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Home My WebLink About4/1/2015 - STAFF REPORTS - 2.J. EpALM sp9 A. .y a V N c441folt City Council Staff Report DATE: April 1, 2015 CONSENT CALENDAR SUBJECT: AUTHORIZE A PURCHASE ORDER IN THE AMOUNT OF $47,900 WITH ALBERT A. WEBB & ASSOCIATES FOR ADDITIONAL TRAFFIC ENGINEERING DESIGN AND ENVIRONMENTAL SERVICES FOR THE BICYCLE CORRIDORS, PHASE 1, CITY PROJECT NO. 13-32 FROM: David H. Ready, City Manager BY: Public Works & Engineering Department SUMMARY: Approval of this item will authorize a purchase order in the amount of $47,900 with Albert A. Webb & Associates for additional traffic engineering design services, and associated environmental analysis in accordance with the California Environmental Quality Act ("CEQA"), for the Bicycle Corridors, Phase 1, City Project No. 13-32. RECOMMENDATION: 1. Authorize a Purchase Order in the amount of $47,900 with Albert A Webb & Associates for additional traffic engineering design services, and associated environmental analysis in accordance with the CEQA, for the Bicycle Corridors, Phase 1 , City Project No. 13-32; and 2. Authorize the City Manager to execute all necessary documents. BACKGROUND: On November 6, 2013, the City Council approved Agreement No. 6444 with Albert A. Webb & Associates ("Webb") for on-call traffic engineering design services on an as needed basis. In accordance with the on-call agreement, Webb was selected to provide traffic engineering design services for the preparation of traffic striping plans for the Bicycle Corridors, Phase 1, City Project No. 13-32 (the "Project"). At its December 3, 2014, meeting the City Council approved plans and authorized bidding of the Project, but at the request of staff deferred action on approving plans for the 'road diets" proposed on the Racquet Club Road and Farrell Drive corridors until further traffic engineering and environmental analysis had been completed to verify if ITEM NO. City Council Staff Report April 1, 2015- Page 2 Approval of Purchase Order with Albert A. Webb &Associates the "road diets" proposed on the Racquet Club Road and Farrell Drive corridors until further traffic engineering and environmental analysis had been completed to verify if conversion of these corridors from 4-lane Secondary Thoroughfares on the City's General Plan to a modified 2-lane divided Collector with buffered bike lanes could be approved. Ultimately, amendment of the Circulation Element of the City's General Plan will be required to convert existing 4-lane roadways to 2-lane roadways. Webb has provided the City with a proposal to complete the additional traffic engineering services for Racquet Club Road and Farrell Drive bicycle corridors to include: revisions to bicycle route construction plans, traffic analysis, CEQA services, Habitat Suitability AssessmenUCVMSHCP Compliance Report and Air Quality Assessment, for a total amount not to exceed $47,900; a copy of Webb's proposal is included as Attachment 1. With the City Council's authorization, staff will complete the required analyses to determine if the proposed "road diets" can be supported for the Racquet Club Road and Farrell Drive corridors, as well as the other corridors where the 2014 Bicycle Plan proposed "road diets" in an effort to provide separate Class 2 bike lanes. On the basis of the appropriate CEQA analysis, staff will return to the City Council with a report of the findings, and request direction on proceeding with an amendment of the Circulation Element of the City's General Plan to convert existing 4-lane roadways to 2-lane roadways with Class 2 bike lanes. FISCAL IMPACT: Sufficient funds remain available in Measure J Account No. 260-4500-59445 and Sustainability Account No. 138-1270-58033. SUBMITTED Prepared by: Approved by: Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, fi.D Assistant City Manager/City Engineer City Manager Attachments: 1. Webb Proposal 02 Attachment 1 01 A L B E R T A. A S S 0 C I A T E S March 19, 2015 corporate Headquarters 3788MaCmyShd Mr. Savat Khamphou Riverside,CA 92506 951.6e6.1070 Assistant Director of Public Works/Assistant City Engineer Palm Dowd O Bce City of Palm Springs 36-%1 Cook StreetA103 3200 E. TahquRz Canyon Way Um Beserl CA 92211 769.588.5005 Palm Springs, CA, 92262-2743 murfl Office 41391 almlaS RE:Additional Traffic Engineering and CEQA Services Related to 4t391 KetmieStreetp320 g g Aaardeta,CA92562 Revisions to Bicycle Route Plans 951.686.1070 Dear Savat: Albert A. Webb Associates is submitting this proposai for additional traffic engineering services related to revisions to bicycle route plans, level of service analysis for road diet roadways proposed In the Palm Springs Bicycle Route Plan, and for an initial study/negative declaration or mitigated negative declaration for a General Plan Amendment and widening of San Rafael Avenue between N. Virginia Road and N. Indian Canyon Drive. Exhibit A contains our proposed scope of work. Exhibit B contains a summary of our fee proposal for services described in Exhibit A. We appreciate the opportunity to be of service and look forward to hearing from you. In the meantime, if you have any questions or require additional information, please call me at (951) 686-1070. Sincerely, Albert A. Webb Associates p" SA ^ Dilesh R. Sheth, P.E./T.E. Vice President Attachments: Exhibit "A" -Scope of Work Exhibit "B"-Compensation www.webbassadates.com GAZ014\14-0247VProposa1s,Agreements\Additlonal services PrOPOSaLdou 04 Exhibit "A" — Scope of Work Revisions to Bicycle Route Construction Plans During design and approval of bicycle route plans, we made the following revisions to construction plans: 1. Revise Farrell Drive and Racquet Club Road corridor plans from four lanes with bicycles lanes to two lanes with center turn lane, parking and bicycle lanes. Draft entire corridor existing curbs and proposed striping. 2. Revise Farrell Drive and Racquet Club Road corridor plans from two lanes with center turn lane, parking and bicycle lanes to four 10' lanes with parking and bicycle lanes. Draft entire corridor proposed striping. 3. Conduct additional research into 10' lane safety for Farrell Drive and Racquet Club Road from federal, state, local, and professional association resources. 4. Revise Alejo Road plans to accommodate left turn lanes at Farrell Drive. AutoTum analysis for right turns to check lane widths. Additional Traffic Analysis The City added the following corridors to traffic analysis: 1. Alejo Road from Indian Canyon Drive to Civic Drive. 2. Avenida Caballeros existing bike lane segments in addition to two Avenida Caballeros unimproved segments. 3. Murray Canyon Drive from South Palm Canyon Drive to Toledo Avenue. 4. Revise several segments from Palm Springs General Plan to Section 14 Specific Plan. 5. Prepare circulation exhibits. 6. Prepare six typical street sections for road diet segments depending on available width. CEQA Services WEBB will prepare a single Initial Study document leading to the adoption of a Negative Declaration or Mitigated Negative Declaration (IS/ND or MND)to assess the environmental impacts associated with: (1) a General Plan Amendment(GPA)to the City's Circulation Element to C\2014\14-0247\Proposal;Agreements\Additional Services Proposal.dou 05 reflect the proposed changes in roadway designations and cross sections to accommodate the road diet segments and (ii)the widening of San Rafael Avenue between N. Virginia Road and N. Indian Canyon Drive. 1. Initial Study 1.1. Prepare a Screencheck IS/ND or MND using the City's CEQA Checklist. The IS/ND or MND will be informed by the technical studies completed in item 2 (below). WEBB will transmit electronic copies of the Screencheck IS/MND to the City (in PDF and MS Word 2010 format)for review and comment. 1.2. After review by the City,WEBB will incorporate one round of comments and prepare a "proof copy" of the public review Draft IS/ND or MND. 1.3. Transmit a PDF file of the "proof copy" of the public review IS/MND to the City for review and approval to circulation for public review. 1.4. Prepare final public review IS/MND and circulate for public distribution. 2. Technical Studies 2.1. Habitat Suitability Assessment/CVMSHCP Compliance Report: Because construction of San Rafael Drive will entail work on vacant property with the potential to support biological resources, AMEC Foster Wheeler Environment & Infrastructure (AMEC Foster Wheeler)will perform a habitat suitability assessment (including a field survey) and prepare a Habitat Assessment Report according to the standards of the Coachella Valley Multiple Species Habitat Conservation Plan (CVMSHCP). This scope of work does not include preparation of focused surveys for burrowing owl, which will be required if suitable habitat is present. 2.2. Air Quality Analysis: Because there are residences in proximity to the segment of San Rafael Road that will be widened, WEBB will prepare an Air Quality Analysis (AQIA) that includes an assessment of the impacts to air quality from the construction of the proposed facilities. This analysis will be included in the IS/MND in the form of a technical memorandum with a summary of modeling assumptions and results with associated modeling output. Typical sources of project construction will be identified and described. Project related emissions will be calculated using the CaIEEMod (version 2011.1.1) modeling program and mitigation measures will be identified as appropriate and necessary. 3. If the IS identifies any mitigation measures that are required to reduce the level of potential impacts to less than significant, a draft Mitigation Monitoring and Reporting Program (MMRP) will be prepared in accordance with CEQA Guidelines. WEBB will submit the Screencheck MMRP to the City for review and incorporate one round of comments to G:\2014\14-0247\Proposals,Agreements\Additional Services Proposal.docx 06 produce the public review document for the City to transmit to the State Clearinghouse and other interested parties. 4. WEBB will collect comments received by the City and the State Clearinghouse at the end of the 30-day public comment period and prepare draft responses to comments If the comments result in the need to revise the text of the IS, WEBB will make the needed revisions and produce the final IS/IVIND. WEBB will transmit the draft responses to comments to City staff and incorporate one round of comments to prepare the final documents. G:\2014\14-0247\Proposals,Agreements\Additional Services Proposal.doc+ 07 Exhibit "B" - Compensation Services described in our Scope of Work (Exhibit "A'7 shall be provided on a time and material basis not to exceed $47,900. Revisions to Bicycle Route Construction Plans $15,400 Additional Traffic Analysis $ 7,800 CEQA Services (Items 1, 3, and 4) $18,500 Habitat Suitability Assessment/CVMSHCP Compliance Report $ 4,000 Air Quality Assessment $ 2,200 Total $47,900 I G:12014\14-0247\Proposals,Agreements\Additional Services Proposal.doca