HomeMy WebLinkAbout4/1/2015 - STAFF REPORTS - 2.E. 4�EPALM Sp4
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°q`'Foa`'�P CITY COUNCIL STAFF REPORT
DATE: April 1, 2015 CONSENT AGENDA
SUBJECT: APPROVE THE COOPERATIVE PURCHASE FOR AIRPORT SEAT
REPLACEMENT
FROM: David H. Ready, City Manager
BY: AIRPORT
SUMMARY
This action will provide for the cooperative purchase of materials and installation
services related to the replacement of public airport seating cushions.
RECOMMENDATION:
1. Approve the purchase of all materials, supplies, equipment and labor to replace
the bottom and back seat cushions on 528 public seats at the Airport from
TotalPlan, Inc. of Riverside, CA under the US Communities cooperative
purchase agreement in the amount of$96,839.67.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
There are 528 seats within the Bono Concourse at Palm Springs International Airport.
The units are about sixteen years old and still have the original bottom and back seat
cushions. Due to the obvious wear on the seating, it is time to have all the cushions
replaced. The seating at the Regional Concourse is not in need of this same treatment
because the furniture was new in 2007.
The project will be phased in accordance with the operational needs of the airport over
the course of several weeks and will pose no impediment to the flight operations or
passenger comfort. This refresh will complement the new carpeting that was installed
two years ago.
The Procurement & Contracting Manager worked with Airport Staff to secure the
cooperative purchase quotation from TotalPlan, Inc. for the Hayworth seating
ITEM NO.
City Council Staff Report
April 1, 2015- Page 2
APPROVE THE COORPERATIVE PURCHASE FOR
AIRPORT SEAT REPLACEMENT
replacement through the US Communities co-op program. Pursuant to the provisions of
Section 7.01.030(8) of the Municipal Code authorizing the use of cooperative purchase
agreements, staff is recommending award of this project to TotalPlan, Inc.
FISCAL IMPACT:
This project was planned and budgeted, and funds will be available in account 415-
6200-43050 in this fiscal year.
Thomas Olan
Executive Director, Airport
David H. Ready, C ger
Attachments: Quote from TotalPlan, Inc.
02
5645 MISSION BLVD.
; % RIVERSIDE,CA 09
1961)787-90.9000
FAX 1951)369-1932
mvw.lotalplanbusinterio rs.cam
■
T�T11LP1.11N 10.100 HIGHWAY 111.MIRAGE.
E270
RANCHO MIRAGE,CA 92270
1760)341-9434
RIJSiNFSS INTERIORS, INC ■
ORANGE COUNTY
March 12, 2015 (949)888-9050
Mr. Steve Bowser
Palm Springs Airport
3400 East Tahquitz Canyon Way
Palm Springs, California 92262
Dear Mr. Bowser:
I am pleased to present the following revised proposal for your review.
Pricing is valid on all orders approved and entered through December 315t, 2016 under
Haworth's US Communities agreement contract # N121124 / 55603AA.
New Seat Beam Cushion Cover — Option A2(111evision6)
General Contract Information:
■ Contract: US Communities (www.uscommunities.org.)
• Agreement No. RQ01-411313-16A with Fairfax County, Virginia (Master Agreement)
• Master Agreement: Through the U.S. Communities Government Purchasing Alliance
• Start Date: January 1, 2013
• End Date: December 31, 2016
• Renewals: Four— One year renewals — (through 2020)
• Haworth Contract #: N121124 / 55603 AA Multiple Award
• Discount: Per published negotiated discounts
Scone:
Schedule: TBD — Beginning May 2015
• Product Receipt: TOTALPLAN to receive 5 to 8 weeks after issued City Purchase Order.
Product Install: Installation to begin within two weeks of product receipt by TOTALPLAN.
Installation will be between normal working hours from 7:00 AM to 5:00 PM (M-F) and as
coordinated with the Airport MX Superintendent. Installation will be continuous (M-F)
until completed. Cleanup will be as work progresses.
Site work will be safety cordoned by Airport and use restored as sections are completed.
• Security: TOTALPLAN will obtain Airport Security Clearance and Badging. Includes
fingerprinting and background checks (a minimum of 3 weeks prior to site install).
Insurances: TOTALPLAN to meet Airport Insurances minimums prior to installation.
03
Seating
528ea K156-021U Haworth public seat cushion cover replacement
-18" height
-Upholstered back
-For armed units
-Vinyl: Wine XJ-WI $ 144.93 $ 76,523.04*
lea F&D Freight & Delivery (Drop)
-TOTALPLAN to receive and inspect
-TOTALPLAN to deliver during normal hours $ 695.00*
lea Labor Installation of existing modular seating
-Prevailing wage project
-During normal weekday business hours $ 12,672.00
Subtotal $ 89,890.04
9% Tax* 6$ ,949.62
A2r5 TOTAL $ 96,839.66
X
Approval to order Date P.O.#
Pricing: Prices include freight, delivery and sales tax. Installation by TOTALPLAN, Inc.
Terms: To place this order a purchase order is required made out to TOTALPLAN, INC.,
5645 Mission Boulevard, Riverside, California 92509.
Thank you for the opportunity to work on this project. I hope this proposal meets with your
approval. Please let me know of any way I can be of assistance.
Sincerely,
TOTALPLAN, INC.
iaip_�J .
Robert J. Pitt
Sr. Project Manager
RP:
Q 4
x
Finish Approval Date
Armed Seat Cushion Cover:
Vinyl — Wine XJ-WI: Rated — 200,000 Double Rubs
Who is TOTALPLAN Business Interiors and how can we help you?
TOTALPLAN Website: www.tpbi.net
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