The URL can be used to link to this page

Home My WebLink About05829 - STRATEGICSOLUTIONS GRANT CONSULTING SERVICES FOR THE LIBRARY Kathie Hart From: Jeannie Kays Sent: Monday,April 28, 2014 8:18 AM To: Kathie Hart Cc: Jay Thompson Subject: RE:A5829-Strategic Solutions(Library Grant Consulting Services) I have not heard of them. I would say to close out the agreement. Thanks, /�i 00 Jeannie �1`ICY From: Kathie Hart Sent: Sunday, April 27, 2014 3:11 PM Vc To: Jeannie Kays Cc: Jay Thompson Subject: A5829 - Strategic Solutions (Library Grant Consulting Services) Jeannie: This is an OLD agreement, and the last email I sent inquiring about it was to Barbara Roberts. Has their work been completed? If yes, I would like to close this agreement file. Any information you are able to provide will be appreciated. Thanks! Kathie Hart, CMC Chief Deputy City Clerk City of Palm Springs 2r(760)323-8206 3200 E. Tahquitz Canyon Way A (760)322-8332 Palm Springs, CA 92262 L�KathieAart@P0N5oringsCA.9oov Please note that City Hal(is open 8 a.m. to 6 pm,.Monday through Thursday,and closed on Fridays at this tune t C!T 'i Cl..ci;; August 5, 2009 City of Palm Springs Palm Springs, CA RE: AGREEMENT between StrategicSolutions and the City of Palm Springs for GRANT CONSULTING SERVICES t /g Purchase Order Number 09-0784:0 1 The letter serves to extend the tern of the contract between StrategicSolutions and the City of Palm Springs for GRANT CONSULTING SERVICES in response to the American Recovery and Reinvestment Act(ARRA)of 2009 from August 31,2009 to March 31,2010. AGREED TO BY: Gf/D Z�6 Charlotte b- Whitney, Presid Date StrategicSolutions Barbara L.Roberts,Ci t il)rarian pate' City of Palm Springs David Ready,City Ma a�npC7�---r"- Date City of Palm Springs A � %r lint'1lS:uzo ia'e:i>T3 .i+:W .-,he Cw zv � YV7a��beJe Charlotte D. Whitney - AGREEMENT between StrategieSolutions and the City of Palm Springs for GRANT CONSULTING SERVICES in response to the American Recovery and Reinvestment Act (ARRA) of 2009 April 1, 2009— August 31, 2009 OVERVIEW Charlotte D. Whitney, d-b-a- StrategicSolutions, will provide comprehensive grant development and implementation services to the City of Palm Springs- Working on a contract basis, StrategicSolutions will support the following areas of opportunity provided by the American Recovery and Reinvestment Act(ARRA) of 2009: 1. Library Renovation 2. Broadband Technology Opportunities 3. Other Areas, as identified or assigncd The opportunities identified above align with the City of Palm Springs priorities in the areas of library services and sustainability- StraregicSolutions will work interdepartmentally to maximize access to proposed funding. SERVICES StrategicSolutions will provide the following grant consulting services: 1. Identify and recommend grants to meet funding needs for the above identified priorities 2. Assist in the development of proposals or programs to prepare for proposed funding 3. Completo grants and other applications for funds 4. Provide technical assistance to staff and other consultants on grant and other applications 5. Identify and recommend appropriate collaboratives and public/private partnerships for various program elements to achieve program objectives 6. Identify and foster relationships with public and private individuals and agcncies to assure the linkages are in place to achieve program objectives Agreenecnt_Pubn_Springs A.RRA_Library_2009 Page 1 SERVICES, Continued StrategicSolutions will assist City of Palm Springs through the completion of the following tasks. TASKS Pre-Al2plication Research 1. Monitor key Web sites for ARRA opportunities: www.recoyerv.eov; www�rants_. ov; www.recove .ca.gov; www.eacities.or=/federalstimulus 2. Research federal and state agency specific Web sites for ARRA funding opportunities 3. Review e-mails, list servers and newsletters for Funding opportunities 4. Review specific program and grant announcements and federal opportunity announcements for applicability 5. Develop and maintain database of ARRA funded programs by subject area 6. Attend training and bidder's conferences 7. Update calendar of submission datelines 8. Maintain a comprehensive grants inventory for each program area Pre-Application Project Development 9. Assist in the development of prqject sco ing 10. Develop written pr9ject description including work plan and timeline ARplication Development and Preparation 11. Download RFP's, applications and forms 12. Develop application strategies that maximizes funding and prospects for approval 13. Schedule and conducting strate meetin s with staff 14. Research and assembling information to be included in a22lications M2O. Obtains specifications, vendor quotes, brochures and other su ortin materials Secure relationships, resolutions, cover letters and letters of support Prepare draft a lications for review and comment Prepare final applications for submittal Overnight mail and/or hand deliver a lications to funding a envies and others Tele hone and/or e-mail funding agencies and other staff regarding applications Post-Application Implementation and Oversight 21. Prepare, update, and/or assemble additional documents as required b fundingagencies 22. Prepare calendar of report due dates 23. Download re ort requirements and forms 24. Obtain and assemble information for preparation of reports 25. Prepare draft reports for review and continent 26. Prepare final re orts for submittal 27. Prepare materials for status meetings with city staff, agency staff and/or other consultants 28. Conduct status meetings 29. Coordinate with staff on invoicing and requests for reimbursement 30. Coordinate with outside agency staff and consultants on funding status and grant implementation 31. Maintain computer and hard copy files 32. Other, as assigned Agreement Pabn_Spri7gs}1RftA_Library_2009 Page 2 AVAILABILITY Charlotte D. Whitney will dedicate fifteen days for a four-month period beginning April 1, 2009, for "Pre-Application" and "Post-Application" work on behalf of City of Palm Springs projects. This will include on-going research; pre-project preparation; strategy development; pursuit of approvals; grant management; and report writing. In addition, a "pool' of ten additional days will be set aside for the actual preparation of grant applications. The final schedule for grant applications will be determined by number of grants prepared and will not exceed ten days. Agenc Pre-Application Post-Application A lications Total City of Palm 10 days 5 days 10 days 25 days Srins Charlotte D. Whitney will dedicate the required time and materials to complete quality work submitted on deadline. Charlotte D. Whitney will be available for consultation five days per week, excluding weekends and holidays, by telephone, e-mail,and PAX. Charlotte D. Whitney will be available for meetings at the offices of the City of Palm Springs and the Palm Springs Public Library as needed. COMPENSATION The City of Palm Springs will be billed monthly on a per diem basis of$500. Ordinary support services, including mileage and telephone, are included within the monthly charge. Authorization for out-of-pocket expenses will be secured prior to expenditure. A monthly activity report will be submitted with each invoice. Total amount of compensation will not exceed $12,500. TERMS The Agreement will be in effect for five months;April 1, 2009 through August 31,2009. Either party for any reason may cancel the Agreement with a thirty-day written notice. The contract may be extended upon agreement of both parties. A thirty-day notice not to renew the Agreement will be provided by either party. Agreement_Palns_Springs APRA—Library_2009 Page 3 AGREEMENT between StrategieSolutionis and the City of Palm Springs For GRANT CONSULTING SERVICES in response to the American Recovery and Reinvestment Act (ARRA) of 2009 April 1, 2009 —August 31, 2009 A.GPLEED TO BY: Charlotte D- limey, 1 -esident Date StrategicSolutions Barbara L. Roberts, City ibr rian Date City of Palm Springs APPRDV / A,$.TO F- CONTENTS .APPROVED: BY J `Ey Cit Fitt ne City Manager /.s v? Date ATTEST: CITY OF PALM SPRINGS �a CALIFORNIA Not To Exceed $� VVithotlt The Express Witten ny Authorization Of The City City Clerk r 20 pq Manager. APPROVED BY CITY MN,,4 inky? Ir °° Agreement Ag Aadn— pg—S rin s ARRA— ry Libra 2009 Page 4 — —