HomeMy WebLinkAbout4/1/2015 - STAFF REPORTS - 2.I. AOt I?ALMS'.
iy
c
u a
' Cq`I`ORN`P, City Council Staff Report
Date: April 1, 2015 CONSENT CALENDAR
Subject: ACCEPTANCE OF THE PALM TREE REMOVAL AND REPLACEMENT,
CITY PROJECT NO. 13-09
From: David H. Ready, City Manager
Initiated by: Department of Maintenance and Facilities
SUMMARY
Formal City Council acceptance of the Palm Tree Removal and Replacement, City
Project No. 13-09, is required to document the completion of the public work of
improvement, and to allow the City's filing of a Notice of Completion with the Riverside
County Recorder in accordance with Section 9200 of the California Civil Code.
RECOMMENDATION:
1) Accept the public work of improvement identified as the Palm Tree Removal and
Replacement, City Project No. 13-09, and is completed; and
2) Authorize the City Engineer to execute and file for recordation with the Riverside
County Recorder a Notice of Completion for the Palm Tree Removal and
Replacement, City Project No. 13-09.
STAFF ANALYSIS:
On October 15, 2014, the City Council awarded a construction contract to Coachella
Valley Construction and Engineering, in the amount of $141,141.00 for the Palm Tree
Removal and Replacement, City Project No. 13-09.
The Contractor satisfactorily completed the project on March 6, 2015. Staff has
conducted a final inspection and found the work to be in compliance with the plans,
specifications and standards of the City of Palm Springs. Staff recommends that the
City Council accept the Palm Tree Removal and Replacement, City Project No. 13-09,
as required by Section 9200 of the California Civil Code, authorizing the City Engineer
to file and record a Notice of Completion within 15 days of the City Council's action. A
ITEM NO.
City Council Staff Report
April 1, 2015— Page 2
Acceptance of the Palm Tree Removal and Replacement, City Project 13-09
copy of the Notice of Completion to be submitted to the County is included as
Attachment 2.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines
are required to include a list of classes of projects which have been determined not to
have a significant effect on the environment and which are exempt from the provisions
of CEQA. In response to that mandate, the Secretary for Resources identified classes
of projects that do not have a significant effect on the environment, and are declared to
be categorically exempt from the requirement for the preparation of environmental
documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects
consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor
alteration of existing public structures, facilities, mechanical equipment involving
negligible or no expansion of use beyond that existing at the time of the lead agency's
determination. Therefore, in accordance with Section 15301(a), staff determined that
the Palm Tree Removal and Replacement, City Project No. 13-09, was considered
categorically exempt from CEQA.
FISCAL IMPACT:
The City Council originally approved a total project budget of $141,141.00 funded by
Measure J Funds (Fund 260). The original and final construction contract amount is
$147,743.50; there were two Change Orders issued totaling $6,602.50. The following
Table 1 is a summary of the total costs incurred for the construction of the Palm Tree
Removal and Replacement, City Project No. 13-09.
City Project City Project City Project
No. 13-09 No. 13-09 No. 13-09 Total
Phase Approved Approved Approved Approved Final Cost
Budget Budget Budget Budget
(07/01112) (07/01113) (07/01/14)
Administration $ 344.64 $ 2,293.21 $ 781.42 $ 3,419.27 $ 3,419.27
Construction $ 0.00 $ 0.00 $141,141.00 $141,141.00 $141,141.00
Change Orders $ 0.00 $ 0.00 $ 6,602.50 $ 6,602.50 $ 6,602.50
Design $ 0.00 $ 5,582.70 $ 0.00 $ 5,582.70 $ 5,582.70
Project Total
Cost $ 344.64 $ 7,875.91 $148,524.92 $156,745.47 $156,745.47
Remaining
Balance $ 0.00
Table 1
02
City Council Staff Report
April 1, 2015— Page 2
Acceptance of the Palm Tree Removal and Replacement, City Project 13-09
The Palm Tree Removal and Replacement, City Project No. 13-09, was funded through
the following sources as show in Table 2:
Fund Name Account Actual
Measure J 260-4500-59412 $149,425.59
Measure J 001-2451-43240 $7,319.88
Total Expenditures for Project $156,745.47
Project Budget $156,745.47
Remaining Budget $0.00
Table 2
The City is holding retention of $7,057.05 for Coachella Valley Construction and
Engineering pending acceptance of the improvements and filing of the Notice of
Completion with the County Recorder's office. Since this project is a maintenance
effort, the Finance Department does not need to add the cost of this project to the City's
fixed asset system, as no new assets have been created in compliance with
Governmental Accounting Standard Board (GASB) 34 Standards for Financial
Reporting of Infrastructure Assets.
SUBMITTED
Prepared by:
Marcus L. Fuller, MPA, P.E., P.L.S.
Assistant City Manager/City Engineer
Approved by:
David H. Ready, Esq., P
City Manager
Attachments:
1. October 15, 2014, City Council staff report
2. Notice of Completion
03
Attachment 1
04
Recording Requested By:
When Recorded Mail To:
Name: City of Palm Springs
Street Address: 3200 E Tahquitz Canyon Way
City& State: Palm Springs, CA 92262
SPACE ABOVE THIS LINE FOR RECORDERS USE
NOTICE OF COMPLETION
(CA Civil Code §§ 8180-8190, 8100-8118, 9200-9208)
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is an owner of an interest of estate in the hereinafter described real property, the
nature of which interest or estate is: Fee
2. The full name and address of the undersigned owner or reputed owner and of all co-owners or
reputed co-owners are:
Name Street and No. City State
City of Palm Springs, 3200 E Tahguitz Canyon Way Palm Springs, CA 92262
3. The name and address of the direct contractor for the work of improvement as a whole is:
Coachella Valley Construction & Engineering. PO Box 1182, Thermal, CA, 92274
4. This notice is given for(check one):
®Completion of the work of improvement as a whole.
❑Completion of a contract for a particular portion of the work of improvement (per CA Civ. Code
§8186).
5. If this notice is given only of completion of a contract for a particular portion of the work of
improvement (as provided in CA Civ. Code §8186), the name and address of the direct contractor
under that contract is:
Not applicable
6. The name and address of the construction lender, if any, is:
Not Applicable
7. On the 6th day of March, 2015, there was completed upon the herein described property a work of
improvement as a whole (or particular portion of the work of improvement as provided in CA Civ.
Code§8186) a general description of the work provided:
City Project No. 13-09, Palm Tree Removal and Reolacement
8. The real property herein referred to is situated in the City of Palm Springs. County of Riverside. State
of California, and includes various City streets as identified on the attached Exhibit A.
9. The street address of said property is: Exhibit A
10. If this Notice of Completion is signed by the owner's successor in interest, the name and address of
the successor's transferor is: Not Applicable
I certify (or declare) under penalty of perjury the laws of the State of California that the foregoing is
true and correct.
Date: By:
Signature of Owner or Owner's Authorized Agent
Marcus Fuller
Print Name � '
VERIFICATION
I, Marcus Fuller, state I am the Assistant City Manager/City Engineer of the Owner identified in the
foregoing Notice of Completion. I have read said Notice of Completion and know the contents thereof,
the same is true of my own knowledge.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and
correct.
Executed on at Palm Springs, California.
Signature of Owner or Owner's Authorized Agent
A Notary Public or other officer completing this certificate verifies only the identity of the individual
who signed the document to which this certificate is attached, and not the truthfulness , accuracy, or
validity of that document.
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
On before me, Notary Public, Marcus
Fuller personally appeared who proved to me on the basis of satisfactory evidence to be the person
whose name is subscribed to the within instrument and acknowledged to me that he executed the same
in his authorized capacity, and that by his signature on the instrument the person, or the entity upon
behalf of which the person acted, executed the instrument.
I, certify under PENALTY OF PURJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
Witness my hand and official seal.
Signature
EXHIBIT A
PALM TREE LOCATIONS
1. North Palm Canyon Drive, North of Yorba Road, East side (One Palm)
2. North Palm Canyon Drive at Cabrillo, East side (One Palm)
3. North Palm Canyon Drive South of Via Olivera, East side (One Palm)
4. North Palm Canyon Drive at 2000 North Palm Canyon Drive, East side (One Palm)
5. North Palm Canyon Drive across from 1875 North Palm Canyon Drive at Billy Reeds
(One Palm)
6. North Palm Canyon Drive at fourth tree South of Vista Chino, west side (One Palm)
Changed location to Dog Park
7. 1050 North Palm Canyon Drive, East side (One Palm)
8. Chino Road West, Center Island (Two Palms)
9. 491 North Palm Canyon Drive West Side, 3`tl Palm So. of Alejo (One Palm)
10. 333 North Palm Canyon Drive, In front of suite 205 North of Amado West Side (One
Palm)
11. North Palm Canyon Drive at Amado, South East corner, (Remove One Palm Tree)
12. South Palm Canyon Drive, second and third trees south of Baristo Road, East side.
(Two Palms)
13. South Riverside Drive at bridge, two trees at stop sign (Two Palms)
14. South Palm Canyon Drive, North of Morongo Road second tree north, west side
.Changed location to Co Gen Plant
15. East Palm Canyon Drive, West of Via Entrada, North side (One Palm)
16. South Indian Canyon Drive at 446 South Indian Canyon Drive, East side (One Palm)
17. South Indian Canyon Drive in front of Hard Rock Hotel, East side (One Palm)
18. North Indian Canyon Drive, across from Fire Station Number one, East side (One Palm)
19. North Indian Canyon Drive, North of Amado, East side (One Palm)
20. South Palm Canyon Drive-Center island at 675 So. PCD at Allen Tire Co. (Two Palms)
07
PALM TREE REMOVAL AND REPLACEMENT
CITY PROJECT NO.CP 13-09
Attachment 2
08
se-,
City Council Staff Report
DATE: OCTOBER 15, 2014 CONSENT CALENDAR
SUBJECT: APPROVE CONTRACT FOR THE PALM TREE REMOVAL AND
REPLACEMENT PROJECT, A MEASURE J FUNDED CAPITAL
PROJECT.
FROM: David H. Ready, City Manager
BY: Maintenance and Facilities Department
SUMMARY
This Measure J project provides for palm tree removal and replacement at various
locations throughout the City. Staff is seeking authorization from the City Council to
accept the qualified lowest responsive bid from CV Construction & Engineering in the
amount of$141,141.00.
RECOMMENDATION:
1. Find the bid from Golden Valley Construction non-responsive and award a unit
price contract with CV Construction & Engineering in the amount $141,141.00 for
the removal and replacement of Palm Trees.
2. Authorize the City Manager to execute the purchase order.
STAFF ANALYSIS:
The Maintenance and Facilities department identified twenty one (21) locations and
Twenty-six (26) palm trees for removal and replacement
City staff contracted with the local Landscaping Architectural firm, Michael Buccino &
Associates, to prepare bid specifications for the project which was estimated at
$131,000. The Procurement and Contracting Department worked closely with the
Maintenance and Facilities Department to conduct the unit price formal invitation for
bids for the removal and replacement of Palm Trees at various different locations
throughout the City. The bid was publicly advertised, posted to the City's website, and
notices distributed to potential contractors. Two (2) contractors responded and the
09
i
i
i
I
City Council Staff Report
July 16, 2014— Page 2
Approve Tree Replacement
results of the bid are tabulated as follows:
Vendor Price Quote
Golden Valley Construction $117,418.75 (non-responsive)
CV Construction and
Engineering $141,141.00
City staff reviewed the two bids and in consultation with the City Attorney determined
the bid from Golden Valley Construction to be non-responsive for failure to properly
execute the formal bid documents and provide their Unit Pricing as was required. Staff
is recommending the City Council approve the lowest, responsive, responsible bid from
CV Construction & Engineering.
FISCAL IMPACT:
The original staff suggested estimated "place holder" project amount approved by the
Measure J commission and City Council was $130,000. To date, $6,043.00 has been
expended for design and preparation of plans and specifications. An additional $17,184
will be utilized for the project from Measure J Capital Improvement Account No. 260-
4500-59412 —for a project total of$147,184.
atrick Sweeney, Faciliti Director David H. Ready, CiNjAgwiler
Attachment:
Copy of bid from CV Construction & Engineering
10
BID
BID TO: CITY OF PALM SPRINGS, CALIFORNIA
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement
with the City in the form included in the Contract Documents (as defined in Article 4 of the
Agreement)to perform the Work as specified or indicated in said Contract Documents entitled:
PALM TREE REMOVAL AND REPLACEMENT PROJECT
CITY PROJECT NO. 13-09
Bidder accepts all of the terms and conditions of the Contract Documents, including without
limitation those in the Notice Inviting Bids and the instructions to Bidders dealing with the
disposition of the Bid Security.
This Bid will remain open for the period stated in the Notice Inviting Bids, unless otherwise
required by law. Bidder will enter into an Agreement within the time and in the manner required in
the Instructions to Bidders, and will furnish the insurance certificates, Payment Bond,
Performance Bond, and all Permits required by the Contract Documents.
Bidder has examined copies of all the Contract Documents, including the following Addenda
(receipt of which is hereby acknowledged):
Number Date ��I tl 151
Number Date
Number Date
Number Date
Bidder has familiarized itself with the nature and extent of the Contract Documents, the Work, the
site, the locality where the Work is to be performed, the legal requirements (federal, state, and
local laws, ordinances, rules, and regulations), and the conditions affecting cost, progress, or
performance of the Work, and has made such independent investigations as Bidder deems
necessary.
In conformance with the current statutory requirements of California Labor Code Section 1860, at
seq.,the undersigned confirms the following as its certification:
I am aware of the provisions of Section 3700 of the Labor Code, which require every
employer to be insured against liability for workers compensation, or to undertake self-
insurance in accordance with the provisions, before commencing the performance of the
Work of this Contract.
To all the foregoing, and including all Bid Schedule(s), List of Subcontractors, Non-collusion
Affidavit, Bidder's General Information, and Bid Bond contained in these Bid Forms, said Bidder
further agrees to complete the Work required under the Contract Documents within the Contract
Time stipulated in said Contract Documents, and to accept in full payment therefore the Contract
Price based on the Lump Sum or Unit Bid Price(s) named in the aforeVV.t6y#A6jMrjVER&Iaee4ag
Schedule(s)- P.O.Box 1182 Thermal CA 92274
7W989-2299 ph.9S1445-i 21k.
Dates: 9 aj Bidder: email
6y L
(Signal )
Title: &12 ".A/r
PALM TREE REMOVAL AND REPLACEMENT 610(PROPOSAL)
CrTY PROJECT NO.13-09 SID FORMS-PAGE 2
**REVISED** Bid Schedule of Prices for the Construction of the:
PALM TREE REMOVAL AND REPLACEMENT PROJECT
CITY PROJECT NO. 13-09
in Palm Springs, California
Item Description Estimated Unit Unit Amount
No. Quantity Price
1. Initial Mobilization 25 LS
2. Traffic Control 21 Sites
3. Remove Existing Palms 16 EA
Remove Existing PCC Concrete 160 SF
Remove Existing Curb and Gullet 49 LF
4. Plant New Palm Trees 25 EA !•-
5. Construct Curb and Gutter 49 LF i
6. Construct Sidewalk 105 SIF
T. Irrigation 49 EA �/�d ►�
8. Remove and Reinstall Lighting is EA 3 70.
9' Install Rock At Palm Trees 560 SF a d D
10. Remove and Reinstall Signs 4 EA
11. 90 Day Maintenance Period 25 Trees
TOTAL COST$ ZY 11W. of •
l�h44.n � _k ��
PRICE IN WORDS
QUANTITIES OF WORK: A)/":
The quantities of work or material stated in the unit price items of the Bid Schedule are
supplied only to give an indication of the general scope of the Work. The City does not
expressly nor by implication agree that the actual amounts of work or material will
correspond therewith, and reserves the right after award to increase or decrease the
quantity of any unit price bid item, by an amount up to 25 percent of increase or
decrease, without a change in the unit prices, and shall have the right to delete any bi
item In its entirety, and receive full credit in the amount shown in the Bid Schedule for th
deleted item of Work. CY, C�N 5 70+'u io g
l�c-r CnI C7f N ,C'"j/U le7 �
Name of Bidder or Firm
0 y-
"IMPORTANT NOTE: PLEASE BE SURE THAT YOU SUBMIT ONLY THIS
REVISED MANDATORY PRICING PAGE. FAILURE TO SUBMIT THIS
REVISED MANDATORY PRICING PAGE WILL RESULT IN A NOW
RESPONSIVE SUBMITTAL. 12
PALM TREE REMOVAL AND REPLACEMENT UNIT PRICE BID SCHEDULE
CITY PROJECT NO. 13-09 BID FORMS-PAGE 3
of $,AIM SA CITY PROJECT # 13-09
PALM TREE REMOVAL AND REPLACEMENT
4 N
ADDENDUM NO. 1
C¢f1FOlt
This Addendum is being issued for the following changes and Informational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE SPECIFICATIONS AND
INSTRUCTIONS ARE TO BE INCLUDED IN THE ORIGINAL DRAWINGS AND
SPECIFICATIONS. THIS ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING
CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND
SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS.
Q 1: In the section N-6 the license required are "A" or"C-27 and C-8". What if we only have "C-27
and D-49"?
A 1: The license requirements are as stated in the Bid Document. If you only have a C-27 but
do not have the C-8 required to go with the C-27,you must have a sub-contractor that
has the C-8 classification and will be listed as a sub-contractor in your bid submittal
along with all documentations.
Q 2: What does C-8 license cover?
A 2: As per the California Code of Regulations, C-8— Concrete Contractor. A concrete
contractor forms, pours, places, finishes and Installs specified mass, pavement, fiat
and other concrete work:and places and sets screeds for pavements or fJatwork. This
class shall not include contractors whose sole contracting business is the application
of plaster coatings or the placing and erecting of steel or bars for the reinforcing of
mass,pavement, plat and other concrete work.
CLARIFICATIONS/REVISIONS OF IFB DOCUMENT:
BID SCHEDULE:
A "REVISED*" Bid Schedule of Prices for the Construction . of the PALM TREE
REMOVAL AND REPLACEMENT PROJECT are hereby included in this addendum and
shall replace the original City Project 13-09 Unit Price Bid Schedule — Page 3. The
changes include updated Palm Tree counts and estimated quantities of work to be
done. In addition, a revised list of the locations of palm trees have been included with
corresponding photographs of existing trees at the locations for removal and
replacements.
**IMPORTANT NOTE: PLEASE BE SURE THAT YOU SUBMIT ONLY
THE REVISED MANDATORY PRICING PAGE. FAILURE TO SUBMIT
THE REVISED MANDATORY PRICING PAGE WILL RESULT IN A
NON-RESPONSIVE SUBMITTAL.
13
PALM TREE REMOVAL AND REPLACEMENT UNIT PRICE BID SCHEDULE
CITY PROJECT NO. 13-09 BID FORMS.PAGE 1
APPENDIX—A AND NEW SITE LOCATION 21:
Specification Contents Part III Appendix—A Project Drawings Is duplicated as
Appendix—C Project Drawings. By this Addendum the City is hereby deleting
duplicate Appendix—C and replacing Appendix—A (attached)that has been updated
with one(1) additional location (#21).
The City is hereby attaching project drawing #21 for this additional location.
APPENDIX—E
The City by this addendum is hereby deleting Appendix—E site images and is replacing
Appendix—E with new site images (attached). This corrects some photo errors and
provides site addresses and locations.
BY ORDER OF THE CITY OF PALM SPRINGS,CALIFORNIA
Leigh Gileno
Procurement Specialist II C V
DATE: September 18, 2014 p•Q Box 1182 Tbantal CA 92274
ADDENDUM ACKNOWLEDGMENT- 760""9-22"pL"1445-n42IL
cvcspres�aoLoom email
Proposer Firm Name:
Authorized Signature:
Date:
Acknowledgment of Receipt of Addendum 1 is required by signing and returning a copy of this
addendum with your response. Failure to acknowledge this Addendum may result in your IFB being
deemed non-responsive.
14
PALM TREE REMOVAL AND REPLACEMENT UNIT PRICE BID SCHEDULE
CITY PROJECT NO. 13-09 BID FORMS-PAGE 2
INFORMATION REQUIRED OF BIDDER
LIST OF SUBCONTRACTORS
As required under Section 4100, at seq., of the Public Contract Code, the Bidder shall list below
the name, Contractor's License number and business address of each subcontractor who will
perform Work under this Bid in excess of one-half of one percent of the Contractor's Total Bid
Price,or$10,000.00, whichever is greater,and shall also list the portion of the Work which will be
done by such subcontractor. After the opening of Bids, no changes or substitutions will be
allowed except as otherwise provided by law. The listing of more than one subcontractor for each
Rem of Work to be performed with the words"and/or"will not be permitted. Failure to comply with
this requirement will render the Bid as non-responsive and may cause its rejection.
Special Note: The Prime Contractor shall Perform not less than 50% of the Work identified
in this Bid. In the event a Bidder lists subcontractors who will perform Work under this Bid in
excess of 50%of the Work identified in this Bid,the Bid shall be considered non-responsive.
Bidders shall list the total %of Work to be performed by the Prime Contractor
HERE:_Z.'j_116(shall not be less than 50%).
Contractors Percent
License of Total
Work to be Performed Number) Contract Subcontractor's Name&Addre/sss
24
&E 72,V 1-t4lI11aA Sf.
li2zl �'1'rtt /44. a9 /Y
e
2.
3.
4.
5.
6.
7.
8.
LIST OF SUBCONTRACTD
BID FORMS-PAGE 1 5
LOCAL BUSINESS PREFERENCE PROGRAM - GOOD FAITH EFFORTS
City Project No.: CP 13-09 Bid Opening Date: September 23, 2014
The contract for this project is subject to the provisions of Palm Springs Ordinance No. 1756, and Section
7.09.030 of the Palm Springs Municipal Code, "Local Business Preference Program", subsection (5)
"Local Preference in Public Works Contracts(Sub-Contracting)",which states:
The prime contractor shall use good faith efforts to sub-contract the supply of materials and equipment to
local business enterprises and to sub-contract services to businesses whose work force resides within the
Coachella Valley. The prime contractor shall submit evidence of such good faith efforts at the time of
submission of bids. Good faith efforts may be evaluated by placing advertisements inviting proposals in
local newspapers, sending request for proposals to local sub-contractors, or by demonstrating that no
local sub-contracts are qualified to perform the work or supply the materials or equipment. Any notice
inviting bids which may require the use of sub-contractors shall include notification of this subsection.
The City Council or Director may reject as non-responsive the bid of any contractor proposing to use sub-
contractors that fail to comply with the requirements of this subsection.
Bidders shall provide sufficient information to demonstrate that they have made good faith efforts to
comply with Palm Springs Ordinance No. 1756. In the event no local firm (as defined in Ordinance No.
1756) is listed as a subcontractor on the "List of Subcontractors" submitted with its Bid, Bidders shall
identify local subcontractors not required to be Identified on the List of Subcontractors, and/or shall
identify local firms with whom the Bidder has solicited to furnish materials and supplies for incorporation
into the work of this project.
Local Subcontractors not listed on the List of Subcontractors:
J Jyr
Local firms that will furnish materials or supplies
yyto the Bidder for this project:
/,A1 .i .a �Crt/LA963 , IAik rX
e4 ar Ar �(c 4, 1wrrw ! L"
Z;q
16
PALM TREE REMOVAL AND REPLACEMENT LOCAL BUSINESS PREFERENCE PROGRAM
CITY PROJECT NO. 13-09 GOOD FAITH EFFORTS
BID FORMS-PAGE 5
LOCAL BUSINESS PREFERENCE PROGRAM-GOOD FAITH EFFORTS(CONTINUED)
In the event no local firms (as defined in Ordinance No. 1756) will provide services, or furnish
materials and supplies to the Bidder for this project, the Bidder shall provide information
sufficient to demonstrate its good faith efforts to retain to hire local firms to (a) provide services
and (b) to furnish materials and supplies for this project. Examples of information accepted by
the City to demonstrate good faith efforts shall be included below:
A. The names and dates of each publication in which a request for participation by local firms for
this project was placed by the bidder (please attach copies of advertisements or proofs of
publication):
Publications Dates of Advertisement
B. The names and dates of written notices sent to local firms soliciting bids for this project and the
dates and methods used for following up initial solicitations to determine with certainty whether
the local fines were interested (please attach copies of solicitations, telephone records, fax
confirmations, etc.):
Names of Date of Follow Up Methods and
firms Initial Dates
Solicited Solicitation
�C4 /94/..* o f z.7//y
C. The items of work which the bidder made available to local firms, including, where
appropriate, any breaking down of the contract work items(including those Items normally
performed by the bidder with its own foroes) into economically feasible units to facilitate
participation by local firms.
Items of Work Bidder Normally Breakdown of Items Amount Percentage
Performs Item (Y!N) ($) Of
Contract
Tr+>l1.`�� �eo/n+/��li-y%trI � �c5 �f. lank° L'1nu,T A'r"�'°'� 9.31. ' • 7 �' i
41 &•-0
°7<r� c'�"+�i.< <;I�S �✓u �G/.� J'c�t /As/..s! f 3�.37f ash+
17
PALM TREE REMOVAL AND REPLACEMENT LOCAL BUSINESS PREFERENCE PROGRAM
CITY PROJECT NO.13.09 GOOD EFFORTS
810 FORMS-PAGE 6
D. The names, addresses and phone numbers of rejected local firms, the reasons for the bidder's
rejection of the local firms, the firms selected for that work (please attach copies of quotes from
the firms involved), and the price difference for each firm if the selected firm is not a local firm:
Names, addresses and phone numbers of rejected local firms and the reasons for the bidder's
rejection of the local firms:
Names, addresses and hone numbers of firms selected for the work above:
/,1hN F
NOTE: USE ADDITIONAL SHEETS OF PAPER IF NECESSARY.
I
III,
18
PALM TREE REMOVAL AND REPLACEMENT LOCAL BUSINESS PREFERENCE PROGRAM
CITY PROJECT NO. 13-09 GOOD FAITH EFFORTS
BID FORMS-PAGE 7
BID BOND
KNOW ALL MEN BY THESE PRESENTS,
That David Cordero dba Coachella Valley Construction and Engineer*Principal.and
Western Surety Company as Surety, are held
and firmly bound unto the City of Palm Springs, hereinafter called the"City'In the sum of:
Ten percent of the total bid amount (10%) dollars
(not less than 10 percent of the total amount of the bid)
for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors,
administrators, successors,and assigns,Jointly and severally, firmly by these presents.
WHEREAS,said Principal has submitted a Bid to sald City to perform the Work required under the Bid
Schedule(s)of the Citys Contract Documents entitled:
PALM TREE REMOVAL AND REPLACEMENT PROJECT
CITY PROJECT NO. 13-09
i
NOW THEREFORE, If said Principal Is awarded a Contract by said City, and within the time and In the
manner required In the "Notice Inviting Bids" and the "Instructions to Bidders" enters Into a written
Agreement on the Form of Agreement bound with said Contract Documents, furnishes the required
Certificates of Insurance, and furnishes the required Performance Bond and Payment Bond, then this
obligation shall be null and void, otherwise it shall remain In full force and effect. In the event suit is
brought upon this Bond by said City, and City prevails, said Surety shall pay all costs incurred by said
City in such suit, including a reasonable attorneys fee to be fixed by the court.
SIGNED AND SEALED,this 23rd day of September , 2014.
PRINCIPAL:
(Chen one: cmpwaaon)
(CwPwatf"teq**tft Ngnaturea:am fore Sad,of the ro oOv groups:A.Chalrow of Board,Presldard,w any Vka President;AND B.
SeaeWy,Assletent Secretary.Tnmw .w.Assistant Treasurer,or CNef FYw cw Olfmr).
By Coachella Valley Construction and
Engineering SURETY:
signature(NOTARIZED) Western Surety Company
Print Name and Title: t
By F �
By Signature(NOTARIZED)
Signature(' TARIZED) Print Name and Title
Print Name and Title: Diane Marie Nielsen, Attorney in Fact
�grret jt, noIA-z
PALM TREE REMOVAL AND REPLACEMENT BID BOND(BID SECURITY FORM)
CITY PROJECT NO. 13-09 BID FORMS-PAOFy1Q
Western Surety Company
POWER OF ATTORNEY-CERTIFIED COPY
Bond No. 62166446 .
Know All Men By These Presents, that WESTERN SURETY COMPANY, a corporation duly organized and existing under the
laws of the State of South Dakota,and having its principal office in Sioux Falls,South Dakota(the"Company"),does by these presents
make,constitute and appoint Diane Marie Nielsen
its true and lawful attorney(e)-in-fact,with full power and authority hereby conferred,to execute,acknowledge and deliver for and on
its behalf as Surety,bonds for:
Principal: David Cordero dba Coachella Valley Construction and Engineering
Obligee: City of Palm Springs
Amount: $500,000.00 -
and to bind the Company thereby as fully and to the same extent as if such bonds were signed by the Senior Vice President,sealed
with the corporate seal of the Company and duly attested by its Secretary, hereby ratifying and confirming all that the said
attormey(s)-in-fact may do within the above stated limitations. Said appointment is made under and by authority of the following
bylaw of Western Surety Company which remains in full force and effect I
"Section 7. All bonds,policies, undertakings,Powers of Attorney or other obligations of the corporation @hall be executed in the
corporate name of the Company by the President,Secretary, any Assistant Secretary, Treasurer, or any Vice President or by such
other officers as the Board of Directors may authorize- The President, any Vice President,Secretary,any Assistant Secretary,or the �
Treasurer may appoint Attorneys in Fact or agents who shall have authority to issue bonds,policies,or undertakings in the name of
the Company- The corporate seal is not neceseary for the validity of any bonds, policies, undertakings, Powers of Attorney or other
obligations of the corporation. The signature of any such officer and the corporate seal may be printed by facsimile."
All authority hereby conferred shall expire and terminate,without notice,unless used before midnight of December_22 nd ,
2014 ,but until such time shall be irrevocable and in full force and eflect.
In Witness Whereof,Western Surety Company has caused these presents to be signed by its Vice President,Paul T.Brufiat,and
its corpo vufhbe affixed this—..23-rd_day of---s59Pt ember , _._2014 -
A ' D% WES SUR Y COMPANY
Paul T ruflat,Vice President
S A
COOU AHA i es
On this 23rd day of September ,in the year 2014 ,before me,a notary public,personally appeared
Paul T. Bruflat, who being to me duly sworn, acknowledged that he signed the above Power of Attorney as the aforesaid officer of
WESTEflLSUhI C64and ackne}Y]edged said instrument to be the voluntary act and deed said corp lion.
i S. PETRIK
+/RNOTARY PUBLIC aSRL
i SOUTH DAKOTA r NotWbl.. uth Dakota
M \Co.mmrlion \pl4fe�a�•�v44vti
August 11,1018
I the undersigned officer of Western Surety Company,a stock corporation of the State of South Dakota,do hereby certify that the
attached Power of Attorney is in full force and efibct and is irrevocable,and furthermore,that Section 7 of the bylaws of the Company
as set forth in the Power of Attorney is now in force. -
In testimony whereof,I have hereunto set my hand and seal of Western Surety Company this 23rd . .. day of
September 2014
WES R SURE Y COMPANY
T
Foam F0306-&2012 Paul T ruflat,Vice Pre t
❑ Acknowledgment of Principal
❑X Acknowledgment of Surety (Attorney-in-Fact)
STATE OF California
COUNTY OF P l�?XtC�P ee L n
On -2.5[1 1 before me, L itria koch (I fb1a(7-1 YL[(.l 'cC
date here maert name snot titWy the officer
personally appeared ❑i Ma ie N1e1 n
names)of eigner(e) '
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to
the within instrument and acknowledged to me that helshe/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity
upon behalf of which the person(s) acted,executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is tru and correc LINDA ROCHA
commission # 1950006
WITNE ban a tal seal, W'.
otary Public -California ip�t��(/�� Riverside County
Signatu _ (SeaComm. Expires Now 20.2015
(The balance of this page Is Intentionally left blank.)
I
Wastam surety company Form 1900-1-2e0e 21
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California l
County of Riverside J}
On 231`14 before me, Linda Rocha, Notary Public
Dab Hem Imert Nama Srid Thle of the 014mr
personally appeared ' V I C6f de i'0
N e 01 Slon"N
who proved to me on the basis of satisfactory evidence to
be the person(s) whose names) ls/are subscribed to the
within instrument and acknowledged to me that
}�+-�+��•-- - he/she/they executed the same in his/herMair authorized
i LIN )A ROCHA capacity(ies), and that by Ns/herAheir signature(s) on the
Commission x 19580os z instrument the person(s), or the entity upon behalf of
z@MY
Notary Public•California z
Riveraide County which the person(s) acted, executed the instrument.
Comm.Expires Nov20.2015
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is
true and correct.
WITNESS y d and o cial eCa"l"��//S
Place Naary Seel Mow Signatu a Urs of rl.tary PublC
OPTIONAL
Though the informailDn below is nor required by few,it may prove valuable to persons retying on ate document
and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s)Other Than Named Above:
Capacity(fes) Claimed by Signer(s)
Signer's Name: Signer's Name:
❑ Individual ❑Individual
❑ Corporate Most —Title(s): ❑Corporate Officer—Title(s):
❑ Partner—❑limited O General ❑Partner—❑Limited ❑General
❑ Attorney in Fact ❑Attorney in Fact
• Trustee Top of thumb here ❑Trustee Top M thumb hate
❑ Guardian or Conservator ❑Guardian or Conservator
❑ Other: ❑Other,
Signer Is Representing: Signer Is Representing:
62 National Nomry Aeeoritlon•93mDo 9om Am.,P.O.BM 2A02 vOhamwdh,CA 91313-2402•w XlvlomlNdagarg Ikm NS9e7 NeerEer:CMTbj.R"jAeo4mS. Yr
NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER
AND SUBMITTED WITH BID
State of California )
2lt(r6iV ss.
V&4
County of )
I, LD(Aerp , being first duly swam, deposes and says that he or
she is t ilnPl of CVCOAq+rRCfItt ^IgAneenlG the party
making the foregoing Bid, that the Bid is not made in the interest of, or on be' alf of, any
undsdosed person, partnership, company, association, organization, or corporation; that the Bid
Is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or
solicited any other Bidder to put in a false or sham Bid, and has not directly or indirectly colluded,
conspired, connived, or agreed with any Bidder or anyone else to put in a sham Bid, or that
anyone shall refrain from bidding; that the Bidder has not in any manner, directly or indirectly,
sought by agreement, communication,or conference with anyone to fix the Bid price of the Bidder
or any other Bidder,or to fix any overhead, profit, or cost element of the Bid price, or of that of any
other Bidder,or to secure any advantage against the public body awarding the Contract of anyone
interested in the proposed Contract;that all statements contained in the Bid are true; and, further,
that the Bidder has not, directly or indirectly, submitted his or her Bid price, or any breakdown
thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will
not pay, any fee to any Corporation, partnership, company, association, organization, bid
depository, or to any member or agent thereof, to effectuate a collusive or sham Bid.
Bidder g� ns ��r �i,ydlnCvr)G`
By
Title
Organization 1?1`U //1j/1 z 0 k rev M S
Address
y� 3 ��r'f1lg,-,/Ay
23
PALM TREE REMOVAL AND REPLACEMENT NON-COLLUSION AFFIDAVIT
CITY PROJECT NO. 13-08 BID FORMS-PAGE8
ALL-PURPOSE ACKNOWLEDGMENT
State of CAL(r—bF-AJ 1 A
County of �l V,�/ 451 !
On 9'/I��J/1 - before me, �I(r16t (�xha i, �r§� flbI/C
�a Date' N me.Tide of Officer Y
personally appeared 1/lA CGr P.
NAMES)OF SIGNER
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) istare subscribed to the
within instrument and acknowledged to me that he/she/they executed the same in his/hedtheir authorized capacity(les),
and that by his/herAheir signatures(s) on the instrument the person(s), or the entity upon behalf of which the person(s)
acted,executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and
correct.
W ass hand and (al seal.
r LINDA ROCHA
Commission # 1958006
,� Notary Public-California i
Ignature of otary z Riverside County >
My Comm.Expires Nov 20,2015
ATTENTION NOTARY: Although the information requested below is OPTIONAL,It could prevent fraudulent
attachment of this certificate to unauthorized document. / //�� !!�p 1 _ I ' L
THIS CERTIFICATE Title or Type of Document j�/� CNIQSt Rf cttw1T
MUST BE ATTACHED
TO THE DOCUMENT Number of Pages_DATE of DOCUMENT
DESCRIBED AT RIGHT:
Signer(s)Other Than Named
Above
PALM TREE REMOVAL AND REPLACEMENT NON-COLLUSION AFFIDAVIT
CITY PROJECT NO.13-09 BID FORMS-PAGE9
BIDDER'S GENERAL INFORMATION
The Bidder shall furnish the following information. Failure to complete all Items will cause the Bid to
be non-responsive and may cause its rejection.
1. B[DDER/CONTRACTOR'S Name and Street Address:
CV.c�lun""&Rog*@"Illt Zir C _✓_ �'
P.O. 'iTe11'am%,A 7"14
UA iNl ph.95' Suu 7W _ 83 ��.,-f
cvcspres@"Leoar small 3e.H .,ar/ CjJ -9 L L L-3
2. CONTRACTOR'S Telephone Number. (910 )
Facsimile Number: ( ya`/ )
3. CONTRACTOR'S License: Primary Classification
State License Number(s) V'/d- 3fe
Supplemental License Classifications
4. Surety Company and Agent who will provide the required Bonds on this Contract
Name of Surety -o e, Y l/�fYA
Address 57o 4'T
Surety Company 4 n V ft
Telephone Numbers: Agent( k ) (Z D — lurety{ )
7DD
5. Type of Firm(Individual, Partnership or Corporation): �"'a'iria'.�� 19'61fvcjlrr` ll
6. Corporation organized under the laws of the State Gf: to I)es'k.ctn'
7. List the names and addresses of the principal members of the firm or names and titles of the
principal officers of the corporation or firm:
���<�7 /l• CatrtYr/!i �b3 �l�frr>7�� lk,.0 .��.�� .lA �i1773 III
25
PALM TREE REMOVAL AND REPLACEMENT BIDDER'S GENERAL INFORMATION
CITY PROJECT NO. 13-D9 BID FORMS-PAGE 11
I
I
BIDDER'S GENERAL INFORMATION(Continued)
8. Number of years'experience as a contractor in this specific type of construction work:
9. List at least three related projects completed to date:
a. Owner C� �"�` �*Sri Address���i. l7ar,�Z Cp
i
Contact,94"a 5, 4At Class of Work cele, /_^4X 3z•�(�. h�ati�
Phone( 7411) C 9y vS3G Contract Amount 5�
Project :s` �G. � Date Completed 1.;
Contact Perron hs Telephone number( 3 VX-6&�*
b. Owner A4 3P1_; Address /,,- -1c& z2L ; C), 6.4'
Contact V`'`""''9 01, Class of Work 15-, ' , �lhGs/r, t,:Z�Cell,r14,0�
Phone �'T/� ?S�- ,I-v Contract Amount � i 4.•e1
Project lrl3iw: rd/�x. droi+r. Date Completed V�/%)'F
Contact Person 1A
A Telephone number( 5f_) 9 5 r- 5-/fz
C. Owner /'7 r Z i6Mi,/&d. Address
Contact OkrACr Class Of Work '9d a� r✓e. H /U if h j/,5
Phoned 4y5J •7"�t°� ContractAmount � 6aa 'u" `` (e3v✓,
Project/1c 14.4 krylA Date Completed
Contact Person 001A6- Telephone number
10. List the name and title of the person who will supervise full-time the proposed work for your
firm: '.JQ�ic/ �• ��rG(C�d - (�Y✓ ��
11. Is full-time supervisor an employee contract services
12. A financial statement or other information and references sufficiently comprehensive to permit
an appraisal of your current financial condition may be required by the Engineer.
26
PALM TREE REMOVAL AND REPLACEMENT BIDDER'S GENERAL INFORMATION
CITY PROJECT NO. 13-09 BID FORMS-PAGE 12