HomeMy WebLinkAbout4/15/2015 - STAFF REPORTS - 2.G. p PLM Sa
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DATE: APRIL 15, 2015 CONSENT CALENDAR
SUBJECT: APPROVE THE COOPERATIVE PURCHASE OF AN ARCHIVAL
SCANNER FOR THE LIBRARY'S ACCESSING THE PAST PROJECT
FROM: David H. Ready, City Manager
BY: LIBRARY
SUMMARY
This action will approve for the cooperative purchase of a high quality scanner that is
necessary to scan historical documents into the Library's content management system
for the Library's Accessing the Past project.
RECOMMENDATION:
1. Approve the purchase of an i2S CopiBook Cobalt HD book scanner for the Palm
Springs Public Library from iimage Retrieval Inc. of Carrolton, Texas, under the
State of Texas Department of Information Resources (DIR) Interlocal
Cooperative Contract DIR-TSO-ICXXX in the amount of $47,053.58.
2. Authorize the City Manager or his designee to execute all necessary documents,
including the purchase order and the Interlocal DIR Agreement.
STAFF ANALYSIS:
The Palm Springs Public Library has developed a project, Accessing the Past, to share
the City of Palm Springs' historically significant archives with the world. Components of
this project include creating a website, www.accessingthepast.org, scanning and
digitizing the archive, and presenting the archive online in a keyword-searchable format.
In conjunction with the content management system from Digital Library Consulting Ltd.
that was approved by City Council on January 21, 2015, the i2S CopiBook Cobalt HD
book scanner will scan delicate historical documents, books, magazines, and images
quickly at an archival resolution, and will allow the scanned files to be stored within the
content management system.
The Procurement & Contracting department worked with Library Staff to obtain a
cooperative purchase agreement and quotation from iimage Retrieval for this high
quality scanner through the State of Texas DIR Interlocal Cooperation Act. Pursuant to
the provisions of Section 7.09.010 of the Municipal Code authorizing the use of
ITEM NO.
City Council Staff Report
April 15, 2015 -- Page 2
Library Scanner
cooperative purchase agreements, staff is recommending award of this purchase to
iimage Retrieval, Inc.
FISCAL IMPACT:
No fiscal impact to General Fund. At their November 20, 2014 meeting, Library Board
of Trustees appropriated $50,000 of Trust Funds for the purchase of a high-quality
scanner for Accessing the Past project (4-0, Jandt absent.)
?ames Thompson, Chief of Staff Jeannie Kays, Director ofi ibrary Services
David H. Ready, Ci ffer
Attachments:
Price Quotation from iimage Retrieval.
i2S CopiBook Cobalt HD book scanner brochure.
02
iimager-t vai
3620 N . Josey Lane Carrollton , TX 75007
972 - 492 - 0930
Price Quote Date: March 25th, 2015
Presented by: Institution/ro:
Andrew Jenkins City of Palm Springs
Regional Sales Manager 3200 E.Tahquitz Canyon Way
(972)492-0930 x62 Palm Springs, CA 92262
andrewilMiiri.com 760-322-8374
leigh.g ilenoCalpalmsprinasca.aov
System: L2S9 CopiBook COBALT HD Book Scanner
.......... . ....
Product MSRP DIR Extended
DISC
i2S CopiBook COBALT HD Book Scanner:Designed to offer quality images,a fast
scanning speed,and true optical 600 dpi resolution.Comes included with a 23"HD $38.620 46,758 $31,862
monitor for real time image quality management.
Palm Springs,CA 9%Tax: Co iBook COBALT HD •- - $2,867.58
I1Rl Installation&Training(Recommended):An 11RI engineer will travel onsite for one day $2.875 -$417 $2,458
to assemble the unit&train up to 3 staff members.Includes expenses.
IIRISA Software-Full feature production scanning application(PC not included) $3.190 -$463 $2,727
LIMB Desktop 50k: Single User Master License-50k images per month(PC not $g 350 -$1,211 $7,139
included
Shipping, WarranAl' and Discounts
Shipping: Freight,Insurance,&Customs to our site(Continental US) Included Included Included
Manufacturer's Warranty: I year depot parts&labor Included ji Included Included
[Image Retrieval,Inc Service: Software/hardware diagnosis&phone su2Q2EL____j Included I Included Included
Colifflook COBALT HD Book Scanner with IIRISA and LIMB Desktop: I
Pricing is based on current Eurol$US exchange rate and guaranteed for 30 days from the date of this proposal.
Standard Terms & Conditions:
-Balance of purchase required Net 30 after receipt of scanner.
-All prices exclude any local,state or federal taxes.
-Prices are for purchase through the DIR Texas State Contract.
Delivery &Installation
- Scanner ships within two to eight weeks of receipt of PO.
- FOB Destination
- Delivery is schedule upon receipt of Purchase Order.
Please include the following information on Purchase Order
- DIR Contract Number-DIR-SDD-1663
- Purchase Order Number
- Scanner Model
- Quantity of items being purchased
- Place of Installation
- Billing address,contact name,a-mail,and phone number
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COPIBOOKM range offers the best A2 book
scanners on the market, since 2005, for
digitizing with superior image quality and high
productivity up to A2 format documents.
To simplify the scanning process and ` _z
improve the projects' profitability, this range
becomes today COPIBOOKTM
This new generation keeps its initial unique �eRoo
characteristics and is enriched with innovative
usages and more ergonomics.So COPIBOOK'
CC'wa. makes digitization more comfortable
for operators and productive for customers.
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COMBOOKT. movie
Scan the OR Code with your
Smartphone for watching
the movie on Internet.
QVATIVE USAGES UNIQUE FEATURES
>Real time preview
8pp0 `n drivkig CoplBook scanner >Automatic region of interest
>Running on Android tablet >Automatic page cropping
>Dedicated to production project >Automatic calibration
>Easy to use for more efficiency >Page turning detection
Customizing your interface >Embedded processing
>Wnting your own application >Multilingual
>Using dedicated functionalities >Remote maintenance function
>Sharing applications with your community >Able to digitize in ambient light
? CoplBook software updated with more ergonomics: >5 cm depth of field at 400 dpi and 600 dpi
>Full and free API >Stand-alone scanning station
>Based on an updated Unux OS
>Made more user-friendly
ERGONOMICS
> Multi-automatic and intuitive capture modes (glass, foot
switch,flip page detection)
>Book cradle with easy access from three sides
>Sitting or standing operating modes
>Non aggressive lighting(LED)
>A 16:9 23"HD screen for a real time optimized image quality
control
ANDROID TABLET
>Samsung Galaxy Tab 2
>7"LCD screen
>CopiToucW-application embedded
>Open for other applications
41
NEW LIGHTING LIGHTING AND NO LIGHTING
>LED lighting bar i2s thirty years of experience in capture and image processing
>No UV,no IF allow i2s Digibook to offer the only high-quality scanner able to
>Long life lighting digitize in ambient light.This exclusive capacity on the market
>No shadow or reflection on the document has a direct impact on projects'ROL However,if your scanning
>Controlled by CopiSook software conditions require additional light,the professional LED lighting
can be turned on.
06
FAST VERSATILITY IMAGE QUALITY
3,4 s in color CopiTouch application; AE <5
and 1,4 s in grayscale Sharing applications 5 cm depth of field at 400&600 dpil
(400 x 400 dpi optical A2). with the community
ERGONOMICS DESIGN EASY
Fully optimized user's Enter a new uncluttered Fully automatic calibration and
d manipulation and sleek design +qn intuitive interface
BOOK CRADLE ,
>CCD camera with matnx sensor"
>From 200 to 600 dpi on A2 format. -
j COPIBOOKT"Cobalt model:
-Optical resolution:400x400 dpi
-Scan time for A2 format at 400 dpi:
J •3,4 sec in color•1,4 sec in greyscale
COPIBOOKTM Cobalt HD model:
Lcapture
k cradle covers document formats up to 420 x 640 -Optical resolution:600x6o0 dpi
x 25.2"). t -Scan time for A2 format at 600 dpi:
ximum thickness is 10 cm for a maximum of 10 k •7,7 sec in color•5,5 sec in greyscale
Ibs). No mechanical shutter:long life cycle camera
ed up and down motion. No bayer filter:full sensor resolution for R,G&B channels
ening embedded glass with very safe pressu Real-time preview
nt. _ Fully automatic focus,black and white balance,calibration,
tic capture when pulling down the glass. uto-exposure
s parking position when scanning without glass. ;">Same speed whatever the document format
>Document format automatic detection
piBookT"Assistant is a software extension that comes 16:9 Full HO
"th CopiBookT"scanner and should be installed on a third * Flat screen 23"
mputer.CopiBookT"Assistant is an administration software 1920xl080 resolution,Full HD
Bring locally or remotely three major functions:
Control and manage the configurations of one or mo
piBookT"scanners, '
Update the firmware,the software or the language catalogue;
Control the CopiBookT^'scanners for diagnosis and assista1P*
hen troubleshooting. - 07 7
COPIBOOKTm REFERENCES
Since 2005, more than 1.300 COPIBOOKT have been sold worldwide to about 850 customers.
These customers are libraries,archives, universities,academies,town halls and governmental organizations
as well as services providers or other private structures.
`The library of Senate ofBrazilstarteda project inMay2011 "We took delivery of the very first CopiBookT"^ in the US
to digitize its rare books collection gathering approximately with the new 600 x 600 dpi scanhead. its a mufti-purpose
8 000 unique books about history of Brazil. This project workhorse and can handle anything both flat and bound.
aims at widely diffusing the information about Brazil history In the last two weeks alone, it's scanned newspapers,
through the Senate Library internet portal. The Brazilian mass market paperback romance novels for ebook
senators are young,technology addicted and willing to get conversion, a small historical conversion project of rare
access on their iPhones or iPads to historical information books and an oversized scrapbook of letters. 1 will say that
about Brazil in no time,wherever they stay. Two units of i2S these machines are the next step up from the rest of the
CopiBookTm RGB scanners have been bought to achieve market offer. We looked at everything out there, and in
this project. So far about 20 000 new pages are digitized terms of pure technical image quality and feature set, the
every month enriching the Senate digital library." CopiSockT"^HD came out on top."
Simone BASTOS VIEIRA Jim STUDNICKI
director of the Library of Senate, Brasil president of Creekside Digital, service provider,
Maryland, USA
ll National Library of France 0 Lausanne University
LDS Church O Royal Malaysian Police
5 1 Ministry of Algerian Defense National Library of China
M University of Florida 11 Comune di Roma
® Instduto de Estudos Brazilieros de Sao Paolo National Library of Bulgaria
�:. National Library of Spain =Landesbibliothek Linz
1 1 Botanical Garden University of Catania 1 I Universite Catholique de Louvain
TIB-Technical Information Library of Hanover Sofia University St. Kliment Ohridski
::National Archives of Dominican Republic `National Library of Technology
M National Library of Norway X Muenster Archives
I 1 Bucharest Metropolitan Library 0 University of California, Los Angeles
Pushkin Museum of Fine Arts M National Library of Slovakia
COPIBOOKW COBALT RANGE
The new COPIBOOKTM Cobalt range comes with two models :
>COPIBOOKTM Cobalt(up to 400 dpi optical)
>COPIBOOKTM Cobalt HD(up to 600 dpi optical).
i2S DIG I BOOK DigiBook has started to build the most complete offer to help all public or
private heritage organizations to manage with success their digitization,
enrichment, long term storage, dissemination and return on investments
Since 2000,i2S DigiBook has been designing,manufacturing and marketing objectives
scanners for books,maps and any type of bound documents up to 2MA0
format, as well as dedicated image-processing software suites. In 2011, IMAGE QUALITY:
i2S group has acquired Kirtas Technologies becoming the largest group
in the world for Cultural and Administrative Heritage digitization and web- 30 YEARS OF KNOWLEDGE
promotion solutions.
i2S DigiBook is part of the i2S Group internationally well-known in industrial
By being present in 80 countries, involved in research and development vision.i2S Group's high level of knowledge in image technologies(sensors,
programs (Polinum), partner in national digitization programs and with optics,electronics,lighting,image processing)allows i2S DigiBook to offer
hundreds of thousands documents Mused and printable on demand,i2S you the best components to design its premium cameras. OR
TECHNICAL SPECIFICATIONS
DIGITIZATION SCAN TIME
scanner COBALT CORALTHD
BW RGB BW BOB
;.MODELS - COPIBOOK"'CORALT
COPIBOOK'a COBALT HD t400x40p tl1i ptiral on A2 format 1,48 3,4S 2,7s 4,69
at slip x spa dP ph i on A2 format NA NA 5,5s 7,7s
'CAMERA CCD area sensor
COPIBOOK'•COBNT 3 x 63 Mpixe15 IF,G,B)
COPIBOOK`v COSAITHD 3 x 140 Mpixels(R,G,B) SOFTWARE
OPTICAL RESOLUTIONS
COPIB00KT.CORMS 400 x 400 dpi optical on A2 format LANGUAGES Multilingual operator interface
COPIBOOK'"C011 THD 500 x 600 dpi optical on A2 fonnat
All formats 200 x 200 dpi to 600 x 600 dpi SAVING Images saved during scanning process
y SCAN SEQUENCES Next scan launches unmeadately after
�r OUTPUT:2 modes >24 bits for color,8 bits in grayscale,1 the previous scan is done
6
bit in binary
>36 bhp for color,12 bits in grayscale, IMAGE CONTROL Image displays during scanning
1 bit in binary
COLOR PROFILE ICC profile management
SETTINGS Fully automatic settings:focus.exposure.
time,while balance,formal detection L
ROCESSING Processing and compression during
LIGHTING CORRECTION Embeaded antl in real time scanning
AL PROCESSING Untie : content conversion software to
DRIVERS TWAIN-API - - proces,ennm and rorrved cellections into
digital assets.including image processing
for comran tasks but also unigae image
processing(like background removal,page
SIZES HANDLED curvature wrepson, lighting correction,
text nomt�d,g,dete<6an of ilkstmtk,rs...)
• FORMATS DIN A2/D(2 x AS)•' MAXIMUM DIMENSIONS 420mm06.5")(h)x690mm(25.2 5OTHERS
]]] MAXIMUM THICKNESS 10 cm(3.9") Android tablet(Samsung Galaxy Tab2,
-' 7" screen)
16.9
screen
screen 23"(Vasa 1 W)
MAXIMUM WEIGHT 10 kg(22 Ibs) Footswtch,mouse
rARRA.TY
S 6 x USE 2.0;1 x Gigabit Ethernet
IMAGES 12 months hardware and software
warranty included
MIN.SCREEN RESOLUTION 1920(w)x 1080(h)pixels Warranlyexterrsors Utl emW5yeas
air
1 ENHANCEMENTS Desaturecrerectiomg.fingermarking. PHYSICAL CHARACTERISTICS
CUN2Nm hwholien
STORAGE High speed image transfer via Giga- „m. -., L 782 mm(30.7")x 1961 mm(37.8")x
Ethernet output -_ .. in 1121 mm(44.1")
FILE FORMATS TIFF,TIFF Ga,Multipage TIFF,TIFF AL WEIGHT 74 kg(163 Ibs)
12 Bits,JPEG,BMP,JPEG 20W,
PDF,Multipage PDF
AL
POWER 220 V-50 Hz,110 V-60 Hz
SAVING Images saved during scanning 300 VA max
process
1 Terabyte Hard Disk butter OPERATING TEMPERATURE Between 1)°C/50-F and 30"/86'F
CERTIFICATIONS CE/FCC part 15 conformity
Low votage electrical safety EN60950
YOUrarlie022,ENal disturbances
LJ Lip electromagnetic immunity EN55024
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28-30 rue Jean Perrin 33608 PESSAC CEDEX-FRANCE
W W W. ai2s- ma I e-m :con actoe dgibook.com The information on this brochure is wbject to w
DigiBook teLt33(0)557 26 68 98 1 fax s33(0)557 26 68 99 charge without notice.vlA November 2013 119