HomeMy WebLinkAbout4/1/2015 - STAFF REPORTS - 4.A. ppLMS.*
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DATE: April 1, 2015 UNFINISHED BUSINESS
SUBJECT: APPROVAL OF PLANS AND SPECIFICATIONS FOR THE AIRPORT
PARKING LOT IMPROVEMENT/LANDSCAPE CONVERSION PROJECT
AND AUTHORIZATION TO BID
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
This action is to approve plans and specifications for the Airport Parking Lot
Improvement/Landscape Conversion Project, and authorize staff to commence the
public bid process. The project will make improvements to the current parking lot,
increase the number of parking spaces available to the public, convert 1.2 acres of turf
to desertscape, and offers two bid additive alternates: 1) a redesigned landscape area
along the main pedestrian plaza between the fountain and front airport entrance; and 2)
replacement of existing concrete pavement around the fountain with decorative
concrete pavers.
RECOMMENDATION:
1. Approve plans and specifications for the Airport Parking Lot/Landscape Conversion
Project and authorize staff to advertise for bids.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
Originally, in 2012, the City Council directed staff to consider a large-scale grass
conversion to desertscape project at the Airport. Subsequently, a design was endorsed
by the Airport Commission, Planning Commission and Historic Site Preservation Board.
Unfortunately, the project cost estimates approached the $2 million level. Moreover, the
City's Airline Agreements include a cap in the amount of airport funds that can be used
for non-aviation uses at $300,000 annually (a standard airline agreement provision for
airports). Hence, staff and the Airport Commission are recommending dividing the
overall project into phases.
1TE^•r 110.
City Council Staff Report
April 1, 2015 -- Page 2
Approval of Plans and Specifications for Airport Landscape Conversion Project
The first phase, presented here, is designed to address the main public parking lot area
located in front of the terminal building. Our contract architects have created a new
landscape palette theme which includes water-efficient and drought-tolerant Swan Hill
Olive trees to replace the existing Carob and African Sumac trees. Several dozen new
palms will be added to areas that do not currently have any trees. A variety of drought-
tolerant shrubs and accent plantings are incorporated into the landscaping,
accompanied by new smart irrigation.
A prominent aspect of this project includes the reduction in size of grass-bearing islands
that define the vehicle parking rows. Within the area of this phase of the project there is
a total of 1.6 acres of turf, with 1.2 acres converted to desertscape and 0.4 acres of turf
preserved in the main pedestrian plaza between the fountain and front airport entrance.
Within the parking lot area there are nearly four dozen islands which contain overgrown
trees with root systems that are distorting the pavement and curbing. These trees will be
removed and replaced with a more compatible and indigenous species. Also, as the
newly landscaped islands will be reshaped and reduced in size, it will create an
additional forty-three parking spaces for passenger use.
Two "add alternates" have been included in the design for bidding: Add Alternate 1
enhances the passenger/pedestrian areas surrounding the pedestrian plaza between
the iconic signature water fountain and main terminal entrance with a redesigned
landscape area preserving the historic design inclusive of turf; and Add Alternate 2
enhances the pedestrian plaza around the water fountain by replacing the existing
concrete pavement with decorative concrete pavers.
Councilman Chris Mills has been the City Council Liaison for this project and can
provide additional design background during the meeting.
FISCAL IMPACT:
The cost estimate for the project is as follows:
1. Parking lot area construction, re-landscape/irrigation $979,000
2. Add alternate 1; central fountain area with natural turf and
undulating lighted retaining walls $247,209
3. Add alternate 2; enhances pedestrian plaza, water
fountain with decorative concrete pavers $210,061
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City Council Staff Report
April 1, 2015-- Page 3
Approval of Plans and Specifications for Airport Landscape Conversion Project
The estimated total project cost, including the add alternate 1, is approximately
$1,226,209 and if including alternate 2 is $1,436,270. Airport capital funding for "non-
aviation" use of $600,000 is available ($300,000 in fiscal year 2014-15, and $300,000 to
be budgeted in fiscal year 2015-16). The balance (approximately $800,000) would be
paid from a General Fund interfund loan. Repayment would occur from the Airport Fund
over three years per the Airline Agreements' annual capital cap amount provision.
In lieu of a General Fund loan, the project could be delayed for two years in order to
accumulate additional Airport "non-aviation" capital funds.
Thomas Nolan, .A.E. David H. Ready,
Executive Director, Airport City Manager
Attachment: Airport Landscaping Exhibit
Plan Specifications/Drawings on file
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S.B. APPOINT A CITY COUNCIL AD HOC SUBCOMMITTEE TO REVIEW
VACANT BUILDING AND VACANT LOT REGULATIONS:
RECOMMENDATION: Appoint two-members of the City Council to an ad
hoc subcommittee to review Vacant Building and Vacant Lot regulations.
NO MATERIALS
Item No. 5oBe
5.C. APPOINT A CITY COUNCIL AD HOC SUBCOMMITTEE FOR THE
RECRUITMENT OF A NEW FIRE CHIEF:
RECOMMENDATION: Appoint two-members of the City Council to an ad
hoc subcommittee for the recruitment of a new Fire Chief.
NO MATERIALS
Item No. 5 * Ce