services in environmental, land use and development design analysis, fiscal and economic impact
analysis, market research and marketing strategy development. Her experience in project and
community land use planning and analysis is extensive and has included most regions of the U.S.
She has conducted numerous market and economic impact studies, as well as environmental studies for
economic development and redevelopment agencies in the region. She recently prepared and presented a
two-day class on CBQA and redevelopment to members of the California Redevelopment Association.
Ms. Criste prepared the economic impact analysis for the Santa Rosa and San Jacinto National
Monument Plan and federal EIS, and is currently preparing the NEPA environmental assessment for a
proposed land exchange between the Agua Caliente Tribe and the BLM.
In recent years,Ms. Criste has prepared and managed the preparation of environmental studies on a wide
range of projects in the City of Palm Springs, including the Palm Springs Convention Center expansion,
the Hardrock and Mondrian Hotels,the Museum Market Plaza Specific PIan and EIR,the Canyon South
Specific Plan and EIR, and a variety of other projects. She is currently managing the update of the City
of Palm Springs General Plan Housing Element,
Among her public sector clients, Ms. Criste provides land use and environmental planning services to a
number of cities, including Palm Springs, La Quinta and Rancho Mirage. She also manages the fum's
contract planning services for the City of San Bernardino Planning Department and Redevelopment
Agency, the Town of Yucca Valley, and the cities of Coachella and Blythe. Other clients include the
Palm Springs Tramway/Winter Park Authority and the Town of Apple Valley. Ms. Criste is a graduate
R of Scripps College with a Bachelor of Arts degree in European Studies.
LAURA ALSTADT
Senior Planner
In addition to her skills as a community planner and environmental analyst, Ms. Alstadt is an
exceptionally skilled communicator and project coordinator and facilitator. She will coordinate the
development of Specific Plan development standards and guidelines, and will be integral to the
preparation of NEPA and CEQA environmental documents. In addition to her experience with the
economic impact analysis for the Santa Rosa and San Jacinto Mountains National Monument Plan, she
recently completed the socio-economic impact analysis and documentation for the Carrizo Plain
National Monument Resource Management Plan and associated NEPA EIS for the BLM.
Since joining Terra Nova in 1999, Ms. Alstadt has been involved in a broad range of land use and
environmental planning efforts, from preparation EIRs for Specific"Plans and other private sector
projects, to drafting community General Plan elements and associated environmental documents. Her
General Plan experience includes major research and authoring of General Plans for the cities of Palm
Desert, La Quima, Banning, Apple Valley and Cathedral City. She also managed technical analysis for
related portions of these General Plan EIRs.
Ms. Alstadt also played a major role in the preparation of,EIRs for the 700,000 square foot Desert
Gateway commercial project at US Interstate-10 and Monterey Avenue in Palm Desert, one of only two
Terra Nova EIRs ever subject to legal challenge; the coures decision cited the superior nature of this
EIR. Ms. Alstadt was also the project planner for the 703-acre Stone Eagle project,located in the City of
Palm Desert.
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In addition to environmental analysis, Ms. Alstadt also was successful in securing Streambed Alteration
Agreements from CDFG and 404 permits from the ACOE for the Stone Eagle project in Palm Desert
and several projects located within the Whitewater]fiver and other drainages. Ms. Alstadt is the project
manager for the preparation of the EIR for the 5,500-acre Paradise Valley Specific Plan, a proposed
3,500-acre "New Town" in Riverside County. She holds a Bachelors of Arts degree in Visual
Communications from Judson College(Indiana).
OLfVIA A. ERVIN
Associate Planner/Quautitative Analyst
Ms. Ervin will provide environmental research and analysis in support of the required NEPA and CEQA
documents,which are expected to be a part of this project. She has been a valued member of the Terra
Nova team since early 2007. Since that time she has been involved in a number of projects in the
Coachella Valley, including the preparation of CEQA Initial Studies, elements of Specific Plans and
General Plans and associated EIRs. She brings her substantial quantitative analytical abilities to air
quality analysis, water supply/demand modeling, and other statistical and quantitative analysis. Most
recently, Ms. Ervin has been conducting modeling and analysis on greenhouse gas(GHG) emissions and
regulations, climate change science, impact analysis and mitigation strategies. She has developed GHG
models for use in environmental studies in anticipation of forthcoming state regulations.
Ms. Ervin has also helped prepare several Water Supply .Assessments (WSA), including the recentlys
completed Museum Market Plaza WSA prepared for the Desert Water Agency. Ms. Ervin has been Or
project planner with responsibility for Caltrans CEQA review and processing for the Ramon Road 01
Improvement project and the Cathedral Canyon/Whitewater River Bridge project. She is also an active
member of the Terra Nova team currently preparing the Town of Apple Valley General Plan and Elk
Prior to joining Terra Nova, Ms_ Ervin was a research specialist for the Department of Plant Science at
UC Davis, where she conducted research and analysis. She also served as an assistant researcher for a
Plant Physiology.Laboratory where she collected data and ran analysis to quantify gene expression in
response to various levels of drought. Ms. Ervin graduated from the University of California, Davis with
a Bachelor's degree in Environmental and Resource Science, This multidisciplinary program
emphasized the biological, chemical, and physical features of environmental resources, as well as the
economic and social considerations associated with their use, conservation,protection,and management
C. Terra Nova Consulting Team '
The members of the Terra Nova project team include long-time partners who provide special design and
analytical services to a vide range of projects. The members of our consulting team are intimately
familiar with the City and the region, are well known and respected members of their professions, and a.
have a track record of providing thoughtful, innovative and cost-effective products and services. Terra
Nova will contract for assistance with project design (architecture and landscape architecture) and
analysis of traffic, noise, cultural and biological resources. Air quality analysis and the Water Supply
Assessment(WSA)will be prepared by Terra Nova.
Members of our consulting team and their experience are described below. We understand that the
College has retained a design team to prepare the campus preliminary master plan and site the first
campus building. It is assumed that the City and/or College will contract directly for any civil
engineering services they feel are needed at this time. It is also expected that the City and Terra Nova 0
will confer with the campus design team on such issues as interim and long-term access, utilities
extensions and other development matters.
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Terra Nova Planning&Research,Inc.
COD W V C SOQ&Services Proposal
Eado Engineering: Traffic and Noise Analysis
Endo Engineering is a professional engineering consulting firm specializing in the modeling and
assessment of circulation and noise impacts. The firm has been providing services to Terra Nova for
more than 15 years. Their staff of skilled and experienced professionals has a proven twenty-two year
M track record of providing traffic engineering and computerized transportation and noise modeling
services on projects throughout Southern California. Endo Engineering has completed numerous traffic
studies for the City of Palm Springs,including:
Palm Springs 2007 General Plan Update,Intersection Analysis
Palm Springs Classic Planned Development District
Indian Oasis (Mid-Valley Center)Planned Development District
Palm Springs Art Colony
Canyon Park Resort and Spa l
160 @ Tram Way Residential Project
• Tram Way Residential Development Project
Mountain Crate PDD (TTM 30963)
• Palm Springs Village Planned Development District
• Palm Springs Convention Center
Palm Springs Section 14 Master Development Plan/Specific Plan
• Agua Caliente New Spa Casino
Palm Springs Regional Airport Master Plan Update
N Palm Springs Lowe's Home Improvement Warehouse
Palm Springs Wal-Mart Shopping Center
M The Springs Retail Center Planned Development District
Endo Engineering also prepared the air quality and noise impact studies for the University of California,
N Davis Long Range Development Plan that was designed to accommodate the growth in enrollment from
19,000 to 30,000 students at the UC-Davis campus. Associated noise analysis included application of
r local and state noise standards, integration of the University Airport project, and the consideration of
passenger and freight trains, Interstate 80 and State Route 113 bisecting the campus, and a 20,000 to
30,000 seat stadium. .
The firm's strength and versatility stem from the its multi-disciplinary approach, responsiveness, and
extensive experience with planning, environmental and engineering firms, as well as governmental
entities and state-of-the-art computer applications.The firm is experienced in assisting planners and
developers to take advantage of opportunities and overcome constraints by providing technical support
that facilitates a better understanding of circulation and noise issues,and their solutions.
Endo Engineering has earned a reputation for preparing technical studies that meet the specific needs of
the project and are easily understandable, innovative, and economical_ Most importantly, they are
practical tools that are meaningful both to the professional and the general public. Their reports provide
a comprehensive framework, which incorporates information from a variety of sources in a manner that
clearly addresses the issues faced by the project.
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CRM Tech: Cultural Resources Analysis
CRM Tech will provide cultural resource assessments for the COD West Valley Campus and City park
site. The cultural resources assessment,which will also include a paleontological resources assessment, �!
and shall be accomplished in a manner that satisfies both state and federal regulations for the assessment
and protection of important cultural resources.
Established in 1993, CRM TECH was formed to provide a broad range of cultural resources
management services throughout California. Services provided by CRM TECH include all phases of
archaeological, historical, and paleontological investigations, including, historical and ethnohistorical
research, Native American consultations, archaeological, paleontological, and historical surveys, and
mitigation and recovery plans. A summary of relevant Palm Springs projects includes the following:
• Museum Market Plaza Project Historical/Archaeological Resources Survey 2008
• Gene Autry Trail Gateway Landscaping Improvements Archaeological Survey 2007
• Palm Springs International Village Historical/Archaeological Resources Survey 2007
• Pinnacle View Residential Project Historical/Archaeological Resources Survey 2006
• Real Development/Port Lawrence Mixed-Use Project Historic Building Survey 2006
• Former Potter Clinic historic Building Evaluation 2005
• The Palm Canyon Project Historical/Archaeological Resources Survey 2005 #1
• The Aqua Project Historical/Archaeological Resources Survey 2004
• The Spanish Inn Historic Building Evaluation 2003
Since its creation, CRM TECH has completed more than 1,700 cultural resources studies throughout the
State of California,the majority of them in southern California. CRM TECH's professional team brings
over 60 years of combined CEQA/NHPA expertise in California archaeology, history, paleontology,
ethnography, anthropology,and historical architecture.
AMEC Earth &Environmental-Biological Resources Analysis
AMEC Earth & Environmental is an international environmental and engineering firm with offices in
Riverside and throughout California and the US. AMEC will be providing vegetation and wildlife
surveys on the subject property, including protocol surveys for sensitive species. They will prepare a
technical report that will fully document their research and satisfy the needs of the BLM and well as the
City and COD.The AMEC biological resources group based in Riverside is comprised of biologists who
have been providing services to Terra Nova since 1984. AMEC staff,biologists have worked on a wide
range of projects in the Coachella Valley and supported Terra Nova's work on the Coachella Valley
MSl"ICP EIR/EIS.Relevant projects include:
• Palo Verde Community College Master Plan Biological Resources Assessment rri
• Panorama Specific Plan(&COD East Valley Campus)Biological Resources Assessment
• General Plan Biological Resource Assessments(including,La Quinta,Palm Desert,etc.)
• Whitewater Wind Energy Conversion System Biological Resource Studies 0,01
• Cabazon Wind Energy Conversion System Biological Resource Studies
• Coachella Valley Water District—Coachella Canal Realignment Surveys and Monitoring
• Desert Dunes Development Project Biological Resource Surveys, Riverside Co., CA
• Desert Cove Golf Course Biological Resource Studies, Cathedral City, CA1
• Southern California Edison Company Habitat Conservation Plan,Inland Empire, CA
AMEC's team of biologists hold permits from the US Fish & Wildlife Service, the California
Department of Fish and Game and the BLM for the surveying and management of numerous listed
species, including desert tortoise, flat-tailed horn lizard, and a wide range of other reptiles, birds and
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mammals. The finn's experience with the Palm Springs area, I3LM requirements and the Coachella
Valley MSHCP will assure that the research and documentation of biological resources will satisfy the
ELM, City and other parties of interest.
M
M TKD Associates-Landscape Architectural Assistance
Thomas Doczi of TKD Associates Inc, will be providing landscape architectural services in support of
the COD campus planning effort and the "College Park Specific Plan". He has been involved in
numerous master planning efforts, and provided design support for the Panorama Specific Plan, which
includes the COD East Valley Campus. He' has been an Alliance Partner on Terra Nova projects since
1984 and will provide a variety of design services in support of the campus and Gateway neighborhood
planning effort.
TKD offices are located in Rancho Mirage, California and provide landscape architectural services
throughout Southern California,Arizona, and Nevada. Experience includes residential design,resort site
planning and housing, commercial development and corporate centers,hotels, golf courses,public works
projects and city parks.
The farm has been a leader and innovator in the use of water efficient plant material and water
` conserving irrigation systems. The implementation and success of TKD designs for large scale projects,
such as school sites, golf course and resort projects, corporate centers, and public works projects prove
the firm's ability to develop aesthetically pleasing designs, while being Functional, durable, and socially
1 enhancing. The firm's CADD and design capabilities will help our team provide exhibits and
r illustrations of the highest quality and clarity. Representative and particularly relevant project
experience includes the following.
i
r College of the Desert Softball Stadium,Palm Desert, CA
College of the Desert Alumni Center,Palm Desert CA
Palo Verde Community College,Blythe,CA
R Agua Caliente Cultural Museum Master Plan,Palm Springs,California
r La Quinta Landscape Design Guidelines,La Quinta, California
Rancho Mirage Design Development Guidelines, Rancho Mirage, California
Village of La Quinta Specific Plan,La Quinta,California
M Bubbling Wells Elementary School,Desert Hot Springs, CA
• Cahuilla Elementary School,Palm Springs,CA
` Cathedral City Elementary School,Cathedral City,CA
• Desert Healthcare District Park,Palm Springs,California
• Desert Justice Center,Indio,CA
• Duke University Children Health Center,Raleigh,North Carolina
• Eisenhower Medical Center, Rancho Mirage, CA
' Heart Institute of the Desert, Rancho Mirage, CA
Cioffi Architect-Architectural Design Assistance
.lames IL Cioffr of Cioffi Architect will provide architectural design support to the Specific Plan design
' team, which will also include Thomas Doczi of TKD Associates and Terra Nova in-house staff: Mr.
Cioffl and our design team will lend our experience and understanding of the area to the COD design
team and will coordinate neighborhood design efforts with those of the College. Mr. Ciof£ is also
familiar with City and public concern, as well as the project review process, and will lend additional
value and credibility to the neighborhood Specific Plan.
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Terra Nova Planning&Research,Inc.
COD WVC SOQ&Services Proposal
Tentatively referred to as the"College Park Specific Plan",Mr. James Cioffi wilf provide innovative and
Practical design concepts, standards and guidelines for the neighborhood Speck Plan. He,has practiced
architecture in Palm Springs, California since 1977. During that time he has designed hundreds of
projects, including custom and tract homes, apartments, commercial buildings, civic buildings, and
shopping centers. He has been recognized by his peers with numerous awards for design excellence and
has been published in several magazines and books.
The firm has been involved in a wide range neighborhood master planning projects including:
• Palm Springs Classic Project
• Palm Bills Resort Project
• Port Lawrence Development Project
• Murano Residential Development Project
• City of Palm Springs Fire Station Design
• City of Palm Springs Airport Taxis Facility
• City of Palm Springs Downtown Parking Garage
D. Civil Engineering and Additional Services Provided By Others
Terra Nova has agreed to include land survey services in its agreement, which will be provided by
Sanborn A&.E and as negotiated by the City. Terra Nova will contract for and coordinate these services
on behalf of the City. The Terra Nova team is intimately familiar with the physical planning issues
associated with the campus and neighborhood planning project, including site and area drainage, utility
planning and extension, and associated design issues. We will utilize traffic engineers in our circulation
design and traffic analysis. Far purposes of developing the Specific Plan, data and information to be
secured from City Public Works, Riverside County Flood Control, Desert Water Agency and our traffic
engineer will be adequate to fully develop an implementable Specific Plan.
Out team will apply sound physical planning capabilities to the development of the Specific Plan and to
design support for the COD-Campus Master PIan. We will also facilitate the efforts of, and coordinate
closely with, both City and/or College engineers, and will closely coordinate with the City Engineer and
other Public Works staff,as well as engineers at the Desert Water Agency.
Our proposal also assumes that the City and/or College will contract for any requisite hydrologic or,
geotecbnical analysis, and that reports from these consultants will be made available for use in guiding
project design and in the preparation of environmental documents foi the project. Terra Nova will work
cooperatively and constructively with all members of the City/College consulting team and will help
assure a coherent planning process regardless of contractual responsibilities.
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Terra Nova Planning&Research,Inc.
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City of Palm Springs/College of the Desert
West Valley Campus
STATEMENT OF QUALIFICATIONS
AND
PROPOSAL TO PROVXDE
PLANNING&c ENVIRONMENTAL SERVICES
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1 3. Relevant Experience and References
A. Introduction
1
1 Since 1984, Terra Nova has been providing public sector economic development, planning and
analytical services to a wide range of public agencies, including all cities of the Coachella Valley, the
County of Riverside, City of San Bernardino Economic Development Agency, Desert Water Agency
I and the Coachella Valley Water District. Our company also provides on-going planning and other
services to Eisenhower Medical Center, the McCallum Theatre Foundation, College of the Desert and
1 Palo Verde Community College District.
Terra Nova experience particularly relevant to the City and subject planning area includes the 2006
1 Shadowrock Elk Addendum, CEQA documentation for the UCI-National Underground Laboratory
under Mt. San Jacinto, CEQA processing for numerous hotel, residential and commercial projects in
Palm Springs, the Coachella Valley Multiple Species Habitat Conservation Plan, and the Museum
Market Plaza Specific Plan and EIR for downtown Palm Springs. The firm is also a contract planner to
the Agua Calieate Band of Cahuilla Indians and is actively involved in Tribal planning projects,
including a land exchange between the Tribe and the US Bureau of Land management.
Terra Nova has completed land use and environmental planning for the College of the Desert (COD)
East Valley Campus. We also conferred and coordinated with the design team the COD Palm Desert
Campus Master Plan, and prepared the EIXL We use an integrated team approach and are proactively
engaged in issues identification and resolution, and project facilitating and team coordination. Our
services to legal counsel and our success with defensible analysis have been hallmarks of our work, We
are a trusted provider of services to private development and government, and are especially focused on
establishing common ground and consensus. Terra Nova will be a dedicated pattuer to the subject Palm
Springs/College of the Desert planning effort.
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COD WVC SOQ&Services Proposal
The College of the Desert West Valley Campus and the associated community Specific Plan project M
(preliminarily, the "College Park Specific Plan"), are of significant importance and have tremendous
potential for community enrichment and development of the City and western Coachella Valley. The �!
principals of the Terra Nova team have lived and worked in the Coachella Valley for many years and
have a vested interest in the enhancement of the Gateway neighborhood, and the success of the campus
and its potential for profound positive impacts on the communities that comprise the western Coachella
Valley. /!
B. Summary of Relevant Experience
Terra Nova is especially well suited-to assist in the land use and community planning, as well as �!
environmental review and processing of the various actions and documents associated with this project.
Terra Nova has prepared more than a dozen community General Plans, and has organized and made
prese tctons to General Plan Advisory Committees. We also provide current and advance planning to
m cipal planning departments are facilitate community outreach and consensus building.
College of the Desert Master Plan-Palm Desert Campus EIR 401.
Terra Nova completed, and the College of the Desert certified this 1ETR in 2006. The document assessed
the impacts associated with the expansion of the 160f acre campus master planned project, The project
involves the development of eleven new buildings and renovation of the entire campus, including
classrooms, library, administration and other buildings, as well as athletic facilities and performing arts
center. Major issues associated with the project included traffic impacts, biological resource impacts,
noise, air quality and visual resource impacts. �l
Client: Desert Community College➢istrict,43-500 Monterey Avenue, Palm,Desert,CA 92260 Contact:
Jerry Patton,President(760) 773-2511
Terra Nova Responsibility: Prime contractor, managing all subconsultants and coordinating with lead �?!
agency (College). Managed many administrative tasks, including NOP, NOD, DEIR& FEIR. Prepared
staff report and resolution materials for College.
Project Manager/Team: John D. Criste-Manager, Michael Mokray, Senior Planner; Traffic-Urban
Crossroads, Noise-Urban Crossroads, I-Tydrology/Engineering-Fomotor Engineering, Air Quality-Terra
Nova.
Con ract Period: Approximatelyl2 months. "Rt
al-State San Bernardino/Coachella Valley Campus Environmental Impact Report
Terra Nova completed, and the City of Palm Desert Certified this EIR in 1999. The document assessed
the impacts associated with the development of a 200+ acre campus planned for development in the
northern portion of the City. The project involves the development of approximately 3 million square
feet of classrooms, libraries, administration and other building, as well as athletic facilities and student
housing. Major issues associated with the project included traffic impacts, biological resource impacts,
air quality and visual resource impacts.
Client: City of Palm Desert, Art: Carlos Ortega, 73-510 Fred Waring Drive, Palm Desert, CA 92260
(760) 346-0611
Terra Nova Responsibility: Prime contractor, managing all subcousultants and coordinating with lead
agency (City). Managed many administrative tasks, including NOP, NOD, DEIR & FEIIL Prepared
draft staff report materials for City.
Project Manager/Team: John D. Criste-Manager, Nicole Criste- Planner; Circle Mountain Biological
Consultants, Cultural-CRM Tech; Hydrology Engineering-Fornotor Engineering; Circulation-RKJK &
Associates; Geotechnical-Earth Systems Consultants,Air Quality-Terra Nova,
Contract Period: 12 months.
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Terra Nova Planning&Research,Inc.
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Panorama Specific Plan and EIR
Terra Nova prepared the Panorama Specific Plan and CEQA EXR. The project encompasses 504 acres
and includes the development of anew integrated, mixed-use community that will be anchored by the
95-acre East Valley Campus of College of the Desert. The Specific PIan also provides for the
development of approximately 2,700 homes, 800,000 square feet of commercial space, a community
YMCA, fire station, and parks and open space. The COD campus has been centrally located to facilitate
easy access and to serve as the focus of the community. Planning and environmental issues included
traffic, air quality,water resources, drainage and geotechnical constraints.
Client: Van-Cal Projects,LLC,Attn: Robert Pippin,73-111 El Pasco, Ste 205,Palm Desert, CA 92260,
Phone; (760) 862-111 L COD Contact: Jerry Patton,President,Desert Community College District,43-
500 Monterey Avenue, Palm Desert, CA 9226o. Phone: (760)773-2511
Terra Nova Responsibility: Prime contractor, managing subconsultants and coordinating with lead
agency (County). Managed many administrative tasks, including NOP, NOD, DEIR& FEIR. Prepared
hearing presentations and adopting resolutions for County.
Project Manager/Team:John D. Criste-Manager,Laura Alstadt-Senior Planner; Biology:AMEC Earth
': 8L Environmental; Cultural-Cl2M Tech; Hydrology- Exponent, Inc. and ADS, Inc.; Circulation-Urban
Crossroads; Geotechnical-Earth Systems Consultants;Air Quality-Terra Nova;Fiscal-Terra Nova..
Contract Period: 18 months.
M City of Palm Desert General Plan&EIR
Terra Nova developed a Comprehensive General Plan and associated Environmental Impact Report for
the City of Palm Desert on a 121 square mile planning area,which reaches to Joshua Tree National Park.
The General Plan was last updated in the mid-1980s, and the City has experienced tremendous growth
since that time. As the City now matures,redevelopment and management of existing development have
become important components of the Plan. The Environmental Impact Report assessed the
environmental resources of the City as well as the impacts associated with implementation of the
General Plan. Areas of analysis included transportation, geotechuical hazards, and the full range of
environmental conditions typically addressed in General Plans. The public participation portion of the
General Plan development and approval process involved a broad cross section of the community, as
well as appointed and elected public officials.
' Client: City of Palm Desert, Alt: Carlos Ortega, City of Palm Desert, 73510 Fred Waring Drive, Palm
Desert, CA 92260 (760)346-0611
Terra Nova Responsibility: Prime contractor, managing all subconsultants and coordinating with lead
agency (City). Managing many administrative tasks, including NOP, NOD, DEIR & k'EM Drafting of
f General Plan and EIR.Project presentation_
Project Manager/'Team. John D. Criste, AICP-Project Manager; Biology-Ogden Environmental,
Cultural-CRM TECH; Noise and Circulation-Urban Crossroads; Geoteahnical-Earth Consultants,
r International, Air Quality-Terra Nova.
M Contract Period: 24 months.
CEQA & NEPA Compliant EIR/EIS for the Coachella Valley Multiple Species Habitat
Conservation Plan.and 13LM Santa Rosa and San Jacinto Mountains Trails Plan
l Terra Nova was retained by the Coachella Valley Association of Governments (CVAG) to prepare a
CEQA and NEPA compliant EIR/EIS for the 1.25 million acre Multiple Species Habitat Conservation
Plan(MSHCP) and Natural Communities Conservation Plan(NCCP). In addition to addressing the full
range of potential project impacts on the member jurisdictions of CVAG (nine incorporated cities and
` Riverside County),the EIR/EIS also addressed the US Bureau of Land Management's amendment to the
California Desert Conservation Area Plan, as well as future projects of local water districts. The
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EIR/EIS also analysed the effects of adopting the proposed ELM mountain trails plan. The EIR/EIS I
evaluated the full range of environmental issues, including land use, transportation, water resources, air
quality, recreation and public facilities. Extensive consultations with involved jurisdictions and agencies
was also conducted. go
Client: Coachella Valley Association of Governments, Att.: James Sullivan, 73-710 Fred Waring Drive,
Suite 200, Palm Desert, CA 92260. (760) 346-1127; ELM Contact: Jim Foote, Santa Rosa and San 40
Jacinto Mountains National Monument Manager, (760) 25I-4800_ (10
Terra Nova Responsibility: Prime contractor, managing all subconsultants and coordinating with lead 10,
agency (City). Manage many administrative tasks, including NOP, NOT,NOD, DEIR/EIS &FEIR/CIS.
Prepared draft staff report materials for CVAG.
Project Manager/Team: John D. Criste-Manager, Nicole Criste- Planner; Lawrence LaPre; Ph.D.-
Biology; Aerial Information Systems-GIS; URS Grainer Woodward Clyde-Hydrology/Sand Transport,
Economics-Economic Research Associates; Circulation-Urban Crossroads;Air Quality-Terra Nova.
Contract Period: 8 years.
BLM California Desert Conservation Area Plan and NEPA EIS 40
Terra Nova was retained by the US Bureau of Land Management (ELM) to assist in the update to the
California Desert Conservation Area (CDCA) Plan and preparation of the associated NEPA EIS. This 40
project was managed out of the BLM Palm Springs Field Office. Terra Nova contributed to a variety of 40
{ analyses and discussions, including geotechnical, air quality and conformity analysis, traffic and noise,
jand environmental justice. Terra Nova worked as an extension of BLM staff and assisted in project
planning and coordination.
Client: US Bureau of Land Management, Art: Jim Foote, 690 W. Garnet Ave., P.O. Box 581260 North
Palm Springs,CA 92258-1260. Phone: (760)2514800.
Terra Nova Responsibility: BLM contractor, managing in-house team of environmental planners and
analysts,and coordinating with lead agency(BLM). Evaluated assigned portions of CDCA Plan,drafted
plan revisions, and prepared NEPA EIS analysis and discussion for assigned areas of responsibility. !
Project Manager/Team- John D. Criste-Manager, Nicole Criste-Principal Planner; Air Quality-Andrea
Randall.
Contract Period: 14 months. �
BLM Cartizo Plain National Monument RMP Sociu-Economic Impact Analysis & EIS
Terra Nova was retained to assist in the development of the socio-economic section of the Carries Plain 1!�
RMP and preparation of relevant portions of the project NEPA EIS. Staff considered applicable local,
regional, state and federal land use plans, as well as the historical, prehistoric, camographic and cultural {
context of the area_ Profiled demographic and economic baseline, social organization and institutions,
economic activity and values in the planning area, employment/income/subsistence data, land and
housing values. Evaluated availability of public finance and government services. Identified and
evaluated Environmental Justice issues. I
Client: Labat Environmental,Inc.,Am: Christine M. Modovsky,Project Director/Senior Scientist, 1406
Fort Crook Road South, Bellevue, NE, 68005. Phone: (919) 252-5397 BLM Contact: Bob Wick,
Planning and NEPA Coordinator, ELM Arcata Field Office, 1695 Heindon Road Arcata, CA 95521
Terra Nova Responsibility: ELM sub-contractor for socio-economic and environmental justice
analysis, managing in-house team of environmental planners and analysts, and coordinating with lead
agency(BLM).
Project Principal:John D. Criste; Project Planner:Laura Alstadt.
Contract Period: 12 months,
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Additional Representative Projects
• Agua Caliente Tribe/BLM Land Exchange NEPA EA
• Shadowrock CEQA EIR Addendum
• UC-Irvine San Jacinto National Underground Laboratory CEQA EA
• Hardrock&Mondrian Hold CEQA EAs,Palm Springs, CA
• Palm Springs Section 14 SEIR&Associated Water Supply Study
• Agua Caliente,Development Authority Canyon South Specific Plan&EIR Addendum
t • Palm Springs Convention Center Expansion Project CEQA EA
• Ritz-Carlton Hotel-Rancho Mirage EIR&Permitting,Rancho Mirage, CA
• Stone Eagle Resort&Golf Course EIR&Permitting,Palm Desert, CA
• Agua Caliente Band of Cabuilla Indians Development Code
• Palm Springs Tramway/Winter Park Authority Planning Services
• Museum Market Plaza Specific Plan&EIR,Palm Springs, CA
b Mirada/MCO Properties EIR,Rancho Mirage, CA
C. Public Presentation& Consensus Building
One of the most important functions of the urban planner is to serve as a clearinghouse for community
concerns as voiced by all sectors, and to facilitate the building of a consensus upon which the
community can move Forward. Clear, concise and graphically supported presentations are the heart of
effective communication and securing of public input. Public input will be essential to assure a
thoughtful and responsive integration of the West Valley Campus and future parklands into the existing
Desert Highland Park and the James 0. Jessie Highland Unity Center.
The public presentation process has been a critical component of many of our projects, including the
various community General Plans we have prepared, as well as the many public meetings and hearings
held on the Coachella Valley MSHCP and associated Mountains Trails Plan. Diverse and frequently
conflicting interests made their concerns strongly known, all comments were recorded and considered,
r As a result, a strong consensus was forged between such diverse groups as the Sierra Club and the
Building Industry Association, as well as developers,recreationalists and environmentalists.
Our work on the Eisenhower Medical Center(EMC) Specific Plan and EIR is also relevant. A variety of
concerns were loudly voiced by surrounding and influential property owners, including traffic,viewshed
impacts, heliport operations, and light and glare. Each concern was respectfully considered and
responses were carefully crafted. No comments were treated in a dismissive fashion and all were
addressed to the satisfaction of the property owners and the City of Rancho Mirage.
Also please see our discussion below in Section 4 regarding the coordination of public participation.
D. Educational and Other Institutional Planning
Over the past 24 years, Terra Nova has facilitated the development of numerous K-12 schools.in the
Coachella Valley and elsewhere in Southern California. We have also been involved in the planning and
processing of college campus plans and facilities, including the Cal-State-San Bernardino/Palm Desert
Campus Master Plan and EIR, the COD Palm Desert Campus Master Man EIR, and Palo Verde
Community College Master Plan and EIR. In addition to our on-going services to Eisenhower Medical
M Center, Terra Nova has prepared environmental analysis and processed development applications for
psychiatric hospitals throughout the US. We have also conducted space needs analysis and facilities
b planning for the Riverside County Blythe Administrative Services Center and Superior Court, as well as
■ the 14-story County Administrative Center in Riverside.
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E. References
The following list of references has been selected to reflect the kind of experience most relevant to the
subject COD West Valley Campus and Specific Plan project. City staff have also been included given
their direct involvement in managing Terra Nova planning and environmental efforts for the City.
Additional references are available upon request,
Mr. Ted Lennon, Sr. Vice President, Lowe Enterprises/Destination Development Corporation,
74-001 Reserve Drive,Indian Wells, CA 92210(760) 568-5599
Mr. John Wolbmuth, Executive Director, Coachella Valley Association of Governments, 73-710
Fred Waring Drive, Suite 200,Palm Desert,CA 92260(760)346-1127
101
Mr. Jerry Patton, President, College of the Desert, 43-500 Monterey Avenue. Palm Desert, CA 222
922% (760) 773-2500.
Mr. David De Mauro, Vice President, Admin. & finance, California State University-San ,.
Bernardino,5500 University Parkway, San Bernardino, CA 92407(909) 537-5130.
Mr. Thomas Wilson, Asst. City Manager, Mr. Craig Ewing, Community Development Director,
City of Palm Springs, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262. (760) 323-
8270. 00
Ms. Margaret Park, Director of Planning &Natural Resources, Agua Caliente Band of Cahuilla
Indians, 777 East Tahquitz Canyon Way, Suite 301,Palm Springs, CA. 92262 (760) 883-1326.
Mr. Donald Bradley, City Manager, City of Cathedral City, 68-700 Avenida Lalo Guerrero,
Cathedral City, CA 92235. (760)770-0340.
Mr. Ali Tourkaman, VP Administration, Eisenhower Medical Center, 39-000 Bob Hope Drive,
Rancho Mirage, CA 92270, (760)773-1273.
Mr.Randy Bynder, Community Development Director, City of Rancho Mirage 69-825 Highway
111,Rancho Mirage, CA 92270(760) 329-2266.
Mr. Robert Hargreaves, Esq., Best, Best & Krieger, 75-760 Highway 111, Indian Wells, CA
92210. (760) 568-2611.
Mr. Howard Marguleas, 78-060 Calle Estado, Suite 7,La Quima, CA 92253. (760) 564-9920.
Mr. James Foote, Manager/Santa Rosa and San Jacinto Mountains National Monument, US
Bureau of Land Management, 690 West Garnet Avenue, Norlh Palm Springs, CA 92258. (760)
251-4800.
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r City of Palm Springs/College of the Desert
West Valley Campus
STATEMENT OF QUALIFICATIONS
M AND
PROPOSAL TO PROVIDE
PLANNING & ENVIRONMENTAL SERVICES
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r A. Work Approach,Methodology and Timeline
r
r A. Introduction
r The following approach and methodology has been developed to prepare what is herein tentatively
r referred to as the "College Park Specific Plan" and associated planning, environmental and management
r tasks. The Specific Plan will be developed in close consultation and coordination with the COD campus
r design team and the City Parks and Planning Departments. The Specific Plan will provide clear and
concise goals, policies, programs, and development regulations based upon a sound foundation of
research and information.
Work product will include periodic reporting and updating, a variety of technical studies, CEQA and
r NEPA documents, and the College Park Specific Plan. It is the desire of the City, COD and Terra Nova
r staff that these documents be written and illustrated to enhance understanding of issues and to provide
useful long-term and user-friendly sources of information and development guidance.
M The emphasis of the Specific Plan is as a functional and implementable document, which helps shape
f and consolidate the design considerations.of the COD West Valley Campus Master Plan and the larger
neighborhood Specific Plan. The Specific Plan will fully integrate the campus plan, the preliminary
community park plan,and the neighborhood design goals, standards and guidelines.
r B. Approach to Project Planning and Coordination
Terra Nova will coordinate an integrated team strategy that relies on regular and on-going contact and
( consultation, and a practical and efficient approach to securing the subject lands, facilitate the adoption
of a Disposition and Development Agreement (DDA) between the City and the College, and the
development of the College Park Specific Plan and associated environmental reviews. As discussed
above and elsewhere in this work program the planning process is integrally tied to the sequence of land
M acquisition, campus and park planning, and neighborhood planning. The program also provides for
phased environmental analysis, documentation and processing,
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It is important that the numerous characteristics of the planning area and surrounding lands are clearly
described and characterized at the outset, and that a description of the planning area be presented in
sufficient detail to assess the value of the Campus Master Plan and Specific Plan, and the effects
associated with their implementation,
Administrative Services: Terra Nova will serve as an extension of the Community Redevelopment
Agency staff, and will also serve as a planning facilitator for the College design team and the BLM.
Terra Nova has provided planning, environmental and administrative services to nwmerous public and
private sector projects, including Palm Springs and other cities, College of the Desert, Cal-State-San
Bernardino and other public agencies in the region. In this regard, we plan to provide substantial and on-
going administrative support to the City through project coordination functions and the preparation of
planning and environmental documents.
Terra Nova will also assume responsibility for the preparation and mailing of Notices of Intent (NOI),
Notices of Preparation (NOP), Notices of Completion (NOC), and their federal counterparts. We will
also manage the transmittal of the Specific Plan and environmental documents to the State
Clearinghouse and other parties of interest, using a City-approved mailing list. Terra Nova will also
facilitate COD notices and transmittals within the scope of this project. Terra Nova will also provide
administrative support to the BLM is pursuit of the land sale/exchange and associated NEPA and other
processing. Other cost-effective administrative support services can also be provided throughout the
process.
Data Colleetion/Information Gathering: Terra Nova and its consulting ream already have a high level 0
of familiarity with the West Valley Campus project and the planning area. We will utilize in-house
resources and capabilities, and those of the City, COD and various public agencies to develop and
organize data and information from all available sources. The collection of data and information, and the
characterization of the physical, regulatory and socio-economic environment shall be researched and
presented_ A comprehensive environmental setting discussion will provide the current context, and will
bring together•information and data from a wide variety of sources. To facilitate this multi-pronged
planning process, data and information relevant to campus and neighborhood planning will be provided
to the City and COD as it is developed.
Research and analysis associated with environmental issues will identify current conditions and focus on
I
the potentially significant impacts associated with the implementation of the Campus Master Plan and
Specific Plan. At this stage in the analysis, direct and indirect impacts on the environment and
community resources will be identified and described in detail. Immediate,near-term impacts,as well as
long-term(buildout) impacts, will be assessed. This assessment will include a discussion of all relevant
specifics, including environmental and man-made resources, alterations to ecological systems,
geotechnical and flooding hazards, and changes induced by population distribution, land use patterns,
and health and safety issues.
Mapping Resources: The precise limits of the Specific Plan study area and uses being planned on the
subject 142:L acres have not yet been established. The planning area boundaries will initially be bounded
by San Rafael Drive on the south,Ilighway I I I on the west,North Indian Canyon Drive on the east and
the flood control levee on the noift In some instances, it may be appropriate to expand or contract these
boundaries following an initial assessment of the area of potential effect. Terra Nova will build off of
existing City, DWA, BLM, CVAG and other mapping efforts, and will develop original mapping
resources for use in the Campus Master Plan, Speck Plan and associated environmental documents.
Utilizing these and other sources, large-scale maps will be. generated and reproduced for the City, COD
and for public presentations with any mix of data and information.
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College Park Specific Plan Policies and ,Programs: An essential element of this planning effort will
be to prepare and implement the. COD West Valley Campus Master Plan and the College Park Specific
Plan, which are logical and community-enhancing land use regulating documents. The Campus Master
Plan and neighborhood Speck plan will serve as the primary regulatory documents for land use
management purposes. The Specific Plan will clearly state the goals, policies and programs of the City,
COD and neighborhood. It will provide informational summaries and discussions to adequately explain
the public participation process and why the goals,policies and programs were adopted
The sequence of Plan preparation is partially based upon our understanding of the need to secure the
subject lands and the processing and documentation required to complete that effort. Plan development
is also based on the inherent logic associated with data and information collection, and the hierarchy of
elements comprising the Plan. We plan to prepare draft elements and other materials, and to circulate
r them through the City for consideration by the City/COD planning team. Once feedback has been
received, the Specific Plan element will be amended into a final draft that will be ready for public
review. ,
Typically, this process starts with technical elements that address baseline environmental issues and
public service and facilities, including existing land use patterns, flooding and hydrology, air quality,
N biological and cultural resources and noise. These provide the foundation for associated Specific Plan
elements, including land use, transportation, community design, housing and economic development,
This logical sequencing of element drafting and review will help the non-technical stakeholders and the
general public assimilate the background information and policies slid programs, and better grasp their
meaning,
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' Workshops, Study Sessions and Public Hearings: Terra Nova staff have extensive experience
r conducting workshops, study sessions and presenting complex projects in public hearings.In this regard,
we will coordinate with City and COD team members, and prepare information, exhibits and draft
N materials for use at presentations. These meetings shall be supported by a variety of graphic materials,
including slides, overhead and printed exhibits, maps and textual materials. Terra Nova shall coordinate
and work cooperatively with City staff in organizing these meetings and study sessions to assure an
efficient and effective conveyance of information,and to facilitate the provision of public input
Ellt Mitigation Measures and Programs: In conjunction and concurrent with the development of the
Campus Master Plan and the Specific Plan, the Program EIR will yield clear constraints and
opportunities that will help to shape the plans, Mitigation measures will be developed to address specific
impacts associated with the implementation of the Plans. Others may be incorporated as mandated
design and implementation programs to be required of specific projects as they are submitted for review
F and approval. This approach can greatly streamline subsequent project approvals.
Statement of Overriding Consideration: Unmitigated significant effects would require the adoption of
Findings and a "statement of overriding consideration". It should be anticipated that statements of
overriding consideration will be needed for impacts to air quality, which cannot typically be fully
r mitigated for a project of this scope and with prevailing technologies. The statement of overriding
consideration can and should include aspects of the project that constitute sustainability factors of the
Campus Master Plan and the Specific Plan. Terra Nova has drafted numerous adoption resolutions with
statements of overriding consideration and will provide same for this project,as necessary.
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CEQA and NEPA Environmental Documents and Tiering
The project CEQA and NEPA documents and associated technical studies will serve as the basis upon
which subsequent environmental analyses may be conducted (tiered). With this subsequent use in mind, f
Terra Nova shall evaluate potential project impacts to the greatest extent practicable. We will also
prepare specific mitigation measures and monitoring programs, which may preclude or reduce the need
for substantial future analysis and allow an expedited completion of the CEQA.review process for future
projects to the extent they are consistent with the Campus Master Plan and the neighborhood Specific
Plan. In all cases, significant effects that cannot be fully mitigated will also be identified.
C. Methodology for Project Planning
0
The unique opportunities the project offers range from a vitally important educational institution to
neighborhood euhaucememt to open space and recreation development. Our methods involve facilitating
close and on-going team coordination, and the distribution of environmental, infrastructure and
regulatory information to the COD and Terra Nova/City design teams. We have also outlined an
approach to facilitating and accommodating an aggressive project schedule. •
Project Management and Coordination: As is typical of most of our major planning projects, Terra 0
Nova will serve as the primary contractor for this coordination, planning and analysis project, and will 0
manage a select team of technical specialists. Our staff will also establish a close and coordinated
project management plan with the City, I3LM, and COD team leaders, and will help facilitate
completion of all project tasks, including those not directly the responsibility of our team. We will help
focus the planning efforts of all team members to complete the planning, analysis and approval process 0
in the most expeditious manner possible. 0
Community Workshops,Meetings and Public Hearings. We understand that the City and COD have 0
already held some public outreach meetings, and that such meetings have been held as part of the City's
effort to bring the West 'Walley Campus to the community. Additional community workshops are
envisioned for this process and include additional neighborhood meetings with surrounding residents
and landowners, as well as meetings with interest groups to get input on the project. Up to six
community workshops are envisioned, where draft campus and neighborhood plans and technical )
materials will be presented.
Adequate time should be given to the Planning Commission and City Council to review these materials
prior to the study sessions or public hearings. Supporting information, including slides, maps and other
exhibits shall also be made available and shall be used to facilitate these meetings. For purposes of this
proposal,two study sessions and two public hearings are planned. Terra Nova will coordinate with City
and COD team members on structured presentations of the draft plans and environmental issues
warranting focused discussion. Input from all workshops, public meetings and hearings shall be
recorded and incorporated into the final draft documents, as appropriate.
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Method of Specific Plan,Development
The City has identified a need and an opportunity to extend the benefits of the COD Campus Master
Plan to the surrounding community, including the residential neighborhoods to the south, commercial
lands along Indian Canyon Drive, and possibly the service industrial area located in the vicinity of San
Rafael Drive. To that end, the College Park Specific Plan shall be developed in conformance with
Government Code Sections 65450 through 65457, As required, the Specific Plan shall provide text,
maps, diagrams and data setting forth the distribution of land uses, public services and facilities,
standards and guidelines to direct development, and implementation measures that will put the Specific
Plan into action.
Dcfirdrig the Specific Plan
We envision a three-step approach to establishing the final geographic limits of the Specific Plan beyond
the 142-acre BLM property. First, the various physical parameters that define the area will be assessed,
as will their relationships and connections to one another. Second, with the planning limits established,
Terra Nova will lead the preparation of a minimum of three (3) master land use and neighborhood
enhancement plans for the area and will review them with the team. Third, a"Preferred Alternative" will
be selected for detailed elaboration in the Specific Plan document
Inteprating the COD Campus Master Plan
N The Preferred Alternative will also incorporate the COD West Valley Campus Master Plan. Terra Nova
will coordinate its broader planning activities with the City and COD team, and will be evaluating
campus design considerations with those being made on adjoining lands and laud uses. The general
research and issues identification of early phases will feed into City and COD considerations as the
6 campus and adjoining public park and open space areas are planned.
Neighborhood Planning Component
It The Desert Highland area of the City will be host to a most valuable community asset, a community
college campus. The potential exists for both positive and negative impacts, depending on how well
opportunities are optimized and constraints are minimized. Issues that will be considered include near-
term and long-terns campus access, neighborhood/campus access, neighborhood and campus security,
laud use buffering, and other considerations. Other neighborhood interfaces, including the service
industrial area in the vicinity of San Rafael and the commercial lands along the west side of Indian
Canyon Drive,will also be important areas for evaluation and planning.
Master_Circulation Component
The planning area is currently served primarily from Tramview Road via Indian Canyon Drive. The
Sunrise Parkway is a General Plan road,a segment of which west of Sunrise Way has been constructed.
The parkway will form the northern boundary of the COD campus/City parkland area, and will provide
important alternative access to the 142t acre portion of the planning area. Terra Nova shall coordinate
with the City Fire Marshall, City Engineer, County Flood Control, Caltrans and others to assess the
interim and long-term improvements associated with the parkway. We will also assess the primary
directions of travel for users of the COD campus and the adequacy of the existing and planned roadway
network to serve the project.
Parks and Oven Space Component
Concurrent and in association with the development of campus and neighborhood plan components,
1 Terra Nova will also coordinate with City Parks Department staff and will assist in the development of a
Preliminary Parks and Open Space Plan. This Parks and Open Space Plan will be an integral part of the
College Park Specific Plan. Parklands,recreation areas and facilities, pocket parks and community open
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space are also expected to be components of the College Park Specific Plan. In addition to athletic
facilities and open space areas associated with the COD campus, the City and COD shall also evaluate
opportunities for shared uses and facilities. A variety of neighborhood entry treatments and landscape 40
enhancements will also be considered and incorporated into the Specific Plan. 01
James O. Jesse Desert Highland Unity Center f
The campus planning area includes the James O. Jesse Desert Highland Unity Center, which provides a �!
broad range of recreational and educational facilities, services and activities to the surrounding
community. Programs include a variety of structured sporting activities and instruction, youth and adult
literacy programs, and other youth and adults activities. We will coordinate on an on-going basis with
Jarvis Crawford and other City staff, as well as the COD planning team,to assure that the center benefits
from the proximity of the COD campus and is complemented by the College's facilities and services.
Public Facilities and Services Component
This Specific Plan component will describe both existing and planned public and private transportation,
sewage, water, drainage, solid waste disposal, energy, and other essential facilities services needed to
support the proposed new development and to enhance the existing community. Available methods of
financing necessary services and infrastructure shall also be addressed. Terra Nova has worked closely
with the City Public Works Department, Desert Water Agency, County Flood Control and other
agencies and service providers, and will assure that all service and infrastructure needed to support the
project are adequately addressed.
Ugally Defensible Environmental Documents
As with all major projects, care must be taken to assure the highest level of research, documentation and
analysis. Also essential is a thorough, multi-disciplinary approach that keeps special studies and other 4
analysis on point. Terra Nova's approach to legally defensible environmental analysis and4
documentation has served our clients well. Over more than 24-years and hundreds of environmental
studies, only two Terra Nova environmental documents have ever been challenged in court --
unsuccessfully in both cases. Terra Nova staff has also provided expert witness testimony in state and
federal courts on planning and environmental issues.
Sustainable Development Experience
Since founding Terra Nova in 1984, Terra Nova has espoused, drafted and implemented a wide range of
sustainability principles in the preparation of community General Plans, project Specific Plans and
Zoning Ordinances. Terra Nova has also prepared benchmark Water Supply Assessments (WSAs) for
the Desert Water Agency and Coachella Valley Water District,which have become prototype"business- 0,"
end" tools of water conservation for local water agencies. Firm principal, John Criste, has spoken to
public interests groups throughout the region on the subject of environmental protection and sustainable
development. Mr. Criste also served as a seminar speaker at the 2006 Healthy Living Conference
sponsored by the Coachella Valley Association of Governments (CVAG), where he profiled and
promoted sustainable land use and environmental planning practices.
As a community development corporation planner, Mr. Criste helped secure funding and managed the
installation of a 35-kwe photovoltaic system on an industrial building in San Bernardino, at the time
(1981) the largest non-government PV installation west of the Mississippi. From 1981 through 1983,he,
managed the permitting of the first commercial windfarms in the Coachella Valley and subsequently has
continued to work on behalf of the wind industry. Since that time, he has been an advocate for energy
and water efficient design, natural resources management, and sustainability-based economic
development.
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D. Preliminary Project Timeline
As indicated above, Terra Nova currently has the staffing, local knowledge and understanding, and
physical capabilities to meet the projerfs schedule needs. The preliminary project timeline is partially
dependent on the timing of the campus land plan, establishment of a consensus project description and
completion of the Specific PIan document. For purposes of projecting the timeline, we have made
certain assumptions regarding the completion of these milestones, to develop a schedule that illustrates
the necessary tasks, and potential"normal'timelines for the project.
Task Time Frame
Project Initiation December, 2008
Preliminary/Schematic Land Use Plan December 08
ELM Lauds Biological Resources Surveys December 08 -January 09
ELM Land Conveyance NEPA EA December 08 -January 09
City/COD Disposition&Development Agreement December 08--April 09
Disposition&Development Agreement CEQA EA December 08 _January 09
r Notice of Preparation(NOP)for Specific Plan EIR December 08 -January 09
M NOP Comment Period(30-days) February 09-March 09
M Preparation of Specific Plan and Campus&Park Plan December 08 -May 09
Preparation of Specific Plan Draft EIR December 08 -May 09
Specific Plan and EIR Transmittal(45-days) May 09 -June 09
w Preparation of Response to Comments/FEIR July 09
Planning Commission Hearings August 09
City Council Hearings September 09
As requested, we have considered our capabilities and opportunities for accelerating the Specific Plan
and environmental planning and processing schedule. Based on our experience in managing projects iu
Palm Springs and other jurisdictions, and our knowledge of the requirements of CBQA, we feel that
substantial time-savings could be. achieved by running certain tasks in parallel. These include
accelerating transmittal of the Notice of Preparation, achieving a consensus with City staff on the scope
of the project, and initiating public review of the EIR while final refinements are being made to the
Specific Plan. These and other opportunities can be explored with the project proponent and the City.
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E. Terra Nova Work Product/Deliverables
The Terra Nova team will be responsible for providing the City with a full range of work product and
deliverables, including the following:
4
• NEPA and BLM-Compliant EA • Biological Resources Study 40,
• CEQA and City/COD-Compliant EA • Cultural Resources Report
• Schedules,Notices and Technical Memoranda • Dmfl/Final Specific Plan
• Specific Plan Traffic Impact Analysis • NEPA Air Quality/Conformity Analysis
• Specific Plan Air Quality Analysis • Specific Plan Noise Analysis
• Specific Plan band Use Plans(3 + 1) • Draft/Final Specific Plan CEQA SIIt
• Staff Reports,Resolutions,Etc.
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r City of Palm Springs/College of the Desert
West Valley Campus
STATEMENT OF QUALIFICATIONS
AND
PROPOSAL TO PROVIDE
PLANNING & ENVIRONMENTAL SERVICES
1
5. Understanding of Project& Scope of Services
A, Introduction
The following discussion sets forth our understanding of the project and the specific project tasks. The
scope of services should be considered preliminary but is representative of the research, planning and
' management tasks we will assume.
B. Understanding of the Project
Our scope of work is premised upon the understanding that the City of Palm Springs, College of the
DaSert and the Bureau of Land Management/U'S Department of the Interior (BLM) have agreed in
principle to cooperate and coordinate with one another in bringing the College of the Desert (COD)
West Valley Campus(VJVC)to Palm Springs.
i
The subject property is located in the northern portion of the City, with 115t acres being vacant and
F, owned by the BLM, which has indicated its willingness to facilitate a sale or other conveyance to the
r City. The City*p ovens 27:h acres contiguous to the BLM lands,which are comprised of the, James O.
Jesse,Desert Highland Unity Center and park and open space lands. Once in possession of the 115:
_ acres of BLM land,the City would subsequently convey all or a portion of these lauds to the College for
the new COD WVC.
The prelirrunarily'titled "College Park Specific Pfau" will encompass and include the Campus Master
Ilan and preliminary City park plans, as well as the surrounding residential neighborhoods and limited
commercial'and service industrial lands, as described above. Based upon our understanding of the
project and our assessment of approach and need, we have developed three major planuing and approval
stages or phases, to achieve the goals of the BLM, City and COD. There will be, initial and on-going
' overlap between.phases, and a concerted effort shall be made to expedite all aspects of the project.
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C. Preliminary Scope of Services
As discussed in our approach and methodology section, there will be some overlap as early phases are
initiated. Each phase has specific tasks that must be accomplished; they establish the basis for Terra
Nova's scope of work, which is set forth below. The following scope briefly describes on a categorical
basis the services to be provided by Terra Nova and how we will facilitate meeting the project's goals.
The lacks have been broken down into discrete subtopics ranging from research and consultations,
through NEPA and CEQA review EAs and preparation of the Specific Plan and associated EIR. Project
facilitating is integral to all these tasks.
Phase L ELM Land Sale/Conveyance
It is understood that the local office of the ELM will work cooperatively with the City and COD, and
will help facilitate the sale or exchange of the subject lands to the City. Vd xile there may be the
possibility of phased acquisition of these lands from BLM, it would appear that all the land planned for
inclusion in the transaction between the City and BLM may be initiated at once.Terra Nova will provide
the following services and conduct the following tasks:
I.A. Consult and coordinate with City, COD and BLM staff and help to facilitate the completion of
the requisite BLM Mineral Report, Land Appraisal and amendments to City application
materials.
I.B. Coordinate with City staff, COD project designers, and provide planning and analytical support
for the preliminary COD WVC campus and City preliminary park plan. The initial goal will be
the development of a schematic master plan sufficient for approximate delineation of future
College and City lands and uses. The schematic master plan will then serve as the basis for the
BLM land conveyance and development of the detailed campus plan and the College Park
Specific Plan.
I.C. Coordinate closely with the BLM and prepare a Draft Environmental Assessment (EA) on the
proposed land use plan, sale/exchange action and alternatives. The BLM will use the EA as part Q
of the basis for the laud transaction. The BLM EA will be prepared in accordance with theki
National Environmental Policy Act(NEPA) and BLM's NEPA Handbook.
T.D. Contract for and manage the preparation of a property-wide cultural,historic and paleontological
resources assessment for the 142-acre campus and park site. The assessment shall include a
literature search, a sacred lands record search and Tribal consultations, consultations with the
ELM archaeologist and securing field survey authorizations. This task shall also include
historical background research using archival materials and early maps depicting the Area of
Potential Effects (APE) to ascertain its history and/or use. The survey protocol and report shall
conform to Section 106 of the Historic Preservation Act, including a geomorphologic literature
and map search to determine the prehistoric and historic landscapes and possible human use of
those landscapes.
I.E. Contract for and manage the preparation of a biological resources assessment for the 142-acre
campus and park site. The assessment shall include a literature search, consultations with
wildlife agencies,_ELM biologists and the Coachella Valley CVCC staff. No species-specific
surveys are anticipated at this time. The survey protocol and report shall conform to those
prevailing at the time of the surveys.
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I.P. Conduct a preliminary air quality analysis, including a federally mandated Air Quality
Conformity Analysis, which demonstrates that the proposed action is in conformance with
applicable federal standards and state implementation plans (for PMIO and ozone in the
Coachella Valley).
1.G. Coordinate with the BLM, City and COD in advertising and holding a public scoping meeting on
the proposed land transaction. Public comments will be,incorporated in the NEPA EA document.
Phase II: City/COD Disposition&Development Agreement (DDA) &City CEQA IS/MND
Either concurrently or in sequence with land acquisition efforts, the City and COD shall jointly develop
the master land use plan for the 142-acre campus and park site, and shall establish the parameters for
conveyance of lands to COD. The parties shall also negotiate the full range of issues associated with this
long-term arrangement, including provisions for shared access, in-kind contributions of infrastructure,
roadway improvements, etc.
The results of these plans and negotiations shall be incorporated into a Draft DDA. The Preliminary
Master Plan to be prepared to facilitate the BLM land acquisition (see Phase I)may also serve the DDA
and define the first phase of COD acquisition and development, With the agreement and Preliminary
Master Plan as a project description, the City and Terra Nova can prepare a CEQA Initial
1 Study/Mitigated Negative Declaration (ISUND) that can serve both the City and COD in approval. of
1 the DDA and preliminary plan. Terra Nova will provide the following services and conduct the
following tasks for Phase IT:
II.A. Consult and coordinate with City, COD and BLM staff and help to facilitate clarification of
terms, conditions and provisions for the DDA, consult and coordinate parties in the development
of the preliminary campus and parks master plan, and develop a Project Description for
r environmental analysis;
r H.B. Coordinate closely with the City and COD and prepare a CEQA-compliant expanded Initial
Study and Mitigated Negative Declaration (Expanded Environmental Assessment (EA)) on the
DDA&Preliminary Master Plan;
II.C. Conduct a desktop traffic impact analysis,which quantifies future traffic volumes and establishes
preliminary mitigation measures, which can be incorporated into the DDA or other City/COD
agreement. Said analysis shall be,conducted in close coordination with City Public Works, and
mitigation may include provisions for subsequent campus and park toaster plans, and the
preparation of the College Park Specific Plan;
II,D. Conduct a preliminary air quality analysis, which demonstrates that the proposed action is in
conformance with applicable state and federal standards and state implementation plans (for
PM10 and ozone in the Coachella Valley);
II.E, Prepare draft City and COD staff reports, as well as public notices, for the subject Phase It
action, and provide administrative support to facilitate project processing, including notice and
document transmittals and posting;
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II.F. Terra Nova staff shall attend the public meetings and hearings associated with this Phase II
r action, and shall be available to otherwise assist and facilitate the I City's processing of this
project.
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Phase W- City/COD WVC Specific Plan& CEQA I~IR
As a part of the overall process associated with the planning and development of the COD West Valley
Campus, the City feels it essential that the extended neighborhood also be included in this planning
effort. The City has suggested the preparation of a Specific Plan,which would include the COD campus, �I
the adjoining City parks and other city lands, and portions of the adjoining residential neighborhoods,
commercial lands along Indian Canyon Drive,and possibly service industrial lands in the vicinity of San
Rafael.
The Specific Plan would also address both near and long-term access to the campus, including the
incremental development of Sunrise Parkway, and the expansion and financing of other infrastructure to
serve the area. The Specific Plan will incorporate and will be developed in coordination with the COD
WVC Master Plan. The Specific Plan will set design standards and guidelines for development within
the Specific Plan area. For purposes of this scope of work, it is assumed that an Environmental Impact
Report(EIR)will be prepared for the Specific Plan. Terra Nova will provide the following services and
conduct the following tasks for Phase III: 0
M.A. Review all data and information available from COD, City and Terra Nova, conduct detailed on- 40
foot and windshield surveys of campus/park lands and larger planning area. Determine additional 40
information needed to prepare baseline enviromxiewal materials. This task will be accomplished V
primarily by Terra Nova staff,in cooperation with our subconsultants and College and City staff. «
M,B. Develop a comprehensive project description, in cooperation with City staff and COD team. 0
Secure campus site plans and other exhibits, which illustrate the full scope of campus
development and the intensities of the uses planned for the site. These tasks will be accomplished
primarily by Terra Nova staff in cooperation with the College design team. The project 0
description shall be,vetted with the project team before being further elaborated and analyzed.
III.C. Conduct a detailed assessment of the planning area and surrounding lands. Evaluate vacant and
potentially underutilized lands for inclusion in the, Speck Plan boundary. Identify community 401
assets and liabilities,major entries and focal points, and natural boundaries.Evaluate prospective
planning area and coordinate with City in delineating final Specific Plan project boundaries. 4,01
III.D. Prepare appropriate base maps to establish a common mapping reference for all environmental OF
analysis. The source of mapping will include the City General Plan and USGS quad map; ELM
mapping, and flood control and other maps will also be evaluated for this use. Aerial photos will
also be secured for use by consultants and inclusion in the various planning documents and the
Specific Plan and EIR.
III.E, Coordinate with City, COD and project designers in preparation of boundary maps and legal
descriptions, preliminary campus and park plans, existing and proposed public rights-of-way,
and other exhibits, which illustrate the scope of site development. Prepare CEQA Initial Study
and Addendum, and Notice of Preparation (NOP), review same with City Planning staff, and
facilitate transmittal to public agencies, with City lead agency concurrence and assistance.
IH.F. Manage subconsultaut tasks, including traffic impact analysis, noise impact analysis, biological
and cultural resource assessments (see Phase I), and Phase I environmental site assessment, as 4011
listed in the scope of work and budget. Previously prepared studies and analyses shall be used to
the greatest extent practicable.
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Terra Nova Planning&Research,Inc.
COD WVC SOQ&Services Proposal
Terra Nova shall coordinate and cooperate with but will have no contractual responsibility for
project engineering (civil, geotechniaal, hydrological) services, which the City of COD may
require. The COD Master Plan and the Specific Plan projects will be adequately described and
development impacts will be assessed to a level that demonstrates the viability of mitigation
measures.
III.G. Coordinate with consulting engineers and designers, and facilitate completion of campus and
other master plan materials, and coordinating with City and COD engineers and/or title company
to secure surrounding property owners notification package, complete environmental assessment
forms, and initiate processing.
II1.H. Coordinate and cooperate with City and project engineers in their preparation of a preliminary
hydrology analysis, which shall include an evaluation of existing runoff volumes and additional
runoff that may result from the implementation of the Specific Plan project. This analysis shall
address City concerns, anticipated water quality issues and the requirements of the California
Regional Water Quality Control Board (CRWQCB) and RivCo Flood Control. The requirements
of the National Pollution Discharge Elimination System (NPDES) shall also be addressed in the
Specific Plan and EIR.
I1I.1. Work closely and pro-actively with City staff in the preparation of conceptual off-campus land
use plans,landscape plans and palettes,preliminary architecture and guidelines, and other design
components of the Specific Plan. Development character set forth in the Speck Plan will strive
to complement campus design standards and guidelines.
III.J. Utilize in-house materials, development product materials from City and COD, and other
landscape and architectural resources to prepare graphic plans, maps, vignettes of conceptual
architectural vernacular and guidelines, roadway plans, landscape plans, aerial photos and
photographic surveys, sigaage, environmental plans and exhibits and other exhibits, as required.
00 III.K. Consult and coordinate with the City Engineer and contract for and manage a traffic impact
analysis for the proposed Specific Plan project. Conduct traffic impact analysis on potentially
affected roadway segments and intersections. The precise parameters for this study have not been
discussed with City staff but are reasonably well understood based upon recent traffic studies we
have prepared for the City. Specifics of the traffic analysis include the following tasks-
• Coordinate with the City of Palm Springs Traffic Engineer to discuss and finalize the key
traffic study parameters and assumptions (study area boundaries, key intersections, peak
hours, trip generation, modal split, average vehicle occupancy, project trip distribution,
cumulative developments, pass-by trip assumptions, and assumed future circulation
network). Prepare and submit a letter formally documenting the scope of the analysis to
be prepared and the agreements reached regarding various required assumptions.
• Arrange for Counts Unlimited, Inc. to make 24-hour machine traffic counts at up to five
(5) locations to document the daily traffic volumes and the existing peak hours, and to
permit seasonal correction factors to be identified. Based upon the 24-hour count data,
arrange For manual turning movement traffic counts to be made at the key intersections
during the morning and evening peak hours.
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The City Engineer may require midday traffic counts for several reasons. Many roadways 10
in Palm Springs experience midday peak travel demands, which exceed the commuter
demand during the morning peak hour. In addition,the future commercial land uses along 40
Indian Canyon Drive may generate more traffic in the midday than the morning peak 40,
hour. The entering/exiting directional split of the college traffic would be different in the
midday peak than the morning peak hour.
• Document the surrounding circulation System and traffic controls, including traffic signal
tinting and any plans to synchronize the signals on Indian Canyon Drive. Identify nearby
transit routes, schedules, and stop locations, as well as existing and planned bicycle and
pedestrian facilities.
• Discuss any temporary anomalies in the current circulation system that could influence
the traffic count data (i.e. congestion associated with the I-10 interchange at Indian
Canyon Drive).
1
• Analyze existing peak season traffic conditions in the project vicinity(including morning
and evening peak hour traffic counts, delay, and level of service evaluations at up to
twenty (20) key intersections). Although background traffic volumes peak in the midday
at many locations in Palm Springs, the project-related traffic is expected to peak in the
morning (7:00 am. to 9:00 a.m.) and evening peak commute hours (4.00 p.m. to 6:00
p.m.) on Tuesdays and Thursdays. Coincidence of project peak traffic with the peaks in '
area residential traffic associated will also be evaluated.
• Discuss committed and planned roadway and other transportation improvements in the 00.
project vicinity and their timing (e.g., the Indian Canyon Drive I-10 interchange
improvements, the construction of Sunrise Parkway and future signal ization at the
intersection of Indian Canyon Drive).
Characterize the existing transportation conditions in and around the project site.
Summarize the circulation and access opportunities and constraints in the project vicinity
associated with all transportation modes (passenger vehicles, service and delivery
vehicles,pedestrians,bicyclists, and transit).
• Identify the future traffic volumes at the key intersections associated with the approved
cumulative developments in the project vicinity (e.g., Palm Springs Village P.D.D.,
Palermo P.D.D. and TT 33561, Las Vegas Residential (40 SFD), 160 @Tram Way,
Desert Palisades Specific Plan (110 SFD), Shadowrock, Boulders, Crescendo, the Palm
Springs Art Colony, the Pahn Springs Country Club, Murano, Burnett TTM, the Four
Seasons,Mountain Gate II,Tramway Residential,Marketplace II).
Quantify the project-related weekday peak hour and daily trip generation characteristics
upon project opening and upon General Plan buildout (including the future faculty and
administrative staff as well as the future student population) for use in assessing the
impact of site traffic and identifying the future roadway configuration and traffic control
needed. .
w,
• Assess the adequacy of the proposed entry and egress capacity and identify the future
peak season 95th-percentile peak hour turn lane storage needs.
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• Since the proposed project was included in the 2007 Palm Springs General Plan update
traffic model, the General Plan buildout traffic projections will be assumed to reflect year
2030+project daily traffic volumes and used to identify the year 2030+project peak hour
volumes at the key intersections.
Analyze future opening year and General Plan build-out year traffic conditions with and
without flee proposed development to determine whether the key intersections will
provide acceptable levels of service and control delay.
Identify and document the improvements needed to accommodate non-site traffic in the
y future and reference those improvements that would be associated with other
development proposals.
• Determine the pxcject-related contribution to the future traffic volumes and the
M improvements that would be needed to provide acceptable site access and capacity within
the study area.
N
Conduct an assessment of the need for traffic signals and auxiliary turn lanes in the
opening year and General Plan buildow year (including the identification of queue
storage requirements associated with turn lanes at the key intersections and site access
intersections).
" + A list of traffic mitigation measures designed to reduce any significant impacts identified
to acceptable levels-
• Model existing motor vehicle noise levels adjacent to nearby roadways and future noise
levels for each phase of the project based upon traffic volumes identified in the traffic
analysis(using RD-77-108).
• Prepare draft traffic impact study detailing the study methodology, assumptions and
findings. Submit one bound copy to the traffic study for in-house review and subsequent
submittal to and review by City staff. Review the comments made by the staff on the
draft traffic impact study and make any necessary revisions then submit two bound
revised copies with the draft report; i
Following notification by the City Engineer, submit two bound copies of the approved I
traffic impact study and an unbound "photo ready'! copy. Coordinate with team regarding
written comments received from governmental reviewing agencies. Respond in a timely
and efficient manner to all written comments from responsible governmental agencies;
III.L. Contract for and manage an independent analysis and preparation of noise impact analyses for
proposed and alternative projects,including analysis of noise associated with project and arterial
r roadway traffic, as well as stationary sources such as I-IVAC and other mechanical equipment,in
4 accordance with City noise standards. Appropriate mitigation measures shall also be provided.
III.M. Terra Nova shall prepare a comprehensive air quality analysis for moving and stationary
1"a r emissions, as well as fugitive dust (PM10) emissions associated with site grading, track and
other vehicle trips and operations, and long-test energy consumption in conformance with the
SCAQMD Environmental Handbook and City Air Quality Guidelines. Project potential for
greenhouse Gas (GHG) emissions shall also be analysed and mitigation measures developed.
The analysis shall be conducted for each of the three (3)project development alternatives.
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IILN. Confer with the Desert Water Agency (DWA) and prepare a Draft Water Supply Assessment 41
(WSA)for review and approval by the Agency. A copy of the final WSA shall be included in the 0
Draft EIR technical appendices. The WSA shall be prepared in accordance with DWA N
requirements and will satisfy applicable state law regarding demonstration of long-term water
supply availability for this project,
111.0 Establish project work and meeting schedules with City, project designers, engineers and other
members of the City/COD team to assure a logical and orderly drafting and review of the project
description,project alternatives, environmental analysis and supporting information.
IILP. Provision has been made in Phase I to contract for and manage the preparation of a cultural and 46
historic properties survey and report. It is assumed that the City will initiate the SB 18.
notification to the Native American Heritage Commission in advance of the transmittal of the 16
project Notice of Preparation. 46
to
III.Q. Conduct a comprehensive Phase I environmental site assessment for the occurrence of hazardous 6
and toxic materials at or near the subject property. Associated tasks shall include site surveys,
database research, consultation with public agencies, review of historic aerial photos and other
mapping data, site photo survey and complete documentation and report preparation. The 40
resulting technical report shall be included in the Draft.EIR technical appendices. �
HI.R Research, document and map environmental resources and hazards for integration into the EIR
Each analysis category shall be briefly addressed in the Environmental Setting discussion, and
issues requiring further analysis shall be fully analysed in the impacts and mitigation section of
the EIR The goal is to provide comprehensive analysis and mitigation, which utilizes the most
up-to-date data and information available in a manner compliant with CEQA.
III.S. In addition to the "Preferred Alternative" project, Terra Nova shall also develop and analyse
three (3) additional alternative projects, including a "No Project" alternative. One of the
alternatives will be an alternative site discussion for the WC campus. Alternative projects shall
be reviewed with the City and campus designers; and impacts associated with each shall be
analysed on a categorical basis. +I.
JILT City lead agency and COD (responsible agency) staff and consultants shall review the �
screencheck copy of Draft EIR prior to transmittal and Terra Nova and its consultants shall
confer with City and COD staff regarding comments, and shall amend the screencheck draft
accordingly. .
III.U. In order to expedite EIR processing and assuming concurrence by the City, Terra Nova shall 410
prepare a draft Notice of Completion (NOC) and shall transmit the Draft EIR for public 40
comment utilizing a City-approved transmittal list, which also serves COD and the analysis of 40
the Campus Master Plan and City park plan. Fifteen (15) copies shall also be transmitted to the
Siate Clearinghouse thereby starting the 45-day public comment period. 40
410
IH.V. Terra Nova shall prepare and facilitate City publication of Notice of Availability of the Specific do
Plan EIR in conformance with California Government Code, and applicable City requirements. do
do
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III.W. The City shall provide Terra Nova with copies of comment letters received on the Draft EIR,
Terra Nova will restate comments on the draft EIR and prepare responses to comments,
conferring with City and COD staff before finalizing responses. Terra Nova and City staff shall
work cooperatively in the completion of final EIR documentation. Any necessary findings of
overriding consideration will be developed jointly between City and Terra Nova staff.
Preparation of Findings and a Statement of Overriding Consideration is included and provided
for in this scope of work or budget.
III.X. Upon completion of the Final EIR.,Terra Nova shall transmit of this document to all commenting
agencies/parties, as well as to those who have requested a copy from the City_ Said transmittal
must be accomplished at Ieast 10 days prior to City EIR certification.
�. III.Y, Confer with the City and will assist staff in the preparation of staff reports and other materials to
accompany documents to be provided to the Planning Commission and City Council, as well as
COD Board members prior to consideration of the project at public hearings.
1112. Tetra Nova, City and COD staff shall work cooperatively in the public presentation of the Draft
and Final EIR, and make recommendations at one public hearing before Planning Commission
and City Council.
III.AA.On-going availability of Terra Nova staff and its consultants to respond to any questions or other
. calls for assistance in implementing the Specific Plan and/or EIR mitigation measures and/or
monitoring and reporting program, These on-going services are not provided for in the project
budget and shall be billed on a time and material basis.
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ATTACHMENT"A"
RFli'o-oq
FOR
C.O.D. PLANNING,AND ENVIRONMENTAL REVIEW SERVICES
SIGNATURE AUTHORIZATION
PROPOSER; Terra Nova Planniug & Research, Inc.
A. I hereby-certify that I have the authority to offer this proposal to the City of Palm Springs
for the above listed individual or company. I certify that I have the authority to bind
myself/this company in a contract should I be successful in my proposal. i
i
ATURE
B. The following ?rmationlates to the legal contractor listed above, whether an
individual or a company. Place check marks as appropriate_
1. If successful,the contract language should refer to me/my company as:
i
_An individual;
A partnership, Partners'names:
A company;
�A corporation
2. My tax iderri ficatIcn number is: as-o t 7 g9 s4
ADDENDA ACKNOWLEDGMENT:
Acknowledgment of Receipt of any Addenda issued-by the City for this RFP is required by
including the acknowledgment with your proposal, _ Failure to acknowledge the Addenda issued
may result in your proposal being deemed non-responsive.
In the space provided below, please acknowledge receipt of each Addenda:
Addendum(s)# I chru 4 is/are hereby acknowledged.
s 7sz7 9
EXHIBIT "D"
SCHEDULE OF COMPENSATION
COST PROPOSAL/PRELIMINARY BUDGET
A. Introduction
The following preliminary budget has been developed concurrent with the preparation of
the project scope of work_ It is designed to provide for the active coordination of project
tasks, technical studies, land use and other plans and activities in the most efficient and
cost-effective manner possible. It is also based upon discussion with staff and the
facilitating of contract survey services. While multiple environmental documents will be
prepared, the research, documentation and analysis will be conducted in an incremental
manner that optimizes the value of each step in the project. It is understood that
contract management shall be in accordance with Section 2 of the City standard
Professional Services Agreement, which was included with the project RFP.
B. Cost Proposal
The project cost proposal has been coordinated with the tasks set forth in the Scope of
Work. It is also based upon our experience with securing approvals from other
agencies, including the Bureau of Land Management, and the need for on-going
engagement. While the scope of work has set forth the planning effort in phases, there
will be substantial overlap. By our structures approach, efficiencies will be gained in
completing initial land acquisition and disposition tasks, and the incremental
development of the project and its analysis will limit wasted effort.
The cost proposal is a generally agreed "Not to Exceed" budget, which has been
carefully crafted to provide the necessary level of time and expertise to the various
issues associated with the campus and park plans, and the area-wide Specific Plan.
The detail of the project scope is reflected in the cost proposal.
524762.1
PROJECT BUDGET
COLLEGE OF THE DESERT
WEST VALLEY CAMPUS
LAND ACQUISITION/LAND USE PLANNING
AND
ENVIRONMENTAL PLANNING SERVICES
Budget Item Amount
Consultation:
Client/COD &Other Consultation Meetings $ 19,000.00
Public Participation Workshops, Preparation and Attendance (6 workshops) $ 15,500,00
Field Surveys, Data Collection &Analysis $ 8,200.00
NEPA EA(Phase I Land Acquisition) $ 17,000.00
CEQA IS/MND for Phase II of Project (DDA &WVC Phase I Plan) $ 7,800.00
Draft Specific Plan of Land Use $ 40,750.00
SP CEQA Initial Study, Addendum and NOP Preparation $ 4,750.00
'Study Session Preparation &Attendance (2 Study Sessions) $ 3,300.00
Hearings Preparation &Attendance (2 Hearings) $ 3,300-00
Draft EIR Documentation & Drafting $ 42,500.00
Draft Response to Comments and Prepare Final EIR $ 8,600.00
Findings and Statement of Overriding Considerations $ 6,750.00
Draft City Notices & Staff Reports $ 3,400.00
Project Management&Coordination Services $ 12,400.00
Admin. Support Services (Doc. Mastering, Transmittals, Etc.) $ 6,300.00
Subtotal _ $ 199,550.00
Special Tasks
`Includes Terra Nova staff hours and subcontract management
Four Land Use Alternatives/Analysis $ 10,800.00
Landscaping &Architectural Design Services $ 46,600.00
Air Quality and GHG Analyses $ 19,800.00
Traffic/Circulation Impact Analysis $ 62,500.00
Noise Impact Analysis $ 7,500.00
Biological Resource Assessment $ 9,800.00
Cultural Resources Survey& Report(Sec 106-Compli2nt) $ 10,500.00
Water Supply Assessment $ 15,000.00
Phase I Environmental Site Assessment $ 2,800.00
Engineering and Survey Services $ 20,400.00
Subtotal $ 205,700.00
Reimbursables:'
CAD Drafting, Mappins and Misc. Exhibit Preparation $ 9,760.00
Miscellaneous Printing $ 2,850.00
Draft EAs, Draft Specific Plan and DEIR/FEIR Document Pnnting3: $ 15,000.00
Misc. Office: Postage, telephone, FAX, photocopies, etc. $ 4,000.00
Subtotal $ 31,600.00
Total $436,850.00
1. Reimbursables are estimates and will be billed on a cost basis.
2. Includes printing of Notices of Preparation/Notice of Intent, Initial Study, Notices of Completion, etc.
3 Assumes ten (10) copies of an administrative (screencheck) draft of EIR and Specific Plan, and fifty
(50) transmittal copies of the DEIR and Specific Plan. It also assumes thirty-five (35) copies of the
Final EIR and Specific Plan.
5147611
r �
L J TERRA NOVA PLANNING & RESEARCH, INC
400 S. FARRELL DR., SUITE B-205
PALM SPRINGS, CA 92262
STANDARD FEE SCHEDULE
2009
Terra Nova invoices its clients on a cost-basis using an hourly billing system. The scope of each planning
effort is typically broken down by task and assigned estimated necessary staff time and the applicable
hourly rate. All payments for services rendered are to be made payable to Terra Nova Planning &
Research, Inc. unless otherwise indicated. Clients are invoiced on a monthly basis, and invoices are due
and payable upon receipt. A charge of 1.5% per month is added to all invoices over 30 days past due.
The current fee schedule is provided below:
Terra Nova Staff Hourly Rate
Principal Planner $ 155.00
Senior Planner $ 130,00
Associate Planner $ 115,00
Assistant Planner $ 95.00
Senior Business Consultant $ 200.00
Senior Engineer $ 155.00
Associate Engineer $ 125.00
Senior Arch itect/Landscape Architect $ 155.00
Associate Architect/Landscape Architect $ 115.00
Senior Biologist $ 135.00
Design Principal $ 135.00
Media Specialist $ 85.00
Computer Aided Drafting $ 55.00
Draftsman $ 40.00
Administrative Assistant $ 40.00
Secretarial Services $ 25,00
REIMBURSABLES
Photo Copies $ 0.15 ea.
Blueprints/Xerox $ 0.30/sq.ft.
Computer Plotter $15.00/Hr.
Telephone Toll Charges Cost
FAX Transmittals Cost
Reproduction, Special photographic services,document printing, aerial photogrammetry,
postage, etc. Cost +15%.
524762.1
EXHIBIT "E"
SCHEDULE OF PERFORMANCE
SEE NEXT PAGE
524762.1
EXHIBIT "E
r -I SCHEDULE OF PERFORMANCE
L -d JFRRA NOVA Pi ANNR4C k RESCARCII iNC, P1Fc I
I
Rev.:1.1e69
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I
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•
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CITY OF PALM SPRINGS
• COLLEGE OF THE DESERT
•
• `' WEST VALLEY CAMPUS
•
• STATEMENT OF QUALIFICATIONS
• AND
• PROPOSAL TO PROVIDE
* PLANNING & ENVIRONMENTAL SERVICES
•
•
• rMp. •kn r Czr rx . ..r. _ _
• aiM p. Fd ' n, r�
• • yr.,.y.w w... -
•
* Prepared for
• City of Palm Springs
Community Redevelopment Agency
• 3200 East Tahquitz Canyon Way
• Palm Springs, CA 92262
•
•
• Prepared by
• r �
•
L J Terra Nova Planning & Research, Inc.®
400 South Farrell Drive, Suite 5-205
• Palm Springs, CA 92262
October 14,2008
•
i
i L J TERRA NOVA PLANNING & RESEARCH INC°
i October 16, 2008
. Mr. Craig Gladders
. Procurement and Contracting Manager
i City of Palm Springs
. 3200 East Tabquitz Canyon Way
Palm Springs, CA 92262
RE: Statement of Qualifications, Scope of Work and Cost Proposal for the College of
. the Desert West Valley Campus and Associated Specific Plan Project (City RFP
No. 06-09)
.
Dear Mr. Gladders:
Terra Nova is pleased to submit its Statement of Qualifications, scope of work and cost proposal
for the provision of land use and environmental planning services for the future West Valley
i Campus of the College, the associated community Specific Plan project, and environmental
Is studies, clearances and processing. The Terra Nova proposal has been developed in conformance
i with the City's RFP No. 06-09.
i Our scope of work is designed to provide die City, College of the Desert and the Bureau of Land
. Management with land use and environmental planning services focused on achieving the goals
of this project, which will be beneficial to all involved, especially the community. We will apply
. our twenty-four years public and private sector experience in project administration and
i management to help get this project done.
0 The future West Valley Campus of College of the Desert will be a new cornerstone of
i neighborhood and community development in the City of Palm Springs. It provides the impetus
for more widely considered planning in this area of the City, and will allow new development to
enhance the quality and character of the surrounding neighborhoods. The project is also an
! opportunity for furthering economic development in the area.
46 Thank you for the opportunity to submit our Statement of Qualifications and proposal. We have
i made every effort to be concise, while providing sufficient information on our experience,
i capabilities and proposed work plan. If you have any questions regarding this submittal or would
i like additional information, please do not hesitate to contact me.
A& Sin rel
i ohn D. Cnste,AICP
President
. cc
i File
i
. 400 SOUTH FARRELL, SUITE B-205 ❑ PALM SPRINGS, CA 92262 ❑ (760) 320-9040 ❑ FAX (760) 322-2760
i
•
•
• Terra Nova Planning&Research,Inc.
COD WVC SOQ& Services Proposal
•
•
COLLEGE OF THE DESERT
• WEST VALLEY CAMPUS
• PALM SPRINGS
•
• STATEMENT OF QUALIFICATIONS
AND
PROPOSAL TO PROVIDE
PLANNING & ENVIRONMENTAL SERVICES
• TABLE OF CONTENTS
• Page
•
I. Organizational Summary, Company Background and Description of Services
. A. Introduction 3
B. Organizational Summary 3
C. Terra Nova Services 4
• D. Statement of Availability 4
•
• 2. Project Manager& Key Personnel Qualifications
A. Introduction and Consulting Team Summary 5
• B. Key Terra Nova Personnel 5
C. Terra Nova Consulting Team 8
• D. Civil Engineering and Additional Services Provided By Others 12
3. Relevant Experience and References
A. Introduction 13
B. Summary of Relevant Experience 14
C. Public Presentation& Consensus Building 17
D. Educational and Other Institutional Planning 17
• E. References 18
• 4. Work Approach,Methodology and Timeline
A. Introduction 19
• B. Approach to Project Planning and Coordination 19
• C. Methodology for Project Planning 22
D. Preliminary Project Timeline 25
E. Terra Nova Work Product/Deliverables 25
•
5. Understanding of Project & Scope of Services
A. Introduction 27
B. Understanding of the Project 27
• C. Preliminary Scope of Services 28
•
Appendices: Subconsultant SOQs and Resumes (Provided Upon Request)
•
• Terra Nova Planning&Research,Inc.
COD WVC SOQ&Services Proposal
•
• City of Palm Springs/College of the Desert
West Valley Campus
• STATEMENT OF QUALIFICATIONS
AND
•
PROPOSAL TO PROVIDE
• PLANNING & ENVIRONMENTAL SERVICES
0
•
•
•
•
•
•
•
• 1. Organizational Summary, Company Background and Description of Services
A. Introduction
• This Statement of Qualifications (SOQ) and drag proposal to provide planning and environmental
to services has been prepared in response to the Request for Proposals (RFP 06-09) firm the City of Palm
Springs dated September 11, 2008. As requested, the SOQ sets forth the qualification of our company
and consulting team to provide project coordination and management, technical expertise and analysis,
• and to prepare community and Specific Plans, environmental documents compliant with the National
• Environmental Policy Act (NEPA) and the California Environmental Quality Act (CEQA) and the City
of Palm Springs and COD rules to implement same. It is expected that the City, COD and the BLM will
utilize the planning and environmental documents associated with this project.
•
• B. Organizational Summary
Terra Nova Planning & Research, Inc. was founded in Palm Springs, California in July 1984 and has
maintained its primary offices in Palm Springs over the past 24 years. While our staffing capabilities
• have expanded and contracted with the economy, we currently have six full-time planners, one media
• specialist, an administrative assistant and an office manager. Terra Nova also has several "Alliance
Partners" who have worked with the firm for many years and provide specialized services and
• capabilities. Several of our Alliance Partners are members of the Terra Nova team for this project
• proposal.
• Terra Nova is a California Corporation that has been providing land use and environmental planning
• services to the Coachella Valley and the region since 1984, with primary offices in the City of Palm
. Springs since the company's inception. The firm's experience includes assistance in campus planning
and environmental review and processing, preparation of General Plans and Specific Plans, and
• numerous planning and environmental projects for the US Bureau of Land Management (BLM) and
• other regulatory agencies.
0 3
•
•
Terra Nova Planning&Research,Inc. '
COD WVC SOO& Services Proposal
•
C. Terra Nova Services •
Terra Nova services are primarily focused on public and private sector land use planning and regulation, •
and local, state and federal environmental planning and regulation. Services are provided in conjunction •
with residential, commercial and industrial developments, as well as institutional planning including
schools and hospitals, and community General Plans and Specific Plans. Terra Nova has also provided
planning and environmental services to the US Bureau of Land Management (BLM), the California r
State University-San Bernardino, Coachella Valley Association of Governments, Riverside County and
numerous cities in the Coachella Valley and elsewhere in Southern California.
Community Planning Services
Since its inception, Terra Nova has been providing current and advance planning services to numerous i
governmental and quasi-governmental agencies, including city and county planning departments, water
districts and agencies, redevelopment agencies, schools and hospitals. Community planning functions •
include General Plan and Zoning Ordinance updates, community land use and transportation planning,
and project planning and processing. .
Environmental Planning 'Services •
In addition to providing environmental analysis services in conjunction with our municipal planning
activities, Terra Nova has prepared a full range of environmental documents in compliance with the •
National Environmental Policy Act(NEPA) and the California Environmental Quality Act(CEQA). Our
documents have supported General and Specific Plans, resource management plans, habitat conservation
plans, trails plans, community master plans, college and university development plans, utility and •
roadways plans, and other projects. •
Economic and Redevelopment Services
Terra Nova staff have a depth of experience in economic and redevelopment planning and support
services. In addition to work on specific redevelopment projects, our staff are frequently called upon to •
provide instruction in California redevelopment planning, and streamlined project processing. The firm •
provides research and analysis of local and 'regional demographics, market potential, cost-revenue and
fiscal impact analyses. We also provide area-specific land use and market analysis services to •
redevelopment agencies.
D. Statement of.Availability •
•
Terra Nova and its team of consultants are available to provide focused, continuous and effective project .
management and coordination, college and community design, planning and analysis services. Our team •
will require little or no ramping up to gain familiarity with the project, planning area or entities that are
to be coordinated.
•
•
•
4 .
•
•
• Terra Nova Planning&Research,Inc.
COD WC SOQ& Services Proposal
•
•
• City of Palm Springs/College of the Desert
• West Valley Campus
•
• STATEMENT OF QUALIFICATIONS
AND
• PROPOSAL TO PROVIDE
PLANNING & ENVIRONMENTAL SERVICES
•
•
•
•
•
•
•
•
•
• 2. Project Manager& Ivey Personnel Qualifications
•
A. Introduction and Consulting Team Summary
The Terra Nova team brings a highly integrated and coordinated approach to community planning. Our
. in-house staff have practiced in Palm Springs and the Coachella Valley for more than two decades, and
have an intimate familiarity with the issues and conditions faced by the City and the region. Our
experience in economic development also provides a broader perspective than most firms that allows us
• to optimize the skills and talents of our clients and effectively help them, to meet their planning and
• community development goals. This section describes the key personnel who will be dedicated to this
• project, including our consulting team
B. Key Terra Nova Personnel
+ JOHN D. CRISTE, AICP
Principal Planner/Project Manager
0 Mr. Criste has more than 30 years experience in land use, urban and regional planning, environmental
assessment and impact analysis, land use feasibility and market analysis, and energy development
r management and regulation. He has worked in the Coachella Valley and the Southern California region
since 1979. IIe has extensive experience in public policy planning regarding land use and environmental
• issues on local, state and federal levels. His experience covers all aspects of the California
Environmental Quality Act (CEQA),National Environmental Policy Act (NEPA) and public documents
• required by same. He is a frequent CEQA instructor for the Association of Environmental Professionals
and the American Planning Association.
•
• 5
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Terra Nova Planning&Research,Inc. '
COD WVC'SOQ&Services Proposal
Mr. Criste was Principal-in-Charge of two projects particularly relevant to this proposal: the Panorama
Specific Plan and EIR, which incorporates the East Valley Campus of College of the Desert; and the
College of the Desert Palm Desert Campus Master Plan EIR. He provides and coordinates on-going
planning services to Eisenhower Medical Center; was the project manager for the California State •
University-San Bernardino Patin Desert Campus Master Plan EIR; and the Palo Verde Community
College Campus Master Plan EIR. He also was Terra Nova project manager for the BLM California
Desert Conservation Area Plan and associated NEPA EIS, and other BLM projects.
His experience also includes management of the Ritz-Carlton and Mirada EIRs in Rancho Mirage, the
Coachella Valley Multiple Species Habitat Conservation Plan EIR/EIS, and the Stone Eagle EIR. His
experience includes permitting through California Department of Fish and Game, US Fumy Corps of
Engineers, and US Fish and Wildlife Service. he recently completed the aforementioned Panorama •
Specific Plan and EIR, a 504-acre master planned community that includes the East Valley Campus of .
the College of the Desert, 2,700 residential units and 800,000 square feet of commercial space in the
eastern Coachella Valley.
As an Associate Planner for Riverside County in the early 1980s, Mr. Criste's responsibilities included
such projects as the San Gorgonio Wind Resource Study team(EIR/EIS#158), and the processing of the
first windpark development permits in the San Gorgonio Pass. He was project planner for the 2,000-acre
Tesoro Resort Development Specific Plan, and also served as County Representative to the Coachella .
Valley Association of Governments (CVAG)Technical Planning Committee.
Prior to coming to California in early 1979, Mr. Criste was an energy programs manager in the r
Pennsylvania Governor's Energy Council and also served as administrative liaison between the
Pennsylvania Governor's Office and the Department of Environmental Resources. In that capacity, he .
also served as Co-Chairman of the Pennsylvania Governor's Energy Curriculum Task Force and
contributed to the development of a secondary education curriculum on energy and the environment.
Mr. Criste has served as an expert witness in land use and environmental planning litigation in state and
federal courts, and regularly provides consulting services to land use and environmental attorneys.
Mr. Criste holds a Bachelor of Arts degree in Architectural I- istory from Pennsylvania State University. •
He has been certified by the American Institute of Certified Planners (AICP, #6672). He has served as
an adjunct instructor in architectural history at College of the Desert and is an occasional speaker locally
on issues of healthy and sustainable communities, and the development and implementation of
alternative technologies. He is also a member of the American Planning Association (APA), the .
Association of Environmental Professionals (AEP), and is an Associate Member of the Institute of
'transportation Engineers and the Urban Land Institute.
r
NICOLE SATYVIAT CRISTE
Principal.Planner/Assistant Project Manager
Ms. Criste has been with Terra Nova since 1985 and will serve as Co-Principal and Assistant Project
Manager for the project. She has conducted and managed the preparation of several community General
Plans, including those for the cities of La Quinta, Cathedral City and Banning. She is currently .
managing the preparation of the Apple Valley General Plan. Ms. Criste is also expert in state housing
Element law and many aspects of Redevelopment law, especially the application of CEQA to RDA
projects.
6
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Terra Nova Planning&Research,Inc.
COD WVC SOQ& Services Proposal
In addition to extensive land use and community planning experience, Ms. Criste also provides expert
services in environmental, land use and development design analysis, fiscal and economic impact
i analysis, market research and marketing strategy development. Her experience in project and
• community land use planning and analysis is extensive and has included most regions of the U.S.
She has conducted numerous market and economic impact studies, as well as environmental studies for
economic development and redevelopment agencies in the region. She recently prepared and presented a
. two-day class on CEQA and redevelopment to members of the California Redevelopment Association.
Ms. Criste prepared the economic impact analysis for the Santa Rosa and San Jacinto National
Monument Plan and federal EIS, and is currently preparing the NEPA environmental assessment for a
proposed land exchange between the Agua Caliente Tribe and the BLM.
* In recent years, Ms. Criste has prepared and managed the preparation of environmental studies on a wide
range of projects in the City of Palm Springs, including the Palm Springs Convention Center expansion,
the Hardrock and Mondrian Hotels, the Museum Market Plaza Specific Plan and EIR, the Canyon South
• Specific Plan and EIR, and a variety of other projects. She is currently managing the update of the City
of Palm Springs General Plan Housing Element.
•
i Among her public sector clients, Ms. Criste provides land use and environmental.planning services to a
number of cities, including Palm Springs, La Quinta and Rancho Mirage. She also manages the firm's
contract planning services for the City of San Bernardino Planning Department and Redevelopment
Agency, the Town of Yucca Valley, and the cities of Coachella and Blythe. Other clients include the
. Palm Springs Tramway/Winter Park Authority and the Town of Apple Valley. Ms. Criste is a graduate
• of Scripps College with a Bachelor of Arts degree in European Studies.
i LAURA ALSTADT
* Senior Planner
In addition to her skills as a community planner and environmental analyst, Ms. Alstadt is an
exceptionally skilled communicator and project coordinator and facilitator. She will coordinate the
i development of Specific Plan development standards and guidelines, and will be integral to the
preparation of NEPA and CEQA environmental documents. In addition to her experience with the
• economic impact analysis for the Santa Rosa and San .Jacinto Mountains National Monument Plan, she
recently completed the socio-economic impact analysis and documentation for the Carrizo Plain
National Monument Resource Management Plan and associated NEPA EIS for the BLM.
i
i Since joining Terra Nova in 1999, Ms. Alstadt has been involved in a broad range of land use and
environmental planning efforts, from preparation EIRs for Specific Plans and other private sector
projects, to drafting community General Plan elements and associated environmental documents. Her
General Plan experience includes major research and authoring of General Plans for the cities of Palm
• Desert, La Quinta, Banning, Apple Valley and Cathedral City. She also managed technical analysis for
related portions of these General Plan EIRs.
Ms. Alstadt also played a major role in the preparation of EIRs for the 700,000 square foot Desert
• Gateway commercial project at US Interstate-10 and Monterey Avenue in Palm Desert, one of only two
. Terra Nova EIRs ever subject to legal challenge; the court's decision cited the superior nature of this
EIR. Ms. Alstadt was also the project planner for the 703-acre Stone Eagle project, located in the City of
i Palm Desert.
7
i
Terra Nova Planning&Research,Inc.
COD W VC SOQ& Services Proposal
In addition to environmental analysis, Ms. Alstadt also was successful in securing Streambed Alteration +
Agreements from CDFG and 404 permits from the ACOE for the Stone Eagle project in Palm Desert
and several projects located within the Whitewater River and other drainages. Ms. Alstadt is the project +!
manager for the preparation of the EIR for the 5,500-acre Paradise Valley Specific Plan, a proposed
3,500-acre "New Town" in Riverside County. She holds a Bachelors of Arts degree in Visual .
Colrununications from.Judson College (Indiana).
i
OLIVIA A. ERVIN .
Associate Planner/Quantitative Analyst
Ms. Ervin will provide environmental research and analysis in support of the required NEPA and CEQA
documents, which are expected to be a part of this project. She has been a valued member of the Terra
Nova team since early 2007. Since that time she has been involved in a number of projects in the
Coachella Valley, including the preparation of CEQA Initial Studies, elements of Specific Plans and .
General Plans and associated EIRs. She brings her substantial quantitative analytical abilities to air
quality analysis, water supply/demand modeling, and other statistical and quantitative analysis. Most
recently, Ms. Ervin has been conducting modeling and analysis on greenhouse gas (GI3G) emissions and .
regulations, climate change science, impact analysis and mitigation strategies. She has developed GIIG .
models for use in environmental studies in anticipation of forthcoming state regulations.
Ms. Ervin has also helped prepare several Water Supply Assessments (WSA), including the recently
completed Museum Market Plaza WSA prepared for the Desert Water Agency. Ms. Ervin has been
project planner with responsibility for Caltrans CEQA review and processing for the Ramon Road
Improvement project and the Cathedral Canyon/Wlutewater River Bridge project. She is also an active •
member of the Terra Nova team currently preparing the Town of Apple Valley General Plan and EIIL
Prior to joining Terra Nova, Ms. Ervin was a research specialist for the Department of Plant Science at •
UC Davis, where she conducted research and analysis. She also served as an assistant researcher for a .
Plant Physiology Laboratory where she collected data and ran analysis to quantify gene expression in
response to various levels of drought. Ms. Ervin graduated from the University of California, Davis with
a Bachelor's degree in Environmental and Resource Science. This multidisciplinary program
emphasized the biological, chemical, and physical features of environmental resources., as well as the
economic and social considerations associated with their use, conservation, protection, and management.
C. 'Terra Nova Consulting Team
The members of the Terra Nova project team include long-time partners who provide special design and
analytical services to a wide range of projects. The members of our consulting team are intimately
familiar with the City and the region, are well known and respected members of their professions, and
have a track record of providing thoughtful, innovative and cost-effective products and services. Terra
Nova will contract for assistance with project design (architecture and landscape architecture) and
analysis of traffic, noise, cultural and biological resources. Air quality analysis and the Water Supply
Assessment(WSA) will be prepared by Terra Nova. .
Members of our consulting team and their experience are described below. We understand that the
College has retained a design team to prepare the campus preliminary master plan and site the first .
campus building. It is assumed that the City and/or College will contract directly for any civil .
engineering services they feel are needed at this time. It is also expected that the City and Terra Nova
will confer with the campus design team on such issues as interim and long-term access, utilities
extensions and otber development matters.
a .
• Terra Nova Planning&Research,Inc.
COD WVC SOQ&Services Proposal
. Endo Engineering: Traffic and Noise Analysis
Endo Engineering is a professional engineering consulting firm specializing in the modeling and
assessment of circulation and noise impacts. The firm has been providing services to Terra Nova for
more than IS years. Their staff of skilled and experienced professionals has a proven twenty-two year
• track record of providing traffic engineering and computerized transportation and noise modeling
. services on projects throughout Southern California. Endo Engineering has completed numerous traffic
studies for the City of Palm Springs, including:
Palm Springs 2007 General Plan Update Intersection Analysis
Palm Springs Classic Planned Development District
• Indian Oasis (Mid-Valley Center) Planned Development District
. Palm Springs Art Colony
• Canyon Park Resort and Spa
• 160 @ Tram Way Residential Project
• Tram Way Residential Development Project
Mountain Gate PDD (TTM 30963)
. Palm Springs Village Planned Development District
• Palm Springs Convention Center
• Palm Springs Section 14 Master Development Plan/Specific Plan
• Agua Caliente New Spa Casino
. Palm Springs Regional Airport Master Plan Update
Palm Springs Lowe's Home Improvement Warehouse
• Palm Springs Wal-Mart Shopping Center
• The Springs Retail Center Planned Development District
Endo Engineering also prepared the air quality and noise impact studies for the University of California,
Davis Long Range Development Plan that was designed to accommodate the growth in enrollment from
19,000 to 30,000 students at the UC-Davis campus. Associated noise analysis included application of
. local and state noise standards, integration of the University Airport project, and the consideration of
passenger and freight trains, Interstate 80 and State Route 113 bisecting the campus, and a 20,000 to
30,000 seat stadium.
The firm's strength and versatility stem from the its multi-disciplinary approach, responsiveness, and
extensive experience with planning, environmental and engineering firms, as well as governmental
entities and state-of-the-art computer applications. The firm is experienced in assisting planners and
developers to take advantage of opportunities and overcome constraints by providing technical support
that facilitates a better understanding of circulation and noise issues, and their solutions_
Endo Engineering has earned a reputation for preparing technical studies that meet the specific needs of
the project and are easily understandable, innovative, and economical. Most importantly, they are
. practical tools that are meaningful both to the professional and the general public. Their reports provide
a comprehensive framework, which incorporates information from a variety of sources in a manner that
clearly addresses the issues faced by the project.
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COD WVC,SOQ& Services Proposal
CRM Tech: Cultural Resources Analysis
CRM Tech will provide cultural resource assessments for the COD West Valley Campus and City park
site. The cultural resources assessment, which will also include a paleontological resources assessment,
and shall be accomplished in a manner that satisfies both state and federal regulations for the assessment
and protection of important cultural resources. •
Established in 1993, CRM TECH was formed to provide a broad range of cultural resources
management services throughout Califomia. Servioes provided by CRM TECH include all phases of
archaeological, historical, and paleontological investigations, including, historical and etlmohistorical
research, Native American consultations, archaeological, paleontological, and historical surveys, and
mitigation and recovery plans. A summary of relevant Palm Springs projects includes the followdng:
• Museum Market Plaza Project Historical/Archaeological Resources Survey 2008
• Gene Autry Trail Gateway Landscaping Improvements Archaeological Survey 2007 •
• Palm Springs International Village Historical/Archaeological Resources Survey 2007
• Pinnacle View Residential Project Historical/Archaeological Resources Survey 2006 .
• Real Development/Port Lawrence Mixed-Use Project Historic Building Survey 2006
• Former Potter Clinic Historic Building Evaluation 2005 •
• The Pahn Canyon Project Historical/Archaeological Resources Survey 2005
• The Aqua Project Historical/Axchaeological Resources Survey 2004 .
• The Spanish Inn Historic Building Evaluation 2003 .
Since its creation, CRM TECH has completed more than 1,700 cultural resources studies throughout the
State of California, the majority of them in southern California. CRM TECH's professional team brings •
over 60 years of combined iCEQA/NI-IPA expertise in California archaeology, history, paleontology,
ethnography, anthropology, and historical architecture. •
AM[EC Earth & Environmental-Biological Resources Analysis
AMEC Earth & Enviromnental is an international environmental and engineering firm with offices in
Riverside and throughout California and the US. AMEC will be providing vegetation and wildlife .
surveys on the subject property, including protocol surveys for sensitive species. They will prepare a .
technical report that will fully document their research and satisfy the needs of the BLM and well as the
City and COD. The AMEC biological resources group based in Riverside is comprised of biologists who
have been providing services to Terra Nova since 1984. AMEC staff biologists have worked on a wide .
range of projects in the Coachella Valley and supported Terra Nova's work on the Coachella Valley .
MSHCP EIR/EIS. Relevant projects include:
•
• Palo Verde Community College Master Plan Biological Resources Assessment
• Panorama Specific Plan(& COD East Valley Campus) Biological Resources Assessment
• General Plan Biological Resource Assessments (including-La Quints, Palm Desert, etc.) •
• Whitewater Wind Energy Conversion System Biological Resource Studies
Cabazon Wind Energy Conversion System Biological Resource Studies .
• Coachella Valle), Water District—Coachella Canal Realignment Surveys and Monitoring
• Desert Dunes Development Project Biological Resource Surveys, Riverside Co., CA 0
• Desert Cove Golf Course Biological Resource Studies, Cathedral City, CA
• Southern California Edison Company Habitat Conservation Plan, Inland Empire, CA .
AMEC's team of biologists hold permits from the US Fish & Wildlife Service, the Califomia
Department of Fish and Game and the BLM for the surveying and management of numerous listed •
species, including desert tortoise, flat-tailed horn lizard, and a wide range of other reptiles, birds and .
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Terra Nova Planning&Research,Inc.
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•
mammals. The firm's experience with the Palm Springs area, BLM requirements and the Coachella
Valley MSHCP will assure that the research and documentation of biological resources will satisfy the
BLM, City and other parties of interest.
•
• TKD Associates -Landscape Architectural Assistance
Thomas Doczi of TKD Associates Inc. will be providing landscape architectural services in support of
• the COD campus planning effort and the "College Park Specific Plan". He has been involved in
numerous master planning efforts, and provided design support for the Panorama Specific Plan, which
• includes the COD East Valley Campus. He has been an Alliance Partner on Terra Nova projects since
1984 and will provide a variety of design services in support of the campus and Gateway neighborhood
planning effort.
•
• TKD offices are located in Rancho Mirage, California and provide landscape architectural services
. throughout Southern California, Arizona, and Nevada. Experience includes residential design, resort site
planning and housing, commercial development and corporate centers, hotels, golf courses, public works
• projects and city parks.
The firm has been a leader and innovator in the use of water efficient plant material and water
conserving irrigation systems. The implementation and success of TKD designs for large scale projects,
• such as school sites, golf course and resort projects, corporate centers, and public works projects prove
• the firm's ability to develop aesthetically pleasing designs, while being functional, durable, and socially
• enhancing. The firm's CADD and design capabilities will help our team provide exhibits and
illustrations of the highest quality and clarity. Representative and particularly relevant project
• experience includes the ,following.
• College of the Desert Softball Stadium, Palm Desert, CA
College of the Desert Alumni Center, Palm Desert,CA
• Palo Verde Community College, Blythe, CA
• Agua Caliente Cultural Museum Master Plan, Palm Springs, California
• La Quima Landscape Design Guidelines, La Quinta, California
• Rancho Mirage Design Development Guidelines, Rancho Mirage, California
Village of La Quinta Specific Plan, La Quinta, California
• Bubbling Wells Elementary School, Desert Hot Springs, CA
• Cahuilla Elementary School, Palm Springs, CA
• Cathedral City Elementary School, Cathedral City, CA
Desert Healthcare District Park, Palm Springs, California
• Desert Justice Center, Indio, CA
• Duke University Children Health Center, Raleigh,North Carolina
• Eisenhower Medical Center, Rancho Mirage, CA
Heart Institute of the Desert, Rancho Mirage, CA
Cioffi Architect-Architectural Design Assistance
. James R. Cioffi of Cioffi Architect will provide architectural design support to the Specific Plan design
team, which will also include Thomas Doczi of TKD Associates and Terra Nova in-house staff. Mr.
• Cioffi and our design team will lend our experience and understanding of the area to the COD design
team and will coordinate neighborhood design efforts with those of the College. Mr. Cioffi is also
. familiar with City and public concerns, as well as the project review process, and will lend additional
i value and credibility to the neighborhood Specific Plan.
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Terra Nova Planning&Research,Inc. •
COD WVC SOQ& Services Proposal
Tentatively referred to as the "College Park Specific Plan", Mr. James Cioffi will provide innovative and
practical design concepts, standards and guidelines for the neighborhood Specific Plan. He has practiced
architecture in Palm Springs, California since 1977. During that time he has designed hundreds of
projects, including custom and tract homes, apartments, commercial buildings, civic buildings, and •
shopping centers. He has been recognized by his peers with numerous awards for design excellence and
has been published in several magazines and books.
The firm has been involved in a wide range neighborhood master planning projects including:
• Palm Springs Classic Project .
• Pahn Hills Resort Proj Pet
• Port Lawrence Development Project
Murano Residential Development Project
• City of Palm Springs Dire Station Design r
• City of Palm Springs Airport Taxis Facility
• City of Palm Springs Downtown Parking Garage
D. Civil Engineering and.Additional Services Provided By Others .
The Terra Nova team does not include civil engineering or the provision of civil engineering services in
its scope of work. The Terra Nova team is intimately familiar with the physical planning issues
associated with the campus and neighborhood planning project, including site and area drainage, utility
planning and extension, and associated design issues. We will utilize traffic engineers in our circulation
design and traffic analysis. For purposes of developing the Specific Plan, data and information to be
secured from City Public Works, Riverside County Flood Control, Desert Water Agency and our traffic
engineer will be adequate to fully develop an implementable Specific Plan.
Our team will apply sound physical planning capabilities to the development of the Specific Plan and to
design support for the COD Campus Master Plan. We will also facilitate the efforts of, and coordinate
closely with, both City and/or College engineers, and will closely coordinate with the City Engineer and
other Public Works staff, as well as engineers at the Desert Water Agency.
Our proposal also assumes that the City and/or College will contract for any requisite hydrologic or
geotechnical analysis, and that reports from these consultants will be made available for use in guiding
project design and in the preparation of environmental documents for the project. Terra Nova will work .
cooperatively and constructively with all members of the City/College consulting team and will help
assure a coherent planning process regardless of contractual responsibilities.
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City of Palm Springs/College of the Desert
• West Valley Campus
• STATEMENT OF QUALIFICATIONS
• AND
• PROPOSAL TO PROVIDE
• PLANNING & ENVIRONMENTAL SERVICES
•
•
•
•
•
3. Relevant Experience and References
• A. Introduction
•
. Since 1984, Terra Nova has been providing public sector economic development, planning and
analytical services to a wide range of public agencies, including all cities of the Coachella Valley, the
• County of Riverside, City of San Bernardino Economic Development Agency, Desert Water Agency
and the Coachella Valley Water District, Our company also provides on-going planning and other
. services to Eisenhower Medical Center, the McCallum Theatre Foundation, College of the Desert and
Palo Verde Community College District.
•
. Terra Nova experience particularly relevant to the City and subject planning area includes the 2006
• Shadowrock EIR Addendum, CEQA documentation for the UCI-National Underground Laboratory
under Mt. San Jacinto, CEQA processing for numerous hotel, residential and commercial projects in
Palm Springs, the Coachella Valley Multiple Species Habitat Conservation Plan, and the Museum
Market Plaza Specific Plan and EIR for downtown Palm Springs. The firm is also a contract planner to
the Agua Caliente Band of Cahuilla Indians and is actively involved in Tribal planning projects,
including a land exchange between the Tribe and the US Bureau of Land management_
i Terra Nova has completed land use and environmental planning for the College of the Desert (COD)
East Valley Campus. We also conferred and coordinated with the design team the COD Palm Desert
• Campus Master Plan, and prepared the EIR. We use an integrated team approach and are proactively
. engaged in issues identification and resolution, and project facilitating and team coordination. Our
• services to legal counsel and our success with defensible analysis have been hallmarks of our work. We
are a trusted provider of services to private development and government, and are especially focused on
• establishing common ground and consensus. Terra Nova will be a dedicated partner to the subject Palm
. Springs/College of the Desert planning effort. -
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The College of the Desert West Valley Campus and the associated community Specific Plan project
(preliminarily, the "College Park Specific Plan"), are of significant importance and have tremendous
potential for community enrichment and development of the City and western Coachella Valley. The •
principals of the Terra Nova team have lived and worked in the Coachella Valley for many years and •
have a vested interest in the enhancement of the Gateway neighborhood, and the success of the campus .
and its potential for profound positive impacts on the communities that comprise the western Coachella
Valley. •
•
B. Summary of Relevant Experience •
Terra Nova is especially well suited to assist in the land use and community planning, as well as
environmental review and processing of the various actions and documents associated with this project.
Terra Nova has prepared more Qran a dozen community General Plans, and has organized and made
presentations to General Plan Advisory Committees. We also provide current and advance planning to •
municipal planning departments are facilitate'community outreach and consensus building.
College of the Desert Master Plan-Pahn Desert Campus EIR •
Terra Nova completed, and the College of the Desert certified this EIR in 2006. The document assessed
the impacts associated with the expansion of the 160�, acre campus master planned project. The project •
involves the development of eleven new buildings and renovation of the entire campus, including •
classrooms, library, administration and other buildings, as well as athletic facilities and performing arts
center. Major issues associated with the project included traffic impacts, biological resource impacts,
noise, air quality and visual resource impacts.
Client: Desert Community College ]district, 43-500 Monterey Avenue, Palm Desert, CA 92260 Contact: •
Jerry Patton, President(760) 773-2311
Terra Nova Responsibility: Prime contractor, managing all subconsultants and coordinating with lead •
agency (College). Managed many administrative tasks, including NOP, NOD, DEIR & FEIR. Prepared .
staff report and resolution materials for College. i
Project Manager/Team: John D. Criste-Manager, Michael Mokray, Senior Planner; Traffic-Urban
Crossroads, Noise-Urban Crossroads, Hydrology/Engineering-Fomotor Engineering, Air Quality-Terra
Nova.
Contract Period: Approximately12 months. .
Cal-State San Bernardiino/CoachellaValley Campus Environmental Impact Deport •
Terra Nova completed, and the City of Palm Desert Certified this Elk in 1999. The document assessed
the impacts associated with the development of a 200-+ acre campus planned for development in the •
northern portion of the City. The project involves the development of approximately 3 million square
feet of classrooms, libraries, administration and other building, as well as athletic facilities and student •
housing. Major issues associated with the project included traffic impacts, biological resource impacts, •
air quality and visual resource impacts. •
Client: City of Palm Desert, Att: Carlos Ortega, 73-510 Fred Waring Drive, Palm Desert, CA 92260 •
(760) 346-0611
Terra Nova Responsibility: Prime contractor, managing all subconsultants and coordinating with lead •
agency (City). Managed many administrative tasks, including NOP, NOD, DEIR & FEIR. Prepared .
draft staff report materials for City. •
Project Manager/Team: John D. Criste-Manager, Nicole Criste- Planner; Circle Mountain Biological
Consultants, Cultural-CItM Tech; Hydrology Engineering-Fomotor Engineering; Circ'Ldation-RKJK & •
Associates; Geotechnical-Earth Systems Consultants, Air Quality-Terra Nova. .
Contract Period: 12 months.
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Terra Nova Planning&Research,Inc.
COD WVC SOQ&Services Proposal
. Panorama Specific Plan and EIR
Terra Nova prepared the Panorama Specific Plan and CEQA EIR. The project encompasses 504 acres
• and includes the development of a new integrated, mixed-use community that will be anchored by the
95-acre East Valley Campus of College of the Desert. The Specific Plan also provides for the
. development of approximately 2,700 homes, 800,000 square feet of commercial space, a community
• YMCA, fire station, and parks and open space. The COD campus has been centrally located to facilitate
easy access and to serve as the focus of the community. Planning and environmental issues included
traffic, air quality, water resources, drainage and geotechnical constraints.
Client: Van-Cal Projects, LLC, Attn: Robert Pippin, 73-111 El Paseo, Ste 205, Palm Desert, CA 92260.
Phone: (760) 862-1111. COD Contact: Jerry Patton, President, Desert Community College District, 43-
500 Monterey Avenue, Palm Desert, CA 9226o. Phone: (760) 773-2511
Terra Nova Responsibility: Prime contractor, managing subconsultants and coordinating with lead
• agency (County). Managed many administrative tasks, including NOP, NOD, DEIR & FEIR. Prepared
. hearing presentations and adopting resolutions for County.
Project Manager/Team-, John D. Criste-Manager, Laura Alstadt-Senior Planner; Biology: AMEC Earth
& Environmental; Cultural-CRM Tech; IIydrology- Exponent, Inc. and ADS, Inc.; Circulation-Urban
Crossroads; Geotechnical-Earth Systems Consultants; Air Quality-Terra Nova; Fiscal-Terra Nova.
• Contract Period: 18 months.
• City of Palm Desert General Plan & EIR
Terra Nova developed a Comprehensive General Plan and associated Environmental Impact Report for
• the City of Palm Desert on a 121 square mile planning area, which reaches to Joshua Tree National Park.
The General Plan was last updated in the mid-1980s, and the City has experienced tremendous growth
since that time. As the City now matures, redevelopment and management of existing development have
become important components of the Plan. The Environmental Impact Report assessed the
. environmental resources of the City as well as the impacts associated with implementation of tlae
• General Plan. Areas of analysis included transportation, geotechuical hazards, and the full range of
environmental conditions typically addressed in General Plans. The public participation portion of the
General Plan development and approval process involved a broad cross section of the community, as
• well as appointed and elected public officials.
. Client: City of Palm Desert, Att: Carlos Ortega, City of Palm Desert, 73510 Fred Waring Drive, Palm
Desert, CA 92260 (760) 346-0611
Terra Nova Responsibility: Prime contractor, managing all subconsultants and coordinating with lead
• agency (City). Managing many administrative tasks, including NOP, NOD, DEIR & FEIR. Drafting of
. General Plan and EIR. Project presentation.
Project Manager/Team. John D. Criste, AICP-Project Manager; Biology-Ogden Environmental,
Cultural-CRM TECH; Noise and Circulation-Urban Crossroads; Geotechnical-Earth Consultants,
International; Air Quality-Terra Nova.
. Contract Period: 24 months.
• CEQA & NEPA Compliant EIR/EIS for the Coachella Valley Multiple Species Habitat
Conservation Plan and BLM Santa Rosa and San Jacinto Mountains Trails Plan
. Terra Nova was retained by the Coachella Valley Association of Governments (CVAG) to prepare a
CEQA and NEPA compliant EIWEIS for the 1.25 million acre Multiple Species Habitat Conservation
• Plan (MSHCP) and Natural Communities Conservation Plan (NCCP). In addition to addressing the full
range of potential project impacts on the member jurisdictions of CVAG (nine incorporated cities and
. Riverside County), the EIR/EIS also addressed the US Bureau of band Management's amendment to the
• California Desert Conservation Area Plan, as well as future projects of local water districts. The
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Terra Nava Planning&Research,Inc. •
COD WVC SOQ&Services Proposal
EIRIEIS also analysed the effects of adopting the proposed BLM mountain trails plan. The EIR/EIS
evaluated the full range of environmental issues, including land use, transportation, water resources, air
quality, recreation and public facilities. Extensive consultations with involved jurisdictions and agencies •
was also conducted. I .
Client: Coachella Valley Association of Governments, Att.: James Sullivan, 73-710 Fred Waring Drive, .
Suite 200, Palm. Desert, CA 92260. (760) 346-1127; BLM Contact: Jim Foote, Santa Rosa and San
Jacinto Mountains National Monument Manager, (760) 251-4800.
Terra Nova Responsibility: ]Prime contractor, managing all subconsultants and coordinating with lead •
agency (City). Manage many ,administrative tasks, including NOP, NOT, NOD, DEIR/EIS & FEIR/EIS. .
Prepared draft staff report materials for CVAG.
Project Manager/Team- John D. Criste-Manager, Nicole Criste- Planner; Lawrence LaPre, Ph.D.-
Biology; Aerial Information Systems-GIS; URS Grainer Woodward Clyde-Hydrology/Sand Transport,
Economics-Economic Research Associates; Circulation-Urban Crossroads; Air Quality-Terra Nova. .
Contract Period: 8 years.
•
BLM California Desert Conservation Area Planand NEPA EIS .
Terra Nova was retained by the US Bureau of Land Management (BLM) to assist in the update to the •
California Desert Conservation Area (CDCA) Plan and preparation of the associated NEPA EIS. This
project was managed out of the BLM Palm Springs Field Office. Terra Nova contributed to a variety of
analyses and discussions, including geotechnical, air quality and conformity analysis, traffic and noise, .
and environmental justice. Terra Nova worked as an extension of BLM staff and assisted in project •
planning and coordination.
Client: US Bureau of Land Management, Att.: Jim Foote, 690 W. Garnet Ave., P.O. Box 581260 North •
Patin Springs, CA 92258-1260. Phone: (760)251-4800.
Terra Nova Responsibility; BLM contractor, managing in-house team of environmental planners and •
analysts, and coordinating with lead agency (BLM). Evaluated assigned portions of CDCA Plan, drafted
plan revisions, and prepared NEPA EIS analysis and discussion for assigned areas of responsibility. •
Project Manager/Team: John D. Criste-Manager, Nicole Criste-Principal Planner; .Air Quality-Andrea
Randall. •
Contract Period: 14 months.
BLM Carrizo Plain National Monument RMP SOCiO-Economic Impact Analysis & EIS •
Terra Nova was retained to assist in the development of the Socio-economic section of the Carrizo Plain
RMP and preparation of relevant portions of the project NEPA EIS. Staff considered applicable local,
regional, state and federal land use plans, as well as the historical, prehistoric, ethnographic and cultural
context of the area. Profiled demographic and economic baseline, social organization and institutions, .
economic activity and values in the planning area, employment/income/subsistence data, land and
housing values. Evaluated availability of public finance and government services. Identified and
evaluated Environmental Justice issues. •
Client: Labat Environmental, Inc., Art.: Christine M. Modovsky, Project Director/Senior Scientist, 1406 •
Fort Crook Road South, Bellevue, NE, 68005. Phone: (918) 252-5397 BLM Contact: Bob Wick, •
Planning and NEPA Coordinator, BLM Arcata Field Office, 1695 Heindon Road Arcata, CA 95521
Terra Nova Responsibility: BLM sub-contractor for socio-economic and environmental justice •
analysis, managing in-house team of environmental planners and analysts, and coordinating with lead .
agency (BLM). •
Project Principal: John D. Criste; Project Planner: Laura Alstadt.
Contract Period. 12 months. •
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. Terra Nova Planning&Research,Inc.
COD W VC SOQ&Services Proposal
Additional Representative Projects
• = Agua Caliente Tribe/BLM Land Exchange NEPA EA
Shadowrock CEQA EIR Addendum
• - UC-Irvine San Jacinto National Underground Laboratory CEQA EA
Hardrock& Mondrian Hotel CEQA EAs,Palm Springs, CA
• Palm Springs Section 14 SEIR& Associated Water Supply Study
Agua Caliente Development Authority Canyon South Specific Plan&EIR Addendum
• Palm Springs Convention Center Expansion Project CEQA EA
Ritz-Carlton Motel-Rancho Mirage EIR&-Permitting, Rancho Mirage, CA
• Stone Eagle Resort & Golf Course EIR& Permitting, Palm Desert, CA
• Agua Caliente Band of Cahuilla Indians Development Code
• Palm Springs Tramway/Winter Park Authority Planning Services
• Museum Market Plaza Specific Plan&EIR,Palm Springs, CA
+ Mirada/MCO Properties EIR, Rancho Mirage, CA
C. Public Presentation & Consensus Building
One of the most important functions of the urban planner is to serve as a clearinghouse for community
concerns as voiced by all sectors, and to :facilitate the building of a consensus upon which the
• community can move forward. Clear, concise and graphically supported presentations are the heart of
• effective communication and securing of public input. Public input will be essential to assure a
• thoughtful and responsive integration of the West Valley Campus and future parklands into the existing
Desert Highland Park and the James 0. Jessie Highland Unity Center.
•
• The public presentation process has been a critical component of many of our projects, including the
various community General Plans we have prepared, as well as the many public meetings and hearings
held on the Coachella Valley MSHCP and associated Mountains Trails Plan. Diverse and frequently
conflicting interests made their concerns strongly known; all comments were recorded and considered.
. As a result, a strong consensus was forged between such diverse groups as the Sierra Club and the
• Building Industry Association, as well as developers, recreationalists and environmentalists.
• Our work on the Eisenhower Medical, Center (EMC) Specific Plan and EIR is also relevant. A variety of
concerns were loudly voiced by surrounding and influential property owners, including traffic, viewshed
impacts, heliport operations, and light and glare. Each concern was respectfully considered and
• responses were carefully crafted, No comments were treated in a dismissive fashion and all were
. addressed to the satisfaction of the property owners and the City of Rancho Mirage.
• Also please see our discussion below in Section 4 regarding the coordination of public participation.
D. Educational and Other Institutional Planning
• Over the past 24 years, Terra Nova has facilitated the development of numerous K-12 schools in the
• Coachella Valley and elsewhere in Southern California. We have also been involved in the planning and
processing of college campus plans and facilities, including the Cal-State-San Bernardino/Palm Desert
Campus Master Plan and EIR, the COD Palm Desert Campus Master Plan EIR, and Palo Verde
• Community College Master Plan and EIR. In addition to our on-going services to Eisenhower Medical
• Center, Terra Nova has prepared environmental analysis and processed development applications for
psychiatric hospitals throughout the US. We have also conducted space needs analysis and facilities
planning for the Riverside County Blythe Administrative Services Center and Superior Court, as well as
• the 14-story County Administrative Center in Riverside.
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•
E. References
•
The following list of references has been selected to reflect the kind of experience most relevant to the •
subject COD West Valley Campus and Specific Plan project. City staff have also been included given •
their direct involvement in managing Terra Nova planning and environmental efforts for the City. •
Additional references are available upon request.
•
Mr. Ted Lennon, Sr. Vice President,, Lowe Enterprises/Destination Development Corporation, •
74-001 Reserve Drive„Indian Wells, CA 92210 (760) 568-5599 •
Mr. John Wollunuth, Executive Director, Coachella Valley Association of Governments, 73-710 •
Fred Waring Drive, Suite 200,Palm Desert, CA 92260 (760) 346-1127
Mr. Jerry Patton, President, College of the Desert, 43-500 Monterey Avenue. Pahn Desert, CA
92260. (760) 773-2500. •
Mr. David De Mauro, Vice President, Admin. & Finance, California State University-San
Bernardino, 5500 University Parkway, San Bernardino, CA 92407 (909) 537-5130.
•
Mr. Thomas Wilson, Asst. City Manager, Mr. Craig Ewing, Community Development Director,
City of Palm Springs, 3200 East Tah'quitz Canyon Way, Palm Springs, CA 92262. (760) 323- •
9270. •
Ms. Margaret Park, Director of Planning & Natural Resources, Agua Caliente Band of Cahuilla •
Indians, 777 East Tahquitz Canyon Way, Suite 301, Palm Springs, CA. 92262 (760) 883-1326. •
Mr. Donald Bradley, City Manager, City of Cathedral City, 68-700 Avenida Lalo Guerrero,
Cathedral City, CA 92235. (760) 770-0340.
Mr. Ali Tourkarnan, VP Administration, Eisenhower Medical Center, 39-000 Bob Hope Drive, •
Rancho Mirage, CA 92270. (760) 773-1273. •
•
Mr. Randy Bynder, Community Development Director, City of Rancho Mirage 69-825 Highway •
111, Rancho Mirage, CA 92270 (760) 328-2266. •
Mr. Robert Hargreaves, Esq., Best, Best & Krieger, 75-760 Highway 111, Indian Wells, CA •
92210. (760) 568-2611. 1 •
Mr. Howard Marguleas, 78-060 Calle Estado, Suite 7, La Quinta, CA 92253. (760) 564-9920. •
Mr. James Foote, Manager/Santa Rosa and San Jacinto Mountains National Monument, US
Bureau of Land Management, 690 West Garnet Avenue, North Palm Springs, CA 92258. (760) •
251-4800. .
•
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• Terra Nova Planning&Research,Inc.
i COD WVC SOQ& Services Proposal
•
• City of Palm Springs/College of the Desert
i West Valley Campus
• STATEMENT OF QUAEII+ICATIONS
AND
i
PROPOSAL TO PROVIDE
• PLANNING & ENVIRONMENTAL SERVICES
•
•
•
•
•
•
4. Work Approach,Methodology and Timeline
A. Introduction
The following approach and methodology has been developed to prepare what is herein tentatively
referred to as the "College Park Specific Plan" and associated planning, environmental and management
i tasks. The Specific Plan will be developed in close consultation and coordination with the COD campus
• design team and the City Parks and Planning Departments. The Specific Plan will provide clear and
concise goals, policies, programs, and development regulations based upon a sound foundation of
research and information.
Work product will include periodic reporting and updating, a variety of technical studies, CEQA and
• NEPA documents, and the College Park Specific Plan. It is the desire of the City, COD and Terra Nova
• staff that these documents be written and illustrated to enhance understanding of issues and to provide
• useful long-term and user-friendly sources of information and development guidance.
• The emphasis of the Specific Plan is as a functional and implementable document, which helps shape
. and consolidate the design considerations of the COD West Valley Campus Master Plan and the larger
i neighborhood Specific Plan. The Specific Plan will fully integrate the campus plan, the preliminary
community park plan, and the neighborhood design goals, standards and guidelines.
•
i B. Approach to Project Planning and Coordination
• Terra Nova will coordinate an integrated team strategy that relies on regular and on-going contact and
• consultation, and a practical and efficient approach to securing the subject lands, facilitate the adoption
of a Disposition and Development Agreement (DDA) between the City and the College, and the
development of the College Park Specific Plan and associated environmental reviews. As discussed
above and elsewhere in this work program, the planning process is integrally tied to the sequence of land
• acquisition, campus and park planning, and neighborhood planning. The program also provides for
• phased environmental analysis, documentation and processing.
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It is important that the numerous characteristics of the planning area and surrounding lands are clearly
described and characterized at the outset, and that a description of the planning area be presented in
sufficient detail to assess the value of the Campus Master Plan and Specific Plan, and the effects
associated with their implementation. •
Administrative Services: Terra Nova will serve as an extension of the Community Redevelopment
Agency staff, and will also serve as a planning facilitator for the College design team and the BLM.
Terra Nova has provided planning, environmental and administrative services to numerous public and .
private sector projects, including Palm Springs and other cities, College of the Desert, Cal-State-San
Bernardino and other public agencies in the region. In this regard, we plan to provide substantial and on-
going administrative support to the City through project coordination functions and the preparation of
planning and environmental documents.
Terra Nova will also assume responsibility for the preparation and mailing of Notices of Intent (NOI),
Notices of Preparation (TOP), Notices of Completion (NOC), and their federal counterparts. We will .
also manage the transmittal of the Specific Plan and environmental documents to the State
Clearinghouse and other parties of interest, using a City-approved mailing list. Terra Nova will also
facilitate COD notices and transmittals within the scope of this project. Terra Nova will also provide i
administrative support to the BLM is pursuit i of the land sale/exchange and associated NEPA and other
processing. Other cost-effective administrative support services can also be provided throughout the •
process.
Data CollectionAnformation Gathering: Terra Nova and its consulting team already have a high level
of familiarity with the West Valley Campus project and the planning area. We will utilize in-house
resources and capabilities, and those of the City, COD and various public agencies to develop and
organize data and information from all available sources. The collection of data and information, and the
characterization of the physical, regulatory and socio-economic environment shall be researched and .
presented. A comprehensive environmental setting discussion will provide the-current context, and will
bring together information and data from a wide variety of sources. To facilitate this multi-pronged
planning process, data and information relevant to campus and neighborhood planning will be provided
to the City and COD as it is developed. .
Research and analysis associated with environmental issues will identify current conditions and focus on
the potentially significant impacts associated with the implementation of the Campus Master Plan and
Specific Plan. At this stage in the analysis, direct and indirect impacts on the environment and
community resources will be identified and described in detail. Immediate, near-term impacts, as well as
long-term (buildout) impacts, will be assessed. This assessment will include a discussion of all relevant
specifics, including environmental and man-made resources, alterations to ecological systems,
geotechnical and flooding hazards, and changes induced by population distribution, land use patterns,
and health and safety issues.
Mapping Resources: The precise limits of the Specific Plan study area and uses being planned on the
subject 142± acres have not yet been established. The planning area boundaries will initially be bounded
by San Rafael Drive on the south, Highway 111 on the west,North Indian Canyon Drive on the east and
the flood control levee on the north, In some, instances, it may be appropriate to expand or contract these
boundaries following an initial assessment of the area of potential effect. Terra Nova will build off of .
existing City, DWA, BLM, CVAG and other mapping efforts, and will develop original mapping
resources for use in the Campus Master Plan, Specific Plan and associated environmental documents.
Utilizing these and other sources, large-scale snaps will be generated and reproduced for the City, COD
and for public presentations with any mix of data and information. .
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College Park Specific Plan Policies and Programs: An essential element of this planning effort will
be to prepare and implement the COIF West Valley Campus Master Plan and the College Park Specific
• Plan, which are logical and community-enhancing laud use regulating documents. The Campus Master
• Plan and neighborhood Specific plan will serve as the primary regulatory documents for land use
i management purposes. The Specific Plan will clearly state the goals, policies and programs of the City,
COD and neighborhood. It will provide informational summaries and discussions to adequately explain
the public participation process and why the goals,policies and programs were adopted
•
• The sequence of Plan preparation is partially based upon our understanding of the need to secure the
subject lands and the processing and documentation required to complete that effort. Plan development
i is also based on the inherent logic associated with data and information collection, and the hierarchy of
elements comprising the Plan. We plan to prepare draft elements and other materials, and to circulate
them through the City for consideration by the City/COD planning team. Once feedback has been
i received, the Specific Plan element will be amended into a final draft that will be ready for public
review.
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• Typically, this process starts with technical elements that address baseline environmental issues and
• public service and facilities, including existing land use patterns, flooding and hydrology, air quality,
biological and cultural resources and noise. These provide the foundation for associated Specific Plan
• elements, including land use, transportation, community design, housing and economic development.
• This logical sequencing of element drafting and review will help the non-technical stakeholders and the
• general public assimilate the background information and policies and programs, and better grasp their
meaning.
•
i Workshops, Study Sessions and Public Hearings: Terra Nova staff have extensive experience
• conducting workshops, study sessions and presenting complex projects in public hearings. In this regard,
we will coordinate with City and COD team members, and prepare information, exhibits and draft
• materials for use at presentations. These meetings shall be supported by a variety of graphic materials,
• including slides, overhead and printed exhibits, maps and textual materials. Terra Nova shall coordinate
and work cooperatively with City staff in organizing these meetings and study sessions to assure an
• efficient and effective conveyance of information, and to facilitate the provision of public input.
• ETR Mitigation Measures and Programs: In conjunction and concurrent with the development of the
• Campus Master Plan and the Specific Plan, the Program EIR will yield clear constraints and
• opportunities that will help to shape the plans. Mitigation measures will be,developed to address specific
impacts associated with the implementation of the Plans. Others may be incorporated as mandated
• design and implementation programs to be required of specific projects as they are submitted for review
• and approval. This approach can greatly streamline subsequent project approvals.
• Statement of Overriding Consideration: Unmitigated significant effects would require the adoption of
i Findings and a "statement of overriding consideration". It should be anticipated that statements of
• overriding consideration will be needed for impacts to air quality, which cannot typically be hilly
i mitigated for a project of this scope and with prevailing technologies. The statement of overriding
consideration can and should include aspects of the project that constitute sustainability factors of the
• Campus Master Plan and the Specific Plan. Terra Nova has drafted numerous adoption resolutions with
• statements of overriding consideration and will provide same for this project, as necessary.
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CEQA and 1VEPA Environmental Documents and Tiering .
The project CEQA and NEPA documents and associated technical studies will serve as the basis upon
which subsequent environmental analyses may be conducted (tiered). With this subsequent use in mind,
Terra Nova shall evaluate potential project impacts to the greatest extent practicable. We will also
prepare specific mitigation measures and monitoring programs, which may preclude or reduce the need
for substantial future analysis and allow an expedited completion of the CEQA review process for future i
projects to the extent they are consistent with the Campus Master Plan and the neighborhood Specific
Plan. In all cases, significant effects that cannot be fully mitigated will also be identified.
C. Methodology for Project Planning •
The unique opportunities the project offers'i range from a vitally important educational institution to +
neighborhood enhancement, to open space and recreation development. Our methods involve facilitating
close and on-going team coordination, and the distribution of environmental, infrastructure and
regulatory information to the COD and Terra Nova/City design teams. We have also outlined an
approach to facilitating and accommodating an aggressive project schedule.
Project Management and Coordination: As is typical of most of our, major planning projects, Terra i
Nova will serve as the primary contractor for this coordination, planning and analysis project, and will
manage a select team of technical specialists. Our staff will also establish a close and coordinated
project management plan with the City, BLM, and COD team leaders, and will help facilitate .
completion of all project tall<s, including those not directly the responsibility of our team. We will help •
focus the planning efforts of all team members to complete the planning, analysis and approval process
in the most expeditious manner possible.
Community Workshops, Meetings and Public Hearings: We understand that the City and COD have
already held some public outreach meetings,'and that such meetings have been held as part of the City's
effort to bring the West Valley Campus to the community. Additional community workshops are
envisioned for this process and include additional neighborhood meetings with surrounding residents .
and landowners, as well as meetings with interest groups to get input on the prcj ect. Up to six
community workshops are envisioned, where draft campus and neighborhood plans and technical
materials will be presented.
Adequate time should be given to the Planning Commission and City Council to review these materials
prior to the study sessions or public hearings. Supporting information, including slides, maps and other
exhibits shall also be made available and shall be used to facilitate these meetings. For purposes of this .
proposal, two study sessions and two public hearings are planned. Terra Nova will coordinate with City
and COD team members on structured presentations of the draft plans and environmental issues
warranting focused discussion. Input from all workshops, public meetings and hearings shall be
recorded and incorporated into the final draft documents, as appropriate.
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• Method of Speck Plan Development
• The City has identified a need and an opportunity to extend the benefits of the COD Campus Master
Plan to the surrounding community, including the residential neighborhoods to the south, commercial
• Hands along Indian Canyon Drive, and possibly the service industrial area located in the vicinity of San
• Rafael Drive. To that end, the College Park Specific Plan shall be developed in conformance with
• Government Code Sections 65450 through 65457. As required, the Specific Plan shall provide text,
maps, diagrams and data setting forth the distribution of land uses, public services and facilities,
• standards and guidelines to direct development, and implementation measures that will put the Specific
• Plan into action.
• Defusing the Specific Plan
We envision a three-step approach to establishing the final geographic limits of the Specific Plan beyond
the 142-acre BLM property. First, the various physical parameters that define the area will be assessed,
as will their relationships and connections to one another. Second, with the planning limits established,
• Terra Nova will lead the preparation of a minimum of three (3) master land use and neighborhood
• enhancement plans for the area and will review them with the team. Third, a "Preferred Alternative" will
• be selected for detailed elaboration in the Specific Plan document.
Integrating the COD Campus Master Plan
• The Preferred Alternative will also incorporate the COD West Valley Campus Master Plan. Terra Nova
• will coordinate its broader planning activities with the City and COD team, and will be evaluating
• campus design considerations with those being made on adjoining lands and land uses. The general
research and issues identification of early phases will feed into City and COD considerations as the
• campus and adjoining public park and open space areas are planned.
• Neighborhood Planning Component
• The Desert Highland area of the City will be host to a most valuable community asset, a community
college campus. The potential exists for both positive and negative impacts, depending on how well
. opportunities are optimized and constraints are minimized, lssues that will be considered include near-
term and long-term campus access, neighborhood/campus access, neighborhood and campus security,
• land use buffering, and other considerations. Other neighborhood interfaces, including the service
industrial area in the vicinity of San Rafael and the commercial lands along the west side of Indian
• Canyon Drive, will also be important areas for evaluation and planning.
• Master Circulation Component
. The planning area is currently served primarily from Tramview Road via Indian Canyon Drive. The
• Sunrise Parkway is a General Plan road, a segment of which west of Sunrise Way has been constructed.
The parkway will form the northern boundary of the COD campus/City parkland area, and will provide
• important alternative access to the 142t acre portion of the planning area. Terra Nova shall coordinate
• with the City Fire Marshall, City Engineer, County Flood Control, Caltrans and others to assess the
• interim and long-term improvements associated with the parkway. We will also assess the primary
directions of travel for users of the COD campus and the adequacy of the existing and planned roadway
• network to serve the project.
• Parks and Open Space Component
• Concurrent and in association with the development of campus and neighborhood plan components,
• Terra Nova will also coordinate with City Parks Department staff and will assist in the development of a
• Preliminary Parks and Open Space Plan. This Parks and Open Space Plan will be an integral part of the
College Park Specific Plan. Parklands, recreation areas and facilities, pocket parks and community open
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space are also expected to be components of the College Park Specific Plan. In addition to athletic •
facilities and open space areas associated with the COD campus, the City and COD shall also evaluate
opportunities for shared uses and facilities. A variety of neighborhood entry treatments and landscape
enhancements will also be considered and incorporated into the Specific Plan.
James O. Jesse Desert Highland Unity Center a
The campus planning area includes the James O. Jesse Desert highland Unity Center, which provides a
broad range of recreational and educational facilities, services and activities to the surrounding
community. Programs include a variety of structured sporting activities and instruction, youth and adult •
literacy programs, and other youth and adults activities. We will coordinate on an on-going basis with
Jarvis Crawford and others City staff, as well as the COD planning team, to assure that the center benefits
from the proximity of the COD campus and is complemented by the College's facilities and services. i
Public Facilities and Services ComRoonent
This Specific Plan component will describe both existing and planned public and private transportation,
sewage, water, drainage, solid waste disposal, energy, and other essential facilities services needed to
support the proposed new development and to enhance the existing community. Available methods of •
financing necessary services and infrastructure shall also be addressed. Terra Nova has worked closely
with the City Public Works Department, Desert Water Agency, County Flood Control and other
agencies and service providers, and will assure that all service and infrastructure needed to support the •
project are adequately addressed. •
Legally Defensible Environmental Documents
As with all major projects, care must be taken to assure the highest level of research, documentation and .
analysis. Also essential is a thorough, multi-disciplinary approach that keeps special studies and other
analysis on point. Terra Nova's approach to legally defensible environmental analysis and
documentation has served our clients well. Over more than 24-years and hundreds of environmental
studies, only two Terra Nova environmental documents have ever been challenged in court -- •
unsuccessfully in both cases. Terra Nova staff has also provided expert witness testimony in state and .
federal courts on planning and environmental issues.
Sustainable Development Experience •
Since founding Terra Nova in 1984, Terra Nova has espoused, drafted and implemented a wide range of
sustainability principles in the preparation of community General Plans, project Specific Plans and
Zoning Ordinances. Terra Nova has also prepared benchmark Water Supply Assessments (WSAs) for i
the Desert Water Agency and Coachella Valley Water District, which have become prototype "business- .
end" tools of water conservation for local water agencies. Firm principal, John Criste, has spoken to
public interests groups throughout the region on the subject of environmental protection and sustainable
development. Mr. Criste also served as a seminar speaker at the 2006 Healthy Living Conference •
sponsored by the Coachella Valley Association of Governments (CVAG), where he profiled and .
promoted sustainable land use and environmental planning practices.
As a community development corporation planner, Mr. Criste helped secure funding and managed the
installation of a 35-kwe photovoltaic system on an industrial building in San Bernardino, at the time.
(1981) the largest non-government PV installation west of the Mississippi. From 1981 through 1983, he
managed the permitting of the first commercial windfarms in the Coachella Valley and subsequently has
continued to work-on behalf of the wind industry. Since that time, he has been an advocate for energy •
and water efficient design, natural resources management, and sustainability-based economic
development.
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•
iD. Preliminary Project Timeline
As indicated above, Terra Nova currently has the staffing, local knowledge and understanding, and
• physical capabilities to meet the project's schedule needs. The preliminary project timeline is partially
• dependent on the timing of the campus land plan, establishment of a consensus project description and
completion of the Specific Plan document. For purposes of projecting the timeline, we have made
• certain assumptions regarding the completion of these milestones, to develop a schedule that illustrates
• the necessary tasks, and potential "normal" timelines for the project.
• Task Time Frame
• Project Initiation December, 2008
Preliminary/Schematic hand Use Plan December 08
• BLM Lands Biological Resources Surveys December 08 - January 09
• BLM Land Conveyance NEPA EA December 08 - January 09
• City/COD Disposition& Development Agreement December 08 —April 09
Disposition& Development Agreement CEQA EA December 08 - January 09
• Notice of Preparation(NOP) for Specific Plan EIR December 08 - January 09
• NOP Comment Period(30-days) February 09 - March 09
• Preparation of Specific Plan and Campus & Park Plan December 08 - May 09
•
• Preparation of Specific Plan Draft EIR December 09 - May 09
• Specific Plan and EIR Transmittal (45-days) May 09 - June 09
• Preparation of Response to Comments/FEIR July 09
Planning Commission Hearings August 09
• City Council Hearings September 09
• As requested, we have considered our capabilities and opportunities for accelerating the Specific Plan
• and environmental planning and processing schedule. Based on our experience in managing projects in
• Palm Springs and other jurisdictions, and our knowledge of the requirements of CEQA, we feel that
substantial time-savings could be achieved by running certain tasks in parallel, These include
• accelerating transmittal of the Notice of Preparation, achieving a consensus with City staff on the scope
• of the project, and initiating public review of the EIR while final refinements are being made to the
• Specific Plan. These and other opportunities can be explored with the project proponent and the City.
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E. Terra Nova Work Product/Deliverables •
The Terra Nova team will be responsible .for providing the City with a full range of work product and •
deliverables, including the following: •
• NEPA and BLM-Compliant EA Biological Resources Study •
• CEQA and City/COD-Compliant EA • Cultural Resources Deport •
• Schedules, Notices and Technical Memoranda • Draft/Final Specific Plan •
•
• Specific Plan Traffic Impact Analysis • NEPA Air Quality/Conformity Analysis •
• Specific Plan Air Quality Analysis • Specific Plan Noise Analysis •
• Specific Plan Land Use Plans (3 + 1) • Draft/Final Specific Plan CEQA FIR
• Staff Reports, Resolutions, Ftc. •
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• City of Palm Springs/College of the Desert
West Valley Campus
STATEMENT OF QUALIFICATIONS
• AND
PROPOSAL TO PROVIDE
• PLANNING & ENVIRONMENTAL SERVICES
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• 5. Understanding of Project & Scope of Services
•
• A. Introduction
• The following discussion sets forth our understanding of the project and the specific project tasks. The
• scope of services should be considered preliminary but is representative of the research, planning and
• management tasks we will assume.
• B. Understanding of the Project
•
• Our scope of work is premised upon the understanding Oral the City of Palm Springs, College of the
. Desert and the Bureau of Land Management/US Department of the Interior (BLM) have agreed in
principle to cooperate and coordinate with one another in bringing the College of the Desert (COD)
• West Valley Campus ()A7VC) to Palm Springs.
•
. The subject property is located in the northern portion of the City, with 115t acres being vacant and
owned by the BLM, which has indicated its willingness to facilitate a sale or other conveyance to the
• City. The City also owns 27:� acres contiguous to the BLM lands, which are comprised of the James O.
• Jesse Desert Highland Unity Center and park and open space lands. Once in possession of the 115t
• acres of BLM land, the City would subsequently convey all or a portion of these lands to the College for
the new COD WVC.
•
• The preliminarily titled "College Park Specific Plan" will encompass and include the Campus Master
• Plan and preliminary City park plans, as well as the surrounding residential neighborhoods and limited
. commercial and service industrial lands, as described above. Based upon our understanding of the
project and our assessment of approach and need, we have developed three major planning and approval
• stages or phases, to achieve the goals of the BLM, City and COD. There will be initial and on-going
• overlap between phases, and a concerted effort shall be made to expedite all aspects of the project.
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C. Preliminary Scope of Services •
As discussed in our approach and methodology section, there will be some overlap as early phases are
initiated. Each phase has specific tasks that must be accomplished; they establish the basis for Terra
Nova's scope of work, which is set forth below. The following scope briefly describes on a categorical
basis the services to be provided by Terra Nova and how we will facilitate meeting the project's goals.
The tasks have been broken down into discrete subtopics ranging from research and consultations,
through NEPA and CEQA review EAs and preparation of the Specific Plan and associated EIR. Project
facilitating is integral to all these tasks. •
Phase L BLM Land Sale/Conveyance
It is understood that the local office of the BLM will work cooperatively with the City and COD, and •
will help facilitate the sale or exchange of the subject lands to the City. While there may be the •
possibility of phased acquisition of these lands from BLM, it would appear that all the land planned for
inclusion in the transaction between the City and BLM may be initiated at once. Terra Nova will provide
the following services and conduct the following tasks: •
LA. Consult and coordinate with City, COD and BLM, staff and help to facilitate the completion of
the requisite BLM Mineral Report, Land Appraisal and amendments to City application
materials.
I.B. Coordinate with 'City staff, COD project designers, and provide planning and analytical support. �
for the preliminary COD WVC campus and City preliminary park plan. The initial goal will be
the development of a schematic master plan sufficient for approximate delineation of future
College and City lands and uses. The schematic master plan will then serve as the basis for the •
BLM land conveyance and development of the detailed campus plan and the College Park
Specific Plan.
T.C. Coordinate closely with the BLM and prepare a Draft_ Environmental Assessment (EA) on the .
proposed land use plan, sale/exchange action and alternatives. The BLM will use the RA as part .
of the basis for the land transaction. The BLM EA will be prepared in accordance with the
National Environmental Policy Act (NEPA) and BLM's NEPA Handbook.
I.D. Contract for and manage the preparation of a property-wide cultural, historic and paleontological •
resources assessment for the 142-acre campus and park site. The assessment shall include a
literature search, a sacred lands record search and Tribal consultations, consultations with the
BLM archaeologist and securing field survey authorizations. This task shall also include
historical background research using archival materials and early maps depicting the Area of •
Potential Effects (APE) to ascertain its history and/or use. The survey protocol and report shall
conform to Section 106 of the Historic Preservation Act, including a geomorphologic literature
and map search to determine the prehistoric and historic landscapes and possible human use of
those landscapes. .
I.E. Contract for and manage the preparation of a biological resources assessment for the 142-acre
campus and park site. The assessment shall include a literature search, consultations with •
wildlife agencies, BLM biologists and the Coachella Valley CVCC staff. No species-specific
surveys are anticipated at this time. The survey protocol and report shall conform to those
prevailing at the time of the surveys.
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• I.F. Conduct a preliminary air quality analysis, including a federally mandated Air Quality
• Conformity Analysis, which demonstrates that the proposed action is in conformance with
applicable federal standards and state implementation plans (for PM10 and ozone in the
Coachella Walley).
i.Cr. Coordinate with the BLM, City and COD in advertising and holding a public scoping meeting on
the proposed land transaction. Public comments will be incorporated in the NEPA EA document.
•
Phase II: City/COD Disposition & Development Agreement (DDA) & City CEQA IS/MND
Either concurrently or in sequence with land acquisition efforts, the City and COD shall jointly develop
the master land use plan for the 142-acre campus and park site, and shall establish the parameters for
• conveyance of lands to COD. The parties shall also negotiate the full range of issues associated with this
long-term arrangement, including provisions for shared access, in-kind contributions of infrastructure,
. roadway improvements, etc.
• The results of these plans and negotiations shall be incorporated into a Draft DDA. The Preliminary
• Master Plan to be prepared to facilitate the BLM land acquisition (see Phase I) may also serve the DDA
. and define the first phase of COD acquisition and development. With the agreement and Preliminary
Master Plan as a project description, the City and Terra Nova can prepare a CEQA Initial
• Study/Mitigated Negative Declaration (IS/MND) that can serve both the City and COD in approval of
the DDA and preliminary plan. Terra Nova will provide the following services and conduct the
. following tasks for Phase II:
• ILA. Consult and coordinate with City, COD and BLM staff and help to facilitate clarification of
. terms, conditions and provisions for the DDA, consult and coordinate parties in the development
• of the preliminary campus and parks master plan, and develop a Project Description for
environmental analysis;
II.B. Coordinate closely with the City and COD and prepare a CEQA-compliant expanded Initial
Study and Mitigated Negative Declaration ('Expanded Environmental Assessment (EA)) on the
• DDA & Preliminary Master Plan;
•
• II.C. Conduct a desktop traffic impact analysis, which quantifies future traffic volumes and establishes
preliminary mitigation measures, which can be incorporated into the DDA or other City/COD
agreement. Said analysis shall be conducted in close coordination with City Public Works, and
• mitigation may include provisions for subsequent campus and park master plans, and the
• preparation of the College Park Specific Plan;
• II.D. Conduct a preliminary air quality analysis, which demonstrates that the proposed action is in
conformance with applicable state and federal standards and state implementation plans (for
• PM10 and ozone in the Coachella Walley);
• II.E. Prepare draft City and COD staff reports, as well as public notices, for the subject Phase II
. action, and provide administrative support to facilitate project processing, including notice and
. document transmittals and posting;
. II.P. Terra Nova staff shall attend the public meetings and heazings associated with this Phase 11
• action, and shall be available to otherwise assist and facilitate the City's processing of this
project.
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Phase III: City/COD W`VC Specific Plan & CEQA EIR •
As a part of the overall process associated with the planning and development of the COD West Valley
Campus, the City feels it essential that the extended neighborhood also be included in this planning
effort. The City has suggested the preparation of a Specific Plan, which would include the COD campus, i
the adjoining City parks and other city lands; and portions of the adjoining residential neighborhoods, i
commercial lands along Indian Canyon Drive, and possibly service industrial lands in the vicinity of San •
Rafael.
The Specific Plan would also address both near and long-term access to the campus, including the •
incremental development of Sunrise Parkway, and the expansion and financing of other infrastructure to
serve the area. The Specific Plan will incorporate and will be developed in coordination with the COD
WVC Master Plan. The Specific Plan will set design standards and guidelines :For development within •
the Specific Plan area. For purposes of this scope of work, it is assumed that an Environmental Impact .
Report (EIR) will be prepared for the Specific Plan. Terra Nova will provide the following services and
conduct the following tasks for Phase III: i
III.A. Review all data and information available from COD, City and Terra Nova, conduct detailed on- i
foot and windshield surveys of campus/park lands and larger planning area. Determine additional
information needed to prepare baseline environmental materials. This task will be accomplished •
primarily by Terra Nova staff, in cooperation with our subconsultants and College and City staff .
III.B, Develop a comprehensive project description, in cooperation with City staff and COD team. i
Secure campus site plans and other exhibits, which illustrate the full scope of campus i
development and the intensities of the uses planned for the site. These tasks will be accomplished
primarily by Terra Nova staff in cooperation with the College design team. The project
description shall be vetted with the project team before being further elaborated and analyzed. i
IILC. Conduct a detailed assessment of the planning area and surrounding lands. Evaluate vacant and
potentially underutilized lands for inclusion in the Specific Plan boundary. Identify community i
assets and liabilities, major entries and focal points, and natural boundaries. Evaluate prospective i
planning area and coordinate with City in delineating final Specific Plan project boundaries. •
III.D. Prepare appropriate base maps to establish a common mapping reference for all environmental i
analysis. The source of mapping will include the City General Plan and USGS quad map; BLM
mapping, and flood control and other maps will also be evaluated for this use. Aerial photos will i
also be secured for use by consultants and inclusion in the various planning documents and the
Specific Plan and EIR.. Ii
IILE. Coordinate with City, COD and project designers in preparation of boundary maps and legal
descriptions, preliminary campus and park plans, existing and proposed public rights-of-way, i
and other exhibits, which illustrate the scope of site development. Prepare CEQIA Initial Study
and Addendum, and Notice of Preparation (NOP), review same with City Planning staff, and .
facilitate transmittal to public agencies, with City lead agency concurrence and assistance.
•
IILF. Manage subconsultaut tasks, including traffic impact analysis, noise impact analysis, biological i
and cultural resource assessments (see Phase I), and Phase I environmental site assessment, as
listed in the scope of work and budget. Previously prepared studies and analyses shall be used to i
the greatest extent practicable. i
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. Terra Nova shall coordinate and cooperate with but will have no contractual responsibility for
• project engineering (civil, geotechnical, hydrological) services, which the City of COD may
require. The COD Master Plan and the Specific Plan projects will be adequately described and
development impacts will be assessed to a level that demonstrates the viability of mitigation
• measures.
III.G. Coordinate with consulting engineers and designers, and facilitate completion of campus and
• other master plan materials, and coordinating with City and COD engineers and/or title company
to secure surrounding property owners notification package, complete environmental assessment
• forms, and initiate processing.
III.H. Coordinate and cooperate with City and project engineers in their preparation of a preliminary
hydrology analysis, which shall include an evaluation of existing runoff volumes and additional
. runoff that may result from the implementation of the Specific Plan project. This analysis shall
address City concerns, anticipated water quality issues and the requirements of the California
Regional Water Quality Control Board (CRWQCB) and RivCo Flood Control. The requirements
of the National Pollution Discharge Elimination System (NPDES) shall also be addressed in the
• Specific Plan and EIIL
• III.I. Work closely and pro-actively with City staff in the preparation of conceptual off-campus land
use plans, landscape plans and palettes, preliminary architecture and guidelines, and other design
• components of the Specific Plan. Development character set forth in the Specific Plan will strive
. to complement campus design standards and guidelines.
III.J. Utilize in-house materials, development product materials from City and COD, and other
. landscape and architectural resources to prepare graphic plans, maps, vignettes of conceptual
. architectural vernacular and guidelines, roadway plans, landscape plans, aerial photos and
photographic surveys, signage, environmental plans and exhibits and other exhibits, as required.
•
III.K. Consult and coordinate with the City Engineer and contract for and manage a traffic impact
• analysis for the proposed Specific Plan project, Conduct traffic impact analysis on potentially
affected roadway segments and intersections. The precise parameters for this study have not been
• discussed with City staff but are reasonably well understood based upon recent traffic studies we
have prepared for the City. Specifics of the traffic analysis include the following tasks:
• Coordinate with the City of Palm Springs Traffic Engineer to discuss and finalize the key
• traffic study parameters and assumptions (study area boundaries, key intersections, peak
hours, trip generation, modal split, average vehicle occupancy, project trip distribution,
• cumulative developments, pass-by trip assumptions, and assumed future circulation
network). Prepare and submit a letter formally documenting the scope of the analysis to
• be prepared and the agreements reached regarding various required assumptions.
•
• Arrange for Counts Unlimited, Inc. to make 24-hour machine traffic counts at up to five
• (5) locations to document the daily traffic volumes and the existing peak hours, and to
permit seasonal correction factors to be identified. Based upon the 24-hour count data,
arrange for manual turning movement traffic counts to be made at the key intersections
• during the morning and evening peak hours.
•
. 31
•
•
Terra Nova Planning&Research,Inc. •
COD V✓VC SOQ&Services Proposal •
The City Engineer may require midday traffic counts for several reasons. Many roadways
in Palm Springs experience midday peak travel demands, which exceed the commuter
demand during the morning peak hour. In addition, the future commercial land uses along
Indian Canyon Drive may generate more traffic in the midday than the morning peak .
hour. The entering/exiting directional split of the college traffic would be different in the •
midday peak than the morning'peak hour.
•
• Document the surrounding circulation system and traffic controls, including traffic signal •
timing and any plans to synchronize the signals on Indian Canyon Drive. Identify nearby •
transit routes, schedules, and stop locations, as well as existing and planned bicycle and
pedestrian facilities. •
• Discuss any temporary anomalies in the current circulation system that could influence •
the traffic count data (i.e. congestion associated with the I-10 interchange at Indian
Canyon Drive). •
•
• Analyze existing peak season traffic conditions in the project vicinity (including morning .
and evening peak hour traffic counts, delay, and level of service evaluations at up to •
twenty (20) key intersections). Although background traffic volumes peak in the midday
at many locations in Palm Springs, the project-related traffic is expected to peak in the •
morning (7:00 a.m. to 9:00 a.m.) and evening peak commute hours (4:00 p.m. to 6:00 .
p.m.) on Tuesdays and Thursdays. Coincidence of project peak traffic with the peaks in •
area residential traffic associated will also be evaluated.
•
• Discuss committed and planned roadway and other transportation improvements in the •
project vicinity and their timing (e.g., the Indian Canyon Drive I-10 interchange •
improvements, the construction of Sunrise- Parkway and future signalization at the
intersection of Indian Canyon,Drive). •
•
• Characterize the existing transportation conditions in and around the project site. •
Summarize the circulation and access opportunities and constraints in the project vicinity
associated with all transportation modes (passenger vehicles, service and delivery •
vehicles, pedestrians, bicyclists, and transit).
• Identify the figure traffic volumes at the key intersections associated with the approved
cumulative developments in the project vicinity (e.g., Palm Springs 'Village P.D.D.,
Palermo P.D.D. and TT 335.61, Las Vegas Residential (40 SFD), 160 @Tram Way, •
Desert Palisades Specific Plan (110 SFD), Shadowrock, Boulders, Crescendo, the Palm •
Springs Art Colony, the Palm Springs Country Club, Murano, Burnett TTM, the Four
Seasons, Mountain Gate 11, Tramway Residential, Marketplace II).
Quantify the project-related weekday peak hour and daily trip generation characteristics •
upon project opening and upon General Plan buildout (including the future faculty and •
administrative staff as well as the future student population) for use in assessing the •
impact of site traffic and identifying the future roadway configuration and traffic control .
needed.
Assess the adequacy of the proposed entry and egress capacity and identify the future
peals season 95th-percentile peak hour turn lane storage needs.
32 •
•
i
•
i Terra Nova Planning&Research,Inc.
COD WVC SOQ& Services Proposal
• Since the proposed project was included in the 2007 Palm Springs General Plan update
i traffic model, the General Plan buildout traffic projections will be assumed to reflect year
2030+project daily traffic volumes and used to identify the year 2030+project peak hour
i volumes at the key intersections.
• Analyze future opening year and General Plan build-out year traffic conditions with and
i without the proposed development to determine whether the key intersections will
i provide acceptable levels of service and control delay.
i Identify and document the improvements needed to accommodate non-site traffic in the
i future and reference those improvements that would be associated with other
• development proposals.
• Determine the project-related contribution to the future traffic volumes and the
• improvements that would be needed to provide acceptable site access and capacity within
the study area.
• Conduct an assessment of the need for traffic signals and auxiliary turn lanes in the
i opening year and General Plan buildout year (including the identification of queue
storage requirements associated with turn lanes at the key intersections and site access
i intersections).
i A list of traffic mitigation measures designed to reduce any significant impacts identified
i to acceptable levels.
i Model existing motor vehicle noise levels adjacent to nearby roadways and future noise
levels for each phase of the project based upon traffic volumes identified in the traffic
i analysis (using RD-77-108).
• Prepare draft traffic impact study detailing the study methodology, assumptions and
findings. Submit one bound copy to the traffic study for in-house review and subsequent
• submittal to and review by City staff. Review the comments made by the staff on the
draft traffic impact study and make any necessary revisions then submit two bound
• revised copies with the draft report;
i Following notification by the City Engineer, submit two bound copies of the approved
traffic impact study and an unbound "photo ready" copy. Coordinate with team regarding
i written comments received from governmental reviewing agencies. Respond in a timely
i and efficient manner to all written comments from responsible governmental agencies;
i IILL. Contract for and manage an independent analysis and preparation of noise impact analyses for
i proposed and alternative projects, including analysis of noise associated with project and arterial
i roadway traffic, as well as stationary sources such as HVAC and other mechanical equipment, in
accordance with City noise standards. Appropriate mitigation measures shall also be provided.
III.M. Terra Nova shall prepare a comprehensive air quality analysis for moving and stationary
emissions, as well as fugitive dust (PM10) emissions associated with site grading, truck and
i other vehicle trips and operations, and long-term energy consumption in conformance with the
i SCAQMD Environmental Handbook and City Air Quality Guidelines. Project potential for
• greenhouse Gas (GHG) emissions shall also be analysed and mitigation measures developed.
The analysis shall be conducted for each of the three (3) project development alternatives.
i 33
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Terra Nova Planning&Research,Inc. •
COD WVC SOQ&Services Proposal •
•
III.N. Confer with the Desert Water Agency (DWA) and prepare a Draft Water Supply Assessment •
(WSA) for review and approval by the Agency. A copy of the final WSA shall be included in the •
Draft EIR technical appendices. The WSA shall be prepared in accordance with DWA •
requirements and will satisfy applicable state law regarding demonstration of long-tern water .
supply availability for thus project.
•
III.O Establish project work: and meeting schedules with City, project designers, engineers and other •
members of the City/COD team to assure a logical and orderly drafting and review of the project .
description, project alternatives, environmental analysis and supporting information.
•
III.P. Provision has been made in Phase I to contract for and manage the preparation of a cultural and •
historic properties survey and report. It is assumed that the City will initiate the SB 18 •
notification to the Native American Heritage Commission in advance of the transmittal of the .
project Notice of Preparation.
•
IILQ. Conduct a comprehensive Phase I environmental site assessment for the occurrence of hazardous •
and toxic materials at or near the subject property. Associated tasks shall include site surveys, •
database research, consultation with public agencies, review of historic aerial photos and other
mapping data, site photo survey and complete documentation and report preparation. The •
resulting technical report shall be included in the Draft EIR technical appendices. •
III.R. Research, document and map environmental resources and hazards for integration into the EIR. •
Each analysis category shall be briefly addressed in the Environmental Setting discussion, and •
issues requiring further analysis shall be fully analysed in the impacts and mitigation section of •
the EIR. The goal is to provide comprehensive analysis and mitigation, which utilizes the most •
up-to-date data and information available in a manner compliant with CEQA.
•
I1I.S. hx addition to the "Preferred Alternative" project, Terra Nova shall also develop and analyse •
three (3) additional alternative projects, including a "No Project" alternative. One of the •
alternatives will be art alternative site discussion for the WVC campus. Alternative projects shall
be reviewed with the City and campus designers, and impacts associated with each shall be •
analysed on a categorical basis. •
IILT City lead agency and COD (responsible agency) staff and consultants shall review the •
screencheck copy of Draft EIR prior to transmittal and Terra Nova and its consultants shall •
confer with City and COD staff regarding comments, and shall amend the screencheck draft •
accordingly. •
IILU. In order to expedite EIR processing and assuming concurrence by the City, Terra Nova shall •
prepare a draft Notice of Completion (NOC) and shall transmit the Draft EIR for public •
comment utilizing a City-approved transmittal list, which also serves COD and the analysis of •
the Campus Master flan and City park plan. Fifteen (15) copies shall also be transmitted to the •
State Clearinghouse thereby starting the 45-day public comment period.
•
IILV. Terra Nova shall prepare and facilitate City publication of Notice of Availability of the Specific •
Plan EIR in conformance with California Government Code, and applicable City requirements. •
•
34 •
•
•
•
• Terra Nova Planning&Research,Inc.
COD WVC SOQ& Services Proposal
•
• III.W. The City shall provide Terra Nova with copies of comment letters received on the Draft EIR.
. Terra Nova will restate comments on the draft EIR and prepare responses to comments,
conferring with City and COD staff before finalizing responses. Terra Nova and City staff shall
• work cooperatively in the completion of Final EIR documentation. Any necessary findings of
• overriding consideration will be developed jointly between City and Terra Nova staff.
. Preparation of Findings and a Statement of Overriding Consideration is included and provided
for in this scope of work or budget.
•
III.X. Upon completion of the Final EIR, Terra Nova shall transmit of this document to all commenting
• agencies/parties, as well as to those who have requested a copy from the City. Said transmittal
must be accomplished at least 10 days prior to City EIR certification.
. III.Y. Confer with the City and will assist staff in the preparation of staff reports and other materials to
• accompany documents to be provided to the Planning Commission and City Council, as well as
COD Board members prior to consideration of the project at public hearings.
•
• 1112. Terra Nova, City and COD staff shall work cooperatively in the public presentation of the Draft
• and Final EIR, and make recommendations at one public hearing before Planning Commission
• and City Council,
• III.AA.On-going availability of Terra Nova staff and its consultants to respond to any questions or other
• calls for assistance in implementing the Specific Plan and/or EIR mitigation measures and/or
• monitoring and reporting program. These on-going services are not provided for in the project
budget and shall be billed on a time and material basis.
•
•
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•
•
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•
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•
•
•
•
•
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• 35
•
ATTACHMENT "A"
RFP"06-09
FOR
C.O.D. PLANNING AND ENVIRONMENTAL REVIEW SERVICES
SIGNATURE AUTHORIZATION
PROPOSER: Terra Nova Planning & Research, Inc.
A. I hereby certify that I have the authority to offer this proposal to the City of Palm Springs
for the above listed individual or company. I certify that I have the authority to bind
myself/this company in a contract should I be successful in my proposal.
b
S ATURE
B. The following ?rmationates to the legal contractor listed above, whether an
individual or a company. Place check marks as appropriate:
1. If successful, the contract language should refer to me/my company as:
_An individual;
—A partnership, Partners' names:
_A company;
x A corporation
2. My tax identification number is; 33-oI 19994
ADDENDA ACKNOWLEDGMENT:
Acknowledgment of Receipt of any Addenda issued by the City for this RFP is required by
including the acknowledgment with your proposal. Failure to acknowledge the Addenda issued
may result in your proposal being deemed non-responsive.
In the space provided below, please acknowledge receipt of each Addenda:
Addendum(s) # 1 thru 4 Ware hereby acknowledged.
52476LI 9
F ?AW s
ti a Y Any
V �
• C4�lFO0.H�P '
REQUEST FOR PROPOSAL (RFP 06-09)
FOR
C.O.D. PLANNING AND ENVIRONMENTAL REVIEW SERVICES
ADDENDUM NO. 1
This Addendum is being issued for the following changes and informational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE.
SPECIFICATIONS AND INSTRUCTIONS ARE TO BE INCLUDED IN THE
ORIGINAL RFP DOCUMENTS. THIS ADDENDUM SHALL TAKE
PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY
ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED
TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS.
The City has received the following questions and is hereby providing answers
thereto:
RESPONSES TO QUESTIONS RECEIVED TO DATE:
Q 1: Do you foresee an environmental consultant as the prime consultant on this
project or a planning firm?
A 1: The prime consultant on this would be a planning firm rather than an
environmental consultant. A big part of the work is to undertake the CEQA for
the master plan, true, but we need somebody to take on the Specific Plan
process, too.
Q 2: Is there a preference for a local firm/locally based team for this project?
A 2: There is no preference.
A 3: On page 1, Description of Work, the RFP mentions that "The City of Palm
Springs CRA is working with the College District consultants to develop the
master plan..." Can you please clarify if there are consultants already in place
working for the City and College. And if so,what they are doing?
A 3: Right now there are only two small contracts in place for the City:a survey firm to
do the cadastral survey of the parcel, and the SLM-approved appraiser to
determine the preliminary per-acre value. The College has engaged master-
planning architects and a planning firm. They also have consultants working on
the educational master planning side, too, as well as a consultant that oversees
the whole development of the campus and the acquisition of the parcel from the
City.
1
1
In
Q 4: The contract for this project will be with the City. Will the selected consultant
take direction from the City or the College, or both, throughout the project?
A 4: The contract will be with the City and the consultant will take direction from the
City (actually, probably the Redevelopment Agency). However, the City is not
"driving" the development of the campus, the college is. The decisions are
collaborative but the direction is that the project needs to work from the college's
perspective.
Q 5: Who will comprise the selection committee? City, College,community, etc.?
A 5: The selection committee has not yet been determined for this process, but may
be comprised of city staff as welt as key stakeholders.
Q 6: Can you elaborate on the publictcommunity outreach element of the project?
Page 4, Item #3 says "Describe high profile projects requiring a high level of
community awareness and outreach-"
A 6: There has been one community meeting held, in September, with the
neighborhood. The City and college envision a series of meetings in ever-
widening circles to discuss different aspects of the campus — this contract is
related to the physical design and land use, but there will be meetings related to
curriculum development, industry participation, 1G12 relationships, etc. Nobody
has identtFed themselves as opposing the college. Nevertheless, working
through a Speck Plan that integrates the neighborhood into the college could
present some challenges in terms of community acceptance —or the community
could embrace that, too.
Q 7: Is there an estimated project schedule for the project? ie, milestone dates for
Draft EIR, Final E IR, draft master plan,etc.
A7: it was the goal of the City and College to enter a DOA for the disposition of the
land by January. A DDA is a CEQA action, and the potential purchase of a
portion of the site from S1M is a NEPA action. The extent of the CEQA/NEPA
review necessary to meet that timetable—or if the fimetable is realistic— will be
partly determined by the consultant. We were hoping to have the Specfi'lo Plan
for the campus/neighborhood developed and cut for circulation by next summer
at the latest.
Q 8: Is there an estimated budget for this project?
A 8: The answer to this question is provided in the document on page 4, paragraph#5
titled"Cast Proposal". The answer is no.
Q 9: Is a master plan already developed for the College of the Desert and, if so, is it
available for our review?
A 9; The master plan is being developed by the College but is in very conceptual
stages right now and not available as part of this RFP.
Q10: Is there a site plan(s) available for the proposed parcels that we could use to
develop our scope of services?
A 10: No, there is no site plan.
2
Q 11: Could you elaborate a little on what the'extension of Sunrise Parkway' includes.
Is this improvements from Vista Chino on up?
A 11. The General Plan contemplates a 4-lane divided highway extending from the end
of Sunrise to Highway 11 I-
Q 12: The RFP outlines in the scope of work a task to develop the core academic and
administrative campus. That is a wide range of options all the way from general
bubble layouts to detailed site plans.At what level do you envision this task?
A 12: The core academics will be developed by the college consultant team(s), which
then begins to define the campus buildings and layout. That information will be
available to the city consultant to incorporate and complete the Specific Plan.
Q 13: Does the City of Palm Springs have an approved traffic consultant list?
A 13: No,
Q 14: Is a map of the proposed project area available for review?
A 14: See attachments
Q 15: What is the desired timeline for the project?
A 15: See the answer provided for question number 7_
Q 16: Although the RFP notes that the City does not have a speoied budget for the
project, how will the project be funded?
A 16: The Consultants contract will be paid by the Community Redevelopment Agency;
the land acquisition will be paid by the City&Agency; and the College pays for
their consultants.
Q 17: Is Attachment A required to be signed by sub-consultants as well as the lead
consultant?
A 17. Only the firm submitting the proposal, who if successful were to be awarded a
contract as a result, should sign Attachment A.
Q 18: Is it acceptable to include qualifications summaries for key project personnel
within the 30 sheet limit and include more detailed resumes in the appendix?
A 18: The entire proposal, including resumes and any appendix, must not exceed the
30 sheet limit. It is up to each firm as to what to include based on the
requirements set forth in the RFP.
Q 19: Similarly, is it acceptable to provide a summary of the CEQAiNEPA scope within
the 30 sheet limit and include a more detailed scope description within the
' appendix?
A 19. See above. The entire proposal must not exceed the 30 page limit. An
'appendix"is NOT considered"in addition to"the 30 page limit.
Q 20: What City and College District data, special studies and materials are available
for the work effort?
3
A 20: Nothing is available at this time, however the successful proposer will have
access to studies developed by the College and whatever applicable studies the
City undertakes, i.e. Cadastral Survey is currently underway.
Q 21: It appears the College District's consultant team is taking the lead on preparation
of the Master Plan with close coordination with the selected City consultant. The
City's consultant will provide a support role for design of the Master Plan. Is this
assumption correct? Also has the District selected the Master Plan consultant
team and, if so,who is on that team?
A 21: • Yes, there will be a support role for the development of the Master Plan. The
College District has various consultants on board to develop the master plan.
Currently, the lead consultant to guide the College through the land acquisition
and conceptual master plan are Donald Brackenbush and Jim Goodell from
Public Private Ventures.
Q 22: If a firm were to be awarded this contract, then would it preclude them from the
design aspect of the project due to conflict of interest?
A 22: No, this contract will be with the City- The design"contract would be the result of
a separate process that will be conducted by the College, not the City-
BY QRb OF THE C � VALM INGS, CALIFORNIA
Craig L.Glad rs .P:M-
Procurement&Contracting Manager
DATE_September 30, 2008
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name: /¢(r& oqe-- Authorized Signatur
Date: I17. IS . Qa
Acknowledgment of Receipt of Addendum 1 is required by signing and including the acknowledgment with
your proposal. Failure to acknowledge this Addendum may result In your proposal being deemed non-
responsive.
4
GF 4ALM S,o
ti Z
v C)
.r
Cq�fFGRH�P `
REQUEST FOR PROPOSAL(RFP 06-09)
FOR
O.O.D. PLANNING AND ENVIRONMENTAL REVIEW SERVICES
ADDENDUM NO. 2
This Addendum is being issued for the following changes and informational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE
SPECIFICATIONS AND INSTRUCTIONS ARE TO BE INCLUDED IN THE
ORIGINAL RFP DOCUMENTS. THIS ADDENDUM SHALL TAKE
PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY
ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED
TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS.
The City has received the foffowing questions and is hereby providing answers
thereto.,
RESPONSES TO QUESTIONS RECEIVED TO DATE:
Q 1: On page 3 of the RFP, the City refers to several CEQA process/documents
(bullets 5, 6 and 8), Bullet 5 refers to CEQA/NEPA for the "preliminary' master
plan. I am assuming that the NEPA is for the BI-M acquisition but we're not
entirely sure, and in addition we are wondering about the need for CEQA on a
preliminary plan unless there is something extraordinary in the Development
Agreement that we should be aware of.
Also, typically we assume that there will be one environmental clearance
document which leads us to ask what the City is referring to in bullet 6. Bullet 8
makes sense; however,we wonder if this should be referred to as a Program EIR
that can be utilized for both the master plan and speck plan clearances_
A 1: PLEASE"STRIKE"BULLET POINTS 5, 6, & 8 FROM THE ORIGINAL RFP
DOCUMENT AND REPLACE BULLET POINTS 5, 6, &8 WITH THE
FOLLOWING-
5: Prepare CEQA and NEPA documents that can serve both the City and COD
for the Preliminary Master Plan and Disposition and Development Agreement.
6: Coordinate and prepare a CEQA-compliant expanded Initial Study and
Mitigated Negative Declaration (Expanded Environment Assessment(EA) for the
campus project only and for the purpose of the Disposition & Development
Agreement.
8: Develop and prepare an Environmental Impact Report (EIR) for a Specific
Plan,
1
r
To clarify, NEPA is necessary for the federal BLM land acquisition. Under
California Law, CEQA is necessary for the disposition of the land by the Agency
to the college, as well as for any Specific Plan we would propose. We're
assuming that the analysis under both CEQA and NEPA would be approximately
the same, though we are not experts on noticing periods, formats, and other
technical aspects of how they are different.
If the proposer feels that a Program EIR that contemplates approval and
adoption at intermediate milestones is appropriate, they could explore that in
their proposal. However, the City/Redevelopment Agency has a desire to have a
CEQA clearance adequate to approve a Disposition & Development Agreement
in early 2009, and a NEPA clearance completed and adequate to acquire the
BLM parcel prior to that. Hence, Bullet No.6 asking for an earlier, lower-level
CEQA clearance,
Q 2: What technical reports, if any, have been prepared for the campus?
A 2: None that we are aware of
Q 3: What consultants prepared them and are they precluded from proposing on this
contract?
A 3: Consultants, whether engaged by the College or other entities currently working
on the project, are not precluded from responding to this RFP.
Q 4: Assuming the environmental consultant must prepare the technical analyses for
Air and Noise, with regard to the EIR does the City prefer a stand-alone report in
addition to an EIR section, orjust an EiR section?
A 4: Can be an appendix to the EIR.
Q 5: How many deliverables (numbers of copies) are desired for each printing of the
Draft and Final Specific Plan and EIR documents?
A 5: 25 printed copies and one CD that can be copied.
Q 6: Civil engineering tasks are not mentioned in the scope of work. Does the City
anticipate needing any civil engineering support as part, of this scope of work?
Will hydrology/drainage, water and sewer infrastructure, andlor other civil
engineering components be key considerations in the Specific Plan and/or public
outreach effort?
A 6., Yes,it will have to be a consideration in the specific plan.
07. Can you expand on what would be required for the first item listed under the
Scope of Work—" ... to help facilitate the completion of the land acquisition with
the 13LM"?
A 7: Be an active team member, attend meetings and complete the items listed below
the first bullet point
Q 8: Can you better define the "completion of the scope of work"? Is the work
complete when the Specific Plan is approved or could consulting services be
ongoing (presumably at hourly rates as submitted)? The last item listed says
"....and provided on-going consulting services to facilitate the completion of the
scope of work."
2
A 8: You can assume both, the work is complete with the Spoolfic Plan is complete. If
it's appropriate,consulting services may be extended to an hourly rate or the
contract could be adjusted.
Q 9: Are there any limitations on the Cast Proposal submission (pages, etc)? Is only
one envelope with one copy required? Or should there be 8 copies in that
envelope?
A 9: The Cast Proposal does not have a page limit and does not count toward the 30
page (sheets of paper)limit for the Work Proposal. 1 original and 7 copies of the
Cast Proposal shall be submitted in the Cast Proposal envelope.
Q 10: Do we need to be licensed with the City of Palm Springs (business license as
required), prior to submitting the proposal, or can this process be done upon
selection?
A 10: Only the successful firm that is awarded the contract will be required to have a
business license with the City of Palm Springs. You do not need to be licensed
with the City prior to submitting a proposal.
Q 11: What green building, environmentally sustainable or energy efficient measures
does the School District intend to incorporate into the COD Master Plan?
A 11: The desire of the College and City is to incorporate new technologies to make
the campus as green as possible. This has not been articulated yet because the
master plan is in the early stages of development.
Q 12: Regarding Addendum 1, A3 and A21: The College District's consultant team is
taking the lead on the development of the Facilities Master Plan and Educational
Master Plan. The selected City consultant will be working in support of those
consultants.Would you please elaborate on what tasks would be included under
the City consultant's scope of work?
A 12• Again, certain elements of the master plan and entitlement process are in motion
and we need to remain flexible as we move through the various stages. We can't
elaborate on all the tasks at this time and trust that the "team members" can
adapt to the plan as it evolves.
BY OR R OF T CITY OF PALM SPRINGS, CALIFORNIA
Craig L. GI dde ,C.P.M.
Procuremen ontracting Manager
DATE:October 03, 2008
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name: IGry'c. t�ula. Authorized Signature z
[Date: 10. 1$- 0$
Acknowledgment of Receipt of Addendum 2 is required by signing and including the acknowledgment with
your proposal. Failure to acknowledge this Addendum may result in your proposal being deemed non-
responsive.
3
II
r
r. OF PALM S,o
U Gi
• CgtlFORT��A
REQUEST FOR PROPOSAL (RFP 06-09)
FOR
C.O.U. PLANNING AND ENVIRONMENTAL REVIEW SERVICES
ADDENDUM NO. 3
This Addendum is being issued for the following changes and informational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE
SPECIFICATIONS AND INSTRUCTIONS ARE TO BE INCLUDED IN THE
ORIGINAL RFP DOCUMENTS. THIS ADDENDUM SHALL TAKE
PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY
ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED.
TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS,
The City has received the following questions and is hereby providing answers
thereto:
RESPONSES TO QUESTIONS RECEIVED TO DATE:
Q 1: We have the following questions on the Addendum No. 1, (Q & A 11): Will the
extension of the Sunrise Parkway require coordination, meeting or approvals
from any other agencies, beyond those involved in the land use planning and
approvals and CEQA/NEPA process for the campus itself (such as
Caltrans/CADOT)?
A 1: Yes, other agencles such as CalTrans.
Q 2: Can you define what exactly is going to be part of the Master Plan?
(a)Who is preparing it?
(b) How much interface can/will the consultant team be allowed to have with the
COD's consultants during this process?
(c) Obviously the Master Plan and DDA Components affect not just the
consultant team's CEQA/NEPA proposal but the teams overall Specific Plan
proposal as well.
A 2: The Master Plan is in the early stages of development, but we expect the plan
will include classrooms, a Library, student center, administration, and a variety of
ancillary and common area buildings, as well as athletic/recreation facilities.
(a) It's a team effort being lead by Public Private Ventures, the college's
consultants.
(b) There will be significant interface since the city and city's consultants are part
of the team.
(c) Correct.
1
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r
Q 3: If the COD has engaged a planner and architect for the school site then they
most certainly have a target schedule for their deliverables. Can you provide at
least the milestone dates?
A 3: Milestone dates will be reevaluated and finalized once this RFP process is
complete and the successful proposer is on board with the team. The Agency
hopes to be in front of Council with the DDA by early next year;land acquisition
processes closed by October 2009.
Q 4: Is the COD's idea of a Master Plan at the concept level to accompany the BLM
transaction and state funding processes, or does it include policy language,
design guidelines and other recommendations on facilities that would otherwise
be part of or included within this overall specific plan? How would these two
documents work together?
A 4: The Master Plan will be part of the overall specific plan. The College's plan is the
College's plan, and will include the underlying policy discussion necessary to
allow the campus to be eligible for State funding. However, it is also a land use
document that will form part of the Specific Plan.
Q 5: If 115 acres of the 142 acres will be committed to the college can you define the
geographic limits of the Specific Plan? Your RFP identifies the development of a
specific plan "that includes the surrounding neighborhood, other City properties,
and commercial sections" so it implies that it Is more than the COD acreage and
the 27-acres of parkland_
A 5: In addition to the 115 acres, plus the 27 acre park, the study area includes all of
the land as follows: Indian Canyon Drive north from San Rafael to Tramview;
Tramview west to Eastgate, south to Gateway, then to Highway 111; Highway
111 south to San Rafael;and San Rafael east to Indian Canyon.
The final Specific Plan may be reduced to a smaller area in direct proximity to the
campus, but an examination of the entire area is desirable.
Q 6: What facilities are currently located on the rectangular city parcel that is directly
in the center of the new C of D campus site? I assume those facilities will remain
in place during campus construction, correct?
A 6: The existing facilities and recreation areas includes the Desert Highland Park
and the James 0. Jessie Desert Highland Unity Center. Yes, this area remains
in place during construction,
Q 7: The first bullet on top of Page 3 of the RFP calls for the completion of a
Preliminary Master Plan to help facilitate the completion of the land acquisition
with the BLM. Bullet 9 on the same page states that other elements of the
Specific Plan would be the development of the core academic and administrative
Campus, parking and circulation. . . . . . etc.
These two bullets seem to suggest the development of a campus master plan as
a specific component of the area Speck Plan-How is this then reconciled with
Addendum #1, Page 4, Answer #21, which states that the college District has
various consultants on board to develop the master plan?
Could you please confirm whether the development of a campus master plan is
or is not a component of this RFP?
A 7: The District will develop the Campus Master Plan. The Campus Master Plan will
then be included in the Speck Plan as a component.
2
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BY O R OF THE 91TY OF PALM SPRINGS, CALIFORNIA
Craig L.GlkddW,C.P.M.
Procurement&Contracting Manager
DATE:October 07,2008
ADDENDUM ACKNOWLEDGMENT:
Proposer Film Name: z_ Authorized Signatur J
Date: 10 . 15, 0 �i (7��
Acknowledgment of Receipt of Addendum 3 is required by signing and including the acknowledgment with
your proposal. Failure to acknowledge this Addendum may result in your proposal being deemed non-
responsive.
3
O� 4ALm s
A
u` Q
N
REQUEST FOR PROPOSAL(RFP 06-09)
FOR
C.O.D. PLANNING AND ENVIRONMENTAL REVIEW SERVICES
ADDENDUM NO. 4
This Addendum is being issued for the following changes and informational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE
SPECIFICATIONS AND INSTRUCTIONS ARE TO BE INCLUDED IN THE
ORIGINAL RFP DOCUMENTS. THIS ADDENDUM SHALL TAKE
PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY
ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED
TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS.
REVISED DEADLINE FOR THE RECEIPT OF
PROPOSALS:
THE DEADLINE FOR THE RECEIPT OF ALL
PROPOSALS HAS BEEN EXTENDED FROM MONDAY,
OCTOBER 137H AT 2:00 PM TO
FRIDAY OCTOBER 17TH AT 2:00 PM.
ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.
BY ORDT OF THE C OF P M SPRINGS, CALIFORNIA
�q
Craig . lad ers, C. .
Procurement racting Manager
DATE:October 08,2008
ADDENDUM ACKNOWLEDGMENT;
Proposer Firm Name: T
C&TNf1jnllc. AuthorizedSignatur
Date: 10- 4 .09
Acknowledgment of Receipt of Addendum k is required by signing and including the acknowledgment with
your proposal. Failure to acknowledge this Addendum may result in your proposal being deemed non-
responsive.