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05783 - DESIGN WORKSHOP INC JACKIE LEE HOUSTON PLAZA DESIGN
Kathie Hart From: Allen Smoot Sent: Thursday, May 16, 2013 3:13 PM To: Kathie Hart Subject: RE: A5783 - Design Workshop Inc(Landscape Design Svc for Jackie Lee Houston Plaza) Yes please close it out al From: Kathie Hart "J Sent: Thursday, May 16, 2013 1:38 PM To: Allen Smoot Subject: FW: A5783 - Design Workshop Inc (Landscape Design Svc for Jackie Lee Houston Plaza) AL Is this agreement file ready to be closed? Kathie Hart, CMC Chief Deputy City Clerk City of Palm Springs ff(760)323-8206 3200 E. Tahqui tz Canyon Way A(760)322-8332 Palm Springs, CA 92262 lg tathie.Hart$DPa/mSprinoSCA.�2 Please note that City Hall is open 8 a.m. to 6 p.m.Monday through Thursday,and closed on Fridays at this tone. From: Dave Barakian Sent: Thursday, May 16, 2013 1:34 PM To: Kathie Hart; John Raymond Cc: Savat Khamphou; Jay Thompson Subject: RE: A5783 - Design Workshop Inc (Landscape Design Svc for Jackie Lee Houston Plaza) This wasn't a contract we worked on. I recall it was Al Smoot David Barakian (760) 323-8253 x8732 From: Kathie Hart Sent: Thursday, May 16, 2013 11:03 AM To: John Raymond; Dave Barakian Cc: Savat Khamphou; Jay Thompson Subject: A5783 - Design Workshop Inc (Landscape Design Svc for Jackie Lee Houston Plaza) I'm thinking all work has been completed. If yes, may I close the agreement file? Please advise. Thx! Kathie Hart, CMC Chief Deputy City Clerk City of Palm Springs LeF(760)323-8206 3200 E Tahquttz Canyon Way A(760)322-8332 Palm Springs, CA 92262 �Kathie.Hart@PalmSprin �ov Please note that City Hall is open 8 a.rn. to 6 p.m. Monday through Thursday,and closed on Fridays at this time. 1 PROFESSIONAL SERVICES AGREEMENT Jackie Lee Houston Plaza Design THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter "Agreement") is tnade and entered into, to be effective this 6th day of February, 2009, by and between the COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALM SPRINGS, a municipal corporation, (hereinafter referred to as "Agency") and DESIGN WORKSHOP, INC., (hereinafter referred to as "Consultant'). Agency and Consultant are sometimes hereinafter individually referred to as "Party" and are hereinafter collectively referred to as the"Parties." RECITALS A. Agency has determined that there is a need for Landscape Architect/Civil Engineering Design services for Jackie Lee Houston Plaza project (the "Project') at the Palm Springs Convention Center. B. Consultant has submitted to Agency a proposal to provide Landscape Architect/Civil Engineering to Agency for the Project pursuant to the terms of this Agreement. C. Consultant is qualified by virtue of its experience, training, education, reputation, and expertise to provide these services and has agreed to provide such services as provided herein. D. Agency desires to retain Consultant to provide such professional services. NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and suffiicicncy of which are hereby acknowledged, the Parties agree as follows: AGREEMENT 1. SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant agrees to perform the professional services set forth in the Scope of Services described in Exhibit "A," which is attached hereto and is incorporated herein by reference (hereinafter referred to as the "Services" or "Work"). As a material inducement to the Agency entering into this Agreement, Consultant represents that Consultant is a provider of professional services and that Consultant is experienced in performing the Work and Services contemplated herein and, in light of such status and experience, Consultant represents that it shall follow that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstance in performing the Work and Services required hereunder. 524752.1 (kdh) 1 1.2 Contract Documents. The Agreement between the Parties shall consist of the following: (1) this Agreement; (2) the Scope of Services; (3) the Agency's Request for Proposals; and, (4) the Consultant's signed, original proposal submitted to the Agency ("Consultant's Proposal"), which shall all be referred to collectively hereinafter as the "Contract Documents." The Agency's Request for Proposals and the Consultant's Proposal, which are both attached hereto as Exhibits "B" and "C," respectively, are hereby incorporated by reference and are made a part of this Agreement. The Scope of Services shall include the Consultant's Proposal_ All provisions of the Scope of Services, the Agency"s Request for Proposals, and the Consultant's Proposal shall be binding on the Patties. Should any conflict or inconsistency exist in the Contract Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (I") the provisions of the Scope of Services (Exhibit "A"); (2"t) the provisions of the Agency's Request for Proposal (Exhibit "B"); (31) the terms of this Agreement; and, (4`)') the provisions of the Consultant's Proposal (Exhibit"C"). 1.3 Compliance with Law. Consultant represents that all Services rendered hereunder shall be performed in accordance with all applicable federal, state, and local laws, statutes, and ordinances and all lawful orders, rules, and regulations promulgated thereunder. 1.4 Licenses, Permits, Fees, and Assessments. Consultant represents and warrants to Agency that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Work and Services required by this Agreement Consultant represents to Agency that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, qualification, or approval that is legally required for Consultant to perform the Work and Services under this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant's performance of the Work and Services required by this Agreement, and shall indemnify, defend, and hold harmless Agency against any such fees, assessments, taxes penalties, or interest levied, assessed, or imposed against Agency hereunder. 1.5 Fan liarity with Work. By executing this Agreement, Consultant represents that Consultant (a) has thoroughly investigated and considered the Scope of Services to be performed, (b) has carefully considered how the Services should be performed, and (c) fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Consultant represents that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of any Services hereunder. Should the Consultant discover any latent or unknown conditions that will materially affect the performance of the Services hereunder, Consultant shall immediately inform the Agency of such fact and shall not proceed except at Consultant's risk until written instructions are received ftorn the Agency. 1.6 Care of Work. Consultant shall adopt reasonable methods during the term of the Agreement to £unmish continuous protection to the Work and the equipment, materials, papers, documents, plans, studies, and/or other components thereof to prevent losses or damages, and 52a762.1 (kdh) 2 shall be responsible for all such damages, to persons or property, until acceptance of the Work by the Agency, except such losses or damages as may be caused by Agency's own negligence. 1.7 Further Responsibilities of Parties. Both Parties agree to use reasonable care and diligence to perform their respective obligations tinder this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. 1.8 Ch_anaes in Plans & Specifications. In the event the competitive bids based on the Final Plans exceed the Master Budget of $750,000 by more than two and one half percent (2.5%), the Consultant shall, at no cost to the Agency above the basic fee as listed on Exhibit D, make, with the approval of the Agency, any changes in approved plans and specifications as are necessary to secure a new construction bid which does not exceed estimates approved by the Agency and insure that the Project is completed pursuant to the Master Schedule, Exhibit E. 1.9 Additional Services. Agency shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to, or deducting from such Work. No such extra work may be undertaken unless a written order is first given by the Agency to the Consultant, incorporating therein any adjustment in (i) the Maximum Contract Amount, as defined below, and/or(ii) the time to perform this Agreement, which adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to twenty- five percent (25%) of the Maximum Contract Amount or S25,000, whichever is less, or in the time to perform of up to thirty (30) days, may be approved by the Executive Director, or his designee, as may be needed to perform any extra work. Any greater increases, occurring either separately or cumulatively, must be approved by the Agency. It is expressly understood by Consultant that the provisions of this section shall not apply to the services specifically set forth in the Scope of Services or reasonably contemplated therein, regardless of whether the time or materials required to complete any work or service identified in the Scope of Services exceeds any time or material amounts or estimates provided therein. 2. COMPENSATION 2.1 Maximum Contract Amount. F'or the Services rendered pursuant to this Agreement, Consultant shall be compensated by Agency in accordance with the Schedule of Compensation, which is attached hereto as Exhibit "D" and is incorporated herein by reference, but not exceeding the maximum contract amount of One Hundred Twenty Four Thousand Seven Hundred Twenty Dollars, ($124,720) (hereinafter referred to as the "Maximum Contract Amount"), except as may be provided pursuant to Section 1.9 above. The method of compensation shall be as set forth in Exhibit "D.- Compensation for necessary expenditures for reproduction costs, telephone expenses, and transportation expenses must be approved in advance by the Contract Officer designated pursuant to Section 4.2 and will only be approved if such expenses are also specified in the Schedule of Compensation. The Maximum Contract Amount shall include the attendance of Consultant at all Project meetings reasonably deemed necessary by the Agency. Consultant shall not be entitled to any increase in the Maximum Contract Amount for attending these meetings. Consultant hereby acknowledges that it accepts the risk that the services identified in the Scope of Services may be more costly and/or time- s2ara2 2 okdn) 3 consuming than Consultant anticipates, that Consultant shall not be entitled to additional compensation therefore, and that the provisions of Section 1.8 shall not be applicable to the services identified in the Scope of Services. The maximum amount of Agency's payment obligation under this section is the amount specified herein. If the Agency's maximum payment obligation is reached before the Consultant's Services under this Agreement are completed, consultant shall nevertheless complete the Work without liability on the Agency's part for further payment beyond the Maximum Contract Amount. 2.2. Method of Payment. Unless some other method of payment is specified in the Schedule of Compensation (Exhibit "D"), in any month in which Consultant wishes to receive payment, no later than the tenth (10) working day of such month, Consultant shall submit to the Agency, in a form approved by the City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of the services performed by Consultant and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks perforned during the period covered by the invoice, as may be required by the Agency. Agency shall use reasonable efforts to make payments to Consultant within forty-five (45) days after receipt of the invoice or a soon thereafter as is reasonably practical. There shall be a maximum of one payment per month. 2.3 Changes in Scope. In the event any change or changes in the Scope of Services is requested by the Agency, the Parties shall execute a written amendment to this Agreement, setting forth with particularity all terms of such amendment, including, but not limited to, any additional professional fees. An amendment may be entered into: (a) to provide for revisions or modifications to documents or other work product or work when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of any documents, other work product, or work; and/or (b) to provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Consultant's profession. 2.4 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the Agency for each fiscal year covered by the Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the Agency. 3. SCHEDULE OF PERFORMANCE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. The time for completion of the services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the Work of this Agreement according to the agreed upon Schedule of Performance (Exhibit"E"). 3.2 Schedule of Performance. Consultant shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all Services within the time period(s) established in the Schedule of Performance, which is attached hereto as Exhibit "E" and is incorporated herein by reference. When requested by Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the 524762.1 (kdh) 4 Contract Officer, but such extensions shall not exceed one hundred eighty (180) days cumulatively; however, the Agency shall not be obligated to grant such an extension. 3.3 Force Maieure. The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant (financial inability excepted), including, but not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the Agency, if Consultant, within ten (10) days of the commencement of such delay, notifies the Executive Director in writing of the causes of the delay. The Executive Director shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the Executive Director such delay is justified. The Executive Director's determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this section. 3.4 Term. Unless earlier tenninated as provided elsewhere in this Agreement, this Agreement shall continence upon the effective date of this Agreement and continue in full force and effect until completion of the Services but not exceeding three (3) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit "E") and pursuant to Section 3.2 above, unless extended by mutual written agreement of the Parties. 4. COORDINATION OF WORK 4.1 Representative of Consultant. The following principal of Consultant is hereby designated as being the principal and representative of Consultant authorized to act in its behalf with respect to the Services to be performed under this Agreement and make all decisions in connection therewith: Steve Noll, Principal-in-Charge. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for Agency to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services performed hereunder. The foregoing principal may not be changed by Consultant without prior written approval of the Contract Officer. 4.2 Contract Officer. The Contract Officer shall be such person as may be designated by the Executive Director of the Agency, and is subject to change by the Executive Director. It shall be the Consultant's responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Services, and the Consultant shall refer any decisions which must be made by Agency to the Contract Officer. Unless otherwise specified herein, any approval of Agency required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the Agency required hereunder to carry out the terms of this Agreement. 52a752.1 (kdh) 5 4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge, capability, expertise, and reputation of Consultant, its principals and employees, were a substantial inducement for Agency to enter into this Agreement. Therefore, Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of Agency. Consultant shall not contract with any other entity to perform the Services required under this Agreement without the prior written consent of Agency. If Consultant is permitted to subcontract any part of this Agreement by Agency, Consultant shall be responsible to Agency for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subconsultant and Agency. Agency will deal directly with and will make all payments to Consultant. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of Agency_ Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Consultant or any surety of Consultant from any liability hereunder without the express written consent of Agency. 4.4 Independent Contractor. A. The legal relationship between the Parties is that of an independent contractor, and nothing herein shall be deemed to make Consultant an Agency employee. During the performance of this Agreement, Consultant and its officers, employees, and agents shall act in an independent capacity and shall not act as Agency officers or employees. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither Agency nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of its officers, employees, or agents, except as set forth in this Agreement. Consultant, its officers, employees, or agents shall not maintain an office or any other type of fixed business location at Agency's offices. Agency shall have no voice in the selection, discharge, supervision, or control of Consultant's employees, servants, representatives, or agents, or in fixing their number, compensation, or hours of service. Consultant shall pay all wages, salaries, and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers' compensation, and other similar matters. Agency shall not in any way or for any purpose be deemed to be a partner of Consultant in its business or otherwise a joint venturer or a member of any joint enterprise with Consultant. 13. Consultant shall not incur or have the power to incur any debt, obligation, or liability against Agency, or bind Agency in any manner. C. No Agency benefits shall be available to Consultant, its officers, employees, or agents in connection with any performance under this Agreement. Except for 524762.1 (kdh) 6 professional fees paid to Consultant as provided for in this Agreement, Agency shall not pay salaries, wages, or other compensation to Consultant for the performance of Services under this Agreement. Agency shall not be liable for compensation or indennriftcation to Consultant, its officers, employees, or agents, for injury or sickness arising out of performing Services hereunder. If for any reason any court or governmental agency determines that the Agency has financial obligations, other than pursuant to Section 2 and Subsection 1.8 herein, of any nature relating to salary, taxes, or benefits of Consultant's officers, employees, servants, representatives, subcontractors, or agents, Consultant shall indemnify City for all such financial obligations. 5. INSURANCE 5.1 Types of Insurance. Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to Agency, the insurance described herein for the duration of this Agreement, including any extension thereof, or as otherwise specified herein, against claims which may arise from or in connection with the performance of the Work hereunder by Consultant, its agents, representatives, or employees. In the event the Executive Director determines that the Work or Services to be performed under this Agreement creates an increased or decreased risk of loss to the Agency, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Executive Director or his designee. Consultant shall immediately substitute any insurer whose A.M. Best rating drops below the levels specified herein. Except as otherwise authorized below for professional liability (errors and omissions) insurance, all insurance provided pursuant to this Agreement shall be on an occurrence basis. The minimum amount of insurance required hereunder shall be as follows: A. Errors and Omissions Insurance. Consultant shall obtain and maintain in full force and effect throughout the term of this Agreement, standard industry form professional liability (errors and omissions) insurance coverage in an amount of not less than two million dollars ($2,000,000.00) per occurrence and four-million dollars (54,000,000.00) annual aggregate, in accordance with the provisions of this section- (1) Consultant shall either: (a) certify in writing to the Agency that Consultant is unaware of any professional liability claims made against Consultant; or (b) if Consultant does not provide the certification pursuant to (a), Consultant shall procure from the professional liability insurer an endorsement providing that the required limits of the policy shall apply separately to claims arising from errors and omissions in the rendition of services pursuant to this Agreement. (2) If the policy of insurance is written on a "claims made" basis, the policy shall be continued in full force and effect at all times during the term of this Agreement, and for a period of three (3) years from the date of the completion of the Services provided hereunder. In the event of termination of the policy during this period, Consultant shall obtain continuing insurance coverage for the prior acts or omissions of Consultant during the course of performing Services under the terms of this Agreement. The coverage shall be evidenced by either a new policy evidencing no gap in coverage, or by obtaining separate extended "tail" 5247521 (kdh) 7 coverage with the present or new carrier or other insurance arrangements providing for complete coverage, either of which shall be subject to the written approval by the Executive Director. (3) In the event the policy of insurance is written on an "occurrence" basis, the policy shall be continued in full force and effect during the term of this Agreement, or until completion of the Services provided for in this Agreement, whichever is later. In the event of termination of the policy during this period, new coverage shall immediately be obtained to ensure coverage during the entire course of performing the Services under the terms of this Agreement. B. Workers' Compensation Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, workers' compensation insurance in at least the urinimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Consultant agrees to waive and obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the Agency and to require each of its subcontractors, if any, to do likewise tinder their workers' compensation insurance policies. If Consultant has no employees, Consultant shall complete the Agency's Request for Waiver of Workers' Compensation Insurance Requirement form. C. Commercial General Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of commercial general liability insurance written on a per occurrence basis with a combined single limit of at least one million dollars ($1,000,000.00) and two million dollars (S2,000,000.00) general aggregate for bodily injury and property damage including coverages for contractual liability, personal injury, independent contractors, broad form property damage, products and completed operations. D. Business Automobile Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of business automobile liability insurance written on a per occurrence basis with a single limit liability in the amount of one million dollars ($1,000,000.00) bodily injury and property damage. The policy shall include coverage for owned, non-owned, leased, and hired cars- E. Employer Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of employer liability insurance written on a per occurrence basis with a policy limit of at least one million dollars (S 1,000,000.00) for bodily injury or disease. 5.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions in excess of$100,000.00 shall be declared to and approved by the Executive Director prior to commencing any work or services under this Agreement. Consultant guarantees payment of all deductibles and self-insured retentions. 5.3 Other Insurance Requirements, The following provisions shall apply to the ,insurance policies required of Consultant pursuant to this Agreement: 524762.1 (ktlh) 8 5.3.1 For any claims related to this Agreement, Consultant's coverage shall be primary insurance as respects Agency and its officers, council members, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the Agency and its officers, council members, officials, employees, agents, and volunteers shall be in excess of Consultant's insurance and shall not contribute with it. 5.3.2 Any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to Agency and its officers, council members, officials, employees, agents, and volunteers. 5.3.3 All insurance coverage and limits provided by Consultant and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is made or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the Agency or its operations shall limit the application of such insurance coverage. 53.4 None of the insurance coverages required herein will be in compliance with these requirements if they include any limiting endorsement which substantially impairs the coverages set forth herein (e.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has first been submitted to the Executive Director and approved in writing. 5.3.5 Consultant agrees to require its insurer to modify insurance endorsements to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the endorsements. Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Consultant's obligation to ensure timely compliance with all insurance submittal requirements as provided herein. 5.3.6 Consultant agrees to ensure that subconsultaats, and any other parties involved with the Project who are brought onto or involved in the Project by Consultant, provide the same minimum insurance coverage required of Consultant_ Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section_ Consultant agrees that upon request, all agreements with subcontractors and others engaged in the Project will be submitted to the Agency for review. 5.3.7 Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on the Agency nor does 524762.1 fkdh) 9 it waive any rights hereunder in this or any other regard. 5.3.8 Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. Endorsements as required in this Agreement applicable to the renewing or new coverage shall be provided to Agency no later than ten (10) days prior to expiration of the lapsing coverage. 5.3.9 Requirements of specific insurance coverage features or limits contained in this section are not intended as limitations on coverage, limits, or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 5.3.10 The requirements in this section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this section. 5.3.11 Consultant agrees to provide immediate notice to Agency of any claim or loss against Consultant arising out of the Work perfonnned under this Agreement and for any other claim or loss which may reduce the insurance available to pay claims arising out of this Agreement. Agency assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve Agency, or to reduce or dilute insurance available for payment of potential claims. 5.3.12 Consultant agrees that the provisions of this section shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages resulting from the Consultant's activities or the activities of any person or person for which the Consultant is otherwise responsible. 5.4 Sufficienev of Insurers. Insurance required herein shall be provided by authorized insurers in good standing with the State of California. Coverage shall be provided by insurers admitted in the State of California with an A.M. Best's Key Rating of B++, Class VII, or better, unless such requirements are waived in writing by the Executive Director or his designee due to unique circumstances. 5.5 Verification of Coverage. Consultant shall furnish Agency with both certificates of insurance and endorsements, including additional insured endorsements, affecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by the Agency before work commences. Agency reserves the right to require Consultant's insurers to provide complete, certified topics of all required insurance 524762.1 (kdh) 10 policies at any time. Additional insured endorsements are not required for Errors and Omissions and Workers' Compensation policies. Verification of hisurance coverage may be provided by: (1) an approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements stated on the certificate: I. "The City of Palm Springs Community Redevelopment Agency, its officials, employees, and agents are named as an additional insured... " ("as respects City of Palm Springs Community Redevelopment Agency Contract No. " or 'for any and all work performed with the Agency"may be included in this statement). 2. "This insurance is primay and non-contributory over any insurance or self- insurance the Agency may have..." ("as respects City of Palm Springs Community Redevelopment Agency Contract No. " or "for any and all work performed with the Agency" may be included in this statement). 3. "Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, "endeavor to" mail and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out. 4. Both the Workers' Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of Agency, its elected officials, officers, employees, agents, and volunteers. In addition to the endorsements listed above, the City of Palm Springs Community Redevelopment Agency shall be named the certificate holder on the policies. All certificates of insurance and endorsements are to be received and approved by the Agency before work commences. All certificates of insurance must be authorized by a person with authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter_ Failure to obtain the required documents prior to the commencement of work shall not waive the Consultant's obligation to provide them. G. INDEMNIFICATION To the fullest extent permitted by law, Consultant shall indemnify, defend, protect and hold harmless Agency and its officers, council members, officials, employees, agents and volunteers and all other public agencies whose approval of the Project is required, (individually "Indemnified Party"; collectively "Indemnified Parties") against any and all liabilities, claims, judgments, arbitration awards, settlements, costs, demands, orders, and penalties (collectively "Claims"), including but not limited to Claims arising from injuries or death of persons (Consultant's employees included) and damage to property, to the extent such Claims arise out of, pertain to, or are related to the negligence, recklessness, or willful misconduct of Consultant, 5247621 (kdh) I I its agents, employees, or subcontractors, or arise From Consultant's negligent, reckless, or willful performance of or failure to perform any term, provision, covenant, or condition of this Agreement ("Indemnified Claims"), but Consultant's liability for Indemnified Claims shall be reduced to the extent such Claims arise out of, pertain to or relate to, the negligence, recklessness, or willful misconduct of any indemnified party. Consultant shall reimburse the Indemnified Parties for any reasonable expenditures, including reasonable attorneys' fees, expert fees, litigation costs, and expenses that each Indemnified Party may incur by reason of Indemnified Claims. 'l'1-te determination whether a Claim "may arise out of, pertain to, or relate to Indemnified Claims" shall be based on whether the final judgment, arbitration award, order, settlement, or other final resolution determines that the claim was a result of the negligence, recklessness, or willful misconduct of any Consultant party, and if so, the degree of fault attributable to such Consultant party. Consultant's indemnification obligation hereunder shall survive the expiration or earlier termination of this Agreement for a period of two years. 7. REPORTS AND RECORDS 7.1 Accounting Records. Consultant shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Consultant shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have fall and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 7.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the Agency is greatly concerned about the cost of the Work and Services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Work or Services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of such fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed. 7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Consultant, its employees, subcontractors, and agents in the performance of this Agreement shall be the property of Agency and shall be promptly delivered to Agency upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by Agency of its full rights of ownership of the documents and materials hereunder. Any use of such completed 524762.1 (Icdh) 12 documents for other projects and/or use of incomplete documents without specific written authorization by the Consultant will be at the Agency's sole risk and without liability to Consultant, and the Agency shall indemnify the Consultant for all damages resulting therefrom. Consultant may retain copies of such documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. Consultant shall ensure that all its subcontractors shall provide for assigmment to Agency of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify Agency for all damages resulting therefrom_ 7.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. All information gained by Consultant in the performance of this Agreement shall be considered confidential and shall not be released by Consultant without Agency's prior written authorization. 7.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of Agency, Consultant shall provide Agency, or other agents of Agency, such access to Consultant's books, records, payroll documents, and facilities as Agency deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Consultant's performance under this Agreement_ Consultant shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by Agency hereunder. 8. ENFORCEMENT OF AGREEMENT 8.1 California Law and Venue. This Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such County, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties_ The terms of this Agreement are contractual and the result of negotiation between the Parties. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs. 8.3 Termination. Agency may terminate this Agreement for its convenience at any time, without cause, in whole or in part, upon giving Consultant thirty (30) days written notice. 5247621 (kdh) 13 Upon such notice, Agency shall pay Consultant for Services performed through the date of termination. Upon receipt of such notice, Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise_ 'Thereafter, Consultant shall have no further claims against the Agency under this Agreement. Upon termination of the Agreement pursuant to this section, Consultant shall submit to the Agency an invoice for work and services performed prior to the date of termination. In addition, the Consultant reserves the right to terminate this Agreement at any time, with or without cause, upon sixty (60) days written notice to the Agency, except that where termination is due to material default by the Agency, the period of notice may be such shorter time as the Consultant may detennine. 8.4 Default of Consultant. A. Consultant's failure to comply with any provision of this Agreement shall constitute a default. B. If the Executive Director, or his designee, determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall notify Consultant in writing of such default. Consultant shall have ten (10) days, or such longer period as Agency may designate, to cure the default by rendering satisfactory performance. In the event Consultant fails to cure its default within such period of time, Agency shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which Agency may be entitled at law, in equity, or under this Agreement. Consultant shall be liable for any and all reasonable costs incurred by Agency as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of any Agency right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit Agency's right to terminate this Agreement without cause pursuant to Section 8.3. C_ If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, Agency may, alter compliance with the provisions of Section 8.4.13, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the Maximum Contract Amount (provided that the Agency shall use reasonable efforts to mitigate such damages), and Agency may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the Agency as previously stated. The withholding or failure to withhold payments to Consultant shall not limit Consultant's liability for completion of the Services as provided herein. 8.5 Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the covenants, conditions, or terms contained in this Agreement be construed as changing the terns of this Agreement in any marurer or preventing the Parties from enforcing the full provisions hereof. 52d762.1 (kdh) 14 8.6 Rights and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party_ 8.7 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.8 Attorney Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses, including but not limited to reasonable attorney fees, expert consultant fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or non judicial proceeding within thirty (30) days of the date set for trial or hearing, the other Party shall be deemed to be the prevailing Party in such litigation or proceeding. 9. AGENCY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 9.1 Non-liability of Agency Officers and Employees. No officer or employee of the Agency shall be personally liable to the Consultant, or any successor-in-interest, in the event of any default or breach by the Agency or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement 9.2 Contlict of Interest. No officer or employee of the Agency shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial interest of any corporation, partnership, or association in which he/she is, directly or indirectly, interested in violation of any state statute or regulation. Consultant warrants that is has not paid or given and will not pay or give any third party any money or other consideration in exchange for obtaining this Agreement. 9.3 Covenant Against Discrimination. In connection with its performance under this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, age, marital status, ancestry, or national origin. Consultant shall ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, age, marital status, ancestry, or national origin. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 5247621 (kdh) 15 10. MISCELLANEOUS PROVISIONS 10.1 Patent and Copyright Infringement. A. To the fullest extent permissible under law, and in lieu of any other warranty by Agency or Consultant against patent or copyright infringement, statutory or otherwise, it is agreed that Consultant shall defend at its expense any claim or suit against Agency on account of any allegation that any item furnished under this Agreement, or the normal use or sale thereof arising out of the performance of this Agreement, infringes upon any presently existing U.S. letters patent or copyright and Consultant shall pay all costs and damages finally awarded in any such suit or claim, provided that Consultant is promptly notified in writing of the suit or claim and given authority, information and assistance at Consultant's expense for the defense of same, and provided such suit or claim arises out of, pertains to, or is related to the negligence, recklessness or willful misconduct of Consultant. However, Consultant will not indemnify Agency if the suit or claim results from: (1) Agency's alteration of a deliverable, such that Agency's alteration of such deliverable created the infringement upon any presently existing U.S. letters patent or copyright; or (2) the use of a deliverable in combination with other material not provided by Consultant when it is such use in combination which infringes upon an existing U.S. letters patent or copyright. B. Consultant shall have sole control of the defense of any such claim or suit and all negotiations for settlement thereof, Consultant shall not be obligated to indemnify Agency under any settlement made without Consultant's consent or in the event Agency fails to cooperate in the defense of any suit or claim, provided, however, that such defense shall be at Consultant's expense. If the use or sale of such item is enjoined as a result of the suit or claim, Consultant, at no expense to Agency, shall obtain for Agency the right to use and sell the item, or shall substitute an equivalent item acceptable to Agency and extend this patent and copyright indemnity thereto. 10.2 Notices. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered, sent by pre-paid First Class U.S. Mail, registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission, and shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier; (ii) five (5) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile. Any notice, request, demand, direction, or other communication sent by facsimile must be confirmed within Forty-eight (48) hours by letter mailed or delivered. Other forms of electronic transmission such as e-mails, text messages, instant messages are not acceptable manners of notice required hereunder. Notices or other communications shall be addressed as follows: To Agency: Community Redevelopment Agency of the City of Palm Springs Attention: Executive Director&Assistant Secretary 3200 E_ Tahquitz Canyon Way Palm Springs, California 92262 52d%62.1 (kdli) 16 Telephone: (760) 323-9204 Facsimile: (760) 323-8332 To Consultant: Design Workshop, Inc. P.O. Box 5666 Stateline, Nevada 89449 Attention: Steve Noll Telephone: 775-5 88-5929 Email: snoll@dcsignworlcshop.com 10.3 Entire Agreement. This Agreement constitutes the entire agreement between the Parties and supersedes all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter hereof. No amendments or other modifications of this Agreement shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees. 10.4 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the reminder of that provision, or the remaining provisions of this Agreement unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless. 10.5 Successors in interest. This Agreement shall be binding upon and inure to the benefit of the Parties' successors and assignees. 10.6 Third Party Beneficiary. Except as may be expressly provided for herein, nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a party hereto. 10.7 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as though fully set forth herein and each Party acknowledges and agrees that such Parry is bound, for purposes of this Agreement, by the same. 10.8. Corporate Authoritv. Each of the undersigned represents and warrants that (i) the Party for which he or she is executing this Agreement is duly authorized and existing, (ii) he or she is duly authorized to execute and deliver this Agreement on behalf of the Party for which he or she is signing, (iii) by so executing this Agreement, the Party for which he or she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which the Party for which he or she is signing is bound. 524762.1 (kdh) 17 Revised. 3/23/07 IN WITNESS WHEREOF, the Agency and the Consultant have caused this Agreement to be executed the day and year first above written. ATTEST: Community Redevelopment Agency CONTENTS APPROVED: Of the CITY OF PALM SPRINGS, a California Charter City. Rvy Executive Director U Date: �Y APPROV ;:FORM: Approved:By � Date: Agreement No. C/ty Attorney Date: 0 2-' OS Corporations require two notarized signatures. One signature must be from Chairman of Board, President, or any Vice President. The second signature must be from the Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer. CONTRACTOR NAME' q Qeg,�r� WgtkSotdQ 7n1� " check one_Individual_Partnership JCorporation Address By �_ By Signature(Notarized) Signature (Notarized) Rebecca R. Zimmermann Mark Fe,ldruan.n President Chief Financial officer 5206z I is Revised: 3/23/07 �% °�`�l'xc�Crc£w'Yr�-.c".d�.�"3Li,.c.^��?"�..nr�-:.z-ri-rxr-��za2...:.,�F�.' .r•.uC��:.a i. ..�,r.v�..c< �a lot-.A flQ State of GaiNarnie County of On 0 ` Q \_Q before me, �Y V\, • ayv rlere macro e ` \ personally appea� a C S A +` Nsma(q cr Slpna(¢{ l who proved to me on the basis of satisfactory ovidence to be the person(s) whose name(s) Ware subscribed to the `o+ectoateotrcecrtl°q within instrument and acknowledged to me that �a``'��• t�^���� ,, he/she/they executed the same in hisrher/their authorized s �,.° °• capacity(ies),and that by hisfhedtheir signatufe(s) on the ��' ..°°•° :A5 instrument the person(s), or the entity upon behait of Imo; V)a 3 i A R Y ;�? which the person(s)acted, executed the instrumerrl_ tp� p �) pti I certify under PENALTY OF PERJURY under the laws 0. of the State of California that the foregoing paragaph is .rye Fes true and correct_ WITNESS rpy hand and olfici seal. PI•,�eo Mary Seal FGan �r+� recr+�ovy Wei OPTIMA r Though the inbrm3hcn below is not required by lax;!t nay prove vahrabfo tp perserrs relying on me dceur:7enr and could prevent fraudalonf nimoval and raatfacbmenr of rhrs foma to anorher d=mCraL Description of Attached Document Title or Type of Document:• „„„_„ _ Document[)ate: ,, Number of Pages: Sigrrer(y)Other Than Named Ahavo: ._.,,._....„._.,„ Capacity(ies) Claimed by Signer(s) Signer's Name:_-__-- .___....__ Signers Namo:_u_ _ _ D Individual [IIndividual ^ 5 Corporate Officer—Tltle(s): ❑Corporate Officer—Tdle(s): L Partner—Lt Limited D General ❑Partner—❑Limited ❑General ❑ Attomey in Fact •° ❑Attorney In Fact ° •- ❑ Trustee Top o(:humn nere C.n,ra5tee I Top oilhuma hero ❑ Guardian or Conservator ❑Guardian or Conssrvatev ❑ Other ❑Other: Signer Is Representing: Signer Is Representing: o%op�r.nrlaulHWry gacw:,�rp�-v95o o•sob xr-,r'o cm2�c2•Chuhwrh,CA 9lat:auol•vwwh4JwJ.yo:arycr� 6m YJ96Y n_Jor:CaAToll•frcctlrG6694C6�� 5147611 19 EXHIBIT "A" SCOPE OF SERVICES The current contract is for the work outlined in Tasks One thru Five as outlined below. Task Six thru Nine may be undertaken in the future, with pricing negotiated with between Agency and Consultant at that time based upon final project approval. The Project is the plarming, landscape architectural and civil engineering design for the Jackie Lee Houston Plaza at the Palm Springs Convention Center Triangle Parcel more specifically shown on Exhibit F. Specific work items that are to be included in the Project are 1) New parking lot access for the Condo project from Andreas including security gates/lighting/landscape/signage; 2) Development of a valet traffic area as a part of Calle Alvarado; 3) Development of temporary street closure systems for Calle Alvardo; 4) Landscaping of the parcel taking into account the future location of a master planned single story office building, future small concession, the desire for a drought tolerant plant material demonstration garden and the desire to develop a walking path with seating areas for conventioneers who may wish to "get away" for a few moments; 5) Incorporation of four (4) large existing boulders into the overall plan; 6) Development of way finding/monument sign for the convention center; 7) Develop locations for public art in the overall plan (actual art pieces will be developed thru the Palm Springs Arts Commission); 8) Develop a prominent recognition element in the plan as the Jackie Lee Houston Plaza; 9) Develop lighting and utility systems that are flexible with the possible variety of uses that could occur in this new plaza area; 10) Property line fence between the Condos and the subject parcel (need not be masonry). The above defined Scope of Work shall be carried out via the following Tasks: Task One. Project Initiation The objective of this phase is to organize the design process, schedule, communications and to conduct a strategic kick-off meeting. Specific sub-tasks are as follows: 1. Prepare a detailed project schedule and finalized work program. 2. Prepare Document Request List of previous work, studies and documents that may have influence on the design- 3- Facilitate a strategic project kick-off meeting with Agency project committee to review/develop project goals, critical success factors and design principles; confirm the roles and responsibility of the Agency, project committee, and Consultant team. Deliverables for this task shall be as follows: 1. Final Work Plan, schedule. 2. Meeting minutes including project goals, critical success factors and design principles, and roles and responsibilities. 3. One(1) meeting budgeted in this task_ 52d762.1 (reviewed kdh) Task Two. Site Reconnaissance and Research The objective of this task is to develop a thorough understanding of any work that has been completed to date, become familiar with the site and develop a good understanding of the project program. lutroductory meetings with the Agency project committee and other stakeholders will occur. Specific sub-tasks area as follows: 1. Review pertinent codes, current entitlements, and conditions of approval, and previous documents provided by Agency which might influence the site development. 2. Survey the adjacent areas to the project site for use when preparing preliminary and final design for the driveway relocation as well as the segregation of a portion of the current Condo parking lot for Convention Center use. Coordinate this survey work with the existing survey information provided by the Agency_ 3_ Prepare site base maps using new survey information provided by Consultant and existing survey information provided by Agency, to delineate property boundaries, easements and right-of—ways, and existing utility information. 4. Visit the site to become familiar with existing conditions including access circulation, views to and from the site, and the relationship to the convention center, adjacent neighbors and connectivity to the greater Palm Springs community. Field verify existing survey information. 5. Meet with Agency project team to discuss issues, processes for obtaining approvals, a project overview, and schedule. 6. One on one interviews with donor and stakeholders to gain insight on their thoughts and expectations. 7. Introductory meeting with the Condo HOA to walk the property, discuss ideas and issues related to their entrance and the easterly parking lot. Deliverables for this task shall be as follows: 1. Meeting minutes from all meetings held. 2. Two (2)meetings budgeted in this activity. Task Three. Preliminary Design Concepts The objective for this phase of work is to develop and test prograrn goals with site conditions, and to explore design ideas. These ideas will be presented and discussed with the Agency project team and other groups as required by the Agency seeking the selection of a preferred alternative. Specific sub-tasks are as follows: 1. Attend and facilitate one half day design session with the Agency project team to explore ideas and program needs to accommodate in all design alternatives. These goals will synthesized into an integrated approach to design, art placement and overall plaza character , including appropriate recognition of Jackie Lee Houston, to maximize connections between the site, the convention center, amenities, landscape design and the unique Palm Springs aesthetic. 2. Prepare preliminary design concepts for the plaza site including Calle Alvarado, 5247621 (reviewed kdh) transition to the existing convention center, connections to surrounding uses and residential neighbors. This will include the following design efforts and illustrations: • Develop three conceptual design plan alternatives with distinct different design solutions. Each concept will clearly illustrate the site development program, key elements and use relationships, and the location of site furnishings, hardscape and softscape areas and locations for future art pieces, as well as monument signage. • Provide photos and cut sheet information on three alternative fencing approaches for the property line fenced between the Condos and the site(Note: Looking for a lower cost alternative to keep people out of the condo project.). 3. Prepare preliminary cost estimate for each alternative- 4- Prepare for and present preliminary design concepts to the Agency project team. Comments will be noted and discussion about materials, format and agenda for meeting with the HOA will be discussed. 5. Facilitate a meeting with the HOA to review the specifics of the driveway relocation and parking lot division- 6- Revise the alternatives based on input received and prepare for and present the revised alternatives to the Agency project Learn_ 7. Following a period of time for internal Agency review processes the Consultant will be advised of the preferred alternative and any final suggested adjustments. Consultant will make one last set of adjustments to the preferred alternative and make a final presentation to the Agency project team for acceptance. Consultant will also be required to present the preferred altenrative to the Agency in study session format. The preferred alternative will be prepared as follows: • Develop preferred conceptual design alternative. • Refine the cost estimate to reflect final changes to the design. 8. Prepare a summary booklet of alternatives and the preferred solution as away of documenting the design process. Deliverables for this task shall be as follows: 1. Three colored conceptual plans at 1" =20'. 2. Preliminary cost estimate for each alternative. 3. Revised design concepts based on comments received at meetings. 4. One preferred design alternative and support graphics as described under Task Four here 7_ 5_ Minutes for all Project team and public meetings 6. Summary booklet of alternatives and the preferred solution, colored in 11 x 17 format. 7. Two (2) meetings budgeted for this task. Task Four—Design Development/Plannine Department Submittal The objective for this phase is to take the preferred alternative and develop the design to the point that the project can be submitted to the City Planning Department, under a Major 5247621 (WioWod kdh) Architectural Approval Application for public review and approval. Specific sub-tasks are defined as follows: 1. Consultant to further define the preferred alternative to the point that the required submittal documents for the Planning Commission review process may be prepared. 2. Prepare for and submit the refined design to the Agency project team for review and comment. 3. Revise the drawings to reflect the Agency project team comments. 4. Prepare all required documents and submit a Major Project Architectural Approval application to the Palm Springs Planning Department for public review by the Architectural Review Board and the planning Commission. 5. Make any suggested modifications to the drawings until such time that the project receives approval for the reviewing bodies. Attend meetings of the reviewing bodies as required to obtain approval. Deliverables for this task shall be as follows: 1. Two copies of the refined design documents of the preferred alternative. 2. Completed and trolly compiled list of document attachments, Major Architectural Approval Application, including but not limited to detailed site plan (colored), site cross section, color and materials exhibit, preliminary and final landscape plan, landscape maintenance program, drainage map, topographic map, sign program, exterior lighting plan, grading plan and existing site photos. Submit said completed application to Planning Department. Task Five. Final Desilln The objective for this phase of the work is to prepare final documentation drawings that incorporate the most current information regarding construction practices. Based on approval of the Further Refined preferred alternative, Consultant shall prepare construction documents_ The specific sub-tasks to be completed areas follows: 1. Prepare working drawings and specifications top conform to applicable codes and regulations of governmental bodies having jurisdiction over the work. The specifications/bid documents shall be in the City standard fornat. 2. Conduct technical work sessions with Agency Staff. 3. Review materials and technical systems with Agency Staff. 4. Conduct internal Construction Document Quality Control Reviews for aesthetic and technical content, revise plans per reviews. 5_ Submit progress construction documents along with updated cost estimates and attend meetings with City at 60%, 90% and 100% completion. 6. Participate in value engineering sessions and modify design at each of the % steps outlined in 95 above (if necessary to stay within the budget). Deliverables for this task shall be as follows: 52a752.1 (reviewed kdh) 1. Construction drawings as required so that the final designed project can be constructed. 2. Cost estimate. 3. Technical Specifications in standard CST format. General conditions, Special Requirements and Bidding Documents provided by the Agency will be included in the specification document. 4. Two (2) meetings budget for this task. Task Six. Plan Check Phase: The objective for this phase of the work is to provide the documentation necessary for the project to be plan checked by City Agencies. The specific sub-tasks to be completed are as follows: 1. Provide and submit sufficient set of construction documents to the various City agencies for plan check. 2. Make revisions to construction documents to correct any plan check deficiencies found by the plan check agencies- 3- Re-submit plans for final approval to Plan Check agencies. Deliverables for this task shall be as follows: 1. Sets of construction documents and necessary calculations for plan check. Task Seven. BiddingPhase hase The objective for this phase of the work will be to assist the Agency in publicly bidding the final approved project. The specific sub-tasks to be completed are as follows: 1. Issue a complete set of approved Bid Documents for the project. Provide originals and/or electronic formatted bid documents to the blueprinting agency chosen by the Agency to provide bid sets. 2. Participate in one Pre-Bid conference with the Agency and potential bidders. 3. Answer Request for Information questions and prepare addenda to the bid documents. 4. Review substitutions and alternatives submitted by bidders and make recommendations to the Agency. 5. Assist Agency with the evaluation of the bids received. 6. Participate in value engineering sessions with the low bidder to identify ways to construct the project more efficiently at the discretion of the Agency. Task Eight: Construction Phase /Contract Administration Phase The objective of this phase of the work is to provide construction period/ contract administration services to the Agency working in close coordination with the Owner's Representative on this project_ It should be noted that the Owner's Representative will provide a daily on-site presence to track progress of the contractor and to coordinate with the Consultant. Specific sub-tasks for this phase of the work are as follows: 524762.1 (reviewed kdh( 1. Visit the site at intervals appropriate to the stage of construction to determine if the work being performed is in general conformance with the construction documents. 2. The Consultant shall review and respond to properly prepared and submitted requests of the contractor. I Prepare supplemental drawings as necessary to provide answers and direction to the contractor. 4. The Consultant shall recommend to the Agency rejection of work that is substandard or not in compliance with the construction documents. 5. The Consultant shall review and approve or take other appropriate actions concerning submittals of the contractor. 6. The Consultant shall prepare supplemental drawings for the use of the Owner's Representative in issuing Change Orders or Work Directives- 7- The Consultant shall conduct a final inspection of the work with the Owner's Representative and develop a punch list for the contractor to provide corrective work. Deliverables under this phase of the work are as follows: 1. Supplemental drawings for use by the owner's Representative for issuance of Change Orders and Work Directives. 2. Field reports documenting finding of the Consultant during visits to the project I Puch list at the end of the project. 4. Three (1) site visits budgeted for this task. 5247621 (reviewed kdh) EXHIBIT "D" SCHEDULE OF COMPENSATION Consultant shall be compensated on a monthly basis based upon the percentage of work completed in each of the Tasks of design described in Exhibit A. Lump sum costs for Tasks One thru Eight are as follows: Task One: Project Initiation $ 3,225.00 Design Workshop S 2,640.00 Nolte Engineering S 585.00 Reimbursable Expenses* $ 350.00 Task Two: Site Reconnaissance and Research S 9,680.00 Design Workshop S 4,880,00 Nolte Engineering S 1,950.00 Nolte Surveying** S 2,350.00 G4Green Lighting $ 500.00 Reimbursable Expenses* $ 950.00 Task Three: Preliminary Design Concepts $ 16,200.00 Design Workshop $ 11,750.00 Nolte Engineering $ 2,790.00 G4Green Lighting S 1,660.00 Reimbursable Expenses* $ 1,600,00 Task Four: Design Development/Planning Department Submittal S 24,280.00 Design Workshop S 12,310.00 Nolte Engineering $ 10,310.00 G4Green Lighting S 1,660.00 Reimbursable Expenses* 9 2,500.00 Task Five: Final Design S 34,370.00 Design Workshop $ 13,890.00 Nolte Engineering $ 15,780.00 G4Green Lighting $ 4,700.00 Reimbursable Expenses $ 2,200.00 Task Six: Plan Check Phase $ 6,510.00 Design Workshop S 2,800.00 Nolte Engineering $ 3,350.00 G4Green Lighting $ 360.00 Reimbursable Expenses* $ 400.00 5247521 ((cviCwcd kdh) Task Seven: Bidding Phase S 6,695.00 Design Workshop $ 3,840.00 Nolte Engineering $ 2,385.00 G4Green Lighting S 470.00 Reimbursable Expenses* $ 750.00 Task Fight: Construction Phase/ Contract Administration Phase S 13,810.00 Design Workshop S 9,290.00 Nolte Engineering $ �,800.00 G4Green Lighting $ 720.00 Reimbursable Expenses* S 1,200.00 Total Design Fees S 114,770.00 *Reimbursable Expenses ( Includes Travel, Printing, Phone) 9,950.00 Total Compensation $ 124,720.00 * Consultant may bill reimbursable expenses at cost plus 10% not to exceed 59,950. ** One day of design survey to supplement what will be obtained from the City 524752.1 (rOvicwca kdh) EXHIBIT "E" SCHEDULE OF PERFORMANCE Tasks One thru Five of this contract shall be completed based upon the following time line: Task Completion Task One. Project Initiation Within five (5) working days of NTP* Task Two. Site Reconnaissance Within fifteen (15) working days of NTP* Task Three. Master Planning Within twenty five (25) working days of NTP* Task Four. Preliminary Concepts Within twenty(20) working days of City acceptance of Task Three Master Plan Task Five. Design Development/ Within fifteen (15) working days of Agency Planning Submittal acceptance of a prel'erred Concept submit Architectural Application. Resubmit any Revisions within ten (10) working days. *NTP sball be defined as the date of the original Notice to Proceed. 524762.1 (rcvicwed kdh) OF PALM sp ye, P V � .N C��lFOR CITY OF PALM SPRINGS REQUEST FOR PROPOSALS # 04-09 PROFESSIONAL LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR THE PALM SPRINGS CONVENTION CENTER ENTRY PLAZA I. BACKGROUND AND GENERAL DESCRIPTION With the recent expansion of the Convention Center the entry way was reversed so that it is now on the west side of the complex facing the mountains. The City has acquired a triangular shaped piece of property directly across Calle Alvarado from the Convention Center and is desirous of developing a new entry plaza that is in-keeping with the dramatic architecture of the facility. The project must include the installation of a perimeter masonry wall on the property line between the triangular parcel and the condominium project to the west. In addition, the condominium entry way on Calle Alvarado must be relocated to the E/W street on the south. Calle Alvarado is to be included into the design so that it may function as a public street or be closed off for large convention activities. Overall the project should tie the new parcel, the street and the existing front of the Convention Center into a new landscape entry plaza. There are four (4) large boulders currently on the corner of the property which are City property and may be incorporated into the design. The City requires the services of a Professional Landscape Architect to lead a design team that include civil engineering expertise as well as electrical engineering to carry out the detailed design of the Convention Center Entry Plaza. The original Convention Center design team developed a master plan which included a concept for the plaza; a copy of that plan is attached for reference. This concept sketch is for information only and Consultants will be required to provide their own unique preliminary design concepts (at least three) under this scope of work_ The westerly edge of the parcel has also been set aside for future office space for the convention center. The development of that office space will be years in the future so the landscape design must include coverage for now and ease of conversion later. II. PURPOSE The goal of the proposed project is to enhance the entry experience at the Convention Center by developing an entry plaza which will not only provide access to the facility but be convertible to outdoor convention space when such space is desirable. 524762.1 2 i Ill. SCHEDULE Request for Proposals posted and Notices mailed ................................... Friday, August 8, 2008 Deadline for receipt of questions.......:..................:-------------- 2:00 PM, Thursday, August 28, 2008 Deadline for receipt of proposals..:..........................-2:00 PM, Tuesday, September 9, 2008 Consultant short list..................................................................*tentatively mid September, 2008 Interviews (if desired by City).....................*tentatively to be scheduled for late September, 2008 Contract award by City Council....................... *tentatively late October, 2008 IV. PROJECT COORDINATION, MEETING AND PRESENTATIONS This project will require the design team to attend various City meetings to discuss and finalize concept drawings which have been'prepared by City staff. The team shall be expected to incorporate comments and revisions, and present final concepts and drawings. The following project coordination shall be expected: 1. Coordinate with City staff, Convention Center Staff, City Council and a private donor as required to determine project parameters and constraints. 2. Prepare and present proposed concept plans to City staff, the "Project Team", a private donor and the City Council, as may be required, using appropriate visual aids, including drawings and illustrations, slides and handouts; revise as required. 3. Perform project management and project schedule maintenance to ensure that the project timeline is adhered to and deadlines are met. 4. Perform all utility coordination and obtain all clearances as required- V. SCOPE OF WORK The overall project is comprised of three primary tasks to be carried out for the project. These tasks are: ❑ Prepare Design Concepts (At least three) ❑ Final Design (Plans, Specifications and Estimate) ❑ Construction Administration (At the City's discretion at a later date) The scope of work shall provide the City with the following: NOTE: *YOU MUST DOWNLOAD AND PRINT THE TWO (2) SEPARATE TOPO IMAGES (PDF files) FOR THIS (PROJECT. IMAGE #1 IS 8 % X 11, IMAGE #2 IS 8 '/z X 14. • Development of the site Plan, and Survey Map showing the study area, delineating property boundaries and establishing required easements for public walkway/entryway access, (Note that the City will provide a Topo survey of the triangle parcel, the team will need to expand it as necessary to incorporate the driveway relocation work); $24762,1 3 J ) • Prepare color illustrations and renderings to be presented to City staff, AAC and City Council of the proposed entry plaza incorporating the preliminary design elements discussed above: • Development of perimeter masonry wall and relocation of condo entryway; • Landscape and hard-scape improvements to develop the plaza; • Roadway improvements as delineated above. • Construction plans and specifications for the entry plaza project. The Consultant will be responsible for performing project estimating to guide the preparation of final plans that will enable the project to be constructed within the project budget. In the event construction bids exceed project funding, preventing award of contract by the City, it will be the Consultant's responsibility to revise final plans and specifications, or create new plans, such that the City can solicit new bids that do not exceed project funding. An overall Scope of Work is described below: Preliminary design Concept Phase ❑ Collect record information and inventory existing site (utility locations, services (if any),); record information will be made available as necessary, field review and inspection of existing facilities will be required. ❑ Prepare preliminary design concept plans: • Emphasize aesthetics • Incorporate a unique "Palm Springs" design • Prepare appropriate full-color visual aids, including cross-sections, maps, illustrations, renderings and other media necessary to adequately present the proposed concept plan ❑ Present concept plans: • Present concept plans to City staff and "Project Team"; revise as necessary • Present concept plans to Planning Commission, and City Council; revise as necessary • Obtain formal approval of concept plans through the City's Major Architectural Approval Process, up to and including formal approval by the City Council Final Design (Plans, Specifications and Estimate) Phase ❑ Professional design services necessary to prepare plans, specifications and estimate (PS&E)for; • Irrigation • Landscaping • Lighting • Grading • Structure installations such as signs, pollards and planters - • Plans shall be provided to the City in an AutoCAD 2004 format for use upon completion of the project; specifications shall be prepared using City"boiler plate" specifications in Microsoft Word 2003 format 524762.1 4 • Construction Estimate — the Consultant shall be required to prepare final plans that reflect constructability within the project funding available • Revise plans to accommodate receipt of construction bids in excess of available funding • Bidding Assistance — review and respond to Requests for Information (RFI's) received during bidding • As-Built Drawings — prepare as-built drawings based on red-lined plans of field conditions provided by the City's construction Contractor VI. DELIVERABLES As a minimum, the consultant shall be expected to deliver the following items: ❑ Project coordination, attendance at required meetings, and presentations of preliminary and final project drawings ❑ Complete and professional concept drawings and renderings of proposed walkway/entryway enhancements, as required and necessary to obtain approvals of City staff, the "Project Team", the Architectural Advisory Committee, Planning Commission, and City Council ❑ Plans, specifications, and estimates — preliminary plans shall be submitted to the City for review and comment, on standard 24" by 36" city title block sheets for review and comment; final plans shall be ,submitted on reproducible mylar sheets and in AutoCAD 2004 version drawing files on computer disc; project specifications shall be submitted to the City for review and comment in a format and style to be provided by the City in Microsoft Word 2003; final specifications shall be submitted to the City on computer disc and in reproducible form, including appendices; a preliminary cost estimate shall be submitted to the City for review and comment with preliminary plans, and shall include estimates for each item of work indicated in the project specifications; a final cost estimate shall be submitted concurrently with final plans and specifications. VII. PROPOSAL RI7QUIREMENTS The Consultant's proposal should describe the methodology to be used to accomplish each of the project tasks. The proposal should also describe the work which shall be necessary in order to satisfactorily complete the task requirements. This Request for Proposal can not identify each specific, individual task required to successfully and completely implement this project. The City of Palau Springs relies on the professionalism and competence of the Proposer to be knowledgeable of the general areas identified in the scope of work and to be of adequate competence to include in its proposal all required tasks and subtasks, personnel commitments, man hours, direct and indirect costs, etc. The City of Palm Springs will not approve addenda to the Consultant's agreement which do not involve a substantial change from the general scope of work identified in this Request for Proposals. The following criteria shall be observed: ❑ The submittal shall not exceed 30 pages, (double sided, 8'/z' by 11") including an organization chart, staff resumes and appendices, and cover letter. 524762.1 5 ❑ One (1) marked original signed proposal, plus seven (7) color copies, for a TOTAL of eight (8) proposals are required to be submitted. Facsimile (fax) proposals will not be accepted. ❑ Proposal shall include the name of the Consultant submitting the proposal, mailing address, telephone number, cell number, email address and the name of the individual to contact for further information. ❑ Prospective Consultant shall designate by name the project manager to be employed. Substitution of the project manager by the selected consultant will not be allowed without prior approval by the City of Palm Springs. ❑ Prospective Consultant shall specify personnel, with resumes, to be assigned to the project. If sub-consultants are to be used, identify the responsibility of each (include resumes) ❑ All proposals must be received in the City of Palm Springs, Division of Procurement and Contracting by 2:00 P.M., LOCAL TIME, TUESDAY, SEPTEMBER 9, 2008. It is the responsibility of the Proposer to see that any Proposal sent through the mail shall have sufficient time to be received by the Procurement Office prior to due date and time. Late proposals will be returned to the Proposer unopened_ The receiving time in the Procurement Office will be the governing time for acceptability of proposals. Telegraphic and telephonic proposals will not be accepted. Proposals must be submitted to: City of Palm Springs Division of Procurement and Contracting 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 Attn: Craig Gladders, Procurement & Contracting Manager ❑ QUESTIONS: Proposers are specifically directed NOT to contact any city employee, commission member, committee member, council member, or other agency employee or associate for any purpose related to this RFP other than as directed below. Contact with anyone other than as directed below may be cause for rejection of a proposal. Specific questions in regards to this Request for Proposals shall be directed IN WRITING ONLY via either fax or email to: Craig Gladders, Procurement& Contracting Manager FAX (760) 323-8238 Craig.GladdersPpalmsprings-ca.00v Interpretations or clarifications considered necessary in response to such questions will be resolved by the issuance of Addenda that will be either mailed, faxed, or emailed to all officially registered gronosers for this specific RFP. It is IMPERATIVE that you officially register as a proposer to this specific RFP in order to receive any Addenda that are issued by following the instructions in the "Notice Inviting Proposals" by contacting Cheryl Martin, Procurement Administrative Coordinator, via EMAIL at Cheryl.Martin alms rim s-ca. ov and provide your company name, address, phone, fax, contact name and email address. FAILURE TO REGISTER MAY RESULT IN NOT RECEIVING ADDENDA TO THE RFP. FAILURE TO ACKNOWLEDGE ADDENDA MAY DEEM YOUR PROPOSAL AS NON-RESPONSIVE. 514762.1 6 The deadline for all questions is 2:00 PM local time, Thursday, August 28, 2008. Questions received afler this deadline may not be answered. Only questions that-have been resolved by formal written Addenda via the Division of Procurement and Contracting will be binding. Oral and other interpretations or clarifications will be without legal or contractual effect. a Each proposal must include two sealed envelopes. Envelope#1, clearly marked "Work Proposal', shall include the following items: • Technical proposal — describe in detail your approach , all team members and understanding of all necessary tasks and steps involved in the project. Identify Preliminary Design Concept Phase, Final Design (Plans, Specifications and Estimate) Phase, and Construction Administration Phase tasks; include a list of deliveralbles • Signature authorization (see Attachment A) • Related Experience; include relevant experience date, name of agency, and reference name/contact information • Project schedule, showing various anticipated tasks and steps from preliminary phase, through design,'and construction phases. Envelope#2, clearly marked'"Cost Proposal', shall include the following item: • Cost proposal — The City will use a "Cost per Unit of Work" method to pay for professional services relating to the Work Proposal. Proposers should include a detailed cost estimate identifying all direct, indirect, and overhead costs associated with each task required for the Preliminary Design Concept Phase and Final Design (Plans, Specifications and Estimate) Phase only. The City will negotiate the construction administration phase costs with the selected consultant upon completion of the design phase- Describe how your firm will control costs and minimize costs for design and construction. Important Note: The successful Proposer will be required to enter into a contractual agreement, inclusive of insurance requirements, with the City of Palm Springs in accordance with the standard Professional Services Agreement -- Attachment "B" hereto. Please note that Exhibits A, B, C, D and E are intentionally not complete in the attached document. These exhibits will be negotiiated with the selected firm, and will appear in the final Agreement executed between the parties. Vlll. RESPONSIBILITY OF PROPOSER All project proposers shall be responsible. If it is found that a proposer is found irresponsible (e.g. has not paid taxes, is not a legal entity, submitted a proposal without an authorized signature, falsified any information in the proposal package, etc.), the proposal shall be rejected. IX. CONSULTANT SELECTION 13 Each proposal will be reviewed by an evaluation committee to determine if it meets the proposal requirements. Failure to meet the requirements for the Request for Proposals may be cause for rejection of the proposal. 524762.1 7 ❑ The evaluation committee may ask for formal oral presentations by the selected consultants. ❑ A final selection of the consultant will be determined following review of all work proposals and/or formal oral presentations. The evaluation committee will make a recommendation of the selected consultant for a contract to be awarded by the City Council. ❑ The selected consultant will work closely with City staff throughout the duration of the project. A consulting firm will be selected for final negotiation of a contract based upon the following factors: • Project Understanding: Degree of understanding of the project—(25%). • Scope of Work: Proposed approach to the project including the expected time commitment of key personnel, technical approach to the project, and the emphasis placed on project phases —(25%). • Project Managers/Staff Qualifications: Qualifications of the staff assigned to manage and provide services related to the project; experience with similar projects; —(25%). • Team Qualifications/ References: Past experience in projects related to the outlined Scope of Work; experience with similar projects; -(15%). • Project Schedule: Thoroughness and reasonableness of the project schedule; ability to maintain the project within the selected time frame; demonstration of ability to provide final design in a timely fashion —(10%). • Project Cost: The project cost will be considered after selection of the best proposal; no weight shall be given to the cost in the selection of the consultant. A contract shall be negotiated with the selected consultant on the basis of the submitted cost proposal, and in consideration of reasonable and mutually agreed project costs and time requirements. ❑ Award of Contract: It is the City's intent to award a single contract to the firm that can best meet the requirements of the Request for Proposal document. The City reserves the right to award a contract to multiple firms or to a single firm, or to make no award, whichever is in the best interest of the City. It is anticipated that award of the contract will occur at the next regularly scheduled City Council meeting after the evaluation committee has made their final selection of the consultant to be recommend for award. The decision of the City Council will be final. ❑ Public Record: Proposer's attention is drawn to the fact that all proposal documents submitted are subject to the California Code Section 6250 et seq., commonly known as the Public Records Act. Information contained in the proposals may be made public after the review process has been completed, negotiations have concluded and a recommendation for award has been officially agendized for City Council consideration, and/or following award of contract, if any, by the City Council. ❑ Cost related to Proposal preparation: The City will NOT be responsible for any costs incurred by any Proposer in the preparation or submittal of their respective proposal. 5247621 g l , ❑ Business License: The successful proposer will be required to be licensed in accordance with the City of Palm Springs Business License Ordinance, Municipal Code Chapter 3.40 through 3.96, entitled "Business Tax". ❑ Proposal infoirmalities or defects: The City of Palm Springs reserves the right to waive any informality or technical defect in a Proposal and to accept or reject, in whole or in part, any or all Proposals and to advertise for new Proposals, as best serves the interests of the City. i ❑ Investigations: The City reserves the right to make such investigations as it deems necessary to determine the ability of the Proposer to perform the Work and the Proposer shall furnish to the City all such information and data for this purpose as the City may request. The City reserves the right: to reject any Proposal if the evidence submitted by or investigation of such Proposer fails to satisfy the City that such Proposer is properly qualified to carry out the obligations of the Contract and to complete the Work contemplated therein. ❑ Signed Proposal and Exceptions: Submission of a signed Proposal will be interpreted to mean that Proposer has hereby agreed to all the terms and conditions set forth in all of the sheets which make up this Request for Proposals, and any attached sample agreement. Exceptions to any of the language in either the RFP documents or attached sample agreement must be submitted with the proposal and clearly defined. Exceptions to the City's RFP document or standard boilerplate language, terms or conditions may be considered in the evaluationprocess. 524762 1 9 ATTACHMENT "A" RFP #04-09 PROFESSIONAL LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR THE PALM SPRINGS CONVENTION CENTER ENTRY PLAZA SIGNATURE AUTHORIZATION PROPOSER: A. I hereby certify that I have the authority to offer this proposal to the City of Palm Springs for the above listed individual or company. I certify that I have the authority to bind myself/this company in a contract should I be successful in my proposal. SIGNATURE B. The following information relates to the legal contractor listed above, whether an individual or a company. Place check marks as appropriate: 1. If successful, the contract language should refer to me/my company as: An individual; —A partnership, Partners' names: A company; A corporation 2. My tax identification number is: ADDENDA ACKNOWLEDGMENT: Acknowledgment of Receipt of any Addenda issued by the City for this RFP is required by including the acknowledgment with your proposal. Failure to acknowledge the Addenda issued may result in your proposal being deemed non-responsive. In the space provided below, please acknowledge receipt of each Addenda: Addendum(s) # is/are hereby acknowledged. ATTACHMENT "B" SAMPLE PROFESSIONAL SERVICES AGREEMENT (TDENTIFY BY PROJECT NAME AND/OR CONSULTANT NAME) THIS PROFESSIONAL, SERVICES AGREEMENT (hereinafter "Agreement") is made and entered into, to be effective this day of 200� by and between the CITY OF PALM SPRINGS, a California charter city and municipal corporation, (hereinafter referred to as "City') and [INSERT FULL, NAME OF CONSULTANT, FIRM, OR COMPANY], a [INSERT TYPE OF ENTITY, E.G., A CALIFORNIA CORPORATION, A LIMITED LIABILITY COMPANY, ETC.], (hereinafter referred to as "Consultant"). City and Consultant are sometimes hereinafter individually referred to as "Party" and are hereinafter collectively referred to as the "Parties." RECITALS A. City has determined that there is a need for [INSERT BRIEF DESCRIPTION OF PROFESSIONAL SERVICES REQUIRED] services for [INSERT BRIEF DESCRIPTION OF PROJECT FOR WHICH PROFESSIONAL, SERVICES ARE RELATED] project (the "Project"). B. Consultant has submitted to City a proposal to provide [INSERT TYPE OF PROFESSIONAL SERVICES] to City for the Project pursuant to the terms of this Agreement. C. Consultant is qualified by virtue of its experience, training, education, reputation, and expertise to provide these services and has agreed to provide such services as provided herein. D. City desires to retain Consultant to provide such professional services. NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: AGREEMENT I. SERVICES OF CONSULTANT 1.1 Scone of Services. In compliance with all terms and conditions of this Agreement, Consultant agrees to perform the professional services set forth in the Scope of Services described in Exhibit "A," which is attached hereto and is incorporated herein by reference (hereinafter referred to as the "Services" or "Work"). As a material inducement to the City entering into this Agreement, Consultant represents and warrants that Consultant is a provider of first class work and professional services and that Consultant is experienced in performing the Work and Services contemplated herein and, in light of such status and 524762 1 11 1 ) experience, Consultant covenants that it shall follow the highest professional standards in performing the Work and Services required hereunder. For purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized as high quality among well-qualified and experienced professionals performing similar work under similar circumstances_ 1.2 Contract Documents. The Agreement between the Parties shall consist of the following: (1) this Agreement; (2) the Scope of Services; (3) the City's Request for Proposals; and, (4) the Consultant's signed, original proposal submitted to the City ("Consultant's Proposal"), which shall all be referred to collectively hereinafter as the "Contract Documents." The City's Request for Proposals and the Consultant's Proposal, which are both attached hereto as Exhibits "B" and "C," respectively, are hereby incorporated by reference and are made a part of this Agreement. The Scope of Services shall include the Consultant's Proposal. All provisions of the Scope of Services, the City's Request for Proposals, and the Consultant's Proposal shall be binding on the Parties_ Should any conflict or inconsistency exist in the Contract Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (151) the provisions of the Scope of Services (Exhibit "A"); (2°d)the provisions of the City's Request for Proposal (Exhibit "B"); (3`d) the terms of this Agreement; and, (4 h) the provisions of the Consultant's Proposal (Exhibit"C"). 1.3 Compliance with Law. Consultant warrants that all Services rendered hereunder shall be performed in accordance with all applicable federal, state, and local laws, statutes, and ordinances and all lawful orders, rules, and regulations promulgated thereunder. 1.4 Licenses, Permits, Fees, and Assessments. Consultant represents and warrants to City that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Work and Services required by this Agreement. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, qualification, or approval that is legally required for Consultant to perform the Work and Services under this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant's performance of the Work and Services required by this Agreement, and shall indemnify, defend, and hold harmless City against any such fees, assessments, taxes penalties, or interest levied, assessed, or imposed against City hereunder. 1.5 Familiarity with Work. By executing this Agreement, Consultant warrants that Consultant (a) has thoroughly investigated and considered the Scope of Services to be performed, (b) has carefully considered how the Services should be performed, and (c) fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of any Services hereunder. Should the Consultant discover any latent or unknown conditions that will materially affect the performance of the 524762.1 12 j Services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the City. 1.6 Care of Work. Consultant shall adopt reasonable methods during the term of the Agreement to furnish continuous protection to the Work and the equipment, materials, papers, documents, plans, studies, and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Work by the City, except such losses or damages as may be caused by City's own negligence. 1.7 further Responsibilities of Parties. Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. 1.8 Additional Services. City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to, or deducting from such Work. No such extra work may be undertaken �unless a written order is first given by the City to the Consultant, incorporating therein any adjustment in (i) the Maximum Contract Amount, as defined below, and/or (ii) the time to perform this Agreement, which adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to twenty-five percent (25%) of the Maximum Contract Amount or$25,000, whichever is less, ear in the time to perform of up to thirty(30) days, may approved by the City Manager, or his designee, as may be needed to perform any extra work. Any greater increases, occurring either separately or cumulatively, must be approved by the Palm Springs City Council. It is expressly understood by Consultant that the provisions of this section shall not apply to the services specifically set forth in the Scope of Services or reasonably contemplated therein, regardless of whether the time or materials required to complete any work or service identified in the Scope of Services exceeds any time or material amounts or estimates provided therein. 2. COMPENSATION 2.1 Maximum Contract Amount. For the Services rendered pursuant to this Agreement, Consultant shall be compensated by City in accordance with the Schedule of Compensation, which is attached hereto as Exhibit "D" and is incorporated herein by reference, but not exceeding the maximum contract amount of[INSERT NOT TO EXCEED CONTRACT AMOUNT] Dollars, ($ (hereinafter referred to as the "Maximum Contract Amount"), except as may be provided pursuant to,Section 1.8 above. The method of compensation shall be as set forth in Exhibit "D." Compensation for necessary expenditures for reproduction costs, telephone expenses, and transportation expenses must be approved in advance by the Contract Officer designated pursuant to Section 4.2 and will only be approved if such expenses are also specified in the Schedule of Compensation. The Maximum Contract Amount shall include the attendance of Consultant at all Project meetings reasonably deemed necessary by the City. Consultant shall not be entitled to any increase in the Maximum Contract Amount for attending these meetings. Consultant hereby acknowledges that it accepts the xisk that the services identified in the Scope of Services may be more costly and/or time-consuming than Consultant 1247121 13 anticipates, that Consultant shall not be entitled to additional compensation therefore, and that the provisions of Section 1.8 shall not be applicable to the services identified in the Scope of Services. The maximum amount of city's payment obligation under this section is the amount specified herein. If the City's maximum payment obligation is reached before the Consultant's Services under this Agreement are completed, consultant shall nevertheless complete the Work without liability on the City's part for further payment beyond the Maximum Contract Amount. 2.2. Method of Payment. Unless some other method of payment is specified in the Schedule of Compensation (Exhibit "D"), in any month in which Consultant wishes to receive payment, no later than the tenth (10) working day of such month, Consultant shall submit to the City, in a form approved by the City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of the services performed by Consultant and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may be required by the City. City shall use reasonable efforts to make payments to Consultant within forty-five (45) days after receipt of the invoice or a soon thereafter as is reasonably practical. There shall be a maximum of one payment per month. 2.3 Changes in Scone. In the event any change or changes in the Scope of Services is requested by the City, the Parties shall execute a written amendment to this Agreement, setting forth with particularity all terms of such amendment, including, but not limited to, any additional professional fees. An amendment may be entered into: (a) to provide for revisions or modifications to documents or other work product or work when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of any documents, other work product, or work; and/or (b) to provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Consultant's profession. 2.4 Appropriations. 'Plus Agreement is subject to and contingent upon funds being appropriated therefore by the Pahn Springs City Council for each fiscal year covered by the Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City. 3. SCHEDULE OF PERFORMANCE 3.1 Time of Essence. Tirae is of the essence in the performance of this Agreement. The tune for completion of the services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the Work of this Agreement according to the agreed upon Schedule of Performance(Exhibit"E"). 3.2 Schedule of Performance. Consultant shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all Services within the time period(s) established in the Schedule of Performance, which is attached hereto as Exhibit "E" and is incorporated herein by reference. When requested by Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer, but such extensions shall not exceed one hundred eighty (180) days cumulatively; however, the City shall not be obligated to grant such an extension. 524762 1 14 3.3 Force Maieure. The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant (financial inability excepted), including, but not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City, if Consultant, within ten (10) days of the commencement of such delay, notifies the City Manager in writing of the causes of the delay. The City Manager shall ascertain the facts and the extent of delay, and 'extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the City Manager such delay is justified. The City Manager's determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this section. 3.4 'Perm. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall commence upon the effective date of this Agreement and continue in full force and effect until completion of the Services but not exceeding one (1) year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit "E") and pursuant to Section 3.2 above, unless extended by mutual written agreement of the Parties. 4. COORDINATION OF WORK 4.1 Representative of Consultant. The following principal of Consultant is hereby designated as being the principal and representative of Consultant authorized to act in its behalf with respect to the Services to be performed under this Agreement and make all decisions in connection therewith: [INSERT NAME], [INSERT TITLE]. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal' is a substantial inducement for City to. enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services performed hereunder. The foregoing principal may not be changed by Consultant without prior written approval of the Contract Officer. 4.2 Contract Officer. The Contract Officer shall be such person as may be designated by the City Manager of City, and is subject to change by the City Manager. It shall be the Consultant's responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Services, and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against i Subcontracting or Assienments. The experience, knowledge, capability, expertise, and reputation of Consultant, its principals and employees, 524762.1 15 were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of City. Consultant shall not contract with any other entity to perforin the Services required under this Agreement without the prior written consent of City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the Work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. hi the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Consultant or any surety of Consultant from any liability hereunder without the express written consent of City. 4.4 Independent Contractor. A. The legal relationship between the Parties is that of an independent contractor, and nothing herein shall be deemed to make Consultant a City employee. During the performance of this Agreement, Consultant and its officers, employees, and agents shall act in an independent capacity and shall not act as City officers or employees. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of its officers, employees, or agents, except as set forth in this Agreement. Consultant, its officers, employees, or agents shall not maintain an office or any other type of fixed business location at City's offices. City shall have no voice in the selection, discharge, supervision, or control of Consultant's employees, servants, representatives, or agents, or in fixing their number, compensation, or hours of service. Consultant shall pay all wages, salaries, and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers' compensation, and other similar matters_ City shall not in any way or for any purpose be deemed to be a partner of Consultant in its business or otherwise a joint venturer or a member of any joint enterprise with Consultant. B. Consultant shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner. C. No City benefits shall be available to Consultant, its officers, employees, or agents in connection with any performance under this Agreement. Except for professional fees paid to Consultant as provided for in this Agreement, City shall not pay salaries, wages, or 52476Z.1 16 1 , other compensation to Consultant for the performance of Services under this Agreement. City shall not be liable for compensation or indemnification to Consultant, its officers, employees, or agents, for injury or sickness arising out of performing Services hereunder. If for any reason any court or govenmienul agency determines that the City has financial obligations, other than pursuant to Section 2 and Subsection 1.8 herein, of any nature relating to salary, taxes, or benefits of Consultant's officers, employees, servants, representatives, subcontractors, or agents, Consultant shall indemnify City for all such financial obligations. 5. INSURANCE 5.1 Types of Insurance. Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, the insurance described herein for the duration of this Agreement, including any extension thereof, or as otherwise specified herein, against claims which may arise from or in connection with the performance of the Work hereunder by Consultant, its agents, representatives, or employees. In the event the City Manager determines that the Work or, Services to be performed under this Agreement creates an increased or decreased risk of loss to 'the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City Manager or his designee. Consultant shall immediately substitute any insurer whose A.M_ Best rating drops below the levels specified herein. Except as otherwise authorized below for professional liability (errors and omissions) insurance, all insurance provided pursuant to this Agreement shall be on an occurrence basis. The minimum amount of insurance required hereunder shall be as follows: A. Errors and Omissions Insurance. Consultant shall obtain and maintain in full force and effect throughout the term of this Agreement, standard industry form professional liability (errors and omissions) insurance coverage m an amount of not less than one million dollars ($1,000,000.OD) per occurrence and two-million dollars ($2,000,000.00) annual aggregate, in accordance with the provisions of this section. (1) Consultant shall either: (a) certify in writing to the City that Consultant is unaware of any professional liability claims made against Consultant and is unaware of any facts which may lead to such a claim against Consultant; or (b) if Consultant does not provide the certification pursuant to (a), Consultant shall procure fxom the professional liability insurer an endorsement providing that the required limits of the policy shall apply separately to claims arising from errors and omissions in the rendition of services pursuant to this Agreement. (2) If the policy of insurance is written on a "claims made" basis, the policy shall be continued in full force and effect at all times during the term of this Agreement, and for a period of three (3) years from the date of the completion of the Services provided hereunder. In the event of termination of the policy during this period, Consultant shall obtain continuing insurance coverage for the prior acts or omissions of Consultant during the course of performing Services under the terms of this Agreement. The coverage shall be evidenced by either a new policy evidencing no gap in coverage, or by obtaining separate extended "tail" coverage with the present or new carrier or other insurance arrangements providing for complete 524762 1 17 I coverage, either of which shall be subject to the written approval by the City Manager. (3) In the event the policy of insurance is written on an "occurrence" basis, the policy shall be continued in full force and effect during the term of this Agreement, or until completion of the Services provided for in this Agreement, whichever is later. Iri the event of termination of the policy during this period, new coverage shall immediately be obtained to ensure coverage during the entire course of performing the Services under the terms of this Agreement. B. Workers' Compensation Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, workers' compensation insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Consultant agrees to waive and obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies. If Consultant has no employees, Consultant shall complete the City's Request for Waiver of Workers' Compensation Insurance Requirement form. C. Commercial General Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of commercial general liability insurance written on a per occurrence basis with a combined single limit of at least one million dollars ($1,000,000.00) and two million dollars ($2,000,000.00) general aggregate for bodily injury and property damage including coverages for contractual liability, personal injury, independent contractors, broad form property damage, products and completed operations. D. Business Automobile Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of business automobile liability insurance written on a per occurrence basis with a single limit liability in the amount of one million dollars ($1,000,000.00) bodily injury and property damage. The policy shall include coverage for owned, non-owned, leased, and hired cars. E. Emplover Liabilitv Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of employer liability insurance written on a per occurrence basis with a policy limit of at least one million dollars ($1,000,000.00) for bodily injury or disease. 5.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City Manager prior to commencing any work or services under this Agreement. Consultant guarantees payment of all deductibles and self- insured retentions. City reserves the right to reject deductibles or self-insured retentions in excess of $10,000, and the City Manager may require evidence of pending claims and claims history as well as evidence of Consultant's ability to pay claims for all deductible amounts and self-insured retentions proposed in excess of$10,000. 524762.1 18 1 1 , 5.3 Other Insurance Requirements. The following provisions shall apply to the insurance policies required of Consultant pursuant to this Agreement: 53.1 For any claims related to this Agreement, Consultant's coverage shall be primary insurance as respects City and its officers, council members, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City and its officers, council members, officials, employees, agents, and volunteers shall be in excess of Consultant's insurance and shall not contribute with it. 5.3.2 Any failure to comply with reporting or other provisions of the policies, including breaches of warranties; shall not affect coverage provided to City and its officers, council members, officials, employees, agents, and volunteers. 5.3.3 All insurance coverage and limits provided by Consultant and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is made or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations shall limit the application of such insurance coverage. 5.3.4 None of the insurance coverages required herein will be in compliance with these requirements if they include any limiting endorsement which substantially impairs the coverages set forth herein (e.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has first been submitged to the City Manager and annroved�l�wzjtin 5.3.5 Consultant agrees to require its insurer to modify insurance endorsements to delete ajny exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the endorsements. Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Consultant's obligation to ensure timely compliance with all insurance submittal requirements as provided herein. 5.3.6 Consultant agrees to ensure that subcontractors, and any other parties involved with the Project who are brought onto or involved in the Project by Consultant, provide the same minimum insurance coverage required of Consultant_ Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the regturernents of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the Project will be submitted to the City for review. 5.3.7 Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any insurance s247e2.1 19 requirement in no way imposes any additional obligations on the City nor does it waive any rights hereunder in this or any other regard. 5.3.8 Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. Endorsements as required in this Agreement applicable to the renewing or new coverage shall be provided to City no later than ten (10) days prior to expiration of the lapsing coverage. 5.3.9 Requirements of specific insurance coverage features or limits contained in this section are not intended as limitations on coverage, limits, or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 5.3.10 The requirements in this section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this section. 5.3.11 Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the Work performed under this Agreement and for any other claim or loss which may reduce the insurance available to pay claims arising out of this Agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City, or to reduce or dilute insurance available for payment of potential claims. 5.3.12 Consultant agrees that the provisions of this section shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages resulting from the Consultant's activities or the activities of any person or person for which the Consultant is otherwise responsible. 5.4 Sufficiency of Insurers. Insurance required herein shall be provided by authorized insurers in good standing with the State of California. Coverage shall be provided by insurers admitted in the State of California with an A.M. Best's Key Rating of B++, Class VII, or better, unless such requirements are waived in writing by the City Manager or his designee due to unique circumstances. 5.5 Verification of Coverage. Consultant shall furnish City with both certificates of insurance and endorsements, including additional insured endorsements, affecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by the City before work commences. City reserves the right to require Consultant's insurers to provide complete, certified copies of all required insurance policies at any time. Additional insured endorsements are not required for Errors and Omissions and Workers' Compensation policies. Verification of Insurance coverage may be provided by: (1) arr approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or(2) an acceptable Certificate of Liability Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements stated on the certificate: 1_ "The Cijy of Pain, Springs, its officials, employees, and agents are named as an additional insured_.. " ("as respects City of Palm Springs Contract No.—" or 'far any and all workperformed with the City"may be included in this statement). 2. "This insurance is primary and non-contributory over any insurance or self- insurance the City may have..." ("as respects City of Palm Springs Contract No.—" or 'for any and all workperformed with the City" may be included in this statement). 3. "Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, "endeavor to" mail and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out. 4. Both the Workers' Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and volunteers. In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the policies. All certificates of insurance and endorsements are to be received and approved by the City before work commences. All certificates of insurance must be authorized by a person with authority to bind "coverage, whether that is the authorized agent/broker or insurance underwriter. Failure to obtain the required documents prior to the commencement of work shall not waive the Consultant's obligation to provide them. 6. INDEMNIFICATION To the fullest extent permitted by law, Consultant shall indemnify, defend (at Consultant's sole cost and expense), 'protect and hold harmless City and its officers, council members, officials, employees, agents and volunteers and all other public agencies whose approval of the Project is required, (individually "Indemnified Party"; collectively "Indemnified Parties") against any and all liabilities, claims,judgments, arbitration awards, settlements, costs, demands, orders, and penalties (collectively "Claims"), including but not limited to Claims arising from injuries or death of persons (Consultant's employees included) and damage to property, which Claims arise out of, pertain to, or are related to the negligence, recklessness, or willful misconduct of Consultant, its agents, employees, or subcontractors, or arise from Consultant's negligent„ reckless, or willful performance of or failure to perform any term, 524762.1 21 provision, covenant, or condition of this Agreement ("Indemnified Claims"), but Consultant's liability for Indemnified Claims shall be reduced to the extent such Claims arise from the negligence, recklessness, or willful misconduct of the City, its officers, council members, officials, employees, or agents. Consultant shall reimburse the Indemnified Parties for any reasonable expenditures, including reasonable attorneys' fees, expert fees, litigation costs, and expenses that each Indemnified Party may incur by reason of Indemnified Claims. Upon request by an Indemnified Party, Consultant shall defend with legal counsel reasonably acceptable to the Indemnified Party all Claims against the Indemnified Party that may arise out of, pertain to, or relate to Indemnified Claims, whether or not Consultant is named as a party to the Claim proceeding. The determination whether a Claim "may arise out of, pertain to, or relate to Indemnified Claims" shall be based on the allegations made in the Claim and the facts known or subsequently discovered by the Parties. In the event a final judgment, arbitration award, order, settlement, or other final resolution expressly determines that Claims did not arise out of, pertain to, nor relate to the negligence, recklessness, or willful misconduct of Consultant to any extent, then City shall reimburse Consultant for the reasonable costs of defending the Indemnified Parties against such Claims, except City shall not reimburse Consultant for attorneys' fees, expert fees, litigation costs, and expenses that were incurred defending Consultant or any parties other than Indemnified Parties against such Claims. Consultant's indemnification obligation hereunder shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Parties for such matters indemnified hereunder are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final. This provision is intended for the benefit of third party Indemnified Parties not otherwise a parry to this Agreement. 7. REPORTS AND RECORDS 7.1 Accounting Records. Consultant shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Consultant shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 7.2 Repoils. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of the Work and Services to be performed pursuant to tlus_.A.greement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Work or Services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of such fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto s2s7a2A 22 and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed. 7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Consultant, its employees, subcontractors, and agents in the performance of this Agreement shall be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this;Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Any use of such completed documents for other projects and/or use of incomplete documents without specific written authorization by the Consultant will be at the City's sole risk and without liability to Consultant, and the City shall indemnify the Consultant for all damages resulting therefrom. Consultant may retain copies of such documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. Consultant shall ensure that all its subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City For all damages resulting therefrom. 7.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. All information gained by Consultant in the performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. 7.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Consultant shall provide City, or other agents of City, such access to Consultant's books, records,,payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Consultant's performance under this Agreement._ Consultant shall maintain such books, records; data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the temp of this Agreement and for a period of three (3) years from the date of final payment by City hereunder. 8. ENFORCEMENT OF AGREEMENT 8.1 California Law and Venue. This Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such County, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Interpretation. This Agreement shall be construed a rdiagALik fair language and com�ncn rrteaniuP 1ocllieve the obieatives and nurooses of the Parties.—The 524762.1 23 terms of this Agreement are contractual and the result of negotiation between the Parties. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs. 8.3 Teirnnination. City may terminate this Agreement for its convenience at any time, without cause, in whole or in part, upon giving Consultant thirty (30) days written notice. Upon such notice, City shall pay Consultant for Services performed through the date of termination. Upon receipt of such notice, Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. Thereafter, Consultant shall have no further claims against the City under this Agreement. Upon termination of the Agreement pursuant to this section, Consultant shall submit to the City an invoice for work and services performed prior to the date of termination. In addition, the Consultant reserves the right to terminate this ,Agreement at any time, with or without cause, upon sixty (60) days written notice to the City, except that where termination is due to material default by the City, the period of notice may be such shorter time as the Consultant may determine. 8.4 Default of Consultant. A. Consultant's failure to comply with any provision of this Agreement shall constitute a default, B. If the City Manager, or his designee, determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall notify Consultant in writing of such default. Consultant shall have ten (10) days, or such longer period as City may designate, to cure the default by rendering satisfactory performance. In the event Consultant fails to cure its default within such period of time, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which City may be entitled at law, in equity, or under this Agreement. Consultant shall be liable for any and all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute.a waiver of any City right to take legal-action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.3. C. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.4.13, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the Maximum Contract Amount (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. The withholding or failure to withhold payments to Consultant shall not limit Consultant's liability for completion of the Services as provided herein. 524762,t 24 i 8.5 Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the covenants, conditions, or terms contained in this Agreement be construed as changing'the tenns of this Agreement in any manner or preventing the Parties from enforcing the full provisions hereof. 8.6 Rights and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in'this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same-default or any other default by the other Party. 8.7 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.8 Attornev Fees. In they event any dispute between the Parties with respect to this Agreement results in litigation or any non judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses, including but not limited to reasonable attorney fees, expert consultant fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered inn such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff,or petitioner of the litigation or non judicial proceeding within thirty (30) days of the date setifor trial or hearing, the other Party shall be deemed to be the prevailing Party in such litigation or proceeding. 9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 9.1 Non-lialbility of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor-in-interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial interest of any corporation,partnership, or association in which he/she is, directly or indirectly, interested in violation of any state statute or regulation. Consultant warrants that is has not paid or given and will not pay or give any third party any money or other consideration in exchange for obtaining this Agreement. i 524762.1 25 9.3 Covenant Against Discrimination. hi connection with its performance under this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, age, marital status, ancestry, or national origin. Consultant shall ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, age, marital status, ancestry, or national origin. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination.- rates of pay or other forms of compensation; and selection for training, including apprenticeship. 10. MISCELLANEOUS PRO"SIONS 10.1 Patent and_Conyright Infrintement. A. To the fullest extent permissible under law, and in lieu of any other warranty by City or Consultant against patent or copyright infringement, statutory or otherwise, it is agreed that Consultant shall defend at its expense any claim or suit against City on account of any allegation that any item furnished under this Agreement, or the normal use or sale thereof arising out of the performance of this Agreement, infringes upon any presently existing U.S. letters patent or copyright and Consultant shall pay all costs and damages finally awarded in any such suit or claim, provided that Consultant is promptly notified in writing of the suit or claim and given authority, information and assistance at Consultant's expense for the defense of same, and provided such suit or claim arises out of, pertains to, or is related to the negligence, recklessness or willful misconduct of Consultant. However, Consultant will not indemnify City if the suit or claim results from: (1) City's alteration of a deliverable, such that City's alteration of such deliverable created the infringement upon any presently existing U.S. letters patent or copyright; or (2) the use of a deliverable in combination with other material not provided by Consultant when it is such use in combination which infinges upon an existing U.S. letters patent or copyright. B. Consultant shall have sole control of the defense of any such claim or suit and all negotiations for settlement thereof, Consultant shall not be obligated to indemnify City under any settlement made without Consultant's consent or in the event City fails to cooperate in the defense of any suit or claim, provided, however, that such defense shall be at Consultant's expense. If the use or sale of such item is enjoined as a result of the suit or claim, Consultant, at no expense to City, shall obtain for City the right to use and sell the item, or shall substitute an equivalent item acceptable to City and extend this patent and copyright indemnity thereto. 10.2 Notices. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered, sent by pre-paid First Class U.S. Mail, registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission, and shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier; (ii) five (5) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile. Any notice, request, demand, direction, or other communication sent by facsimile must be confirmed within forty-eight (48) hours by letter mailed or delivered. Other forms of 3247Ez.a 26 1 electronic transmission such, as e-mails, text messages, instant messages are not acceptable manners of notice required hereunder. Notices or other communications shall be addressed as follows: To City: City of Palm springs Attention: City Manager& City Clerk 3200 E. Tahquitz Canyon Way Palm springs, California 92262 Telephone: (760) 323-8204 Facsimile: (760) 323-8332 To Consultant: Attention: Telephone: Facsimile: 10.3 Entire Agreement. This Agreement constitutes the entire agreement between the Parties and supersedes all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter hereof. No amendments or other modifications of this Agreement shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees. 10.4 Severabil_itv. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such,provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the reminder of that provision, or the remaining provisions of this Agreement unlessi the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless. 10.5 Successors in Interest! This Agreement shall be binding upon and inure to the benefit of the Parties' successors and assignees. 10.6 Third Party Beneficiary. 5-may he expressly=p ovidO,M,fo in qothinQ contained in Yh I-LAgr is intended t�Co l er por shall Yhis Afire lze conkair c n erring�arayl ts. including,_-,Aj t limitation. an�right5 as a third-nart.3 b s�rY o3 otherwise. unoD any-entity or person not a_party 10.7 Recitals. The above-referenced Recit@ls-aro hereby incor Qmttd�]to the eement_ast11q]}glLl" set 'orth herein and each Party acImQwled e—arad a such Rat-yL is hound-to F. wr roes of this Aereep�ent 1iv the same 10.8. Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he or she is executing this Agreement is duly authorized and existing, (ii) he 524762.1 27 or she is duly authorized to execute and deliver this Agreement on behalf of the Party for which he or she is signing, (iii) by so executing this Agreement, the Party for which he or she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which the Party for which he or she is signing is bound. IN WITNESS WHEREOF, the Parties have executed and entered into this .Agreement as of the date first written above. "CITY" CITY OF PALM SPRINGS, a California charter law city and municipal corporation DAVID H. READY City Manager ATTEST: (SEAL) TAMES THOMPSON, City Clerk APPROVED AS TO FORM: DOUGLAS C. HOLLAND, City Attorney "CONSULTANT" [insert name of firm/company] By: [insert name/title], President By: 5247G2.1 28 EXHIBIT "B" CITY'S REQUEST FOR PROPOSALS 524762.1 31 EXHIBIT «p„ SCHEDULE OF COMPENSATION 524762.1 33 F s;��.:`�`..f, Ir�:_ '��...'�•;:_ A' yr.'i.��,-?� ''� i'J�arz_€,�A ;;l-,s,� ate` ;.�`�.� .-�£� '..' ---'-. -z.r-;e'fi:�_. y. . -• r •„�•w.•' f,.: .}: �_�� y^� �:_ .y,-r�:�'f.:, i r)4-•� _�� /'tea:;:.e--. 'r !'=',_,':,-�- ^" `.vjy��.��+:+3 t �.s-,:Y�5- �c �_`�!��d+��ti•�L���-�'���--� y� r�.r�'/� -���, 3 aq.,. �-�x'�� h 1�.�x�if� ,E."� Ai�h�:i�� '� Ff �. � _ Y15r✓=.._ r=.r:.:.s... �i.=�.c�aa:'irs"�utx:�E%��5 ' ' r ..�'1�`,r?.$:�vy.. - - — - •rr ria 'Ls;..Z!{P;r�'.—.�`� '�� =;j- -_,Tr1'';r..:::�7�. �v"-•`r�=3,� ��-,i+rt' I �+`�� '7 "�'`a=' � q�''t....`-w� Vs�%.-.as-�a:£�g �'a�^]�f �s_'.s,=�`r5,'y�=-•�.�:t+moo .�:'��i. �".,,. �y< _ , ><i'i �: f'•tir�S.ti fi�tzr'ri -'�k� rE:r:!`-r_r �''x` rry ���.�ll�! r - - - '.£ � �N'�3-e+�F�7'..- ' = s�'.,- � c,._,r+���-•,F� �y: ,-�!�"°_''if',4F��`•f,.:'`�y'� `'�� -�3:LH�• � - '"--•:.�:_---_--.�`�'-�s:i.��'"=, Anti�r� Yrtp�i.:�, i 1II 1 CITY OF PALM SPRINGS NOTICE INVITING PROPOSALS for PROFESSIONAL LANDSCAPE ARCHITECTURAL DESIGN SERVICES THE PALM SPRINGS CONVENTION CENTER ENTRY PLAZA (RFP 04-09) NOTICE IS HEREBY GIVEN that Request for Proposals (RFP) 04-09, for providing Professional Landscape Architectural Design Services for the Palm Springs Convention Center Entry Plaza, will be received at the office of the Procurement Manager, 3200 East Tahquitz Canyon Way, Palm Springs, California, until 2:00 P.M. Local Time, TUESDAY, SEPTEMBER 9, 2008. DESCRIPTION OF WORK: The goal of the proposed project is to enhance the entry experience at the Convention Center by developing an entry plaza which will not only provide access to the facility but be convertible to outdoor convention space when such space is desirable. The work is comprised of three primary tasks: (1) prepare design concepts, (2) final design (plans, specifications and estimate) and (3) construction administration (to be added to Consultant's contract at the City's option). The scope of work shall provide the City with construction documents for a newly landscaped and beautified entry plaza. It will be the consultant's responsibility to prepare preliminary (conceptual) and final (construction) plans that will enable the project to be constructed. The design services as required in this RFP will be paid from local, not federal,funds and therefore prevailing wage and DBE requirements do not apply. OBTAINING RFP DOCUMENTS AND REGISTRATION AS A PROPOSER: The RFP documents may be downloaded via the internet at www.palmsprings-ca.gov (go to Departments, Procurement, Open Bids & Proposals). If you are interested in submitting a proposal, it is IMPERATIVE that you contact Cheryl Martin, Procurement Administrative Coordinator, via email at Cheryl.Martin g@oalmsorinas-Ca.ggv or by phone at (760) 323-8237 to officially register as a Proposer for this specific promect with your company name, address, phone, fax, contact person and email address. Failure to officially register may result in not receiving addenda to the RFP_ Failure to acknowledge addenda to the RFP may render your proposal as non-responsive. EVALUATION OF PROPOSALS AND AWARD Or CONTRACT: This solicitation has been developed in the Request for Proposal (RFP)format. Accordingly, Proposers should take note that multiple factors will be considered by the City in selecting the most qualified firm and awarding of the Contract. PROPOSALS TO REMAIN OPEN: The Proposer shall guarantee that all contents of their proposal shall be valid for a period of 90 calendar days from the due date of proposals. The receiving time in the Procurement Office will be the governing time for acceptability of Proposals. Telegraphic and telephonic Prop Is will n t e cce fed. ��� Craig L. rs, C.P_M. Procurement and Contracting Manager August 8, 2008 4ALM S yYi;�iO,pl � � Z V � • C'4l7rpµN�P REQUEST FOR PROPOSAL. (RFP 0 -09) FOR PROFESSIONAL LANDSCAPE ARCHITECTURAL DESIGN SERVICES THE PALM SPRINGS CONVENTION CENTER ENTRY PLAZA ADDENDUM NO. 2 This Addendum is being issued for the following changes and informational items: THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE RFP DOCUMENT AND INSTRUCTIONS ARE TO BE INCLUDED AND SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE. CONTRACT DOCUMENTS. The City has received the following questions and is hereby providing answers thereto: RESPONSES TO QUESTIONS RECEIVED TO DATE: Q 1: The RFP indicates that the Design Team is to prepare "at least three" Design Concepts. Does the City expect three different designs based on three different design concepts, or is this requirement indicating three different revisions based on one concept? A 1: Once a team is selected, there will be initial meetings to discuss the City's needs, then the team will be expected to come back with at least three alternatives for the City to consider- 0 2: We have a question about the format of the billing rates. Do we need to use and show each employee''s actual pay rate plus an audited overhead rate, plus profit; or may we use our standard billing rates per category(Project Mgr, Draftsperson, etc.)which include all'direct, indirect and overhead costs? A 2: Standard billing rates are fine. Q 3: The RFP indicates that Calle Alvarado is to be used as a public street, yet have the ability to be closed off for Convention Events. Will the street lighting to be installed on this section or Calle Alvarado be owned and maintained by Southern California Edison or the City of Palm Springs as this will effect design flexibility? A 3: That decision has not'been made and will be part of the overall design process to discover what is best for the Convention Center. 1 Q 4: The design team will be required to attend various City meetings to discuss and finalize concept drawings which have been prepared by City staff, is there an anticipated amount of meetings? Also, the description "attend various meetings to discuss and finalize concept drawings that have been prepared by City staff is miss worded in the sense that the city staff will not be preparing concepts? A 4: a. No. b_ Correct, this was an error in the document. The design team will prepare the concept drawings, not City staff Q 5: How long to you anticipate the project process and timeline to be? A 5: We have no anticipated schedule- we want to hear from the proposers. Q 6: It is noted in the RFP that the City will provide the Topo survey for the triangle parcel, please confirm that the design team is only needed to expand that survey to incorporate the driveway relocation work only. A 6: Yes. Q 7: Will there be project estimates available of recently completed projects for the City to reference in preparation for the project estimates of the entry plaza design? A 7. No. Q 8: Please define your understanding of the members of the 'Project Team" as stated in the RFP. A 8: Licensed professionals that are assembled for all needed disciplines to present a complete design for the city. Q 9: Is it anticipated that a signage plan will be part of the design? A 9: Yes, signage related to traffic control. Q 10: Under Final Design in the RFP it states that As-Built Drawings are part of the scope of work. If the Construction Administration is at the City's discretion, can we assume that the fees to provide as built drawings is not part of this proposal since they would occur after construction and have liability issues associated with not overseeing construction yet providing As-Built Drawings? A 10: This was an error in the document. You are correct, fees to provide as-built drawings are not part of this proposal for the reasons stated. Q 11: The 30 page limit double sided: does this mean the proposal submittal can be 30 pages of content for a total of 15 pieces of paper, or 60 pages on content for a total of 30 pieces of paper? A 11,, 730 pages double-sided simply means 30 total "sheets"of paper that may have information on "both"sides Q 12: We understand that the Addenda need to be acknowledged with each addendum printed, signed and included into the proposal submittal but are they included in the page limitations? A 12: No. 2 Q 13: The RFP indicates that improvement plans for a new vehicular entryway into the condominium site are part of the project scope. Will the consultant be working with the Condo HOA group? Will the plans be a separate plan set since they will include improvements on privately owned property? Will those improvements include new gate systems, new keypad entry system, new electrical, new lighting, and new phone connections? A 13: Consultant team will work with Condo HOA. Plans will not be separate- Plans will include all the items listed. Q 14: What is the City's construction budget for the project? A 14: No construction budget has been established at this paint. Q 15: The limit of work as described in the RFP and the graphic limits indicated on the conceptual plan that' was attached to the RFP seem to differ somewhat. The graphic conceptual plan seems to indicate a greater limit of work which includes the paved area immediately outside the convention center, sidewalks to the south on both sides 'of Caile Alvarado and some improvements to the sidewalk area near the parking area to the south- Can you please clarify the limit of work? A 15: Limits of work will be from the east side of Alvarado to the west line of the new parcel. Q 16: The RFP indicates that survey topo is available for the-triangle parcel. Is utility research information,'(both dry and wet)also available for the triangle parcel? A 16: Yes. Q 17: Will the improvements include or necessitate street improvements for Caile Alvarado? A 17: The discussion of that will be part of the design process, decisions will be made then. Q 18: The RFP indicates the programmed location for future buildings on site. Would the city like to have utility or conduit connections or "stub-outs" provide for those future building locations? A 18: Future utility issues will be discussed as part of the design process. Q 19: On page 4 of the RFP, listed under 'Final Design,' it states that (PS&E) will be structural installations such as signs, bollards and planters-' Because the scope of the design is unknown at this time, is it acceptable to write an addendum for structural services at a later date if necessary? We want to avoid overestimating the service fee. A 19: Structural services should be included in the proposal but it can be segregated out Q 20: City's 'Boiler Plate' Specifications- are they Green Book or CSI and will they be available digitally? A 20: CSI 3 Q 21: Does a Dry Utility Consultant need to be a part of the proposal? A 21: Dry utility consultant may be necessary for the street lighting component. Q 22: Is there a design and construction schedule established for the project? A 22: No schedule established other than it is a priority for the city. Q 23: The RFP states that "the condominium entry way on Calle Alvarado must be relocated to the FIW street to on the South." Can you define more exactly the scope of work for the relocation of the condominium entry that will be included in this project? Will any work on the condominium property itself, such as driveways, reconfiguration of parking, etc. be included in the contract? A 23: The driveway and its lighting and security system needs to be relocated. Q 24: Is any reconfiguration of the surface parking lot for the convention center contemplated as part of this project? A 24: No. Q 25: The RFP states that the City will provide a topo survey of the triangle parcel and the design team will need to expand it as necessary to incorporate the driveway relocation. It appears that the topo survey will also have to be expanded to cover the east side of Celle Alvarado and some distance beyond- Can you confirm whether this survey work should be included in the proposal? A 25:, Existing street improvements plans pretty well define the east side of Celle Alvardo. Q 26: Will separate documentation and design standards be required for the portion of the project that falls within the public right-of-way? A 26: Work in the ROW will be under city engineering standards. Q 27: .Will utilities for the plaza project be supplied from the Convention Center or will new service need to be provided for the project? A 27, Will be driven by the actual design. Q 28: The RFP states that the proposed new plaza "may be closed off for large convention activities."Will the electrical engineering for the plaza project need to include electrical supply for portable equipment, stages, exhibits, etc? A 28. Not known at this point. Q 29: From the RFP we assume that we will have to arrange for a professional surveyor to prepare a complete base plan of the existing conditions - please verify if we are correct or mistaken. A 29: There is a topo survey of the parcel that we will provide for the teams use- Additional survey work will be needed to relocate the condo driveway as mentioned in the rfp. Q 30: In addition to the site plan, we understand that our civil engineer will have to prepare a demolition plan as part of his scope of work. 4 A 30: A demolition plan will be part of the overall product when the project is complete 0 31: Is the project to include a bus or shuttle station? A 31: No 0 32: The RFP list several insurance policies_We carry only policies that pertain to our current scope of work. We believe that it is not practical to buy additional policies before a contract is awarded. If we will the successful proposers, than we will purchase the insurance coverage required by the City of Palm Springs. Please confirm if this is acceptable. A 32: Yes Q 33: Can we please get the site plan in AUTOCAD format? A 33: We do not have it available at this time. Q 34: It is understood that'the civil engineering plan will include topo, grading, and street improvements: a_What is the total S.F. of the project area? b.Water service -on or off site c. Sewer-on or off site d. Dust Control (PMD) e. Storm Water Pollution Prevention Plan (SWPPP)for 1 acre or larger f. Cost estimate-on site/off site g. Sheet Improvements on site/off site; limit S.F. h. Storm drain on/off site i. Structural calculations to cover: A 34, Yes a. Approx. 1.5 acres b. In Street c. In Street d. Yes e. Yes f We will expect to receive a project cost estimate. g., h., L. -we are unsure of the questions, and therefore are not providing a response to these._ BY OFFER OF EoCITY OF PALM SPRINGS, CALIFORNIA �� eL®L --- Craig L. ,.rs, C.P.M. Procurement & Contracting Manager, DATE: August 29,2008 ADDENDUM ACKNOWLEDGMENT: Proposer Firm Name: Authorized Signature: Date: Acknowledgment of Receipt of Addendum 2 is required by signing and including the acknowledgment with your submittal. Failure to acknowledge this Addendum may result in your submittal being deemed non- responsive. 5 O4 PALnq 3N . Cq o1F'J�rs\P _ REQUEST FOR PROPOSAL. (RFP 04-09) FOR - PROFESSIONAL LANDSCAPE, ARCHITECTURAL DESIGN SERVICES THE PALM SPRINGS CONVENTION CENTER ENTRY PLAZA ADDENDUM NO. 1 This Addendum is being issued for the following changes and informational items: THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE SOQ DOCUMENT AND INSTRUCTIONS ARE TO BE INCLUDED AND SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS. The City has received the following questions and is hereby providing answers thereto: RESPONSES TO QUESTIONS RECEIVED TO DATE: Q 1: Per the RFP I downloaded for the project referenced above I did find the two topo images on your website. However, in the RFP it notes that the original Convention Center design team developed a master plan which included a concept for the plaza and that a copy of that plan is attached for reference. I didn't see this attachment on either your website or within the RFP document. Please let me know where it can be located A 1: The concept plan as referenced in the document is attached in the two Topo Images provided. Topo Image #2 is a survey and the other image, Topo Image #1 is the referenced "concept"from the master plan. The concept depicted is for reference only, as the selected design team will have to come up with their own concepts. The hand drawn sketch was provided so the teams could see that in the future there may be office or storage building put on the west side of the triangle parcel. Q 2: Also, it says there is a 30 page limit for responses, and I would like to know if this is all inclusive of(cover page, section dividers etc-) A 2: Yes, the 30 page limit is all-inclusive. Q 3: What is your estimated construction budget? or what range of funds do you have available for this? A 3: The estimate for the project is$750,000 Q 4: Wben do you expect the project to start? A 4: As soon as possible after award of contract by our City Council. BY DER7 E ITY OF PALM SPRINGS, CAL9FORNIA Z� ' Craig L Gla ders, C.P.M. Procurem-01it & Contracting Manager DATE: August 15, 2008 ADDENDUM ACKNOWLEDGMENT: Proposer Firm Name: Authorized Signature: Date: Acknowledgment of Receipt of Addendum 1 is required by signing and including the acknowledgment with your submittal. Failure to acknowledge this Addendum may result in your submittal being deemed non-responsive. CITY OF PALM SPRINGS NOTICE INVITING PROPOSALS for PROFESSIONAL LANDSCAPE ARCHITECTURAL DESIGN SERVICES THE PALM SPRINGS CONVENTION CENTER ENTRY PLAZA (RFP 04-09) NOTICE IS HEREBY GIVEN that Request for Proposals (RFP) 04-09, for providing Professional Landscape Architectural Design Services for the Palm Springs Convention Center Entry Plaza, will be received at the office of the Procurement Manager, 3200 East Tahquitz Canyon Way, Palm Springs, California, until 2:00 P.M. Local Time, TUESDAY, SEPTEMBER 9, 2008. DESCRIPTION OF WORK., The goal of the proposed project is to enhance the entry experience at the Convention Center by developing an entry plaza which will not only provide access to the facility but be convertible to outdoor convention space when such space is desirable. The work is comprised of three primary tasks: (1) prepare design concepts, (2) final design (plans, specifications and estimate) and (3) construction administration (to be added to Consultant's contract at the City's option). The scope of work shall provide the City with construction documents for a newly landscaped and beautified entry plaza. It will be the consultant's responsibility to prepare preliminary (conceptual) and final (construction) plans that will enable the project to be constructed. The design services as required in this RFP will be paid from local, not federal, funds and therefore prevailing wage and DBE requirements do not apply. OBTAINING RFP DOCUMENTS AND REGISTRATION AS A PROPOSER: The RFP documents may be downloaded via the internet at www.Pal msprinas-ca..qov (go to Departments, Procurement, Open Bids & Proposals). If you are interested in submitting a proposal, it is IMPERATIVE that you contact Cheryl Martin, Procurement Administrative Coordinator, via email at Cheryl.Martin(a) palmsyrinos-ca.gov or by phone at (760) 323-8237 to officially register as a Proposer for this specific project with your company name, address, phone, fax, contact person and email address. Failure to officially register may result in not receiving addenda to the RFP. Failure to acknowledge addenda to the RFP may render your proposal as non-responsive. EVALUATION OF PROPOSALS AND AWARD OF CONTRACT: This solicitation has been developed in the Request for Proposal (RFP) format. Accordingly, Proposers should take note that multiple factors will be considered by the City in selecting the most qualified firm and awarding of the Contract. PROPOSALS TO REMAIN OPEN: The Proposer shall guarantee that all contents of their proposal shall be valid for a period of 90 calendar days from the due date of proposals. The receiving time in the Procurement Office will be the governing time for acceptability of Pro po Is. Teleg a hi/c/and telephonic Proposals will not be accepted. G�-cif-Cs--� Craig L. add C.P.M. Procurement and Contracting Manager August 8, 2008 524762.1 1 i- ---- ---- ---- --- - - - Professional. Landscape Architectural Design. 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Y , Site econnaissance ••rr r d 7. _% ",�y ''7 .ko![ ail i q Y .� c.wia wir ,M —3 S I_ Al W �•Y= �:: : ,i. � r rug"^, ,` � a� ,� �t�i�x k�04 .•� -- ,�3 Tipp:-. �. . .� �� � �"� --- -- � ._ _.. �Y � ! ,-y; .t,�• �1rAy_. :'�._I:e.i r_ y�l '.ti' ICI I' '.• � .5�. 1I7 min a• iter cony Site Re onnaissance �` +„�?.vim:'. �-��l 3--trr R�a�:S`�}s�•,'n-�fl ',:^- .-� �-i • —J- _..__ �i'��i.Lw Jo r,ia�pnnye 5�.e"eir.,cow•en,ry n.0 `l�7" " � : � .� � \ . - � - � - \ { ��' ' - � � f : � ®� . � � _ � 2 'may _ _ , \ k » \�/ � : § G % �� � � : �. z � � - \ � �t _ � \ � E \� t _ � -� 2 � © a 2 x. J . k{ ; � : / \ / 2 ] � - - t d_ k ( \ . � ■ � � � � � � '� U k 2 � ) k © ` � � g � � � � } o t a a ■ � �■ ° ' \ , @ _� - =� � $ £ � � 2 � $ 7 � } ! < m Q ! � a � § 2 q ^ « � ` �f � / % � § f § } § ^ � f� � § 2 2 k � § f�� � �j k k } / ) ) } �� � � �� / . . . . . . , . � : � � Design harrette: D velpp Dilemma And Thesis • Develpp Design Principles • IdentillfIy Program And Special Needs • E plolle Preliminary Design Ideas • D velop Design Direction -dill � � w�l ,:A .�yTcOEL 4m'a'mrn.:,. Preliminary Design Principles 13NVIRONNIENT -Crapte a safe outdoor environment -Locating people in time and place,Including respect for heritage and support for contemporary culture -Create a balance with nature -Create shade and respite for people Sun and comfort m winter -Minimize water use Employ methods to reduce storm water nmotf. -Explore alternative energy options. uw��•�ocv pc:�an' COalhlllNlTy ECONOMICS -Minimize pedestrian conflict with cars -Help people to find their Way around -Create gathering places of venous scales the community people an?pocialme _ -Provide ample seating,use movable moving to Casa,safety and Choice when tables and chairs Pronlgto through places """'r �� """"'" -Explore methods for generating or Shaping places to support their varied revenue as outdoor conference intended uses spaces Create a balance with tradition •' -Designs to use methods to •Utililee publl participation and debate in minimizes maintenance costs design -Explore options for street laws and -Give peopit the time of day ART local markets on Celle Alvarado Read Create an aesdetic and harmonious landscape -Design places to stimulate public activity -Change paving materials for pedestrian and vehicular areas -Soften barren wells with plant material or ad •Public art functions as a conversation piece to loafer human exchange � �I(� yr •Orient people with C, o end sound 1� r,.rl Lill\Yit '� said ppnrye emcu entry nm Y • • • • • • 1 ' 1 • me path net Whoy has the grrarem ore under ooee one • pumer,andpMwm tnlnemopmter pubnc By lb.,t 'p rd " 1 tmnt aoE pdonum users Nopmpombst:lpncooced: • Ialwa men nonwmooXm mire park bosunlomds or Po l¶l� podm publlcvntn retook.Fmat park • �t nnarBtuaRB�IlsllPadrllxu tlw1Y -- Pa:Sl"'Pvh Uses` oulb:peed,maYnp vl[w areas WncMrto d Benchenut3ble:paMlnpaucosxllhavllw • Parente with you,dhllbmn Mariam mulpNm sallnp skedIA goal vl:ldllryol playmvo FamllyyaVlcMpoilsoncs Tables 110116 comr1nq BBCs tables ne:lmomo,clam perkier:hat. • Boach comber Access ro shoreline sunny area:sand vdloybell Arco ao v so(sane or Nwnl • mmmuldane:(:eeccr En:boo) Flmlme u:.Fawn ems: sunset Nmen Open mowmp platform to me W¢t,unoboWnN vltws • Frshmg A¢cswcrprowmerpeabroshsrcuno smaller protected habitat for neh auho Clvcrs Sandy area solo hamor From mouxecb watwcrall • Wool h,.vents reactors, Bwlmnq Forwoddm and wore Mpar.:bn eoncapse.,open lmyn am.eovomd 1 Non mdomodlake access dmdum • (P odd wmdsurcloo sty Non motelrzcb boat ramp oasy xw:s to:hemlmc date latlwrz • • e:A:ice Park Utte Matrix rc 6_ r 0 • • • • 1 1 � r • -_ -' _ '; +�'. .fit., •1}\"�i 1 irk — t_:Y4�.i • .+� __ �s:'_ k Perking 'IAy•• r, -t Amado • -- - �, Plaza —Canwidi .4 • -- -� .�� 1 Center Al • --,nk` s:' 1' I t Parking • � yt. • • • • • 3` R R R c n ��..yy » a a rs U E . 'C r w a o. Oaki7 O u a R u a 2 o E w c . 0. Design Diagrams I' ,r .ti Ir Plays off the existing forme of the y convention center with radiating bands creating one cohesive plaza _ •Interactive projection screens create ay f dynamic,exciting,and memorable plaza and .^ 1 play off the film cultural heritage ,� �.^• _ •Shade structures and oasis gardens create comfort and allow gathering J.. mm Qi wre.ennyr� —" � 7 G��Irlrri�pr---�• 'i Preliminary Design (Refinement): • Develop A Preferred Plan And Support Graphics • Meeting With Project Team • Revise Plans And Prepare For Presentation ■ Presentations To: AAC And City Council • Finalize Concept • Endorsements And Approval x Palm.ipr'�pe Cmwnnm Cenw Cnpv���►rL l � I • • • • • —,T T ,IJ=T—-T— .11 Z T Mr T Option 2 Option 3 • • • • 12 • Final Design.: ■ Technical Work Sessions With City • Materials Selection 1 Fabrication Research • Internal Quality Control Review • Progress Submittals & Meetings With City • Cost Estimates nw�„ma icertu mny n.xIN Final Design . � • . Activities: � • Refine Understanding Qf The Physical Relationships And Explore Site Material And Furnishing Chpices. 13 • Prepare Enlarged Plans And Details To Establish Design and Construction Methods. • Develop Draft Construction Documents For All Site Improvements. • Prepare Outline Specifications And Cost Estimate For Project Gomponents. Final D sign Acfiviti s: ' ES • Fi aline Decisions On Material Choices, Ha�ldscape Materials, Softscape And Plantings, Lig tin , And Drainage Components. • Provide Specific Information Through Fully De eloped Construction Details, Sections And Plan E largements. • Prepa�e Project Manual And Specification Sections. • Refin d Cost Estimate. reim�p,ia t .e m('.m[c eMy Pr,n - Fina� Design Activirles: ' ESI • Issue (Final Construction Drawings To Act As 14 The Bi[� Documents For The City—They W ill Se it a�s The Basis Of Legal Contract Between � The O ner (City) And Contractor. • Finali¢e Project Manual And Specification Sections. • Final roject Cost Estimate. " v r raim pnnge[an nm ev[nay ri,,. ' • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • y 1 D 1 11CL • . • III ID C C CD CD II i �� / f :t:f I , • JD (13 f • • • / — — — ii I . '�I .!s 'ril' L �.;.,;III 1 1 II I I 1 7 1' III Ifl II luE ;. fii 1� ! 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O � F • ------------ ny, Professional Landscape Architectural 0 Z7 Deshyn Services for the 0 • Palm Springs • Convention Center • Entry Plaza • City of Palm Springs • 9/8/2008 LN • 0 0 DESiGNWORKSHOP PO Mx k6t fi6t reet Ste 3E 0 Suateline NV S9449 0 775.588,5429 • • • Cover Letter 121 • • Deshll Temn i The name of our firm reflects our approach to the practice of • •Or hnhzational Chart planning and desi_•n—a workshop is an intensive,solution- 141 • Firm Profiles oriented place of activity • •Staff Resnuus • _. • Project E\perience Every projett presents au opporaInmr— to imcstigdte, 1181 • to improve,to Innovate. • • _....� • =1 Project Approalch Our proccss begins with dwmnghly undersandInq the 1321 •Des't,nm Principles I land and matching its'capabihtiec to our clients objeeuees • •Conceptual Ideas and marker realities. • 5 Project N�orjC PI in. Se 1391 • Schedule Our approach to project man.,ement and risk control is • •Proganh Schedule guided by a detailed schedule prepared Nsidh feedback From • -Work Plan the entire teanm listing key tasks,relationships:Ind milestones. • Attachment Ail — 1501 • Addendit Con Ciirmarion • • I, • • • • • • • • • • • • • • Palm Springs Convention Center Enrry Plaza 1 DESIGMWORKSHOP • 0 0 0 zMMMYh1wb w.w wMr I' w�' 1 0 0 Q September Sth, 2008 . Attn: Craig Cladders,Procurement and Contracting Manager • City of Palm Springs Division of Procurement and Contracting 0 3200 E.T ahguitz Canyon Way O Palm Springs, CA 92262 0 r.E: RFP 0409 Professional Landscape Archirectural Design Services for the Palm Springs O Convention Center Encry Plaza O De it Mr. Uaddcm 0 The City of Palni Spring¢has,i rich history of appreciation for arts and entertainment and is located where the naniral surroundingY pl iy ,ui important role in the quality of life. Add to thi> Jackie Lee Houston whose contributions and commmitmenr to cultural arid charitable causes has strengthened the conmmnicy of P11nr Spmlp, This project must aelulowledne the acminphslm- nients aFM>- Houston. embrace the arclurceturaI yuahty ofthe Convention Center. respect die adjacent neighborhoods and capture the dy naniic desen and mountain views. One area o£panrcular interest is the desire to explore sustainable approaches to planning and nmplcmmcntarion.This is fundamental to our firm philosophy,which is'structured around four principles we refer to as Legacy. Dcvfm Workshop expresses our mandate is a simple premise: OWhen environment. economics, art and eouirilunrry are combined in harmony with the dicratei of the land and needs oFsocirty.migical places result.Places that lift the spirit. Sustainable places o£tinmcless beauty, enduring quality and untold value-for out clients, for society and for the well being of our planer. llesi,n Workshop will be the pnme consulting firms for the project.As the prime consultant we will lead the design efforts throughout die process;be responsible for regular conuilumcaucrl with the City and project team; organize and fanlitaze public workshops i nd stakeholder meerings and manage the design team and the pt(�ject schedule.We will also provide full preliminary dnigl and final desi<gri documents for the plaza site. Joining the team is Nolte Engineering who will he providing the surveying. civil engineerni- and cosr esnniarrng needs related to the Palm Springs Convention Center Entry Plaza. Their • knowledge and expertise in these areas as well as their local presence in Palm Desert will be valu- able, particularly in the area of local knowledge,infrastructure design. cost estimation and project perlitdng. C+F will provide electrical dcs>vgn and engineering For the pro�ecr. This provides our team with the expertise to design are electrical mfrastrcnrre for outdoor events and venues if the final desi•,n warrmt%, Palm Springs Convention Center Entry Plaza 1 2 1 DESIGNIWORKSTIOP • 1. 'C01V LR LETTER • • • • • ]Zoundinq our our project Eeam is Chnvo Studios. Andy Dufford is an artsr specializing in • civic and public places. He will participate in early conceptual design and asbut as needed • depending on the complexity of the preferred design. • 'Vital and memorable civic complexes emerge frorn the interaction of community, econonhic • and environmental factors. To explore solutions within these somcames compering priorities, • we have assembled:1 team that combines local expertise with distinguished national reputa- tion and talent. Our teani is, passionate about creating centers of activity that eonnsbutC to the • civic, social and cultv.d life of their cities.We are process-oriented, collaborative profession- • ads dedicated to listening closely to clients,idennfying fiindainenral principles and values that • will guide our dcsiyn decision-inAin„ soliciting ongoing input and feedback From relevant .srakcholderb. Lmdersranding the cultural and t'ivic contests, and creating visionary and impir- • ing bolutions that have srraighrforward inlplementatiotl.After reV1Cw'ii1'our subinitt,il we feel • you will agree that we hold the talents and experience to meet your expectations.We look forward to the opportunity to provide additional information and hopefully are selected to • move forward wir4 this important project for the connnnnity and City of Rilin Springs. • DCbi6+u Workshop w-amntecs that,ill of die contents in the artached proposal arc valid for a • period of 9O calendar days frorn the due date of Elie proposal. • Sincerely-, DESIGN WORKSHOP, INC. • Steve No • prillcl - -Charge • • Contact info nlanon: • • Design Workshop Inc. • PO Box 5606 Starcline. NV 89d49 • Phone:775.568.5929 • Cell:775.790.00i4 Email: snoll@desigrhworkshop.com • • • • • • • Palm Springs Convention Center Fahtry Plaza 3 DESR3MVORKSI-IOP • • • � •I,w�x ` b��al��h�`lnl�(:.`� 1_'1°; ��II . - `-tl!!!�''� ,1� ��. B TEAM ORGANIZATION �N S 9 L T F,cl i].F! I'/a(d e C P� `v il_ LIcle /I"J'_I;V,� ('lCSi _EI'- I_=� S7 ?Iwin� Palm Springs Convention Center Entry PI 1 4 1 DESIGN WORKSHOP • 2. ➢ ESIGN TE aN! � • PROJECT ORGANIZATION - Design Workshop will lead die design. managetnear, coordination with City staff,landscape • architecture, construction dOCnment production and provide facilitation scrviceb for dais proj- • eer.Having a clear understanding of Elie relationship and responsibly of parties involved is a key • component of project management. The following is a description ofthe purpose and nuernber corupos'inoti for each of the groups discussed in the&FP. • • Relationship with the City • Throughout the proposal we refer to `the City".This includes the project manager and other city agency staff that wil]be important to the desigri process.For regill.lt coordination,Ben FI>h. • our project manager,will work directly with the City's project manager assigned to this desigii • process. ` • Project Team • To enhance the design quality, lncorporatc a broad sense of perspective and to aid Elie design • and peniiitriiig Process,We recovunend orgviizing n 'project Team".We have i.iyeniUled sinular • groups for other successful projects and feel this project would benefit from having a similar type of organi=rional structuure. The follnwinq is a list of potential members of the Project Teani. In • gone cases, one person vunlur fulfill two pobitionh. Our proposal higblighn wli�rc this group will • provide input and feedback.We anticipate developing a 4in.il list at die strategic kick off meeting with the City. - Potential Project Teani composition • • Project Donor 1 • Ctry of Palni SprIVN project manager • • Planning Couuiiissiolicr • Architectural Advisory Coniniitree representative - • Convention Center representative • • Local Ar ibt representative • Hi5rorieal/ Cultural Society representative • • Chamber of Commerce representative • Design Team. I • "Dcs'i_*n Team"refers to the team we have assembled for this Highly visible and important civic • project. The following is a list of Design Workshop staff and key consulrane,that will assist with • the design and documentation process. • ..wa Design Workshop - SEeveNoll Principal .f - 1 • Ben Fish Project Manager Micah Lingdon Llndgcape Architect t • 4 • Nolte Engineering Jarnes Hettinger Projecr Manager/Engineer • r..icli Miller Civil Engineer/ Hydrolop, _ • Jay Fahrion Survey Manager _-- - ` • wg. _ • GeGrcen Gerry Creep Elect ical Engineer - • Chcvo Studios - Palm Springs Convention Center Entry Plaza 1 5 1 DESIGNWORKSHOP • • • e DESIGN WORKSHOP . Design Workshop is a landscape architecture, land plan- ning, urban design and strategic services fine. We've been providing these services for almost four decades to devel- opers, property owners, government agencies and other clients engaged in improvements to the land. In our years of practice we have evolved a proprietary approach and distinct culture. Our Services Design Workshop is a 4irn, born in the pursuit ofideas, Offices Our range of services is While college classmates, founders Don Erlsrl;n .md joa Asheville comprehensive,embracing Porter resolved to someday Stan their own landscape Aspen all of the key disciplines srclurecmrc firm.The opportunity came in 1969 when necessaryfor our planning both assumed[caching positions in North Carolina.Early Austin and design assignments.We e also offer capabilities in areas O1 they were invited to assist private secror clients, often Denver of specialization that provide en:ainng collca�nacb and students in a collaborative process Lake Tahoe expanded ease and value for they labeled"design workshops.'• our clientele. Phoenix These early awgnmenu were the chance to marry the Salt Lake City Landscape Architecture idealism of acadernia with development realities and to OLand Planning begin a small professional practice.A few yeah later Don and Joe relOcared doe flce'1<;ling 4inn r° Aspen and quickly � AS L A Drhan Design O earned a reputation for solving the complex probleuas Planning management 2008 e 9 9 found in fragile ecosystems and development challenges Strategic Services °f the western landscape. it ARCHITECTURM I � FIRM QV THE YEAR Development Strategies Overthe next 30 yean we've had the opportunity to rspand eGraphic Communication the breaddi and sophistication of our Term. Our expenence and Design ranges From mtbter plans for counties, planned coniniunitles, Golf Course Design urban renters and resorts', to detailed dcsiGn for public parks, rebidences and roadways.We have connnuouQy honed the LEED Compliance collaborative dymnucs of the workshops and the pursuit of the ideas and rdial>that result In the best solutions for every 0 assignment.Thus approach rer11,1in5 the hallmark of our fine. 0 DW Legacy Design' The Design Workshop Office in Statehne, Nevada was esrcblished in 1997. Our ream includes landscape architects. envtr°tmuntnl planners and project specialists- Our under- standing of conununinec where nnancnr plays an important role in the ccoilonly, Of iSStrei related to %.rued climate i �����„�„��, , �..���m��. I wndi tion>and in building consensus with diverse interest groups will be invaluable For tlae Palen Springs Convention Center Entry Plaza. �a Palm Springs Convention Center Entry plaza 1 v 1 DESIGVWOMSHOP • — I 23 !.)]+'SIGN TEAM I • • DESIGN WORKSHOP • Legacy Defined • The Firm is committed to creating special pkues that • meet roday i needs, and are sustainable environments • for all time.To do so we practice a inerhodolcn,y Gilled • DW Legacy Design".This proprietary process seeks to imbue every project with the perfect balance between • envtromncnthl sensitivity, community connections, aris- • tic benury and economic viability. Projects rhat achicve 001. this hannonv arc enduring platen that nuke a difference • for clients. society,rho well bcm,,of the planer and Ica%e . a legacy for future gcnerttions. • Our Organization • Our company structure reflects what we've found to be • the best way to deliver our services.Within our profession we are a medium size firm.We arc large enough to afforJ • exceptional talent and the substantial nchnolo, cal and man- • agemenr resources to accommodatc the largest of projcco • with the ftembilicy to work with the most intimately scaled Symphony Park—Las Vgae, Nevada assignments.We have offices throughout the country. • - About Process • Planning and landscape archhrectural design are linear • processes that build on logic and real eondirions.Both . inside and our we are comnurted ro the '•dcsig,n workshop" + model. Our approach is iterative, engn�ng all significant ! �• constituencies—our cllenrs as well as public agencies, • -- concerned citizens and special interests.We've perfecred • c _ our communications skills to assure succeYq in public M acceptancc and approvals. i r Being Recognized • One measure of our effeccivcness is recognition by the • Kierland Connnow—Plmcnir, Arizona industries we sorve dad from our poets. We have received • scores of awanb hnr our design and planning accomplish- • menu from orgamzadons mcludin',the Urban Land • histmrc, the Congress of New Urbanism, the American Society of Landscape Architects and the American • Planning Association.ASLA recently honored Design . Workslhop with the 2009 Landscape Architecture Firm of the Year Award.We are also dedicated to giving back • and our people contribute stgnificandy to nothing, profos- • sional associations and other professional activities. • Clients • We are privileged to include among our clients some of the most progrn,ave public and private entities.We work for • private developers, conservation organizations and all levels . of federal, state and local government • Palm Springs Convention Center Entry Plaza 1 2 1 DESIGNWORKaSi30P • • O B The value of a practice that spans more than a half- Services century is a legacy of experience and knowledge_ Southern California Surveying, Staking& Nolte is a full service engineering fine with the Offices �" g Palm Desert MaPPrn9 m-house capabilities and expertise to help you suc- 73185 Highway 111,Suite A cessfully complete your projects. We have literally Palm Desert,CA 92260 Geographic Information hundreds of professionals in offices throughout the Systems (GIs) western United States and in Mexico to serve you- Site Site Civil Engineering W Fax:760.341.5999 Established in 1949. Nolte ASbocwtes, Inc. began as a sin Bridge Engineering& El Centro person surveying firm and has grown over the last 59 ye.in Seisnhie Retrofitting into.h ro Fe+sionnl service corporation of engincers,planners,P P _ P Yucca Valley Transportation Engineeringand surveyon. Firm wide, we oiTcr 500 employees,in 17 eoffices in the western Uiutcd States and Mexico. This pool San Diego eof talent is both broad,end deep—and combined with our Construction Management leading edge technological plarfcrms, we are able to mobilize eti Inspection staff to meet clients' needs alnloct instantly.We are coninut- e red to quality and believe iliac romuvnnent is one re,uon Water and Wastewater wliy 80%of our work conics from repeat clients. e Engineering e Accurate, incisive planning and design documents prepared NPDES Services by Nolte staffare the foundations Chat shiccescful projects and cominumcies are built on, Combining that in-house specialty Flood Control and with all of the other disciplines in Civil Engineering. Nolte Drainage is truly a frill-service, consulin_G firm-Nolte has earned.h reputation for excellence from o long list of clients ranging Program Management I om counties and cities, developers and.vchitects, federal agencies. hospitals, to financial and educational msntudons, Plan Checking As stakeholder, we re,dize the lasting impact of our projects and are commnirced to a level of perfunnancc that will benefit Land Planning the entire community for decades to come. This pllilo+ophy is reflected in every job we do. 4 e The Domain, ➢es�n Workshop pnject in Austin Tevac� • Palm Springs Convention Center Entry Plaza 1 8 I DESIGNWORKSHOP • • CHEVO STUDIOS — A,Ni)X DUFFORD • The focus ofAndv s work is integrating art into the everyday environment.He • h.is a Ewenrv-year history of making artful pubhc spaces Ind has crearcd over forty • + large-scale works (a selective list follows). Andy established Chcvo Studios in 2004 to • v strcmrthen c c business faundadon for pursuing this type of work, while providing v experience to all phases of design and construction,and a rich history of collaborating • Nvith architects,planners, +ubeonrracton, municipalities and community groups. • " Representative Experience • Kansas City Zoo:Design and t]bncarion oFinreracdve arc elementi for the new entry plaza • 1 at this major American zoo.The amvork supporrs the zoo's goals of wolcnnain_-,the public and • promoting a'deeper understanding Ofbiulosical adapwcion Hideaway Park:Design and fabrication of relief murals,stone and nictil gateways,hand- • carved tiro pirc and seating fora public park and amphitheater in the niommun corentunicy Of Winner Park,Colorado. • r �"�'� • •g Omaha River Interpretive Plaza:CPeanon efstone seulpnires nFammaih species native to [he Miccoun'River.The plaza is at one cnd oF,l new bndge eonnec[m_q Omaha and Council • Bluffs Tribute-Ft_ Collins Police Facility:Design and fabrication Of stone Fountains,sea[ta;, • ` — - Column earvings,and glass and❑le[al murals for eSte for entry plaza and intenor lobby of this • new civic f chivy. - 1J Confluence Plaza Redevelopment:Design and fabrication of mtcncnve sculpture,plaza • paving,scoring and shade s[rticturcs for i riN enLdC park in downcowu Denver.DOwi1[owii • P• „`_w'} _!,�� �,-� Deliver Nancrshrp Award,Honor Award fionl Elie American Society oFLandscape Ardlitcers, • Colorado Chapter • Central Plaza at tine Latimer County Justice Center: Deli-lied and liibriuced entry • gateways,water feature and plaza design for new County CourdiOust in Ct.Collins,CO.Lead Amvts Andy DuFiord and Chrisrian Muller. • tip• I • _ •- - ==r . Agave Grotto--Pasco'Flighlands Park:Three massive sculptural,tune seats,itlspued by _.'. the AE;ave plant,provide spectacular views at this PhOcnis,AZ park With L•L•C Landscape • Design.3003 • R � • Memorial:A public plaza.uld contemplative space honoring the vionm4 of the 1997 Aidif• crash in Colorado.With Christian Muller. 1998 `tt The Watering Hole, The Connecting Point and The Confluence:A series ofduce • _ f r_� plans alonglthe BOulder Greenway bicycle/pedestrian path Willi Chnsnan Moller, • I���� Circle of the Bear:A series oFsronc totems tells the story of the llabics❑f rest and forahing of • the black bear,and nes the bear to the celestial conseellanons oFUna Maior and Minor. • Education • - LL B.A.Environmental Design, 1981,University of Colorado. Graduated cunt laude • • • • Palm Springs Convention Center Entry Plaza 1 9 1 DESIGNWORKSHOP • • • • G4 L.NCINEERING G4 ENGINEERING, INC_ is a consulting electrical Office Location engineering firm specializing in detailed and thorough construction documents and specifications for complex 825 Kuhn Drive,Suite 103 projects. The firm was established in 2005 and has success- Chula Vista,CA91914 fully provided services to a variety of clients in Souther (619)934.0825 tel/fax California. Technical staff includes a California Rea stered Professional Electrical Engineer and an Instrumentation Engineer each with over twenty years industry experience. Licensed electrical engincen in CaliFornia. G4 provides exceptional service for-overnmenc,bioeecluucal, electronic manufacturing, computer and data centers, industrial and manufacturing facilities. and corporate offices. 04 offers an experienced team to cover a broad spectrum of electri- cal needs, including specialty lighting, standard office unprovenmenis, hotels and resorts, and sports facilities. G4 Engineering can ercate special lighting effects ro eet.a mood, or give your facility the power it needs for any situation.We consider intricate design work,end challenging projem our besr opportunities as they provide the greatest reward once,accomplished.As each project is of pnnie importance to us, principal involvement occurs at every-level, Our commitment to our clients and to ounelves, n to provide our+tanchng service coupled with sophisticated electrical englueenng capabilities. To iluicldy and accurately relate design ideas and infonnation, G4 Engineering uses rho latest in AntoCAD%afmarc to produce anti coordinate documents- We.accept ides in all industry standard word processing and electronic mail communications. G4 Engineering provides engineering expertiao for on any of electri- cal power and lighting systems. inc-ludumg- • Inwrior and exterior lighting sy>rems • C;lcan Rooms (Electronic and 13aoceclmnical) • Emergency Power Generation • High Vohagc Dtstnbunon and Subscataou+ • Infinnnanon Technology Coordination and Design • Motor Control • Power Conditioning Systems • Posner Disrnbunon Systems • Short Circuit Coordination and Calculations • Specialty Grounding • Specialty Lighting De>ign and C:ontrul Sy stern9 • Sy stein Reliability Analysis • Uaintemaptible Posner Supply (UPS) Systems Palm Springs Convention Center Entry Plaza 1 10 1 DESIGNWORKSHOP • DESIGN WORKSHOP • STi:VP. NOLL • Principal-in-Charge/Urban Designer • - Steve Noll has been pracricing landscape architectue and land I+l:mrung since graduazing from • r•+'" e� ,[~ 7 California Polytechnic San Lures Obi<po, California in 1953. Steve's first 14 years of practice • were spent rn )an Francisco developing awareness of the phVslc d .nd Social aspects hnporrant for"great'urban spaces. The nationally.end internationally successful projects Steve has been • involved with reflect his undcmu)m Inl'ofdiese aspects. In 1997, Steve moved to South lake • Tahoe co open and oversee the development of the office. As Principal of the Tahoe office, • Steve has been fortunate to be involved with several land planting, redevelopment projects an<1 resort rn.etcr plans,rhac have reshaped and helped define the surrounding eonuuunrues. • Education Because of die strict regulatory environment and difficult eeononnrc challenges associated + Bachelor of Science, with many of his projects, Steve has developed the respect and trust of public agencies nubile • Landscape Architecture, uavify.inn�less clientsdnrough rho complex pemnittinp,and innpleinenrauon process. In addition, • California Polytechnic State University he is involved with many cvmnfumty-b:ued organizations where he provides guidance in arras CIE nhi.xcd-use plannung, recreation and design planning. community deer'-u,and main street Study Abroad,European improvement plans. • Gardens,Ecole des Oeux Arts, I • Fountainbleu,France Steve will serve as Principal-in-Charge and will have primary responsibilary for doe overall Professional Lieensure quality and rhoroughness of the services. He will be involved in leading planning and dnsif*n • Registered Landscape riiortv and supporting rho project manager to facilitate presentations, worltslnops. and project • Architect:Nevada#510, reviews with community rurrnben.local agencies and the City of Palm Spring}. Steve has California#3300 led the desiggrn and implementation of projects including communty and civic facilities,urban • Council of Landscape design and plazas, and downtown street improvement project work with towns throughout the • Architectural Regulatory western st,rte,. Boards(CLARB),#1153 ,�.,,,.�, • Professional Affiliations Selected Project Experience • American Society of Mayes Mansion Conference Center, San Jose, California—Developed Mite desi_m and improve- • Landscape Architects meat plain to convert the 007 regi=rcd hr,roric Haves Mansion inro a conference center and guest • California Chapter suites. Outdoor patios for t uhe[urG and dmmg and a renovated form:d arrivalromplinrrnred the Ihrxonc Sierra Business Council, propcm. • Truckee,California • Claareau at Heavenly Village Convention Center &Resort, South Iakc Tahoe, California South Shore Lake Tahoe This 11.5 acre redevelopment project mdudoi acid,gi,rst accomnwdatiorss,public plazas and parks • Recreation Master Plan and a new 90,000 square Foot convention center The comer curry plami serves as a gateway to the State Steering Committee of Caiforula and provadcs outdoor func ion arras for the eouvennon center and the community. • Awards and Honors I • California Chapter Award for Mt Woodson Conference Resort, San Diego County California—Provided full sire planning • Lair of She Bear Family Camp and design For.,new conference resort in Sau Diego Couary Usuug are historic Pdh.Woodson Castle as a Master Plan,American Society focal point,Several outdoor spaces wen desirgried to accommodate a eatery of eorilcrena events and oyes. • of Landscape Architects,2004 • Vacaville Cultural Center, Vacaville, California—P central cvumard and plaza creates the focal Project of the year point in which a cultural center,library and conemuriny center were orpinized around. Water features, . 2005 and 2006 sculpture and landscaping reinforced she outdoor public rooms for community events Nevada Chapter ASLA for • the NOOT Landscape and Glendale Gateway, Glendale, California—Prepared conceptual design and constmcnon docu- • Aesthetics Corridor Plans menus fora 1.5 acre park and entry pin7.1 for the City of Glendale. Granite paving,archrtcctuml water features and a simple p.dene of plant material crearcd the gateway expression th.it 000tinoes dnroughouc the • main center of town. • • • Palm Springs Convention Center Entry-Plaza 1 11 1 DESIGNWORKSHOP • • 0 D➢?SIGN WORKSHOP BENJAMIN J- FI$II Project Manager/Landscape Architect Benjamin Fish, ASLA, started his career working for a kar-c archnccrurc fine in Connecticut where he gained useful skill scLs working closely in d1e same office with f architects, interior designers, and smacrurvl engineers- Focusing;on conceptual design F and construction documentation and mcntorcd by many senior landscape architects, he gained a strong knowledge of design and consnuction on a broad range of projects. He Urou,lit these skills to Design Workshop in the summer of 2003 along with an interest e in resort and civic design and the integration of the natural environment through suc- cessful and susminable design principals. Benjamin is currently a registered landscape ar- e Education chircct and holds state licensees in both Connecticut and California and is also a LEED B'-dw1ur UEStirnre L.mdacapr accredited professional. Archurerure Univrnity of Nlay�rchusetn-Amhrnc.3000 e lenjamin is involved in a variety of projects including a focus on conununity and urban Professional Licensure design with frequent collaboration with agencies, owners, and operators. Benjamin has Registered Lancisccpc Arduacr, managed several complex projects that involved a comprehensive list of consultants, dc- e Sni,,orCA,fon,i,,LA-1926 velopers and agencies. His recent accomplishments include the new Northstar Village, a Srire oFConnrrncut,967 rnixed use resort that has set a new standard Fur western resort design. With successful e LEED v 2 Accrrdrcni PrnEnsional manapcnncnt skills wined over the.years, Benjamin will apply this knowledge to encour- a-c collaborative desimu, conunmmication and a process that nags smoothly. eCerritied Conxrucruon Ducurnerit ` Technolog. t(CD 1) Selected Project Experience Professional Affiliations Heritage Plaza, Tahoe City, California AaweLuc,Anmr;rin Society of Full desagn for a 2/3 acre park located in the heart of downtown Tahoe City. integration with sur- Landxipe Architects rounding commercial ,and recreation uscti wa.critical in the planning. 20U7 Tahoe Regional Planning A, 's winner for Best Recreation project, an a conununity asset since consmictian com- Nlemba,ASLA Siern Chapmr plcnon Cuuecil tiFL and;uipe Arvlvrertunl Northstar at Tahoe—'V'illage Phases 1, 3 and 3, Placer County, California Rrgol,itoq Bwrds(CLARB) Mister plan and site deign fnr.the tier desnnarivn resort to commit to the USGBC LEED Honors/Awards Certification. Landscape Architecture scrviecs Included developing village from concept to devigrr Univeniry of Nlaoachuscrrs- through coustrucrion documentation.md administration,and incorporating sustainability principles Ainhrnt.ASLA I lunar Socien into the vill igc framework. 2007 Best in the Brim for 1-lemagr - Palm Springs Commercial, Palm $pings, California Plan,Tahoe RCgmnal PLmniuq ' Redesign of this cxisnng 30 acre conuueneiil parcel has nieludcd the creation of design concepts A;cncy that create an exrcrior pedestrian experience while bein,seiisinve to the Palm Springs climate and clientele wlule Following city guidehnes. Tahoe Hatchery Historic Renovation, Tahoe City, California 3 acre renovation of this historic 1920's building rind site. T)esign includcd intcrprconve elements, group breakout spaces and+enlcabhc event spaces. Grand opening and dedication was July 2008. Cal Neva Resort Redevelopment, Douglas County, Nevada and Placer County, California Redevelopment of this hirroric Lake Tahoe institution included sensitive site design to bring back die glamour of previous owner Frank Sinatra. Design included new pooh,hpah,indoor and outdoor event spaces and an amphitheater. Palm Springs Convention Center Entry Plaza 1 12 w y DESIGNWORKSHOP • DESIGN WORKSHOP MICAH LANGDON • Landscape Architect in Training • Micah Langdon graduated from Texas ACM in the springy of 2003 with his Bachelors of Landscape Archireciurc. While a student at ACM Micah worked for a design-build firm where • he took projects through design development to the final installed product.After 6*raduadon • he moved from Texas to Lake Tahoe and joined the Design-Workshop srafc. In his time with the firm he has haditbe opportunity to work on numerous interesting projects that ragged from • conceptual elesign to ft[ll construction documents. Graphically, Micah developed strong hand . dnwwang skills whiles m school, and has added to his skill set becoming confident in Auto Cad, • Adobe Photoshop and Adobe IuDesig i while at Design, Workshop. Education • Bachelor of Arts,Landscape Micah Langdon has been wirh Demi m Workshop for five years, and has been involved with a • Architecture, Texas A&M, variety of uueresting project types and scalew. He enjoys uhe challenges that come with seeing a • concept tramfbnn faro a beautiful built project that people benefit from and interact with on a • Honors and Awards daily basis. Several of thnu projects are str=se,ipe projects in the conmlumnes of South Lake Student ASLA Honor's Award, Tahoe,Mammoth Lakes, and throughout southern Nevada and California. I-It:is an extremely • 2003 talented designer and has a strong undemanding of issues related ro the rlesigm of civic spaces. . pSMd Project Management urban design and landscape arclurecnire. Bootcamp � • • Selected Project Experience • Chateau at Heavenly Village Convention Center & Resort, South Lake Tahoe, California —This 11.5 acre redevelopment project includes retail,guest accommodations,public plazas and parks . and,i new 90,000 square four convention center, The comer entry plaza xtves as a,iteway to the State . of Califomin and provides outdoor Function areas for the conventiun center and the conanui hv, Incline'fawn Center, Incline Village, Nevada-- Provided site resong for the potential locations • for a nuxed use town center development in Incline blllaeo. Based on evaluation criteria esr.abhshed.a • pruEcred site was selected and detailed design is underway. The preferred alternarive includes a central • plaza/town center wlneh[he businesses tiunt onto and tic used fur eonmiuoiry events. • US Highway 50 Corridor Study, Stateline, Nevada— Collobonted with Coltrane,NDOT • and TRPA to identify powntial nnprovenients for die U.S.Highway 50 Corridor Reekahainon strategy for the casino corridor A significant component of the project involved public participation The public • workshops included five interierive sratlons.To increase public partidpation at the workshops,press • release packages,flyers,nnailin and door-to door w.+in along the corridor were all udlized. • Mikasa Mixed Use Redevelopment, South Lake Tahoe, California—This rni_eed We redevd- • opnhent project n loci rpd at the entriace to South Lake Tahoe and provides the giceway to the city and creates a town center amiospherc. The"Town Plaz.i'provides a nexus fin•year round outdoor events and • corurnutury tM,rlicring4. • North Village at Mammoth Lakes, Mammoth Lakes, California -A large outdoor plaza . provides the stage Ear outdoor performancd and events at[lie new rnort village north of downtown Mauunotln Lakes. Siting the plaza and adjacent uses to take advaurage of the wuroundtng mountain • views while designing for year round comfort was eritic,11 to the final design. . Mammoth Lakes'Tw-o Main Business Districts, Mammoth Ickes, California Developed • a vision,master plan and de4gm,'n1dC13Ile5 Ia Lzr11dC the inhplenletitanpn of the[onutiututy 5 goads.u1d . reviulizinon eilbrts Developing a business retention and marketing plan walkabihty,connection to transit and open spaces and a parking management plan completed the planting efforts. . Palm Springs Convention Center Entry Plaza 1 13 1 DESIGNWORKSHOP • • r r NoLiL r Education DAMES HETTINGER, PE BS Civil Engineering-San Diego State University(1981) Associate/Engineering Manager Registrations Jim has worked on a wide rank of civil nnginecring projccn in the San Diego County area. r Professional Engineer-CA He has over 34 years of erg�neering experience and progressively increasing responsibility in :C-31756(1980) local land developulenc and public works projects. He has participated in the design and/or project managcmznr of a number of residential, rcomnhercial.and industrial dcvzlopiraenn rliroughout the area.He has also served os project managcr on scvcnl m,nor public works roadway projects. r Through his involvement wide all phases of project development and in working with public agencies, developers,project architects, ,end project consultants,Jun has compiled a comprc- hensive background that provides valuable insight into project mznagcmcnr,project design, rand problem solving. rSelected ,Project Experience r Sorrenro South Corporate Center: Project manager for the Sorrento South Corporate Center, a 15-acre site on the southucet corner of Mira Mesa Boulevard and Scranton Road. The design focused on derailed grading and unlities desigrt and resolving elosung conflicts. r Design documents provided For the sue included grading permits, on-site utility design. irafc s`gnats, horizontal control,lot hire adjuaumencs and detailed traffic control. Legoland, Carlsbad: Project manager for all civil engineering Functions for dcvclupme I of rthe 128-acre theme park in Carlsbad. California.Responsibilities included coordinating de- sign of grading substantial stonn drain improvements, private sewer and water systems. rety- rclod water systems. puhlre improvements, and entitlement support through the City of rCarlsbad. r North County Plaza: Project nhanager for development of rhrs 22-acre cornniercial site in the City oFCarlsbad. The project included design of grading over alluvial sells with poor bearing characteristics, requiring spen Fic control of fill depdns and onsite drainage design and settlement monitoring. Onsire work also included horizontal control. utility casemenr docu- rnenranon, and eventual recordation of a parcel map. CSU Fullerton College of Business and Economics: Project manager and desigmcr For redevelopment and design of 8 3 acres on campus to constnut the Colle•'e of Brismess and Economics complex. which includes three buildings and svgnificant removals and recon5tmc- r rivn of the surrounding area.On site work included preparation of demolition plans, deeded site grading, parking lot layouts and grading, and hardscape derailing and elevations. r rCarlsbad Village Station: Project manager for civil design services for the developnienr of a 4.7-acre site in downtown Carlsbad adjacent to the A.T.& S.F.Railroad for Carlsbad r Villagc Station.The complex is a focal pomr of various surface cransporranon modes, provid- ing parking for commuters, ground transic (bus srops/turnouts) and a stop on the corn111llater rail link between North County and downtown San Diega. r rBear Valley Parkway: Project engineer For desiy*n of widening of a one-mile section of bear Valley P.irkwiy, from Mary Lane to Las Palmas Avenue, in the City of Escondido. Tills project was approved by the City in 1992.The initial projccr included widening of Bear Valley Parkway to 82-feet curb-m-curb width. with medians and bicycle lanes, and widening W _ of Las Palmas Avenue with airb and sidewalks to permit pedestrian access by school students. • Palm Springs Convention Center Entry Plaza t•t I DESIGNWORKSHOP • • • NGLTE Education RICH MILLER, PE • SS Civil Engineering-San Diego State University(1998) Engineering Manager Registrations . PProfessional Engineer-CA Rich hay nine years of cxpericnce,u n civil en�„neer following a 15 sent career m die rofessional n construction indusuiry. i-le is currently an engineering manager in Noire's Land Development • group. He marhages a varicry of land development Projects entailing grading design, roadway . improvements, utility design, drains,e design and suonnwater ni.inal,emenir.rich has cxucn- sive experience witli restorarion design of terrestrial and aquatic habitats and preparmon of • cnvironniental documents for permit%from suite and federil agencies- • • Selected Project Experience • Vintage At the Crosby-Project manager for a 43 unit detached condoniinuum develop- • menu on nine.Lore Parcel. Tasks include complex sire design for source-control sromiwarer • BPAP's integrated into prglccc grading, roadway design, utility design, siting of units on properuy, coordinarion of subeonsulrants, recommendations for architectural revisions based • on site linnivadons, sand casement vac'auons. • La Costa Plaza:77esi,*n development,grading, and site development documents for 4,000 • square foor eoninierci•l office buihlinn. Commercial building siting with projecc architect for Grant Tucker Properties, LLC • Eneina Last Storm Basin Repairs: Project engineer for the design of sedimentation basins • and ex.isring basin ricpair for stonnwarcr runoff ureannent adjacent to agriculmr.•l operation. • The project will ultinurely require permits from the City of Carlsbad for grading, and a Co,is'cal Development Permit. Engineennq tasks include: aerial topographic survey,survey • delineation of existing basins and environmental limits, basin hydrology,hydraulic design, • and guiding design.Engineering servic-n coordinated with SDG&E Laml Mana-enaent and • Environmental Services groups' Parcel Map -Crosby Estates Lot 1, Map 14093: Designed tentative parcel map for land chvn- • sion purpow%- Coordinated production of boundary•adjustment and rezone plans associated with separate site development plan. Processed all documents through County Deparunient of Planning and Land Us'e . • • • • • • • • • • • Palm Springs Convention Center Entry Plaza 1 15 1 DESIGHWORKSHOP • • NOLTE Registrations JAY FAHRION, PLS Professional Land Surveyor- . CA#8207(2005) Survey Manager Jay is a survey manager in Nolte's Palm Dcsciz office with over 29 year) of surveying and mapping cxpcncncc in Northwest Nrw Me--saro and Southern California.He worked in the public sector for San Juan County Public Works in Aztec New Mexico for right yeah where his duties included right-of-way burvcyS and acgmyition4, tope 7aphrc surveys and consrrue- tion staking. His experience includes boundary surveys,ALTA surveys. topof5 iphrc surveys, consrrue- rion staking,prrpanng and processing record nFsurveys, corner records and parcel maps. His dunes also include dash assignment of field and office work and managing field,md office personnel and proposal preparation,uhd chcnc de%elopnient.Jay has completed the rigorous Anierican Congress an Surveying and Mapping course on various surveying specialties, as well as numerous Other contmhuing C(lu([,i[ipn (:puryeti. SELECTED PROJECT EXPERIENCE Cove at Palm Springs:Peifonned boundary survey, topographic survey, and cross sections of cxisting streets. Provided stalung for 315 units and golf course-Pahn Springs, CA e Sunrise Plaza: Construction staking of a shopping center along Sunrsc Avenue that Contains a major grocery store along with many other commcrc-iol siteh- Palm Springs, CA CVWD 30-inch Watcrlinc along Highway 86: Prolcet manager for staking of 9.75 mules of 30-inch water line along Hieliway 86 from Avenue 63 to Avenue 75 fora CV W-D transinis- sion pipeline construction contractor. Coordinated with the District and pnnic contractor, progressing at 500 LF/day. The work was located in Elie shoulder oFthe road, within Calcrans right of wary. Nolte provided a full rime sinvey crew to provide the staking- Coachella Valley, CA ONavajo Indian Irrigarion Project.Rcaponsiblc for construction staking of 42 of 48"irrig.i- rion mains and pump stations for the Navajo Tribe under the Direction of Elie Bureau of Reclamation- Northwest NM Li Plata Bridge: Commiction spiking of a two lane bridge across the La Plata River. The project was funded by San Juan County Public Works and the contract was aw-ardcd to a local contactor.P.cspansiblc for sinking the alignment and abutments for this project- Fanrungton, NM Cliaeo Canyon Road.Right oFway survey oF27 miles of existing coral raid aver state hind O and Indian reservation lands. Prepared legal descriptions and plats for acquiring righo-of way. Prepared topographic:survey along with cross secrions over the proposed ali=cnr. O Golden Mile Investments: Construction staking of a shopping center in along Date Palin Avenue. Contained a major grocery store along with many other Conimereral sires- 0 Cathedral City, CA Palm Springs Convention Center Envy Plaza 1 16 1 DESIGNWORKSHOP • -I 2'. DES� Gig TEA 11I � • G4 ENGINEERING • • Education GERRY GREEN, P-E. • 1986-1994 San Diego Mesa College,General Education Electrical Engineer • 1995-1997 San Diego State University,Electrical Green is a ragistercd professional engineer in California and has over twenty-seven years Engineering experience in the electrical engineering field. Experience includes project maragemenr and • ei4neeruhq along with construction support activities and business adiimustration. Green • Professional Licensure has developed an excellent blend of engneering application knowledge and field conhtruc- California P.E.License E-156M Lability kriowledgc through his experience working in both enginccnng.md construction • issued in 1998 management roles, Current responsibiliries are Chief Engineer and managing principal of 04 • LEER AP(Leadership in Energy Engineering, Inc. and Environmental Design - Accredited Professional) Green's experience includes interior and exterior lighting and power aysrems.love voltage • (GOON) and medium voltage (15k-V) pewcr chstnburion, and process instnrmentanon and con- . trol systems. Grecn,projcct experience include Conhmercial, Industrial,and Nlanufictnring Professional Affiliations Facility projects,Municipal, Stiw.and Federal governincnt projects. and R&D Laboratory • Member,USGBC(U.S,Green projects. Building Council)National • Member,USGBC,San Diego SELECTED PROJECT EXPERIENCE • Chapter 1 • Member,NSPE(National MUNICIPAL PROJECTS Society of Professional • Engineers) City of San Diego North Park Recreation and Sports Park, San Diego California • • City of Vista Comnnmity Sports Park.Vista California Member,ISPE(International Colorado Res er Union High School Spun% Field,Phoenix,Arizona • Society of Pharmaceutical Imperial County, Niland Street Ligbuny.Niland, California • Engineers) D• County of San iego Mission TruLs Flow Control Facility . San Die.go, California • City of F1 Centro Southern Pump Station.El Centro, California - • City of Yuma Civic Center, Yuma, Arizona • • City of San Diego Qualconnn Stadium Expansion,San Dicgo, California • STATE and FEDERAL GOVERNMENT PROJECTS • • DEA Laboratory Facility Southwestern Region,Vista, California • • DL•A Offices, Sacramento, California • • Measurement Science Laboratory, Corona. California • • Point of Presence Facility, San Diego, California • Physical Fitness Center, San Diego, CA • • State of California San Bernardino State Offices, San Bernardino. California • • • • • • • • • Palm Springs Convention Center Entry Plaza 1 17.1 DESIGNWORKSHOP • • 0 oWWYW�1rWL41Mri11::.-:y,n.'a'a:r.-M.-d�,.___ ___'r.�eY-iriWull,aYWb.YWbILL..,u 7 drl -uvin ,. 0 I�_.tl°'1�11'�il1r._i��.ln. o DESIGN WORKSHOP 0 CHATEAU AT HEAVENTY VIT,T.AGF CONVENTION C,ENTFR AND RPSOR'1' South Lake Tahoe. California I NSA �j Ike lam_-' `yC✓ _� i / `\ .1.70:F, NIGHT RETAIL", . , J' `R WOMENii-M1lENIL _ :_ v°r • The masrer plan for die South Lake Tahoe Couvenraon Center and Resort continues the effort to revitalize this ...... ."�°'"°'V•,"• ."'�------ mountain community.Design Workshop based the m master I '""Z^l" plan on the site's roxindr to several major casinos to the "l- '�� ' '� rl o F F Y 7 t*_�^ � I I _ q north, die Heavenly Village Development project to [Ile easy and the town of South Lake Tahoe to the west. It proposes 1 oimproved accommodations, expanded and updated com aner- cial facilities. a 90,000 sq. fr. convention center and improve- nlents to Elie site's archirectural character. Five proposed public plazas will give visitors and residents an array of gathering places and including a garcway plaza welcoming travelers to the State oFCahfonna and Serves.is a bre.ikoui — area For the COIlVcllt1011 CCI1CCr. „ _ i•- I � — o Year Completed! under construction - .`'&.r �� r '',>• ' �r r- �� Client: Levv Feldman r I I'may:�,--=1 -' .I. .,a>>yrr+.�,s,:, j.r • Feldman Shave LLP PC) Box 1249 Zephyr Cove, NV 59443 775,583.5311 T - 0 11 Palm Springs Convention Center Entry Plaza 1s I DESIGIVWORKSHOP 0 • 3. 1'11OJECT EXPERIENCE • • DESIGN WORKSHOP • HERITACE PLAZA • Tahoe City, California • • ss _ • As pan of a retainer contract with Elie Cahfoniia Tahoe lie • Conservancy. Design Workshop was contracted to (Icvelop conceptual deli-n solutions for an intimate new com- — • muni , part:in downtown Tahoe Cry.The site, which is _ ''1 ' + surrounded by nixed-use retail, is located on a bluty with 1 .� 7 • uninterrupted views of Lake Tahoe and die surrounding _ �� • nroutuains and is adjacent to the historic Watson Eakin. `" • Design Workshop£u-iluAted several steering committee and • community meetings to discuss the vision, uses, and,inrpor- • ranee of this plaza with conununity stlkeholden. The result was a concept that preserves the views of the lake while • providing a stmcnire for civic events to take place. Ample • walls for passive seating and rclx,:ng are proposed allOng with _ areas Cor inrcrpretation of the nch historical and cultural W • aspects of Tahoe City.A lower overlook area provides the ids'-. • stage for small informal performances and is visible from all e. areas of the park. The preferred iltemative received iunaai- • mous support from the community, and Design Workshop • was retained to finalize the design. aid with environmental _ i� • perraitting. and complete constnacnoa docunlencarion. Flenrage Plaza received the Tahoe Regional Planning - _ • Agencies "Best in the Basin" award for Recreation/Public w - • Parks in 2007- This accolade recognize+projects From pro- fcbiiorral fields of architecture,planning, and engineering that • demonstrate exceptional planning, desi_m Ye . and companbihiry • ar Completed: 2007 with the Lake Tahoe environmrrit. Client. Cindy Gustafson • Tahoe City Public Utility District PO Box 5349 • Tahoe City, CA 96145 • 5311.553.3796 ext 19 . Palm Springs Convention Center Entry Plaza 1 19 1 DESIGIIIWOMHOP 0 • aDa,a��ta:a;�' a✓�.a�aaoaae�,��Q.a? DESIGN WORKSHOP SANTA FE CIVIC CENTER Santa Fe, New Mexico � j l S a Because Santa Fc'c aging civic center needed a significhnr •—� overhaul to update its existing f ciLries,a task force reconr- �• ^'hY�IwuYMIN�/1 mended that it be dennolnshed and replaced with a new, ^_= expanded civic center of approximately 80,000 square fret with an underground parking garage.The community F` expressed concern about how the expansion would affect �•'�' Santa Fe's unique character and>tronq local envnmtmnenral aw3renCSb. To meet the needs of both the client and the community, Design Workshop was hired as land planners to the inasrer ���• � e plan team to prepare,i conceptual site plan and urban dcsitm _ — _— - -- �• pl in for the civic center.We are trained with Fentress eArchitects, designers of the Palm Springs Convention -7 Center. The resulting plan envisions a public facility that e engages the :onimmniry and serves as the heart of the civic eenier district.The plan incorporates warer-hare estiug tech- niques and features a large sculptural cistern and permeable -- - ------'—� — - �,c-•— `� e paving system in the courtyard. Other program elCnrcrin include the addition ofa terrace that provides an outdoor it e 11.1i.hering space for conventions,uul a courtyard that acconn- e modatcs public cvenn, art Cars and coniinunity gatherings. A proinenacle to the south connects the riche center to the cirv's transit hub and to areas such ac the historic Santa Fe Plaza and the local chopping district. i O Year Completed: under consmicdon, estimated O completion September 2008 O Client: Mark Wagner Fentress Architects 421 Broadway Denver, CO 30203 O 303.722.5000 Palm Springs Convention Center Entry Plata 1 20 I DESIGNWORKSHOP • • DESIGN WORKSHOP • MESA ARTS AND ENTERTAINMENT CENTER • Mesa, Arizona • • • • e r: l�fwry.wItrr lydYW..,p ,.�uw'�� • • • The Mesa Arts and Entertainnitrtr Center's design con- I 1 • cept, entitled"Shadow Walk," organizes an ensemble of individual buildings along a shady promenade, defined by ~ ------- -� • row of rrees and lava scone benches,an allegorical"arroyo" • waterway, and punctuated by lugh canopies extending from year Completed: 2006 • theater lobbies. The design Client-Jere creates patterns of shade and sun my Jones, AIr9 that results 1n,i pleasant outdoor public space year-round. DWL Architects • 2333 N. Central Avenue The Shadow Walk ind assnciaced open spaces cover Phoenix, AZ 33004 approximately 120,000 square fcct of high-quality pcdestnan 602-264-973 1 • surEices. intcqr atcd visual art, design studio courtyards and . a variety of spceial site fauures and gardens.These plazas • and gardens create the urban environment for the Ccntcr% 180,000 square feet of perfonuance tllearers, rehearsal sru- • duos, g,dlcne6 and classrooms anticipated to welcome 2,000 • ynsirors daily. • Dcsis;n Workshop provided deeuled desn•nn and docunnenra- • non for the Mesa Arrs Center in collaboration with Martha Schwartz Inc., of Cambridgc, Mays, Pescgn Workshop • wis responsible for the project site budget of more than$6 • milhon. Palm Springs Convention Center Entry Plaza 1 21 1 DESIGNWORKSHOP • s e • 3. PROJECT EXPERIENCE DLs1CN WORKSHOP • T'EMPE CENTER FOR naL Ain i"$ • Tempe, Arizona S CROP-OFF - _. U• • _4 w �ENTp.S�p-LJl�7 �^... / c7'1b IU• �� CRARICIN s tiderrdt T �_ SCULP U _ • � -ry{�. rY .,I�r•I �1 The Tempe Center for the Arts project area is A 24-acre site • located on the southern shore of Tempe's Town Lake.This • facility is the centerpiece of the arts district within the grow- ing urban fabric of downtown Tempe.The site area program r`— ri composed of Three distnct parts: a raised plinth compmsed f _ • offornial gardens, outdoor>cating and sculpture courts: r • a passive open space park connecung dze gardens to the e-=nq Ternpc Beach Park to the cast: and a passive open space park to accommodate the TCA 325 autos, two-dozen . busses. and regional milli-use trail system. The arts center buildings arc organized on a parts rerninis- ecent of out Native American Culrurn'building fornv.The "village" ofnccaters. studios and oi-tices are sluelded frorn the -"- desert clmnate and exterior sounds by a large roof. The iar- dell arrangements are niYluenccd by>l nilar Native American fonns of`Kiiva"rooms and Hohokum ballcaur s- Addition,rl I•' site composition influences include dramatic views to exist- • ing Papago gealon cal fonnationn. -.�•�•. _ .•E - - Year Completed: 2006 e Client: John Kane, AIA • Architekton 464 S. Fanner Avenue • Tempe, AZ 85281 • 480-894-4637 • Palm Springs Convention Center Entry Plaza 1 22 1 UESIGMWIKSHOP e • 3. PROJECT EXPERIENCE � • DESIGN WORKSIIOP • RIVPRFRONT PARK • Denver, Colorado • • ti �. - - ±Ili • � Y t • ur .f + • Y �-W • Riverfiont Park has emerged from a 60-acre fornhcr'rail yard --"" - • located next to Denver's exisdn downtown tore cold become "�"� a place where people live, work and play. Presendy.irherc • are only a few clean slates of this Size left that sit next to a • major downtown area in the country.Design Workshop • prepared a muter plan for Trillium Corporuion, owners _ - • and developers of the propcny, that includes over six inillhon square feet ofinixed-List development with residential, hotel, S • retail, office and intennodal uses.The firm worked closely • with Trillium, the City of Denver planning staff maid a 20-pers,on citizen risk force to achieve consensus on the pro- • posed plan, zoning and design 5 sidelines- Several underlying o. • principles guided this collaborative effort: The neighborhood court be urban in chamcrcr, • nhaxinuzing building street fronrages and achieving • Urban densities. Year CotnQleted: cun'ently under construction 35'/ • • The plan must be scnsinvr to surrounding res'iden_ eohnplete, estimated completion 2020 • rial neighborhoods,providing a residential scale .along important public spaces. Client: Tyler Gibbs • Communiry Planning& Developmetlt Agency • • The plan must establish a strong transit program. City & County of Denver The zoning must provide every opportunity for 201 West Colfax, Dept. 205 • development to succeed.ts a real-estare venture- Denver CO, 80204 • 720-865.29 4s • • Palm Springs Convention Center Entry Plaza 1 23 1 DESIGNWORKSHOP • • • • DESIGN WORKSHOP • GARDFNS ON EL PASEO • Palm Desert, Califomia • • • A • 'T % l • • ,o 'a The Gardens on El Pasco is an up-scale recall complex in ncc • heart of the preiierc shopping dismcc known as El Pasco. • The rwo-level rerail environment provides Lishionable shops and restaurants in a cool and lively setting in the California year Completed: 1998 • desen.Within the development. a series of gardens provide Client: Madison Marquette spirited water feanires and landscape spaces for visitors to enjoy.These gardens furnish areas of sun.shade, color, and Contact: bold panerns reflecting the characrer of the and chmate. John Boorn (formerly with Madison Marque[[c) • Environnienral arc and graphics rcprcb'ent and explain the Boorn & Parmers desert region and its rich history.A large garden floor in 403 Vine Street Third Floor the cenwr oFthe site is formed by natural stone materials Cincinnati, Ohio 45303 • throu lh which palms, flowering trees, and succulents can 513.719.6001 ext 6006 grow. In the spring, flowering native annuals emerge From • the dcbcrt arroyo, signaling the virality of the desert and the Gardens on El Pasco. • • Palm Springs Convention Center Entry Plaza 124 I DESIGNWORKSHOP • • • D.LSIGN WORKSHOP • 1 CITY NORM • '.Phoenix, Arizona--- k-'J& t 1W It IT I . ..... 41 0 L 110�-1 MW low,. City North is an upscale cuixcd-rose project in the lielari of Desert Pkidt gc; a 5,M)O-acre rilastcr-planned residential corn- niunlry- Centrally locared on 144acze', City North lloftters high-end shopping,luxury housin�z, and exclusive office space on a network of pedestrian starts end public spaces. .4 • .2 • Design Workshop helped create the landscape archilecarral concepts for the project in:hichn�_the landscape perimeters, btreetscapes, paseos, courtyards, and the n6 aruregrilrid cen- real space called the Boulevard. 7Fhe overall concept for the project is to crcatca soplilsticared urban place that provides a range of public and private realms, incorporating dnEilic • - cive aspects of the world's greatest cities • - Spccificallv,the coDcepr is embodied through 2 variety of street,that provide LhEcrenr scales and character,u well As several different public sp,iccs that provide places for social interaction, cultural exchange, aaad C0111111LInal enrertlainnicilt. Finally, the concept addresses the issue of human comfort in thibarid desert exivirotinient by offering a system of trees, architectural canopies. permeable Plving, and cocihllg devices that will help to mitigate the hoc sunnier tempera- rurcsand create a place where people want to shop, live, and work ycar-round, • Year Completed: currently under design • • Client: Andy West Ellcus-Manfredi Architects • 530 Atlantic Avenue • Boston, MA 02210 • 617.426.1300 Palm Springs Convention Center Entry Plaza 1251 DESIGNNVORKSHOP • 0 • ADDITIONAL PROJECT EXPERIENCE o DrSTGN WORKSTIOP O THE READING GARDEN O Denver, Colorado 0 h 0 h� Y it 0 o r I I 0 0 As the design team began to create a system of parks and pub- Because of unlity casements that prohibit the plaiting of o lic Spaces for the 1 SO-acre northwecr quadrant of the Lowry trees on the webtcnh half of the site.the plaza is shaded by conununiry, they discovered a small parcel that transitions large metal canopies.These are stenciled with the word from a residential area to office buildings.They proposed "READING," allowing sunlight to silhouette the word on inaking the area into a hinge that would help draw people the plaza door, while the word"GAP.DEN'• emerges from oto the town center and help encourage them to circulate the bound in three-dtmensinnal crone letters in .i substantial throughout the conununiry. bench that is also in impromptu stage. The grassy hillside ro the north, which slopes down on three sides of the plan. oThe design produced a park and plaza wide a wealth of sculp- creates an audience space for rhic stage. The park opened ro tural forms,a host of literary quotes and several sculptures accolades from both residents and visitors in junc 2005. from Lowry board inembers' own gardens.This intimate ospace is cut by a formal walkway running eastwesi and a more narurl path Chat crosses, north-south. Landfornis, pl,mt matc- rials and hardscape differentiate a story-rinhc area.a cluster of iadrsiawl reaJinl;nooks anti a tiny annphithcatcr arranged around a central gailiermg plaza, whose searing wills are embossed with book-like shapes on which residents can have the names of their favorite novels etched. The walls,lawn and o walkways are graced with quotes- oPalm Springs Convention Center Entry Plaza 1 26 1 DESIGiNWMH0P 0 Q NGL 1 li B Q O San Diego Convention Center San Diego, CA • 'il �_ Apart from dewirenng and sheer pile systems, the site prepara- tion phase was a Nolte design. The project involved extensive r•.f4:��� i . COOrtlinatipn wide $,in IhegO Cac.mCl E1CCtnC.lnd YapfiC 13C11 for relocation ofmijor-as, electric, and telephone transnussiou ., L:���.y MW 1b. s lines, as well as major storm drains, water, and sewer lines. Civil utility-relocations included 2,500 linear fret of 63 inch s'tonn drain, 2,000 linear feet of 30 inch, 1,500 linear feee of 2.1 inch welded steel wirer main, and 1.000 linear feet of 10 inch sewer main.Water relocations were designed and constructed to main- tain uninterrupted service to Coronado via Elie Cal American Trnmsbay pipeline. The Convention Center also required a two- phased relocaion of Harbor Drive including alignment and cross section modifications, as well as coordination with railroad right of way.Traffic control plans were prepared to facilitate traffic Few alonl-Harbor Drive With nunmium inconvenience. Year Completed- 1990 Client John McKinley (Architect) (,19.235.3551 Sacramento Connnnnity Convention Center Expansion Sacramento, CA The Sacramento Convention Center's$80-million expansion project tripled the size of the existing facility.Nolte assisted the .irc6itettur.il to im by providing surveying, site Civil en`ineer- i• inq, and construction support services.Noire surveyors prepared — + t boundary and topographic surveys of the site as a base for the i. �•f clecigm t.Wci. Utility locations,md inverts, ,n well as othzr street iniprovenicnn and some street cross-sections, were also surveyed _ and mapped. Final boundary and topographic survey mapping was prepared uvng AutoCAD and a chid,w,q provided to Elie architects for their use.Nolte prepared and submitted renta- �, •:!,,� tivc and final parcel neap applications on behalf of du City-of Sacramento, and provided utility desr_rsi and cite civil eng neennn services for this project. Year COmplC(ed: 1995 Client DLR Group hic 1050 20di Street, Ste 250 + Sacramento, CA 95811-3156 7r Susan Wurdenian 503.227,5616 Palm Springs Convention Center Entry Plaza 1 28 1 DESIGNWORKSIIOP • :3. PVC[). ECT EXPERIENCE � • i CHEVO STUDIOS i It West Crescent Plaza at Stapleton 7_ - -wl • Denver, CO t • Thhisisinvnvolved a uuilri-phased deign development far this new I_. town center.which anchors one of the largest urban redevelop- - ment projects in the country. Chevo Studios was respensible For reLlmn,the composition of the plaza, elabar.1tion of the fountain forms, as well as die dcsiGn, fabric-ation and installation ofall - - —�. stone and custom lighting elements. 'I . t Year Completed: 2003 _ _ M - • ClienL Jon Ratner,Forest City Enterprises, 303-332-180U � Circle of the Bear, Pdouritain Star, CO (Private residence) i A seating plaza with stone tatern%telly the story of ncc habits i o£resr and foraging of a black hear living on a nearby moon- twin.At night, lights reflect the constellation Una Minor onto r the ccntr;l rorem, providing a link ro the ancient celestial . mythology of the bear. Year Completed: 2003 �' • Client This was a private commission, so client should be • contacted with discretion Nlike Saunders, (970) 845 9450 • • • • Palm Springs Convention Center Pantry Plaza 29 DESIGNWORKSHOP • • a. hRQi'.I3cCT EvPocMENCE CHEVO STUDIOS a nog.,•vr_�,.w y .:�'' • Confluence Plaza, Denver, CO The park, at the conflucucc of Cherry Creek and the South • Platte PUvor in downtown Denver,is pan of a larger effort by the • Grccmvay Foundation to restore the npan.ua ecory•srem dirough- ` W • out the uietropohcan area._ r^ • Three 1nteIactrve sculptures, shade Structures:Ind plaza soarinS • were desi6med using grarnre, painted steel,alununutn and bronze. _ Stone elements were Labricared and insrallcd by Chcvo Studios. • Shade Structures at Confluence Plaza in Denver, '+:g; CO = i — • These three shade structures cover custom scone scats at the periphery of the plaza. inviting pedestnxns to relic and enjoy a v nparnal ecosystem in the heart of downrown Denver. Fourth and fihh graders in three public schools were rmpotvered to create images for the eutOLUS Un Lhe shade scrueEures,based on r1j, creatures dhey observed duringField nips ro die river, �[•,-1} _M#-_ I Year Completed;2004 • �i} F 1 i A.W. Client fefCShoemaker • The Greenwav Foundauon s' • — - -- /r�::'fir Y �� • k' • • Palm Springs Convention Center Entry Plaza 1 ao 1 DESIGNWORKSHOR • • CHEVO STUDIOS ^ �- • • • Agave, Phoenix, AZ • A site-specific sculptural eonhihhission for P.1SeO F11-`111ands Park, these three • carved,tone seats were inspired by the leaves of the idcscn agave plant. Sired • at a]ugh point in the park, each scat is oriented to capture a specific view of Adobe Monnrain and the valley beyond. • Year Completed: 2003 • Client: Ed Lebow.Phocni.N Public Art Program. 602-495-0197 • Skyquilt, Boulder, CO This gateway francs a view of Mt. Saniras at rho entrance to Greenleaf Park.The stone columns iupporr a delicate arbor of • copper leaves on a steel framework, which casts patterns of shinhmcnng light and shadow on the ground below. Designed and fibricated by Andy Dultord and Christian Muller. • • Justice Portal and 'Twelve jurors, Fort Collins, • CO These pedestrian gateways mark the entrances to the new - • Larimer County Justice Center, borrowing formes' From • _ T � the architecture to integrate gateways.building and plaza. Andy Dullord and Christian Muller. --- • Year Completed- 2000 • Client: Ellen Martin,Public Are Coordinator for City of - _ / • Fr. Collins, (970) 416-2789 • Tribute Lobby Fountain, Fort Collins, CO • Navajo Ruby SandSmne with Shan Xi Gr,inrte and Fu Ding Black Granite The bLuldin,lobby forms a continuous space with the outdoor plaza,separated only by a glass curraln wall.A cveyirig Isle of • granite cobble connects, three outdoor fountains and extends beneath the gloss wall to link with a fourth founrain in the lobby. • This layout reinforces the spanal unity between outside and inside and symbolizes rho link between the wider community and the police force.The interior fountain fills rho lobby with the sound of flowing water,providing a point of repo>e in a facility often associated with stress and confrontation. . Year Completed: 2007 Client Rita Davis,Fr. Collins Police Facility,970-221-6628 • • Palm Sprin.s Convention Center Entry Plaza 131 DESIl;NWORKSHOP • • �IIiNNi41N"xIg1WWYrF..w4i�iil_LW'�.�,W__�i�:Ma J �_.�_ii,LW.+�.�e�,�I I.w1ww'W�twMM� DW Legacy Design" defines both a rigorous methodology for our work as well as a quadruple bottom line for evaluating our results in terms of environmental, economic, community, and artistic sustainability. We define sustainable development as follows: B Sustainable &%ClOpnlCilt bceks to balance the goal of improved quality oflife today and in the future with the neceYYity oFprotccdng the ecological systems upon which life depends. Quality oFhFe is created by healthy econonues, environments, and communities, as well as by natural beauty and an. Talking about susrainability is one thing;actu- illy achieving it is,mather. For cads OFour projects we evaluate the cuircnr conditions of a site and identify wads to improve sustainability chat we incorporate into our designs and built work while meeting client financial obiecti%ts- We have eicfined specific sustainability goals and incasures for environment. economics, conumunity, and an that we use to guide us during our project wo& e e After rcv-icwing the P equesr for Proposal and subsequent❑ddcnda rn detail, visiting the site and researching the variety of conventions e that occur at the center'ind the purpose behind the entry plaza, specifically the lifetime achievements of jackie Lee Houston, we h,ivc developed irnn,il design principles rhar will help in shaping the design for the future p1a2a site.We Fcrl it n critical ro identify success factors at the beginning of the design process and script our design principles w reflect the critical success factors The following diagram illustrates our initial design principles-Along with establishing cnricai success flcrors ar the first Project Team meering, we will also dcvctop and retinc the design principles as a group. o - I � � l The District at Green Valley,Las Vegas, Nevada Palm Springs Convention Center Entry Plaza 32 DESIGNWOMHOP • ='. Pill 0.11';CT APPRO k(AI � • • PRELIMINARY DESIGN PRINCIPLES FOR THE CONVENTION CENTER ENTRY PLAZA: • Environment • • Create a safe outdoor envrromnent for • year round enjoyment • Locate people in tine and place,inelud- - ing respect for heritage and support for • contemporary culture • Create i balance with move • • Create shade and respite for people • • Nlinirnizcl water use • • Employ nhethods to reduce storm water • runoE • Explore alternative energy option+- • • enviror�menr • Commnniry Economics • Create gathering plates of various; Explore options for street falrs • scales for people to socialize COi:IRlUnI[y I•: BCOi 10"0105 and local nlarkc[s on Cane • �I Alvarado Road • Provide for ease,safety and • choice when moving to and Explore nrctlrods for generating through pl.ncec �'.,\ �' ` revenue 7_h outdoor conference • spaces • • Shape phrc-ec to support their p varied intended uses sro� Help people plc 1 to find their way • • Minrnlrze pedestrian conf3ict with around the convrunuty vehicles • Provide ample stating.Use mov- • • Create a balance with tradirion � able tables and chairs • • Unlrze public participation and An • Designs to use methods to mini- • .. • debate in design. Create an aestheticnnws mrinrenance and replace- 1 and harmonious meat costs land+'cape • • Design placeb to bnrnulare public activrry • • Embrace;he an and arelaitecture of the conference center • • Public an fitnctions as a conversation piece • to foster'burnan exchange • • Orient people with muse and sound • • • • Palm Springs Convention Center Entry Plaza 133 1DESIGMWORKSHOP • • • • -"JW Large and complex projcab benefit from the workshop par- down the component parts and •VY . A6411 y� ' then bvnthevnng Elie results again. We call this process of y _ 1 i _ �?Y• ; aeration Rapid Cycling. • ,i,:M'; .1,' Er icarda The DW Legacy Design method is comprchcnbrve in four cue cries; inclusive ofa range ofideac, experiences and knowledge of all re,irri inenihers: transparent in its dccision- making process; ind accountable to goals and nlelricS from _ beginning to ond. The sequence of the charecre activitic+, highlighted below. Follows the stages of the DW Legacy - Desil;n process and incorporates these principles. Sleuthing and Assembling Information - The first sap of tic des igm process is to sleuth, gather and assemble the ficts, to understand rho issues surrounchnq tic - prglect, and to identify a chenti s and community's critical success furors--the thin"S that absolutely must happen and be an outcome of the process in order for them to consider •.ncn*i,;� ... the project a success. �.� Foundation Building mid Anticipating Outcomes With the initial pool ofinfurniarion gathered, the near Step is to organize it to develop a framework that begins to solve the problem We will begin to articulate the c-ntic,11 prob- lems that need to be solved.We will test our thesis against Narrative Principles which are Sticenhenrs Char anieulitc A universal truths that are undisputed and therefore CP,ible l us to build a strong foundation for the project.We will Oestablish Lcgacy Goals in the four Legacy Design categories: O _ _ Environment, Art. Conhnhunity, and Economics. i - `sr Diagranuning • - �'�,�� We will cnga!;e in a dlagrn inning session to quickly dis- • cover and conununicarc ideas. Dr.IgnVnniin is all important Q Step to take abstract things, such as narrative principles or low ,— stand goofs anti to bepnn to locate them on site. ]Jiay*raniS are distillations that ultimately arc synthesized into a complex project solution. O Rapid Cycling O For the majority of rho design process, the team will work 0 together for to evolve concept designs,using the fourida- tion it project stories, principles and fnmeworlcs developed III previous exercises. We call this process of quickly iterating the dchign Rapid Cycling. Through these various reviews Of die designs, alternatives will be developed and concepts will be refined and improved. It is a core value of Dcbigm Workshop to foster a transparent design process and to pin a� up rho work frequently to Seek outside objective feedback. e Palen Springs Convention Center Entry Plaza 34 1 DESIGNW RKSHOP • -I. PIMEC'I' APPIiOACII • • • • In Honse Rapid Cycle Design Session On occasion we will use a project we are subnurring a proposal on as a candidate for the staff to demonstrate ours,rapid cycling design process. The Palm Springs Conference Center Plaza • RFP really excited the srafc and resulred in some interesting ideas. The process: • • Limired!the amount of trine to diagram initial design thoughts to two hours • o Six rraffmemben participated • • One hour pin up and review to discuss the concepts and narrow tlnc options to • three alternatives • o Eight staffmcrnbers arrendcd • • One clay to refine, and prepare Three colored site plans • o One sraffmember . • Two days to develop three 3-1) digital models • o Onebnffmember • • Prepare die images to include in the proposal • o One staff person • In order to establish some parameters we prepared the following aspects that were included in • die proposal: • • f)cvelop a cohesive entry plaza that intenr;nts the convention center boll vlVually • and physically • • Explore methods for mainraining Alvarado Road as a public street, that can be • closed offfor special events • • Pl,m for a potential office or storage building located on the far were cede of the site • • Create a sense of arrival • • Relocate the cnc ting vehicular entry-way into the condorcunninn Site • Create a plaza with a circular drive and a dcscn landscape area with native plants • that is inviting to visiron but also aids in building a sine of community • • Capture the bcauw of the burrounding landscape • The following c-onceptb arc the rcbultb of thin internal dabigm session. We want to be dear that • these are opnons developed using aerial and site photographs&base inappi nn provided as parr • of ncc RFP and the program outline. They are personal expressions and have not benefited from input from the priv;itc donor, rile Cicy, btAcholdcn and the revdenn of P.ilun Springs. • • • • • • • • Palm Springs Convention Center Entry Plaza 1 35 1 DESIGWORKSIIOP • • • • CONCEPT #I • Highlights - Temporary landforrn On West O side aces as respite, or SatlieThig, 5pace • -Unifying oval form creates nizd- • block crossin-and clear circula- tion pattern • - Overhead shade structures march our from convention center acrc>b Callc Alv,lmdo CO• new plaza wlaile framing mountain vicwb • fff Dunqmn of unrial concept -R- • • 4 Birds ge vieu, pedorr;'In level "im, Plan overlay U411;acnal ID V • Vien,unifying exwta? ro proposed plaza Palm Springs Convention Center Entry Plaza 3G DESIGNWORK.SHOP • • CONCLPI #2 • Highlights — w ++. - -...- —j - ._ • • Oasis and WatCr u)uYCC With �^ I ,-.n .,or - :n. •" l • COI1RCCrlRg rinileis CO cORVCPCion f1(r (�� - i I�iy.- 0 �! I" • center acid through new plaza -j�S '• ,_ *► i ry H • • Locates?new buildings with ._.a �_•�Y ;� �-:'I�` private courtyard � C3,1 � i r �_ �iil Jr i • ' • Coluuuis and overhead shade structures as a deconhtrucnon of ,�.1,III -"{:` ' i..�•11 . 1 T P !'••^e I the columns on the convention += e _ center ✓ % u r • I r \ 7 s • Durt•Maln of mirial curu•epr I, • , r • k . new .a� "WA M.nnF✓-'NAM �:]I,i. i1'�J • l•�•. .. _ .4 rt • Birds qe view Pedsman level view Plan overlap with aerial �_S �W��-rrtl u1Vl N.ie • - � .Aiw vvw i„,fMlil • -_ •wwxr knn'Pw t cam" - � 1� - • Overall view looki q 8owdz showiq unified plaza . Palm Springs Convention Center Fntry Plaza 1 37 1 DESIGNWORKSHOP • • • • • CONCEPT #; • Highlights f I son a�•^_ 1 .�. , - • •Plays off the e_-isnnq forms of the oOF •-1= _ — ' eonvennon center with radiating v;'_-``_•� ^"''s • bands creating one cohesive plaza �, (// •�I • Interactive projection screens • ciea[e 1 dy11a11llC, exciting, and • memorable plaza and play off film cultural hest-,,e rN , • • SfLide structures and oasis gardens create comfort and allo%v gadienn, tF • Dmgrnrn If initial concept N - 4 1 e viezu Y• Birds c 'lookm Pedestrian v north level vneiv of shade g Plan overlay msrh aerial_ a • A r . —�• ww+���- - y_ • One cohcswc plaza s are with nncnorable and interartive features • Palm Springs Convention Center Entry Pla>a 38 1 DESIGNWORKSHOP • • • The following diagranh graphically represents the work plan that follows. It illustrates the relationship between the City and • the Design Workshop telni. sugested dates for prescnring to the Planning Commission, City Council and Architectural Advisory Coinininee and a dateline bar on the right that outlines our initial thoughts on the schedule.Part of the Strategic • Rick-oft atcctng with the CJW iy to refine the work plan and schedule accordingly. • Because of the somewhat transient residential population in the warmer months and the desire to have the plan under coil- • struction the Spring/ Sumner or 2009, we have outlined a process that ainhs to nicer these objectives vet will have challenges • based on the number of public presentations that have been outlined in the proposal. For our timeline, we have assumed.1 • November 3. 2008 date to begin the project. Recognizing the time around Thanksgiving and Chtstm;u are difficult for public nhcetingm, we have structured the schedule to accou it for these holidays. • The P.FP does nor specifically include public meetings with the community. For our process we have included one public • meeting at the beginning of the process to engage the residents in an interactive work session that will gain an insight to the • type of ideas and uses the public feels would be appropriate for the plaza site.The public will have additional opportunity to • provide Iesponse at tie v,irious public presentations included in the process. If additional public mecting4,ire expecred, we can • adjust tie schedule and work plan it the Strategic Kick-off nheenng. • • Strategc kick-off uheeting with the City the week of Novenber 3, 2008 • •Meetings with the Project Teani, Stakeholder inrcrviews and I-IOA meetng the week of November 10. 20" •oesip i work session with Project Tcam the week of November 17. 2008 • • First presentation to the planning coiiuhnission December 10, 2008 • • First presentation to the City Council December 17, 2008 • • Hosting the first Planning Coauiiission meeting ands City Council meeting before the new year, provides flexibility later in the process so that the construction of the pl,iza can begin in the sumner of 2009. • • • Project Initiation • Design Workshop Team City of Palm Sprigs • • Prepare communication plan and • detailed schedule • Formalize publiic involvement strategy • Prepare document/data request Provide digital copies of data • • Prepare and distribute agenda • Strategic Kick-off(with City) • Identifyissues,priorities,goals and objectives Nov-5 • Review Public Involvement Strategy • Prepare minutes Review Communication Plan and • Schedule • Develop project fact sheet Distribute fact sheet • • • Palm Springs Convention Center Fiitry Plaza 39 1 DESIGNWOI3KSHOP • • „r .h / r •,Irr 1— - .rrl,r _.�:.�...xAlnal in.. / / / / •w / / / �rn r�” r Ir++Ml�n+ er i �•- .•^nn.+, .� r- ,r—wrM•gRr�YtrrMnn�rw �fry. Iw n.r�w,<•yMlriFIf/TyA•IaM hW ��NM yr r' I,nr n ZWw+ M 1 (li W i.r..•M.:-.xw. 1 Ir nl ' yr. ..b r 1 :,d wr�.rnn •^I�r�, 1;}"I I tj 141 Provide Existing Survey Data 44W 44 114�I `' x�I'�."!IL"I^_T.T.T�"`.�L^"•'^�'^�� iil r]LC'1a111YN.WffiW.ldwn' utt?t� IIIC I i xI' '1",'rl"�-(-.�"""TL x ^I. 7 Lt 4 N 9 y,lCultural and Historic Research . ..r u�r., a�G Mr,prnn Id hll 0010lp ,u Ir,l 'Una'a,I ria=I�i�i{ ' ' WY��W, y Y Vu•i^ I•r. I. , Wir rr� hr,..As h• h�' IiM' Conduct �' T wYyrl'1'/rr I rrnr��,M^III .rdu r�r• }IM .Yri9 r..,.{,� Ilxr MN�III1INlG� Ind _ "rA9 M II I IMgM/ �MNRIr'^�'"•"rrv�.r«.0 nl.�..rw• 41 MII�ry J W,•n illy ' w.. . ,r•'M,I+wt"wM^Mnlr.�M h F�w{+.rhlY ^Ip+ Meetings rr, ,/rrwlr,rro•gM�r„rn rly Inh� A• ",.,. rr r rW or .,F�r �{j.y Mr1.r^.f•.,.^,,...r..r'I.w lMwMlrw'ryll�Rhel,r,,M - , Yry R•yyll,rlrr„nµ•'•r •1" ,^�rev�_rcxxcz.:r..an,�srtlYfaml��' •1� .... .,...._^�rw .�IwnhM•r.r�M'1"'MM I r 1 ..., , •1 rl• . ,r rMsx Kr� ...WMµry�ryry.nry�?rrrn pYnYIN,RnwI RIIFw.yN rI rl to x, el,r'.w,e/I.r- ----'s�_,..-...•._Se^�+`Rr••rmvY"*-^� M . .r r.r r. .ry• r-M „•11 III- Stakeholders •r, - 1, Ir ry .n .I,rr, T .Y.rrr IIMI Fr.-""""k{.••"'eRw �IIMNR'^+TltflwNM*IA rr rr. r r r urn ray H'n r .1R 1 fin.,,.,,,rywrrw IT- Introduction 1 YnnMm^NRIlk9h9.G� A� w�RM••w•'ry.l+,•'11AR'M•'N�'RM4"R'y 'wy r � n rr.. rr•,nr Ir .••Y Owner's 1 / rrnMrMwwrTMwTwM,rY�MM �yRnIRnM^ ''.M# 'I I I� __1 I_'k k611!' 1!I'n L:Y�NI'�XI'"� �nm,• .'..y , r -.»I•, r ryn„rvw,.Alwwln'+^MIb rA•r - ---Prepare Site Analysis Document Illr'illl rlAlb�wnR^'+r.Rwlh+r.' a•+rT�nl'+n«I rtelRrrYunnn.M��IrnR� P 'gl11wY y I�I':rrR"Y'0.�'rRR^r+.r�+.-..Iwa p'RnaRn wrpl,. ,„, w� Prepare Meeting Minutes Review information sub itted 1ItxI�N.��ye+'y I�rqy .nnlw.l,riw� r'[.;, lei;,.r rry*n,iilG�ranwlwrrmRwy'A aarl I^,Ir a V/""!YY"'PF1'�' �•ywnrr/�fA.•4M•111+yA'/G'1dA.y''Ifll�lll���^"•r1MrIK•rwMrr�'r•r�,lglr�'Ir MNAhN1►aM'Mlp/M'�YIN/MMM ....... . • � ,r, W Hf r , ,r,.ln rY. A-w,gw'M.M..h•�'=YwMM I • ,aM.YyLrc Y•wuruewLwr tF.:.rm.. "nl••^rlr+a r. y.. •.r.n.Ml � Mr+�•rM'�M Prepare . / - rMm't14� w�RLm ,. .. r• r r I�°'•nr bdup ,rr.r _,._ .__ _. Jy��N•. !r 1 I� rl^N1+lp�p.•.n , wr yy^$Ilre Im'w rl Y r i / 1 / - 1 ..n.r,M;,u � , ... rn . �'iR a+, I• M� TeamiW'Twy��'l�TY.MA Y/hrru 4M !!. A .MNp�' r•4 Il flrl rIY One Day pY'r•IY^*r Design Information YK." t'-",rLl , jl1 1,14 Develop Design Concept Sire Plans 4., Perspective Sketches 1yr y �1 ; y., Site Section IDevelop Driveway Relocation _A_," .�_•tAN 17�2wMI1tw? ,� Fi�11 Yl +''' r'MM R"r„ h M Alternatives 1riYl� - �• iir I` r M __ 1Prepare a.^'J! a;{r'r. t1.« wM '�'�'�h•�Pa�•'�••• '�irhr.„. r yl • -IrNNKfMYIRwrxR,-rrr.N ,.. .r, , rlrr. ,'py.n . r+� • R Materials/CharacterImage 1. ^'•INII,y1rMn1`nrrMR°M"Y� r ,Mr.. n . . r, A• r I I .rvgl�„i�MMl n'R"Illrllrr• r w, r ^sp rIv rl9n,thm• •+^. - =irtM: is—_i iwiL-U�r .Immoo„Il�rr«n+' rrvmywr, �.rr r r11 411 1• r PrepareCost Estimat ' vruRRllly� M+rMI^YMr•+,•mF, . .. .,lr. _ r '/ r rl. .. LIr ,I ••- -rr N>r•MIyMM,;IM"M^/R•r-,,, r ,; r r rr , R IN +.^ r^av na rW4'•I•a•rl rl IwMlrrrrl^nµwme+�r,�'rYwY11YYM.1.Irw1lYml,rr wx-•-r �I wrYMM^ww Y«ayMu «xw ..r • NvORK PLiN S, SCi'1T170.I➢,E � • a Preliminary Design Concepts Continued • Des! n Worksho Team City of Palm s • i Prepare Materials/Character Image Boards Prepare Cost Estimate Prepare for Meetings including i Agenda Present and Discuss Design Dec.s Concepts with Project Team • Present and Discuss Driveway i Relocation with HOA R®vise besign Concepts based on comments Prepare for Planning Commission • Meeting including Agenda Present and Discuss Design • Concepts and Driveway Relocation Oec. 10 Alternatives with Planning Commission Meeting with City • Prepare Meeting Minutes • Revise Plans based on Planning Commission Comments i Prepare for City Council Meeting • Present and Discuss Design • Concepts and Driveway Relocation Doc.n • Alternatives with City Council Meeting with Project Team to • Develop Preferred Alternatives • Prepare Preferred Alternative i •Site Plan i •30 SlcetchUp Model •Perspective Sketches •Site Sections • • Palm Springs Convention Center Entry Plaza 141 1 DESIGNWORKSHOP • i rggr,. uM,rY'Irl '�In,q •�nx 'Y"1 p.MWwyr Wryy .. wrIN.+A,P�nl A.aur}yry �NrrMml.• .relle lVm •rIN'n•X W"'#Ir'r1AAw'll�r� e rr^n'•xpr i ylr-Y Pr ry nxx 1 ,-i ,rl n�nM•W'RA�^AIMN A�W e rrrl.q,x yRefine Thematic Art Elements �.'na•rn�'r+'. �r"rw•r•Vwn y MN,rylf.gnn{pWwl ylml IIA M x.w m«lwrn r I^Tmlrr'^•A*�•rwmrm'Y YAr.pnIAMw1 MI`Clapr'n.Ir/ANV AYmX T'1'TIW'!•Iry! 14 _ __ II',I�AIIA'�rN lNnr^I'w' •I . d' a /A,W'nwr A;ny�Yml'A,AI h+ANr n,� rn-r uRefine Materials Image Boards A.{lyr �,rla„i wyn.Alr„Arw.q• + •rMl' iMFEYMMF mnIrYM,r'IpIMIw<AM ,. I -r �n.r.n.,.-'.r- T,.,..w�n.n•«�! rxw,r.rr.n�sR.�l •�M' •}�'AnedrrNn'NM,F'r/"A'M'I�.'IrM''AN . , . - '�I�IIAIR�Ma�nA1M+, n ,, „ r t nN Mal�Aq ,ppr'brP-WrA III) .. wn• rPrepare for Architectural ApprovalY'^'' . +'1 +IF�n n� I-Arilfr n"I neM Processcomp Jill r"'.1 l.aal'hl, qpl «YY••1•, n, . „ n ,n, r INR YM Pp YA.AI IA'�W rr ...r r ng Alications 11 1' 'rr!'nnw lnylml.nrAl1 VI+ "i rl l A Iv n�,11• ,'• Ir rr Y iHji 11-I.I rvi rryr'YiY � yAV'N MIM•rmY�^«Innr��Y',.M+P„Allry•1 ,r14Y}ux+ al•44 Wl I' - "' ,r,�., r� r''1^♦ y.r, I•.'.I'Y' 4'NI +ill! r Present and Discuss Process and -.. ,A W. AWd.LAMI W� 9M'/x r 'Ll it 1 � I n � ,';;_ - l „ � W' �,Li'NN nw M•n,l. r 1 I .i•ry ,•H _ _ � nwln ® n nM'Ir .. , iia 5N' r ii Y i'. .mow.. �!. �'y rv4r ry ,4� ,YNN 1•n D1Yb 1'y ,N 1 :.a..L«r�rwai .wisle4u I, 1' "' •. Y.ne�,• ' r" I ,M1,�I11 II 1 I,1 '�u1 IN'AAn TnR rnww} n r+N I�r/Ci Nly.111*V �' ' Meeting with YF.. u11 i ,.IIM 1 reMiny�.uM�� �r _1 wdYLLu_�.. rr.4r.. 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IArW 'qW •N-1 I .III ,« - •nlw,.l..,>Mr..r.... _NI.Ma,I „µW Ia„ 1 n r •y `�r• _ _ _ �,.yr.'+1�"+u'•+••1+�'.'W AIIA a n,ar,v, ,rlMl ray 1� 'I' 1r+ Concept ^'a�E^�1^I'r •bgNwMrr"Y.yl 6,Aq Yy rMA,Yq'ru`i�'I'+F',I ! nrl ,r II°Ir':ItiI{I'H ,Ir I'q Design Approval, ..... 104 wNN'�Mr'+IINxrt M•WIIF•¢I'*bl�_+lYr.tV hArNYrlW/RYnM�MIAnIVM'MM�Ayl'Mh�1�y!}'''1jM-iIY�W� nr'IYIy�1� ..w.dll"It rq.' , "ryq., ,, ,rv.%�Y—•y'w+ h+NWll.'►.rt"wr+1�w�.lYw1 Mom{ .., xq.r ,lu r �1 FA a ua r,l 11 - ..11rMeetin Project with «.n . r urq.a lv •! mfr, ••N•�1'Mnmy'AI DevelopAlternativesr.a grYq++rw..w+,Mr1r'r„1mM111�1 Fr�•ny•*^I"r Bryn'^v r.Y- •gw,.'ry}.« - "w+.•rt•'w�M•MM'm 1"wn'!fir-.•r i i ..,......�n„mli.«.uieri l fll,.,«rnr nnlr.Mlr" r� r,z'M.,+•r 'r I Prepare Meeting Minutes n rr'n n r, wr1�..►Ir,.wr „M Y4*^'"AYJ�A.� r "m �� IN .,",. n nn.., .�r, .,.. .M,rr•r'm �nA�IwmPwAVI+'�M I1171n ,.:.+'d"'a�" r ry Prepare Document r rIwAMF�l1�I�lAe..n,r.,'nne•r•+Ary W^+^ Yn 'I�N.gNy �y1M1• mr'..,rrr mr.nu• r y !M ,�fiA1Ar�'r ,,) .su n( au NA YRmI pRll' N/gtr 41'IMMlr bl, pA n I !Ir•R�1M►'rr-�. M � . ,Y n.xx. rWnNr+r+AFr MxrM'r'YN>•m IAN� 1 rprlu,"xYM,yllrn, rIW'm 1'YpA rr W'IY"q 1 A In. IMWYM r••."w.�rMMnw..�'w'MmIApI�Irr}IAnAv*M.'.M"NI 1/xAIIT"}M'TYI+�fR7W11M^'R' �x,1 •pn«ne o un Ib•1, Iy w' 1 l'r., " '«.n•1M�.µI�u.�wlm ,,nrr*M"rIMM''�Y �Wlilrvmnlrrxl^i "'+•vA'M pd Ir111y�NMdrNr l. ..._ _ J__.__._._..__._ ._.H 1�i J' 1 r n•1l 0Idl 1 V1 1 r .I fir- 1,, q T -Begin Construction Documents ,60W,4 •. r F .rr 1 '7ehVr.�yl •y w T +r Pit r^w,n -Demolition I 1 ' iw 4Layµw A 1 Materials Plan ? ut Drainage and Grading PlanIM�cyPlanting and Irrigation Plans i, Utilities and Electrical Plans Ya• g1 I �h nr,�.. •n1. IMr, I'M+.* Construction Details and • r' M1 I�r 9,I,�y �' ladp Ir al+rSpecifications ,nMIyIMY r r, x}.,Imr x yy fib. -urvm'v-g9 W(' nllAf nl9'n Nn.,u-'n ,.-�q.«••q Y �yw Jw i er r 14Mnnri yMY ' 'M -nA,.:�a'.1QI n 'd'I S IY Ysq�.1:. :lilau_:��h-. .,��,'ydRr�;uW �::rJ/C�JI�I:C, . L�:9::1•.']IIIXp'InW166Wi:'„ditr4li F • PROJECT WORK PLAN & SCHEDULE � • • Final Design Continued I • Design Workshop Team City of Palm Spring • • Update Cost Estimate • • Submit 60% Construction Documents • Meeting with City Agencies to • Review 60%Submittal March 18 • Continue with Construction • Documents to 90%Completion • Develop Draft Bid Documents • • Update Cost Estimate • Submit 90%Construction Documents • • Meeting with City Agencies to • Review 90%Submittal Aprilz9 • Complete 100% Construction Documents • • Finalize Bid Documents ' • Bidding and Negotiations • Issue Bid Documents Prepare for Bid Conference • • Attend Pre Bid Meeting May22 • Prepare Addenda and Clarifications • • Review Submittals and Alternatives • Participate in Value Engineering Bid Opening June 26 • • • • • • • .� • Palm Springs Convention Center Entry Plaza 1 43 1 DESIG NWvr ORK.SHOP • • 0 0 o 3. PROJECT WORK ➢'L_ N & SCHEDULE � - 0 o The following narrative describes a comprehensive list of services required to prepare design concepts and construction docuinenrs for the Palm Springs Convention Center Entry Plaza,While the following narrative is organized in a linear manner, many of die sub-iasl s nhay 1ccu.illy proceed in a paraUcl or concurrent fashion. The scope of work to be performed by Design Workshop Design Team in connection with this proposal is as follows: o Task One. Project Initiation o The general objectivc for this phase of the work is to develop the aspect that will be used to organize the design process,schedule.ilid communications and conduct a scra- tegic kick off meeting with the City to understand issues and develop critical success l , n1 factors and design principles for the project. The specific tasks to be completed arc as ofollows: 1. Prepare a detailed project schedule and finalized work plan. 3. Prepare a Couunume atiun Plain between Design Workshop and the City of Palm _ Springs and formalize the Public Involvement Strateg y- y i 5. Prepare Document Request List of previous work, studies and docuuhenrS that may have influence on the design opportunities. . T. Facilitate a snatcgic project Zack off ineenng%sirh City statl to revicw/dCvClop o project goals, critical success factors and design principles; eonfimh the roles and responcabihty of the City,project team and design team; review and fmalize the o communication plan and public involvement scraret�,; detemiine the tilycr site . improvement budget Y� The following products will he prepared/delivered: 0 1 Final work plan,schedule. communication plan, public involvement hrncegv. 3. Meeting uunutes•including projccr goals, critical success factors and design prin- ciples, and roles and recponsiNlines. Task Two. Site Reconnaissance / Research The general objective for this phase of the work is to develop a rhorough undentand- • ing of the work chat has been completed to daze. become familiar with the sire, and develop a preliminary understanding of the development progranh. Introductory nheet- ingv with Cicv agencir+. stakeholders and esmblishing the Project Team will occur. The specific tasks to be completed arc as follows: 0 1. Review pertinent codes, current entitlements, and conditions of approval, and previous documents provided by City which may induence the sire development concepts-. 0 ?. Survey the adjacent areas to the project site for use when preparing prelinnnary and Ena] design for driveway relocation Coordinate our survey work with existing survey information prodded by the City. 0 3. Prepare site base maps using new survey information provided by the City that will delineate property boundinrs, easements and rights of way. and existing utilities o infonnaton. This will be used For concept design and construcrion documents. Palm Springs Convention Center Fritry Plaza 1 44 1 DESIGNWORKSHOP 0 5. PROJECT WORK PLAN & SCHEDULE • 4. Visit the site to become funihar with the existing condition including access and circulation, views to and from the sire, and the relationship to the convention eem- . ter, adjacent neighborhoods and connectivity to the greater Palm Spnn,n commu- nity. Field-verify survey infarniarion, including the lints of eusring improvements • and urilincs. 5. Concurrent with the physical survev of the sire. we will investigate die nawral and cultural history of the area. This information will provide inspiration f:ir die design Ir effort and create genuine link:to the region and the immechare community. • 6. Meet with Ciry staff to discuss issues and process for obtaining approvals frorn their respective agcncie5. • 7. Meet with Project Tcam to provide project overview, schedule and expectations the group. . S. One ou one interviews with donors and stakeholders to gam insight on their thoughts and vision for the property. 1. Introductory ineenng with the adjacent Home Owner Association representatives • (I-lOA) to walk their property, discuss ideas and roues related to their entrance • relocation and provide.uh overview of the projecr- . 10. Prepare a Site Analysis/Framework document snmmrianzin g sire observations, existing conditions and opportunities and ibbuns that may influence design • alternatives. • The following products will be prepared/delivered: • t. Colored copies and one digital copy of the Site Analysis/Framework docunhenr 15 • to 20 pages in leti,th including graphics in 1lx 17 format. -- 2. Sunnuary memo describing finding from research of codes and previous documents I.Minutes from mcceino with City agencies. donors and srakcholden, the Project • Tram and the HOA. Task Three. Preliminary Design Concepts , The general objective for this phase of work is to develop and test program goals • wirh sits conditions,and to explore design ideas. These ideas will be presented and diheussed in a variety of Public and Project Teani verhue5 with a preferred altenhaeive receiving desi,ni approval. The specific[asks to be completed are as follows: • 1. Attend and facilitate one clay design session wuh,the Project Team To explore ideas and program needs m he accommodated in ill design alternativns. These goals will • be synthesized uhro an integrated approach to drgign, arc.and overall plaza character • to maximize the connections between the site, the convention center, amenities, landscape design, and The unique Palm Springs aesthetic. 2. Prepare for and facilit.•itc a public meeting to provide the opportunity for corrintu- • rncy input I Prepare preliminary design concepts for the plaza site including Calle Alvarado, trap>irion to Elie existing con ycrhtion center,connections to the parking area and the adjacent residential nemlhborhoods.This will include the following design • effores and illubtr,itions: • Palm Springs Convention Center Entry Pl:ua 1 45 1 DESIGNWORKSk10P • 1 5. PROJECT WORK PLAN & SCHEDULE • Develop three conceptual design level alternatives with ehstmei diflerenr design solutions.Each concept will clearly illustrate the size development pro67arv, key elements and use relationships, and location of bitc furnish- ings, hardscape and sotiscape areas uml key focal art and design elements. • PICA IIC t1lrCC lilldtic bo,mL (one per alternative) that represent the design character illustrated on the site plan.This includes similar built examples, mhaterials, color, etc. �^ Prepare three vignette sketches (one per alreriimve) at key locations illus- mien-the key design aspects of each alternative. • Prepare three cross sections (out per alternative),illals[rating the vertical 4' and honzontal relationship of the plaza to Elie convention center, adjacent neighborhood and roadways. u 46 Prepare a lighting design strategy and develop a schematic landscape ligho- ww pr. ww.� r1t•t ing schenhe for Feature arc.u. 410 w it �w.rMwaWIILI Ilk .WIW w�i. •. �. Develop the thematic art elements for each alternative. u� Surnallary of adjubtilhents to CSAtA1g utilities' For each alternative. 4. Prepare preliminary rosr esrinhare Fihr each alternative. 5. Prepare For and present preliminary design concepts to the Prgjcct Tcain. Comuncnts will be noted and discussion about the materials, fornha[and agenda for the upconrinw public presen[anous will be discussed. 6. Facilitate a meeting with the HOA to review and discuss the three alternatives proposed. 7. Revise prclhnninary design concepts based on Project Team comments and prepare . t for presentation to the Planning COMMliglOR. P' •.}+i `� ( S. Present prelmunaiy design concepts to the Planning Commission. Shortly after the presentation, a brief meeting with City staff will occur to discuss the meemhg, comments received and confirm modiFieatipns to be inade prior to presenting to the City Council. 9. Revise prelinunary design concepts based on Planning Commission commerm and cx s prepare and present to City Council. 10. Present preluuinary design concepts to the City Council.Prior to the pre- servation,a brief i ecting with City staff will occur to discuss the upconung presentation. 11, Based on [he collective continents received from various-team meetings and public meetings. our intent is to develop a preferred alternative to rake through the nest sears of public presentations-At this point in the design we will provide the fol- lowing design and illustrations: Palm Springs Convention Center.Entry Plaza 1 46 1 DE$IGNWORKSHOP • • • Develop a preferred conceptual design al'terriatve that provided additional information about the site development program, key elements and use • relationships, and location of site fiimisbings, hardscape and sofrseape areas • and key focal and art cicm,enn. - - -"�" m " • • Prepare a three dimensional computer model o£the preferred,ilteniacne to • illustrate the design elements on the site plan. I" 41 •� • • Refine one image board that represent the design character illustrated on • the sire plan. � ',y • • Refire two vignetre sketches based on design modifications I�Y • • Refine one cross section illustrating the verrical and horizontal relation- • slhip of the plaza to the convention center, adjacent neighborlhood and roadways. , • • A refined cost estimate based on the preferred concept. • • 12. Attend and facilitate a meenny with the Project Team to rmcw the preferred • ahcmativc and discuss clhant;es prior to the nest round of public present.rtous. • 1:z Revise preferred design concept based ou project Team eonmhents, prepare for • • and present to the Archirecrural Advisory Conuhutrec. At this meeting„ a surnniary of ideas considered previously will be revicwed'and in explanation of the plan - • evolved will be provided. Shortly after the presentation, a brief meeting with City --- • staff will occur to discuss the mectine, comments received and confirm nwdifica- eons to be made prior to presenting to the City Council. _ • 14. Revise preferred designs concept based on comments. from the Architecniral • Advisory Committee- Prepare, and present the final concept plan to the City Council for approval. • 15. Prepare a summary booklet of altemative%and the preferred solution as a way of documenting the design process. • The following products will he prepared/delivered! • • 1. Three colored conceptual pl.ms at 7 - 2. Six image boards (two per atemadi e) • �. Six colored vi-Inetra sketches (two per alternative) • 4. Six cross sections (two per iltemative). Scale to be determined • 5. Thematic art element for each alternative 6. Preliminary cost estimates for each alternntive • 7. RCvrSCd debij n ConCepiS based on Conmhcnts received at meeting, • ti- One preferred design alternative and support graphics to support the alternative --- ....•. along with updated cost csciniare • 9, Minutes from all Project Tcazn and public mcetingo. • 10. Summary booklet of altrrnadvcs and the preferred solution approximately 20 to 50 • pages in length, colored in a 11x 17 formar. • • • Palm Springs Convention Center Entry Plaza 1 47 1 DE$IGNWOI{i`;SHOP • • e O1 5. PROJECT WORK M," N &C SCHEDULE 1 e e 'Task Four. Final Design The general objective for this phase of the work is to prepare final docuiuenu- e Lion drawings that incorporate the most current inforni.mon regarding construction e ^!11 practices. Based on the approved Conceptual Design and level opinion of probable IIII FKr •1� eoilAruCnon coat, we wi11 prepare Construction Documents-The specific tasks to be \� ? .•� completed arc as follows: e t 1. Prepare worlan drawings and specifications to reasonably confomh to applicable 4v1 Al �1 codes and regulations of governmental bodies havingjutisdicnon over the work at Y e the unhe the work is prepared. e ' 2. Conduct technical work sessuorhs with City,raft. e Review mnteaals and technical systems with potential fabricators and contractors. 4. Conduct meemal Communon Document Quality Control Reviews for aesthetic and technical content, and revise plans per reviews. ID 5. Subunit progress construction documents along with updated cost estimates and eattend mecrings with Chry agencies at 60%, 90%and 100 completion. 6. Participate in value en gineciing sessions (if necessan). e The following products will he prepared/delivered: e . 1. Demolition Plan at 1 I Layout (Horizontal Control) and Materials Plan ar 1"=20'-0"with enlargement e " plans at 1"=10'-0" where necessary locating vehicular and pedestrian pavements, e landscape walls,sire furnishings, are eleinents and other artc amenities. Cradmg,Lnd I.)ramagc Plan at 1"=20'-0"with enlargement plans at 1"=10'-0" where necessary. 4. Utility Plans at 1"=30'-0" showing e:dsting and proposed mhpravements 5. Planting Plans at 1"=2(1'-0"showing tree, shrub, vine and groundcover locations and a complete plain matenal ccliedule. e >,� 6. Irrigatioru Plans it 1"=20'-0"scale showing identification,location, and sizing of irrigation systertu and their component puts _ 7. Site Lighting/Electrical Plans at 1"=?0'-0"showing type.location and circuitry for street and plaza lighting,audio and%usual eo"nponcnt+and irrigation connections. . -- . - -- - S. Details for the above-described site improvements wi m th uhfohation require)for e _ _ - - - - construction.installation, and finishing of components of din project including _ fabrication files for all of the artful elemenrs. - - - 9. Preliminary Constnirtion Document level opinion of probable construction cost. ' - 10. Technical spectficadons in standard CSI format. General Conditions, Special - Requirements and Bidding Documents provided by City will be included in the specification document e e e e e e Palm Springs Convention Center Entry Plaza 1 48 1 DESIGNWORKSHOP e • Task Five. Bidding and Negotiation , The general objective for this phase of the work will be to absibt the contractor in developing a clear understanding of the project for purposes of preparing construe- • Iron bids- This work shall occur in the period after the completion of Construction • Documents and prior to awarding a construction contract. The specific tasks to be • completed are as follows: 1. Issuc a complere set of laid Documents to include all site inhprovenicnts. • ?, Participate in one Pre-Bid conference with the City and bidder to clarify any • questions to the bid process, project schedule and'subuhitral procedures. • 3. Prepare addenda to the Construction Documents, as clarification ib required. • 4. Review subbtitutions and alrernarives as requested by the bidden and make rccom- • mendations regarding the s.hahe. _ • 5. Participate in value engineering sessions with selected low bidders durinG ncgotia- • rion to idenufy ways to consn-uet project more eMciendy. • • • • • • • I �• • • • • • • • • Palm Springs Convention Center Entry Plaza 1 49 1 DESIGNWORKSHOP • • 0 0 0 o ATTACHMENT"A" RFP #04-09 o PROFESSIONAL LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR THE PALM o SPRINGS CONVENTION CENTER ENTRY PLAZA o SIGNATURE AUTHORIZATION O PROPOSER; o Design Workshop Inc. 0 A. I hereby certify that I have the authority to offer this proposal to the City of Palm Springs for the above listed individual or company. I certify that I have the authority to bind myself/this company in a contract should I be successful in my proposal. 0 0 IGNATURE 0 B. The following inform/Place es to the legal contractor listed above, whether an individual or a compsheck marks as appropriate: 0 1. If successful, the contract language should refer to me/my company as: o An individual; A partnership, Partners' names: 0 A company; X A corporation 2. My tax identification number is: 84-0819969 • 0 0 ADDENDA ACKNOWLEDGMENT: o Acknowledgment of Receipt of any Addenda issued by the City for this RFP is required by including the acknowledgment with your proposal. Failure to acknowledge the Addenda issued may result in your proposal being deemed non-responsive, 0 In the space provided below, please acknowledge receipt of each Addenda: o Addendum(s) # 2 is/are hereby acknowledged. 0 0 0 o _ o Palm Springs Convention Center Entry Plaza 1 so I m DESIGIVWORKSHOP 0 0 b @ ?ALAq S A -yv, 1� ^ LZ Ur �- A�1FORT� REQUEST FOR PROPOSAL (RFP 04-09) FOR PROFESSIONAL LANDSCAPE ARCHITECTURAL DESIGN SERVICES THE. PALM SPRINGS CONVENTION CENTER ENTRY PLAZA ADDENDUM NO. 7 1 This Addendum is being issued for the following changes and informational items: I THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE SOQ DOCUMENT AND INSTRUCTIONS ARE.TO BE INCLUDED AND SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS. The City has received the following questions and is hereby providing answers thereto: RESPONSES TO QUESTIONS RECEIVED TO DATE: Q 1: Per the RFP I downloaded for the project referenced above I did find the two topo images on your wcbsite_ However, in the RFP it notes that the original Convention Center design team developed a master plan which included a e concept for the plaza and that a copy of that plan is attached for reference. I didn't see this attachment on either your website or within the RFP document. Please let me know where it can be located A 1: The concept plan as referenced in the document is attached in the two Topo Images provided. Topo Image#2 is a survey and the other image, Topo image #1 is the referenced"concept'from the master plan. The concept depicted is for reference only, as the selected design team will have to come up with their own concepts- The hand drawn sketch was provided so the teams could see that in the future there may be office or storage building put on the west side of the. triangle parcel. Q 2: Also, it says there is a 30 page limit for responses, and I would like-to know if this is all inclusive of(cover page, section dividers etc.) A 2: Yes, the 30 page limit is all-inclusive. Q 3: What is your estimated construction budget.)or what range of funds do you have available for this? A 3: The estimate for the project is$750,000 • • • • • Q 4: ' h(l n do you expect the project to start? • A 4: As soon as possible after award of contract by our City Council. • • • BY DER TIDE ITY OF PALM SPRINGS, CALIFORNIA • • Craig L Gla 'dens, C-P-M. Procure t& Contracting Manager DATE: August 15, 2008 ADDENDUM ACKNOWLEDGMENT: 11,, '' • Proposer Firm Naime: l� W • • Authorized Signature: • Date: O �' • Acknowledgment of Rece Addendum 1 is required by signing and including the • acknowledgment with your submittal. Failure to acknowledge this Addendum may • result in your submittal being deemed non-responsive. • • i • • • • • • • • • • OF iA[M sp . iJ' w CA�7r'GRN�p REQUEST FOR PROPOSAL (RFP 04-09) FOR- PROFESSIONAL LANDSCAPE ARCHITECTURAL. DESIGN SERVICES THE PALM SPRINGS CONVENTION CENTER ENTRY PLAZA ADDENDUM NO. 2 This Addendum is being issued for the following changes and informational items: THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE RFP DOCUMENT AND INSTRUCTIONS ARE TO BE INCLUDED AND SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED ��� TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS. The City has received the following questions and is hereby providing answers thereto. RESPONSES TO QUESTIONS RECEIVED TO DATE: Q 1: The RFP indicates that the Design Team is to prepare "at least three" Design Concepts. Does the City expect three different designs based on three different design concepts, or is this requirement indicating three different revisions based on one concept? A 1: Once a team is selected, there will be initial meetings to discuss the Cft}rs needs, then the team will be expected to come back with at least three alternatives for the City to consider. Q 2: We have a question about the format of the billing rates. Do we need to use and show each employee's actual pay rate plus an audited overhead rate, plus profit; or may we use our standard billing rates per category(Project Mgr, Draftsperson, etc.)which include all direct, indirect and overhead costs? A 2: Standard billing rates are fine- Q 3: The RFP indicates that Calls! Alvarado is to be used as a public street, yet have the ability to be closed off for Convention Events. Will the street lighting to be installed on this section of Calle Alvarado be owned and maintained by Southern California Edison or the City of Palm Springs as this will effect design flexibility? A 3: That decision has not been made and will be part of the overall design process to discover what is best for the Convention Center. 1 • • • • Q 4: The design team will be required to attend various City meetings to discuss and • finalize concept drawings which have been prepared by City staff, is there an anticipated amount of meetings? Also, the description "attend various meetings • to discuss and finalize concept drawings that have been prepared by City stair is miss worded in the sense that the city staff will not be preparing concepts? • A 4: a. No- b. Correct, this was an error in the document. The design team will • prepare the concept drawings,not City staff. • Q 5: Haw long to you anticipate the project process and timeline to be? • A 5: We have no anticipated schedule-we want to hear from the proposers. • • Q 6: It is noted in the RFP that the City will provide the Topo survey for the triangle • parcel, please confirm that the design team is only needed to expand that survey tb incorporate the driveway relocation work only. - • A 6: Yes. • Q 7: Will there be project,estimates available of recently completed projects for the City to reference in preparation for the project estimates of the entry plaza - desiign2 A 7: No. • Q 8: Please define your understanding of the members of the "Project Team" as • stated in the RFP. • A 8: Licensed professionals that are assembled,for all needed disciplines to present a complete design for the city. • Q 9_ Is it anticipated that a,signage plan will be part of the design? . A 9: Yes, signage related to tragic control • Q 10- Under Final Design in the RFP it states that As-Built Drawings are part of the • scope of work. If the Construction Administration is at the City's discretion, can • we assume that the fees to provide as built drawings is not part of this proposal since they would occur after construction and have liability issues associated with • not overseeing construction yet providing As-Built Drawings? • A 10: This was an error in, the document You are correct, fees to provide as-built • drawings are not part lof this proposal for the reasons stated. • Q 11: The 30 page Iimit.double sided: does this mean the proposal submittal can be 30 • pages of content for a total of 15 pieces of paper, or 60 pages on content for a total of 30 pieces of paper? • A 11, "30 pages double-sided simply means 30 total "sheets"of paper that may have information on "both"sides, • Q 12: We understand that the Addenda'need to be acknowledged with each addendum • printed, signed and included into the proposal submittal but are they included in • the page limitations? • A 12: No. • 2 • • • • I Q 13: The RFP indicates that improvement plans for a new vehicular entryway into the condominium site are part of the project scope. Will the consultant be working with the Condo HOA group? Will the plans be a separate plan set since they will include improvements on privately owned property? Will those improvements include new gate systems, new keypad entry system, new electrical, new lighting, and new phone connections? A 13: Consultant team will work with Condo 1-IOA. Plans will not be separate. Plans will include all the items listed. . Q 14: What is the Citys construction budget for the project? A 14: No construction budget has been established at this point. Q 15: The limit of work as described in the RFP and the graphic limits indicated on the conceptual plan that was attached to the RFP seem to differ somewhat. The graphic conceptual plan seems to indicate a greater limit of work which includes Ile paved area immediately outside the convention center, sidewalks to the South on both sides of Calle Alvarado and some improvements to the sidewalk area near the parking area to the south. Can you please clarify the limit of work? A 15: Limits of work will be from the east side of Alvarado to the west line of the new j_ parcel. Q 16: The RFP indicates that survey tope is available for the triangle parcel. Is utility research information, (both dry and wet)also available for the triangle parcel? A 18: Yes. Q 17: Will the improvements include or necessitate street improvements for Cale Alvarado? 0 0 A 17: The discussion of that will be part of the design process, decisions will be made then- O Q 18: The RFP indicates the programmed location for future buildings on site. Would 0 the city like to have utility or conduit connections or"stub-outs" provide for those future building locations? O A 18: Future utility issues will be discussed as part of the design process. Q 19: On page 4 of the RFP, listed under 'Final Design,' it states that (PS&E) will be O structural installations such as signs, bollards and planters: Because the scope of the design is unknown at this time, is it acceptable to write an addendum for structural services at a later date if necessary? We want to avoid overestimating the service fee. A M Structural services should be included in the proposal but it can be segregated out. Q 20: City's 'Boiler Plate' Specifications- are they Green Book or CS] and will they be available digitally? A 20: CSI 3 Q 21: Does a Dry Utility Consultant need to be a part of the proposal? A 21: Dry utility consultant may be necessary for the street lighting component. Q 22: Is there a design and construction schedule established for the project%' . A 22: No schedule established other than it is a priority for the city-- Q 23: The RFP states that "the condominium entry way on Calle Alvarado must be relocated to the ENJ'street to on the South." Can you define more exactly the scope of work for the relocation of the condominium entry that will be included in . this project? Will any work on the condominium property itself, such as driveways, reconfiguration of parking,etc. be included in the contract? A 23: The driveway and its lighting and security system needs to be relocated- 1 0 Q 24: Is any reconfiguration of the surface parking lot for the convention center contemplated as part of this project? A 24: No. Q 25: The RFP states that the City will provide a topo survey of the triangle parcel and • the design team will need to expand it as necessary to incorporate the driveway relocation. It appears that the topo survey will also have to be expanded to cover • the east side of Calle Alvarado and some distance beyond. Can you confirm whether this survey work should be included in the proposal? A 25: Existing street improvements plans pretty well define the east side of Cale Aiverdc. I - Q 26: Will separate documentation and design standards be required for the portion of the project that falls within the public right-of-way? A 26: Work in the ROW will be under city engineering standards. Q 27: Will utilities for the plaza project be supplied from the Convention Center or will • new service need to be provided for the project? A 27: Will be driven by the actual design. Q 28: The RFP states that the proposed new plaza "may be closed off for large convention activities-" Will the electrical engineering for the plaza project need to include electrical supply for portable equipment, stages, exhibits, etc? . A 28., Not known at this point Q 29: From the RFP we assume that we will have to arrange for a professional surveyor to prepare a complete base plan of the existing conditions - please verify if we are correct or mistaken. A 29. There is a topo survey of the parcel that we will provide for the teams use. . Additional survey work will be needed to relocate the Condo driveway as mentioned in the rfp_ Q 30: In addition to the site plan, we understand that our civil engineer will have to prepare a demolition plan as part of his scope of work. . 4 A 30: A demolition plan will be part of the overall product when the project is complete Q 31: Is the project to include a bus or shuttle station? A 31: No R 32: The RFP list several insurance policies.We carry only policies that pertain to our current scope of work.We believe that it is not practical to buy additional policies before a contract is awarded. If we will the successful proposers, than we will purchase the insurance coverage required by the City of Palm Springs. Please confirm if this is acceptable. A 32, Yes Q 33: Can we please get the site plan in AUTOCAD format? A 33: We do not have it available at this time. Q 34: It is understood that the civil engineering plan will include topo, grading, and street improvements: a.What is the total S.F. of the project area? b-Water service-an or off site G. Sewer-on or off site d. Dust Control(PMD) e. Storm Water Pollution Prevention Plan(SWPPP)for 1 acre or larger f.Cost estimate-on site/off site g.Street Improvements on site/off site;limit S.F. h. Storm drain an/off site t. Structural calculations to cover: A 34: Yes a.Approx. 1-5 acres b. In Street c. In Street d. Yes e, Yes f. We will expect to receive a project cost estimate. g., h., L,-we are unsure of the questions, and therefore are not providing a response to these.. BY ER OF E IT`Y�rOF PALM SPRINGS, CALIFORNIA Craig L. la rs, C.P.M. Procurement& Contracting Manager, DATE: August 29,2008 ADDENDUM ACKNOWLEDGMENT: Proposer Firm Name: 'c�t� Authorized Signature: r Date: O Acknowledgment of Receipt endum 2 is required by signing and including the acknowledgment with your submittal. Failure to acknowledge this Addendum may result in your submittal being deemed non- responsive. 5 Revised: 3123/07 EXH1131T "D" SCHEDULE OF COMPENSATION Consultant shall be compensated on a monthly basis based upon the percentage of work completed in each of the Tasks of design described in Exhibit A. Lump slun costs for Tasks One thru Eight are as follows: Task One: Project Initiation S 3,225.00 Design Workshop S 2,640.00 Nolte Engineering $ 585.00 Reimbursable Expenses* $ 350.00 Task Two: Site Reconnaissance and Research $ 9,680.00 Design Workshop $ 4,880.00 Nolte Engineering $ 1,950.00 Nolte Surveying** $ 2,350.00 G4Green Lighting S 500.00 Reimbursable Expenses* $ 950.00 Task Three: Preliminary Design Concepts S 16,200.00 Design Workshop $ 11,750.00 Nolte Engineering S 2,790.00 G4Green Lighting S 1,660.00 Reimbursable Expenses* $ 1,600,00 Task Four: Design Development/Planning Department Submittal $ 24,280.00 Design Workshop $ 12,310.00 Nolte Engineering $ 10,310,00 G4Green Lighting $ 1,660.00 Reimbursable Expenses* $ 2,500,00 Task Five: Final Design S 34,370.00 Design Workshop S 13,890.00 Nolte Engineering $ 15,780.00 G4Green Lighting $ 4,700.00 Reimbursable Expenses* $ 2,200.00 Task Six: Plan Check Phase $ 6,510.00 Design Workshop S 2,800.00 Nolte Engineering $ 3,350.00 G4Green Lighting S 360.00 Reimbursable Expenses* $ 400.00 524762 1 Revised: 3/23/07 Task Seven: Bidding Phase $ 6,695.00 Design Workshop $ 3,840.00 Nolte Engineering $ 2,385.00 G4Green Lighting $ 470.00 Reimbursable Expenses* $ 750.00 Task Fight: Construction Phase/ Contract Administration Phase $ 13,810.00 Design Workshop S 9,290.00 Nolte Engineering $ 3,800.00 G4Green Lighting $ 720.00 Reimbursable Expenses* $ 1,200.00 Total Design Fees $ 114,770.00 *Rcimbursable Expenses (Includes Travel, Printing, Phone) $ 9,950.00 Total Compensation $ 124,720.00 x Consultant may bill reimbursable expenses at cost plus 10%not to Exceed $9,950. ** One day of design survey to supplement what will be obtained from the City. 5247621 Revised: 3123107 EXI3IBIT "E" SCHEDULE OF PERFORMANCE Tasks One thru Five of this contract shall be completed based upon the following time line: Task Completion Task One. Project Initiation Within five (5) working days of NTP* Task Two.Site Reconnaissance Within fifteen (15) working days of NTP* Task Three. Master Planning Within twenty five (25) working days of NTP* Task Four. Prelimnary Concepts Within twenty (20) working days of City acceptance of Task Three Master Plan Task Five. Design Development/ Within fifteen(I5) working days of Agency Planning Submittal acceptance of a preferred Concept submit Architectural Application. Resubmit any Revisions within ten (10) working days. *NTP shall be defined as the date of the the o6gnal Notice to Proceed. 5247621