HomeMy WebLinkAbout5/6/2015 - STAFF REPORTS - 2.K. p ALM Sn
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DATE: May 6, 2015 CONSENT CALENDAR
SUBJECT: APPROVE A FIVE-YEAR LEASE AGREEMENT WITH XEROX
FINANCIAL SERVICES AND COST PER IMAGE AND MAINTENANCE
AGREEMENT WITH IMAGE SOURCE FOR TWENTY-FIVE NEW
XEROX COPIERS
FROM: David H. Ready, City Manager
BY: Chief of Staff/ City Clerk
SUMMARY
The City Council will consider the approval of a five year lease agreement between the
City and Xerox Financial Services for 25 new Xerox copiers to replace the existing
aging copier fleet, and a five year cost per image and maintenance agreement with
Image Source for the new Xerox fleet of copiers, in a form acceptable to the City
Attorney.
RECOMMENDATION:
1. Approve a five-year lease agreement with Xerox Financial Services LLC via the
WSCA cooperative purchasing program for 25 new Xerox copiers in the amount
of$59,935.57 per year, including taxes, with a $1 buy-out option at end of lease.
2. Approve a five-year cost per image and maintenance agreement with Image
Source via the WSCA cooperative purchasing program at the unit prices of
$0.0049 cost per copy for black and white and $0.049 cost per copy for color.
3. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The City currently has a fleet of 27 copiers that were acquired via a cooperative
purchase program in 2005. The ten year old copiers are outdated and have reached
the end of their useful life, becoming expensive and difficult to maintain, and are in need
of replacement.
After review of the current aging fleet, individual department needs, average copy
volume per machine, and a successful test period, City Staff is recommending a new
fleet of 25 new energy efficient (Energy Star and RoHS approved) Xerox WorkCentre
Multifunction copiers. Three of the copiers will have color copy capability, and all of the
ITEM NO. 2 K.
City Council Staff Report
May 6, 2015-- Page 2
Xerox Copiers and Maintenance
new copiers will have significantly higher copy speed per minute, larger paper capacity,
advanced single-pass, 2-sided scanning ability, automatic stapling, collating, USB
memory device inputs, and built-in 3-hole punch features. In addition, the new copiers
also have built-in Fax functionality, which will allow us to eliminate approximately 12
older free-standing fax machines and their associated annual maintenance and repair
costs.
Xerox Financial Services was awarded a competitively solicited contract, #1715, under
the Western States Contracting Alliance (WSCA), which is a nationally recognized
cooperative purchasing authority, of which the City is a participating member agency.
After review of available options, an informal proposal from the current vendor, and the
cost of the previous lease, City Staff determined that it was in the best interest of the
City to take advantage of the leveraged benefits of a large national cooperative
purchasing opportunity rather than attempt to conduct our own lengthy separate
solicitation for a relatively small fleet of copiers.
For comparison, the existing Canon equipment lease was $97,014 annually starting in
2005, and the proposed new Xerox equipment is $59,935.57 annually (a 38.2 %
decrease). The black and white cost per copy was $0.006 vs. the proposed $0.0049 (an
18.3% decrease). Based on current average volume, the estimated Cost Per Image
and Maintenance agreement is approximately $9,785 per year, including taxes.
Additionally, due to the age and the amount of maintenance required for the current
fleet of copiers, Canon has been exponentially increasing the annual maintenance.
Currently, the City is paying over $30,000 per year for the maintenance of the current
copiers.
Another benefit to the program is that Image Source, a certified Xerox equipment
distributor, dealer and maintenance provider, has a local office in Palm Desert with
locally based technicians and quick response times. As part of the agreements, Xerox
and Image Source are responsible for the delivery, installation, removal and disposal of
all old equipment, system networking and training of staff to ensure a smooth transition.
Pursuant to the provisions of Section 7.09.010 of the Municipal Code, City Staff is
recommending that the City Council award the lease and maintenance agreements
utilizing the WSCA cooperative purchasing program as their competitive solicitation
process meets our requirements and protects the public's interest and the cost of the
equipment and services due to economies of scale is likely to be less than through an
independent city process.
FISCAL IMPACT:
Annual lease payments in the amount of $59,935.57, as well as the estimated cost per
image and maintenance expenses, are budgeted annually and are available for the
current fiscal year in account 001-1261-42990.
002
City Council Staff Report
May 6, 2015-- Page 3
Xerox Copiers and Maintenance
Offset by savings for the current maintenance costs to Canon in excess of $30,000 per
fiscal year.
The effective interest rate on the lease is 3.9%.
ames Thompson David H. Ready
Chief of Staff/ City Clerk City Manager
Attachments:
1) Xerox Financial Services Lease Agreement
2) Image Source Cost Per Image Agreement
003
Xerox Financial Services LLC ace roX . 1l
45 Glover Avenue Cost Per Copy Agreement J
Norwalk,CT 06856
Lease Agreement If:0036746 Dealer Name: ImageSource
INFORMATIONLESSEE
Full legal Name DIM
City of Palm S rin s
Billing Address Cdy State ZIP Code
3200 E.Tait uitz Canyon Palm S rin s CA 92262
Phone ConOct Name I lessee Pop(Optional)
760-323-8205 Ja Thom son Ja .Thom son alms rin sca. ov
EQUIPMENT
Quantity Mod a and Description Quantity Mod eland Description
3 Xerox 7970
19 Xerox 5955
3 Xerox 5875
Equipment Location(if different from Billing Address)
TERM AND PAYMENT IMAGE TYPE IMAGES INCLUDED EXCESS CHARGE PRINTS INCLUDED EXCESS CHARGE
B&w 0 .0049
Initial Lease Term(in months): 60 Color
0 .049
Annual Lease Payment:$59,935.57 Everyday Color N/A N/A
Includes applicable taxes. Payment maybe Color Level N/A
N/A
adjusted according to current tax rates. Color Level N/A
N/A
LESSEE ACCEPTANCE
BY YOUR SIGNATURE BELOW,YOU ACKNOWLEDGE THAT YOU ARE ENTERING INTO A NON-CANCELLABLE LEASE AND THAT YOU HAVE READ AND AGREED TO ALL APPLICABLE
TERMS AND CONDITIONS SET FORTH ON PAGES 1 AND 2 OF THIS LEASE.
Authon:ed seiner Date federal Tax to#(Required)
X 95-6000757
Print Name Title(indicate President,Partner Pmprieton etc.)
David H Read Citv Mana er
LESSOR ACCEPTANCE
Accepted By:Xerox Financial Services LLC Nameagd Tltle Date
TERMS&CONDITIONS
1.Definition.The words'you*and'yourmean the legal entity,identified in"Lessee Information"above,and 5.End of Lease Options.If you are not in default and 6 you provide no greater than 150 days and m less
'XFS,"'we,"'us''Lessor and'our'means Xerex Financial Services _LC."Party means you or XFS,and than 60 days prior written notice to XFS,you may,at the end of the Initial Lease Term,either(a)pundwe all,
"Parties'means both you and XFS.'Deader means the entity identified in'Dealer Name'above."Discount but not less than all, of the Equipment'AS 18, WHERE IS" and WITHOUT ANY WARRANTY AS TO
Rate'means a rate equal to the 1-year Treasury Constant Maturity rate as published in the Selected Interest CONDITION OR VALUE at the time of purchase by paying its lair market value,as determined by XFS in its
Rates table of the Federal Reserve statistical release H,15(519)or successor publication for the week ending sole but reasonable disc ation,plus Taxes,(b)enter into a new lease on mutually agreeable terms,or(c)de
immediately prior to the Inception Date.•Equipment"means the items identified in'Equipmenl"above and in install and return the Equipment,at your expense,fully insured,to a continental US location XFS specifies.If
any attached Equipment schedule, plus any Software His defined in Section 3 hereol), attachments, you have riot elected one of the above options,you shall be deemed to have entered into a new lease with a 3
accessories,replacements,replacement pans,substitutions,additions and repairs thereto."Excess Changes' month term on terms and conditions identical to this Lease,except that either party may terminate the new
means the applicehle excess copies anNor prints charges. 'Inceison Date"means (a) the date Dealer lease at the end of its 3 month term on 30 days prior written notice and,when this few lease terminates,shall
determines Equipment installed by Dealer is operating sissfactonly and is mailable for your use,or(b)the take one of die actions identified in(a)(b)or(c)in the preceding sentence or be deemed to have entered into
date Equipment identified by Dealer as being installable by you is delivered to your premises."Lease"means another new lease with a 3 month term as provided herein.Any purchase option shall be exemised with
this Cost Per Copy Agreement,including any attached Equipment schedule.'Lease Payment'means the respect to each item of Equipment on the day immediately following the date of expiration of the Laws Ten
Annual Lease Payment specified above,which includes die fixed component of maintenance charges payable of such item,and by the delivery at such time by you to XFS of payment,in cash or by certified check,of the
to Dealer under the Maintenance Agreement,the Excess Charges(unless otherwise agreed by you,Dealer amount of the applicable pureness price for the Equipment.Upon payment of the applicable amount,XFS
and XFS),and other charges you,Dealer and XFS agree will be invoiced in advance by XFS on an annual shall,upon your request,execute and deliver to you a bill of sale for the Equipment on an'AS ISP'WHERE
basis, plus Taxes."Maintenance Agreement" means a separate agreement between you and Dealer for IS,''WITH ALL FAULTS"basis without representalion or warranty of any kind or nature whatsoever.After
maintenance and support purposes.°Ongination Fee"means a ore-time fee of$125 billed on yourfirst invoice such payment,you may trade-in the Equipment as part of another transaction with XFS and,ft you do,you
which you agree to pay,covering the origination,documentation,processing and certain other initial costs for must pass unencumbered life of the Equipment being traded-in to XFS.
the Lease. 'Term"means the Initial Lease Term plus any subsequent renewal or extension terms."UCC" 6.Equipment Return.If the Equipment is returned to XFS,it shall be in the same condition as when delivered
means the Uniform Commercial Code of the State of Connecnwt(CGS A.§§42a-1-1IT at seq.). to you,normal wear and tear accepted and,if not in such condition,you will be liable for all expenses XFS
2.Lease,Payments and Late Payments.You agree and represent all Equipment was selected,configured incurs to realm the Equipment to such 'normal wear and tear condition. R IS SOLELY YOUR
and negotiated by you based upon your own judgment and has been,or is being,supplied by Dealer.At your RESPONSIBILITY TO SECURE ANY SENSITIVE DATA AND PERMANENTLY DELETE SUCH DATA
request,XFS has acquired,or will acquire,the same to lease to you under this Lease and you agree to lease FROM THE INTERNAL MEDIA STORAGE PRIOR TO RETURNING THE EQUIPMENT TO XFS. YOU
the same from XFS.The Initial Lease Term,which is indicated above,commences on the Inception Date.You SHALL HOLD XFS HARMLESS FROM YOUR FAILURE TO SECURE AND PERMANENTLY DELETE ALL
agree to pay XFS the first Lease Payment 30 days after the Inception Date;each subsequent Lease Payment, SUCH LESSEE DATA AS OUTLINED IN THIS SECTION.
which may include charges you,Dealer and XFS agree will be invoiced by us,shall be payable on the some 7,Meter Readings and Annual Adjustments.Unless otherwise agreed by you and XFS,you will provide
date annually thereafter,whether or not XFS invoices you.If any payment is not paid in full within 5 days meter readings on all Equipment subject ro this Lease at the end of each month during the Initial Lease Term
after Its due date,you will pay a late charge of the greater of 10%of the amount due or$25,not to and any additional Tenn.If you do not povide a timely meter reading,XFS may estimate such reading and
exceed the maximum amount permitted by law.For each dishonored or returned payment,you will be invoice you accordingly.If XFS does estimate any meter readings,XFS will make appropriate adjustments on
assessed the applicable returned item fee,which shall not exceed$35.Restrictive covenants on any method subsequent invoices to you after receiving the actual meter readings from you for the Equipment.At any time
of payment will be ineffective. after 12 months from the Inception Date and for each successive 12 month period thereafter during the Initial
3.Equipment and Software.To the extent that the Equipment includes intangible properly or associated Lease Term and any 3 month extended Tenn,XFS may increase your Annual Lease Payment and the Excess
services such as software licenses, such intangible property shall be referred to as 'Software.' You Charges by a maximum of fifteen percent(15%)of the thencurent Annual Lease Payment therefor and you
acknowledge and agree that that XFS has no right, title or interest in the Software and you will comply agree to pay such increased amounts.
throughout the Lease Term with any license motor other agreement('Software License")with the supplier of 8. Equipment Delivery and Maintenance. Equipment will be delivered to you by Dealer at the location
the Software('Software Supplier).You are responsible for entering into any required Software Ucense with specthed on the first page hereof or in an Equipment schedule, and you agree to execute a Delivery&
the Software Supplier no later than the Laws Inception Date.You agree the Equipment is for your lawful Acceptance Certificate at XFS's request(and confirm same via telephone and/or electronically)captioning that
business use in the United States(including its possessions and Leff tones),will not be used for personal, you have revived,inspected and accepted the Equipment and that XF8 is authorized to fund the Dealer for
household or family purposes,and is rot being acquired for resale.You will not afiach the Equipment as a the Equipment. If you reject the Equipment,you assume all responsibility for any purchase order or other
fixture to real estate or make any permanent alterations to it. contract issued on your behalf directly with Dealer.Equipment may not be moved to another location yditeu[
4.Non-Canvllable Luse.THIS LEASE CANNOT BE CANCELLED OR TERMINATED BY YOU PRIOR first obtaining XFS's written consent,which shall not be unreasonably withheld.You shall permit XFS to
TO THE END OF THE INITIAL LEASE TERM.YOUR OBLIGATION TO MAKE ALL LEASE PAYMENTS, inspect Equipment and any maintenance records relating thereto during your normal business hours upon
AND TO PAY ALL OTHER AMOUNTS DUE OR TO BECOME DUE,IS ABSOLUTE AND UNCONDITIONAL reasonable nonce.You represent you have entered into a Maintenance Agreement with Dealer to maintain the
AND NOT SUBJECT TO DELAY, REDUCTION, SETOFF, DEFENSE, COUNTERCLAIM OR Equipment in good working order in accordance with the manufacturers maintenance guidelines, and to
RECOUPMENT FOR ANY REASON WHATSOEVER IRRESPECTIVE OF THE PERFORMANCE OF THE provide you with supplies for use with the Equipment You understand and acknowledge that XFS is Boding
EQUIPMENT,DEALER,ANY THIRD PARTY OR XFS.Any pursued claim by you against XFS for alleged solely as an administrator for Dealer with respect to the billing and collecting of the charges under the
breach of our obligations hereunder shall be asserted solely in a separate action;provided,however,that Maintenance Agreement and Excess Charges included in the Lease Payments.IN NO EVENT WILL XFS BE
your obligations under this Lease shall continue unabated. UABLE TO YOU FOR ANY BREACH BY THE DEALER OF ANY OF ITS OBLIGATIONS TO YOU NORWILL
ANY OF YOUR OBLIGATIONS UNDER THIS LEASE BE AFFECTED, MODIFIED, R"E4 OR
EXCUSED BY ANY ALLEGED BREACH BY DEALER.
Page 1 of 2 CPC-Final Rev.8.27.2014
9.Equipment Ownership,Labeling and UCC Filing.If and to the extent a court deems this Lease to be a
security agreement under the UCC,and otherwise for precautionary purposes only,you gram XFS a first INTERESTS(COLLECTIVELY "EQUIPMENT INSURANCE"). EQUIPMENT INSURANCE WILL COVER
priority,security interest in your interest in the Equipment and all proceeds thereof in order to secure your THE EQUIPMENT AND XFS;IT WILL NOT NAME YOU AS AN INSURED AND MAY NOT COVER ALL OF
performance under this Lease.XFS is and shall remain the sole owner of the Equipment,except the Software. YOUR INTEREST IN THE EQUIPMENT AND WILL BE SUBJECT TO CANCELLATION AT ANYTIME.YOU
XFS may label the Equipment to identify our ownership interest in it You authorize XFS to file by any AGREE TO PAY XFS PERIODIC CHARGES FOR EQUIPMENT INSURANCE (COLLECTIVELY
permissible means a UCC financing statement to show,and to do all other acts to protect,our interest in the "INSURANCE CHARGES")THAT INCLUDE:AN INSURANCE PREMIUM THAT MAY BE HIGHER THAN
Equipment. You agree to pay any filing fees and administrative costs for the fling 0 such financing IF YOU MAINTAINED THE REQUIRED INSURANCE SEPARATELY;A FINANCE CHARGE OF UP TO
statements.You agree to keep the Equipment free from any liens or encumbrances and to promptly notify 1.5'% PER MONTH ON ANY ADVANCES MADE BY XFS OR OUR AGENTS; AND COMMISSIONS,
XFS if there is any change in your organization such that a refiling or amendment to XFS's UCC financing BILLING AND PROCESSING FEES;ANY OR ALL OF WHICH MAY GENERATE A PROFIT TO XFS OR
statement against you becomes necessary. OUR AGENTS. XFS MAY ADD INSURANCE CHARGES TO EACH LEASE PAYMENT. XFS shall
10. Assignment. YOU MAY NOT ASSIGN, SELL, PLEDGE, TRANSFER, SUBLEASE OR PART WITH discontinue billing or debiting Insurance Charges for Equipment Insurance upon receipt and review of
POSSESSION OF THE EQUIPMENT,THIS LEASE ORANY OF YOUR RIGHTS OR OBLIGATIONS UNDER satisfactory evidence of Required Insurance.
THIS LEASE(COLLECTIVELY'ASSIGNMEN7 WITHOUT XFSS PRIOR WRITTEN CONSENT,WHICH You must promptly notify XFS of any loss or damage to Equipment which makes any item of
SHALL NOT BE UNREASONABLY WITHHELD, BUT SUBJECT TO THE SOLE EXERCISE OF XFS'S Equipment unfit for continued or repairable use.You hereby irrevocably appoint XFS as your attorney-in-fact
REASONABLE CREDIT DISCRETION AND EXECUTION OF ANY NECESSARY ASSIGNMENT to execute and endorse all checks or drafts in your name to collect under any such Required Insurance.
DOCUMENTATION. If XFS agrees to an Assignment you agree to Day the applicable assignment fee and Insurance proceeds from Required Insurance or Equipment Insurance received shall be applied, at XFS's
reimburse XFS for any costs we incur in connection with that Assignment.XFS may sell,assign or transfer all option,to(x)restore the Equipment so that it is in the same condition as when delivered to you(narmal wear
or any part of the Equipment,this Lease and/or any of our rights(but now of our obligations)under this and tear excepted),or(y)If the Equipment is not restorable,to replace it with like-kind condition Equipment
Lease.XFS's assignee will have the same rights that we have to the extent assigned (but none of our from the same manufacturer,or(z)pay to XFS the greater of(i)the total unpaid Lease Payments for the entire
obligations)and YOU AGREE NOT TO ASSERT AGAINST SUCH ASSIGNEE ANY CLAIMS,DEFENSES, term hereof(discounted to present value at the Discount Rate)plus XFS's residual interest in such Equipment
COUNTERCLAIMS,RECOUPMENTS,OR SET OFFSTHAT YOU MAY HAVE AGAINST XFS.XFS agrees (herein agreed to be 20%of the Equipment's original cost to XFS,discounted to present value at the Discount
and acknowledges that any Assignment by us will not materially change your obligations under this Lease. Rate)plus any other amounts due to us under this Lease,or(ii)the fair market value of the Equipment
11.Texas,You will be responsible for,indemnify and hold XFS harmless from,all applicable taxes,fees or immediately prior to the loss or damage,as determined by XFS.NO LOSS OR DAMAGE TO EQUIPMENT,
charges(including Sales,use,personal property and transfertaxes,other than net income taxes),pus interest ORXFS'S RECEIPT OF INSURANCE PROCEEDS,SHALL RELIEVE YOU OF ANY OF YOURREMAINING
and penalties,assessed by any governmental entity on the Equipment,this Lease or the amounts payable OBLIGATIONS UNDER THIS LEASE. Notwithstanding procurement of Equipment Insurance or Required
of
under this Lease(collectively, "alial which will be included in XFS's invoice to you unless you timely Insurance,you remain primarily poicaor insurance
under subclasses refuses t(y)or ny cl the thin sentence 0)
provide continuing proof of your tax exempt status.If Equipment is delivered to a lurisdictlon where certain Nis paragraph E me event the apt TH X insurance tamer fails or SSIG jo pay any claim.YOU AGREE T
tacos are calculated and paid at the lime of lease initiation,you authorize XFS to finance and adjust your IN ARBITRATE ANY DISPUTE WITH XFS,OUR AGENTS OR ASSIGNS REGARDING THE EQUIPMENT
Lease Payment to include such Taxes over the Initial Lease Tenn unless you require otherwise.Unless and INSURANCE N IN FAI INSURANCE CHARGES UNDER THE RULES N(THE ACOURT) ARBITRATION
until XFS tool you in writing to the contrary,XFS will file all personal property tax returns covering the EXCLUSASSOCIATION IN FAIRFIELD SUCHCOUNTY,CT,TE THAT ARBITRATION CLOT A ARBITRATION
COURT)SHALL BE THE
Equipment,pay the personal property taxes levied or assessed thereon,and tolled from your account all PERMITTED.
REMEDY FOR SUCH DISPUTES; AND (III) THAT CLASS ARBITRATION IS NOT
PERMITTED.This arbitration requirement does not appyto any other provision of this Lease.
personal property taxes on the Equipment This is a true lease for all income tax pmpoees and you ith not 16.Finance Lease and Lessee Wevers.The artles agree this Lease is a"finance lease"under UCC
claim any as lessee
deduction Eqipordteprteciatlon of the Equipment or take any Omer action inwnsistentwith your P 9
status es lessee of the Equipment. Article 2A.You waive,solely against XFS and its successors and assigns,(a)all rights and remedies
12.Equipment Warranty Information and Disclaimers.XFS IS MERELY A FINANCIAL INTERMEDIARY, conferred on a lessee under Article 2A(Sections 508-522)of the UCC(C.GS.A.§§42a•2A•724-737),
AND HAS NO INVOLVEMENT IN THE SALE,DESIGN,MANUFACTURE,CONFIGURATION,DELIVERY, and(b)any rights you now or later may have which require XFS to sell,lease or otherwise use any
INSTALLATION, USE OR MAINTENANCE OF THE EQUIPMENT.THEREFORE, WITH RESPECT TO Equipment to reduce our damages including our rights tionor remedies.
of the remaining value of the Equipment,
EQUIPMENT, XFS DISCLAIMS, AND YOU WAIVE SOLELY AGAINST XFS, ALL WARRANTIES, 17,Authorization
of Sig ter aor modify anyw of our rights orrehatyou
WHETHER EXPRESS OR IMPLIED.INCLUDING,BUT NOT LIMITED TO,THE IMPLIED WARRANTIES OF 17.Authorization of Signer and Credit Review.You represent that you may lawfully enter into,and perform,
MERCHANTABILITY, NON-INFRINGEMENT AND FITNESS FOR PARTICULAR PURPOSE,AND XFS this Lease,that the individual signing this Lease on your behalf has all necessary authority to do so,and that
MAKES NO REPRESENTATIONS OF ANY KIND OR TYPE,INCLUDING,BUT NOT LIMITED TO,THE all financial information you provide completely and accurately represents your financial condition.You agree
EQUIPMENT'S SUITABILITY,FUNCTIONALITY,DURABILITY,OR CONDITION.Since you have selected to furnish financial information that XFS may request now,including your tax identification number,and you
the Equipment and the Dealer,you acknowledge that You am aware of the name of the manufacturer of each authorize XFS to obtain credit reports on you in the future should you default or fail to make prompt payments
item of Equipment and agree that you wdl contact each manufacturer andlor Dealer for a description of any under this Lease,
warranty rights you may have under the Equipment supply contract,sales order,or otherwise.Provided you 18.Original and Sole Controlling Document;No Modifications Unitas in Writing.This Lease constitutes
are net in default hereunder,XFS hereby assigns to you any womanly rights we may have against Dealer or the entire agreement between the Parties as to the subjects addressed herein, and representations or
manufacturer with respect to the Equipment.If the Equipment is returned to XFS,such rights are deemed statements not included herein are not par of this Lease ant are not binding on the Padres.You agree that an
reassigned by you to XFS.IF THE EQUIPMENT IS NOT PROPERLY INSTALLED,DOES NOT OPERATE executed copy of this Lease that is signed by your authorized representative and by XFS's authorized
AS WARRANTED, BECOMES OBSOLETE, OR IS UNSATISFACTORY FOR ANY REASON representative(an original manual signature or such signature reproduced by means of a reliable electronic
WHATSOEVER,YOU SHALL MAKE ALL RELATED CLAIMS SOLELY AGAINST MANUFACTURER OR form,such as electronic transmission of a facsimile or electronic signature)shall be marked'original"by XFS
DEALER AND NOT AGAINST XFS,AND YOU SHALL NEVERTHELESS CONTINUE TO PAY ALL LEASE and shall constitute the only original document for all purposes.All other copies shall be duplicates.To the
PAYMENTS AND OTHER SUMS PAYABLE UNDER THIS LEASE. extent this Lease constitutes chattel paper(as defined in the UCC),no security interest in this Lease may be
13. Liability and Indemnification. XFS IS NOT RESPONSIBLE FOR ANY LOSSES, DAMAGES, created except by the possession or transfer of the copy marked"original"by XFS.IF A PURCHASE ORDER
EXPENSES OR INJURIES OF ANY KIND OR TYPE,INCLUDING,BUT NOT LIMITED 70,ANY SPECIAL, OR OTHER DOCUMENT IS ISSUED BY YOU,NONE OF ITS TERMS AND CONDITIONS SHALL HAVE
INDIRECT,INCIDENTAL,CONSEQUENTIAL OR PUNITIVE DAMAGES(COLLECTIVELY,"CLAIMS"),TO ANY FORCE OR EFFECT,AS THE TERMS AND CONDITIONS OF THIS LEASE EXCLUSIVELY GOVERN
YOU OR ANY THIRD PARTY CAUSED BY THE EQUIPMENT OR ITS USE, EXCEPT THOSE CLAIMS THE TRANSACTION DOCUMENTED HEREIN. THE DEALER AND ITS REPRESENTATIVES ARE NOT
ARISING DIRECTLY AND PROXIMATELY FROM XFS'S GROSS NEGLIGENCE OR WILLFUL OUR AGENTS AND ARE NOT AUTHORIZED TO MODIFY OR NEGOTIATE THE TERMS OF THIS LEASE,
MISCONDUCT.In addition,except for Claims arising directly and proximately from XFS's gross negligence or THIS LEASE MAY NOT BE AMENDED OR SUPPLEMENTED EXCEPT IN A WRITTEN AGREEMENT
willful misconduct,you assume the risk of liability for,and hereby agree to indemnity and hold safe and SIGNED BY AUTHORIZED REPRESENTATIVES OF THE PARTIES AND NO PROVISIONS CAN BE
harmless,and covenant to defend,XFS,its employees,officers and agents from and against',(a)any and all WAIVED EXCEPT IN A WRITING SIGNED BY XFS. XFS's failure to object io terms contained in any
Claims(including legal expenses of every kind and nature)arising out of the manufacture,purchase,shipment communication from you will not be a waiver or modification of the terms of this Lease.You authorize XFS N
and delivery of the Equipment to you,acceptance or rejection,ownership,leasing,possession,operation,use, insert or correct missing information on this Lease,including but not limited to your proper legal name,lease
return or other disposition of the Equipment,including,without limitation,any liabil6tes that may ariee from numbers,serial numbers and other information describing the Equipment,so long as there is no material
patent or talent defects in the Equipment(whether or not discoverable by you),any claims based on absolute impact to your financial obligations.
join liability or warranty and any claims based on patent,trademark or copyright infmgement and(b)any and 19.Governing Law,Jurisdiction,Venue and JURY TRIAL WAIVER.THIS LEASE IS GOVERNED BY,
all loss a damage of or to the Equipment AND SHALL BE CONSTRUED IN ACCORDANCE WITH,THE LAWS OF THE STATE OF CONNECTICUT
14.Default and Remedies.You will be in default under this Lease 6(1)XFS does not receive any payment (WITHOUT REGARD TO CONFLICT OF LAW PRINCIPLES THAT WOULD OTHERWISE REQUIRE
within 10 days after its due date, or(2)you broach any other obligation under this Lease or any other APPLICATION OF LAWS OF ANOTHER JURISDICTION). THE JURISDICTION AND VENUE OF ANY
agreement with XFS.If you default and such default continues for 10 days after XFS provides notice to you, ACTION TO ENFORCE THIS LEASE, OR OTHERWISE RELATING TO THIS LEASE, SHALL BE IN A
XFS may, in addition to other remedies(including requesting the Dealer to cease performing under the FEDERAL OR STATE COURT IN FAIRFIELD COUNTY,CONNECTICUT OR, EXCLUSIVELY AT XFS'S
Maintenance Agreement), require you to promptly return the Equipment as provided in Sections 5 and 6 OPTION, IN ANY OTHER FEDERAL OR STATE COURT WHERE THE EQUIPMENT IS LOCATED OR
hereof,and require immediate payment,as liquidated damages for loss of bargain and not as a penalty,of the WHERE XFS'8 OR YOUR PRINCIPAL PLACES OF BUSINESS ARE LOCATED,AND YOJ HEREBY WAIVE
sum of:(a)all amounts then due,plus Interest from the due date until paid at the rate of 1.5%per month;(b) ANY RIGHT TO TRANSFER VENUE.THE PARTIES HEREBY WAIVE ANY RIGHT TO TRIAL BY JURY IN
the Lease Payments remaining in the Initial Leese Term(including the fined maintenance component thereof, ANY ACTION RELATED TO OR ARISING OUT OF THIS LEASE.
it permitted under the Maintenance Agreement),discounted at the Discount Rate to the date of default,and(c) 20.Miscellaneous.Your obligations under the'Tun'and Liability'Sections commence upon execution,
Taxes.In addition,6 you do not return she Equipment as required above,you agree to pay XFS the fair market and survive the expiration or author termination,of this Lease.Notices under this Lease must be in wiling.
value thereof,as reasonably determined by XFS,as of the end of the Initial Lease Tenn,discounted at the Notices to you will be sent to me"Billing Address"provided on the first page hereof,and notices to XFS shall
Discount Rate to the date of default You agree to pay all reasonable costs,Including attorneys tees and be sent to our address provided on the first page hereof.Notices will be deemed given 5 days after mailing by
disbursements,incurred by XFS to enforce this Lease first class mail or 2 days after Sending by nationally recognized overnight counter.Invoices are not considered
15.Risk of Loss and Insurance.You aswme and agree to bear the entire nick of loss,that destruction or wfices and are not governed by the notice terms hereof.You authorize XFS to communicate with you by any
other impairment of the Equipment upon delivery.You,at your own expense,(i)shall keep Equipment insured electronic means(including cellular phone,email,automatic dialing and recorded messages)using any phone
against less or damage at a minimum of full replacement value thereof,and(i)shall carry public liability number(including cellular)or electronic address you provide to us.If a court finds any term of this Lease
insurance against bodily injury,including death,and against property damage in the amount 0 at least$2 unenforceable,the remaining terms will remain in effect.The failure by either Party to exercise any right or
million(collectively,"Required Insurarl All such Required Insurance shall be with loss payable to'XFS,its remedy will not constitute a waiver of such night or remedy.lf more than one party has signed this Lease as i
successors andi assigns, as their interests may appear," and shall be with companies reasonably lessee,each such party agrees that its liability is joint and several.The folhwfng four sentences control over
acceptable to XFS.In addition,XFS shall be simfiedy named as an additional insured on all public liability every other pan of this Lease.Both Parties will comply with appicsble laws.XFS will not charge or collect any
insuance policies.The Required Insurance shall provide for 30 days'prior notice to XFS of cancellation. amounts in excess of those allowed by applicable law.Any pan of this Lease that would,but for the last four
YOU MUST PROVIDE XFS OR OUR DESIGNEES WITH SATISFACTORY WRITTEN EVIDENCE OF sentences of this Section,be read under any circumstances to allow for a charge higher than that allowed
REQUIRED INSURANCE WITHIN 30 DAYS OF THE INCEPTION DATE AND ANY SUBSEQUENT under any applicable legal limit,is modified by this Section to limit the amounts chargeable under this Lease to
WRITTEN REQUEST BY XFS OR OUR DESIGNEES.IF YOU DO NOT DO SO,THEN IN LIEU OF OTHER the maximum amount allowed under the legal limit.If,in any circumstances,any amount in excess of that
REMEDIES FOR DEFAULT,XFS IN OUR DISCRETION AND AT OUR SOLE OPTION MAY(BUT IS NOT allowed by law is charged or received,any such charge will be deemed limited by the amount legally downed
REQUIRED TO)OBTAIN INSURANCE FROM AN INSURER OF XFS'S CHOOSING,WHICH MAY BE AN and any amount received by XFS in excess of that legally allowed will be applied by us to the payment of
XFS AFFILIATE,IN SUCH FORMSAND AMOUNTS ASXFS DEEMS REASONABLE TO PROTECTXFS'S amounts legally owed under this Lease or refunded to you.
005
Customer Initial Page 2 of 2 CPC-Final Rev.8.27.2014
Xerox Financial Services LLC
45 Glover Avenue xerox
Norwalk, CT 06856
AMENDMENT TO COST PER COPY AGREEMENT # 020-0036746
This is an amendment, dated and effective as of , to that certain Cost Per Copy Agreement
# 020-0036746 ("Lease") between City of Palm Springs ("Lessee") and Xerox Financial Services LLC
("Lessor").
For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by the
parties, Lessor and Lessee agree to amend the Lease as follows:
1. The first sentence of Section 6. End of Lease Options shall be deleted and replaced with the following:
"If you are not in default and if you provide sixty(60)days' prior written notice to us,you may, at the end of the
Initial Lease Term, (a)purchase all, but not less than all, of the Equipment marked on the first page of the Lease as
'$1.00'by paying us the sum of one dollar($1.00), plus any Taxes due and owing, and(b)purchase all, but not
less than all, of the Equipment marked on the first page of the Lease as'FMV by paying us its then determined fair
market value, plus Taxes. If you elect to exercise said purchase option, it shall be exercised with respect to each
applicable item of Equipment on the day immediately following the date of expiration of the Initial Lease Term of
such item, and by the delivery at such time by you to us of payment, in cash or by check, of the amount of the
purchase price for the Equipment. Upon payment of such amount, we shall, upon your request,execute and deliver
to you a bill of sale for the Equipment on an'AS IS,' 'WHERE IS,' WITH ALL FAULTS'basis,without
representation or warranty of any kind or nature whatsoever. If neither of the above options are exercised by you,
you may enter into a new lease on mutually agreeable terms, or return the Equipment(including software), at your
expense, to a location we specify."
2. The penultimate and ultimate sentences of Section 12. Taxes (beginning with "We shall file, bill and
collect..." and ending with "...inconsistent with your status as lessee of the Equipment") shall be deleted and
replaced with the following:
"WE MAKE NO WARRANTY, EXPRESS OR IMPLIED, REGARDING THE TAX OR ACCOUNTING TREATMENT
OF THIS LEASE. With respect to Equipment marked on the first page of this Lease as 'FMV,' (i) we shall file, bill
and collect all personal property taxes assessed thereon, and (ii) this is a true lease for all income tax purposes
and you will not claim any credit or deduction for depreciation of the Equipment, or take any other action
inconsistent with your status as lessee of the Equipment. With respect to Equipment marked on the first page of
this Lease as '$1.00,' notwithstanding anything contained in the Lease to the contrary, in all taxing jurisdictions
except CT, CO and OR, you will file all personal property tax returns covering the Equipment and will pay the
personal property taxes levied or assessed thereon. You shall provide us with copies of all such personal property
tax returns, together with evidence of payment therefor, not later than fifteen (15) days following the date such
payment is due. In any taxing jurisdiction located within CT, CO or OR, we will file, bill and collect from your
account all personal property taxes on the Equipment."
3. Except for the previous section, all remaining terms and conditions of the Lease shall remain
unchanged.
Customer Acceptance: Lessor Acceptance:
Customer Name: City of Palm Springs Xerox Financial Services LLC
Authorized Signor. Accepted by:
Print Name: David H. Ready Name:
Title: City Manager Title:
Date: Date:
$I Dollar out Amendment—split FMV and$1out 5/20/13
006
*Signor for the Lease Agreement and this Amendment must be the same.
$1 Dollar out Amendment—split FMV and$1 out 5/20/13 007
PrintCare Cost Per Image Agreement 0imageSource
Managed Airrt5du5we
45]E.HoupSan Biurn.afty Lane.Suite UO
4M
San BamartlFo,CA 92208
CUSTOMER INSTALL Agreement No.
Full Legal Noma
City of Palm Springs
A40rese CRY SMH ZIP County
3200 E Tahquitz Canyon Way Palm Springs CA 92262 Riverside
CUSTOMER BILL TO
Name City State LP County
Same
Monthly Base Maintenance Payment =$. 0.00
Excess Per Imo a Char a stated in the table below,
Mono Monthly Color Monthly Allowance
ModQRS) Allowance included in Mono Rate Color Rate
Monthly Base included in Monthly Base
Xerox 7970 10 $0.0049 0 $0.049
Xerox 5955 0 $0.0049
Xerox 5875 0 - $0.0049
SERVICES OFFERED:We agree to provide all censumables,along with device environment monitoring,auto toner replenishment,proactive Service error monitoring,
phone technical support,service,and quarterly environment reporting under this Cost Per Image Agreement Further information on the Service Management details
are stated on the back of this document
IMAGE CHARGES: Payments are due monthly,beginning the date the Agreement is initiated(as noted by the Agreement data below)or any later date designated
by Us(see"Transitional Billing"section below)and continuing on the same day of each following month until fully paid. You are entitled to make the total number of
images reflected in the Monthly Image Allowance shown on in Schedules A and/or B each month(e consolidated),or the monthly amount Image Allowance Per
Machine or Group(if not consolidated). If You use more than the applicable Allowances)in any month,You will pay Us an additional charge equal to the number of
additional metered images multiplied by the applicable Excess Per Image Charge.You agree that We may proportionally increase Your Per Image Charges at any
time if Our estimated average page coverage is exceeded in any month during the term of this Agreement. Each print made that is larger than 145 square inches
may register as 2 prints on the meter. In addition to the foregoing,You agree to comply with billing and meter collection procedures designated by us,including
notifying us of the meter reading on the billing date. If meters are not received,we reserve the right to estimate your usage for the billing period.
TRANSITIONAL BILLING:If We designate as the Agreement commencement date or effective date a date which is later than the date the Agreement is/was initiated
(as noted by the Agreement Date below),then You shall pay Us an interim payment for each day,from the date the Agreement is/was initiated until the commencement
date,equal to the minimum monthly payment divided by 30. If this Cost Per Image Agreement has no minimum monthly amount(as designated in Schedules A
and/or B),we will bill you for actual pages copied or printed from the Agreement initiation data until the designated Commencement date.
GOVERNING LAW,CONSENT TO JURISDICTION AND VENUE OF LITIGATION:This Agreement and each addendum shall be governed by the laws of the State
of California. You agree that any dispute arising under or related to this agreement will be adjudicated in the federal or state Court located in San Berardino. You
hereby Consent to personal jurisdiction and venue in that court and waive any night to transfer venue. Each parry waivesanyrighttoatnal byjury.
LATE FEES: Not Applicable.
AGREEMENT PERIOD:This agreement is for a period of 60 months from the Agreement is initiated,and is non-cancelable.Unless notified in writing 30 days prior
to the contract expiration date,this agreement shall renew for 12-month periods.
THIS AGREEMENT IS SUBJECTTO THE TERMS AND CONDITIONS PRINTED ON THIS PAGE,THE REVERSE SIDE,ANDATTACHED SCHEDULES AANDIOR B.ALL OF WHICH PERTAIN TO THIS
AGREEMENT AND WHICH YOU ACKNOWLEDGE HIVING READ. THIS AGREEMENT IS NOT BINDING UNTIL ACCEPTED BY US. YOU CERTIFY ALL ACTIONS REQUIRED TO AUTHORIZE
EXECUTION OF THIS AGREEMENT,INCLUDING YOUR AUTHORITY,HAVE BEEN FULFILLED.
IMAGE SOURCE:(As Stated Above) CUSTOMER:(As Stated Above)
By: Dne Aaepted. Bee X
Signature
Pries None a Tab'. Prim Nerve S Tdb: David H Ready,City Manager
Rev 120140409
4/27/19li AN
008
� art .
PrintiCare .C3 ima eSource
Wrr�Nne Cost Per Image Agreement g
dW E.S.,Biallly Lane. Ade408
San Bernartlino.CA 92400
I. MAINTENANCE AND SUPPLIES. The charges stated in the Agreement include charges for maintenance(tram 8 a.m.to 5 p.m.local time,except weekends and holidays
("Regular Service Hours°)),inspection,adjustment,parts replacement,cleaning material required for proper operation,and toner and developer for such Equipment and may
also include charges for such maintenance and supplies provided to You for the equipment(reflected on Schedules A andor 8).Paper and staples are not included in this
maintenance agreement. You must purchase staples separately,from Image Source.Color loner and developer supplies will be provided for production of pages.with an
average 20%page coverage.Supplies required for produNon in excess of 20%page coverage will be invoiced separately. We may charge a supply delivery fee to cover the
cast of shipping supplies to your location.
A. Equipment Eligible for Coverage.This only applies to the Equipment Identified on Schedules A and/or B. You represent and warrant Thal,other than as set forth Schedules
A and/or B there is no other equipment located at Your site(s)capable of using Our supplied toner and ink consumables.All equipment capable of using Our supplied toner and
ink consumables must be induced in Schedules A and/or B. To the best of Your knowledge,there are no equipment conditions that do not meet manufacturer's specifications
("Pre-Existing Conditions"),other then those specifically identified in Schedules A andor B.
B. Definition of Services Provided.We agree(a)to perform only those repairs involving worn Equipment components that have failed during ordinary use of the Equipment
under normal operating conddions(trays,covers and other non-consumable parts are not covered),and(b)to supply You with all toner and ink consumables required to operate
the Equipment.Requests for services outside of Regular Service Hours will be provided on a best effort basis at Our prevailing time and material hourly rate.Such charges for
services outside of Regular Service Hours are in addition to the prepaid Minimum Monthly Payment.This Agreement does not cover after-hours service,shop overhauls,and
service made necessary by acddenl,fire,water or natural disasters.
C. Access to Equipment.We shall have the right to access Your site and any other of Your premises that may house Equipment upon reasonable notice for access with Your
supervision during regular work hours.We reserve the right to invoice You at Our prevailing fine and material hourly rate,separate from the Minimum Monthly Payment,when
access to the Equipment is denied for greater than fifteen(15)minutes,when You initiated the request for service. We shall apply an estimated monthly page volume to any
and all Equipment that cannot be accessed for page count recording purposes.
D. Authorized Maintenance Providers.We,at Our discretion,may authorize Our approved maintenance subcontractors or approved service providers to perform maintenance
and repairs to the Equipment In cases where We manage Your third party service agreement on your behalf,then all sums currently due under that agreement must be paid in
full before We will assume any obligation or responsibility.
E. Repair Responsibility. Our responsibility ceases if persons make repairs to the Equipment other than Our authorized representative or subcontractor. It also ceases R
competitive supplies ere used,or if the damage occurs as a result a Your abuse or improper handling,
P. Ownership and Control of Toner and Ink Consume bias.All toner and ink consumables supplies provided under this Agreement shall at all times remain the property of Us.
You may use the toner and ink consumables pursuant to the terms of this Agreement,but You shall not have any ownership rights in or to the toner or ink consumables.You
shall promptly return to Us all empty consumables supplied by Us under this Agreement.Your failure to retum the number of empty consumables to Us equal to those delivered
during the term of this Agreement will resu8 in a lost consumables surcharge equal to the current replacement value of the lost consumable.In me event of Your default,You
shell promptly return all toner and ink consumables to Us.You shell not be charged for any toner or ink consumables in use upon the expiration of this Agreement.Any toner or
ink consumables not returned shall be billed by Us to You at the prevailing cartridge retail purchase price.The ordering of consumables significantly in excess of the number of
copies or prints produced may be charged to You by Us.
G. Additional Equipment and Right of Inspection.You shall notity Us promptly upon installing any additional equipment("Additional Equipment')at Your site capable of using
Our supplied toner and ink consumables.Equipment installed subsequent to the date of this Agreement will be evaluated by Us,and included in,or excluded from,this Agreement
M the sole discretion of Us.
Additional Equipment deemed included in the Agreement by Us shall be added to Schedule B and will automatically be covered by and considered Equipment under the terms
of this Agreement.Billings or surcharges for Additional Equipment output will be reflected in the billing cycle immediately following the billing cycle in which the Additional
Equipment is installed.If You add Additional Equipment the Minimum Monthly Payment may be adjusted accordingly at Our sole discretion.
If any such Additional Equipment is used equipment,You represent and warrant to Us that,except for Pre-Existing Conditions duly disclosed to Us prior to such Additional
Equipment being covered by this Agreement,all of the Additional Equipment shall.on the date such coverage commences,be in good working order.We shall be entitled to
take a physical inventory a the Additional Equipment upon or prior to its being covered by this Agreement to determine whether they are in working order,In the event,as of
the date coverage commences under this Agreement,any Additional Equipment is not in good working order,You shall have such Additional Equipment repaired at Your sole
expense and.until such Additional Equipment is so repaired,any Additional Equipment with Pre-Existing Conditions shall not be covered under this Agreement.An initial meter
reading of zero(0)is agreed,unless You provide timely information to the contrary,for any Addilio nal Equipment that masts the conditions of G.1.
IL WARRANTY.Notwithstanding anything in this Agreement to the contrary,We warrant(a)that all personnel performing services hereunder by or on behalf of Us will have
appropriate training and experience and(M all equipment is in accordance with industry standards,and all supplies and materials are of good quality.Without limiting the
generality of the foregoing(and without limiting any obligation of Us to make repairs under this Agreement),You expressly agree and acknowledge that in no event shall any
manufacturer's warranty,including but not limited to any implied warranty of merchantability,and fitness fora particular purpose,be deemed given by or otherwise transferred
or applied to Us.If You notify Us within ninety(90)days from performance of the services met the servicas or a part thereof fails to conform to the standards specified herein,
Your sole and exclusive remedy is that We shall promptly repair,replace or re-perform the non-conforming services.
III. TRACKING SOFTWARE.
A You grant Permission to Install and Maintain Tracking Software.We own software('Tracking Software")that enables Us to monitor the usage of,and the copy count
produced on,the Equipment.You agree that We shall have the right,at any time during the term of this Agreement,to install the Tracking Software on one or more of Your
computer networked staboms).You agree to provide Us,during normal business hours,access to Your computer-networked stations)to enable Us to upgrade,modify or
maintain the Tracking Software or to install new releases or additions to the Tracking Software.Under no circumstances will me Tracking Software provide Us access to Your
information other than information direly related to this Agreement.You agree to not delete or remove me Tracking Software or to alter,modify or otherwise render it unusable
during the term of this Agreement without the poor written consent of Us.If You disagree,then We retain the right to invoice You me prevailing hourly billable rate for labor
required to obtain meter readings,per meter reading cycle.
B. No License,other Prohibitions.Nothing herein shall be construed as granting a license to You for the use of the Tracking Software.You may not,nor may You permit or
cause any other person to(a)use or copy the Tracking Software,in whole or in part,in any manner,(b)modify,translate,reverse engineer,decompile or dissemblethe Tracking
Software,(c)rent,lease,loan,resell,dishiNda,use in a customer-server network to provide third parties access to,or otherwise transfer the Tracking Software,or(e)remove
any proprietary notices on the Trackking Software.
C. Intellectual Property Rights.All rights(including all intellectual property rights,whether recognized currently or in the future)in and to the Tracking Software(including any
source code,executable code,object code,tools and/or libraries related to the Trading Software)will at all times be owned by Us.No modifications and/or use by You of the
Tracking Software shall under any circumstances transfer any right,title or interest in or to the Tracking Software to You or any third parry.
D. Tracking Software Warranty,Liability.You acknowledge mat the Tracking Software will be installed on Your networked workstation(s)"as is"without warranty of any kind,
either express or implied,including the implied"mantles of merchantability,fitness fora particular purpose and non-infringement We do not warrant that the Tracking Software
will be error free or will operate without interruption.We shall in no event be liable to You or any thtrtl party for any special,consequential,incidental or indirect damages in
connection with the Tracking Software.If the software is found to cause issues on Your network,and these issues can be reasonably associated to the installation of the software
through uniform software testing and tracing methodologies,Our liability will be limited to the removal of said Tracking Software from Your environment.
IV. MISCELLANEOUS.
A. Software.Performance issues related to Software and/or connectivity are not covered under the terms of this Agreement.Any warranties related to Software will be those
offered by the manufacturer and will be passed directly to the user.
B. Software/Hardware.Connectivity and performance issues related to Software and non-standard hard..are not covered under the terms of this Agreement.Any warranties
related to these solutions,which include but are not be limited to:HP Digital Sending Software,Web Jet Admin,Auto Store,any OCR software,computers and scanners,will
be those offered by the manufacturer and passed directly to the user.Operation and configuration of the Software will be the responsibility of You after initial install and operation
test of(1)"Send To"folder is completed by Us.
Rev 220140409
4/27/15 8:10 AM
009
e�imageSource
xerox
Current Situation Recommendation
Airport SKV03540 SKV03540 6510 Airport Xero%5955APT TBA ,6510 169.95 0.0049 $ 31.90 $ 34.77 $ 200.85
Economic Development IQ870 SLG00831 2178 Economic Development Xemx5955APT TBA 2178 168.95 0.0049 $ 10.67 $ 11.63 $ 179.62
Building IR3570 SKV00361 5030 Building Xerox 5955APT TBA 5030 168.95 0.0049 $ 24.65 $ 26.87 $ 193.60
Finance/Business License IR 2870 SL600832 7359 Finance/Business License Xerox 5955APf TBA 7359 168.95 0.0049 $ 36.06 $ 39.30 $ 205.01
City Clerk IR4570 SKU02715 8694 City Clerk Xerox 7970PT TBA 27276 263.97 0.0049 $ 133.65 $ 145.68 $ 397.62
City Manager IR 5000 NRL02710 3650 City Manager Xerox 7970PT TBA 3650 263.97 0.0049 $ 17.89 $ 19.49 $ 281.86
Desert Highland IR 2270 SLF103665 1836 Desert Highland Xerox 5955APf TBA 1836 168.95 0.0049 $ 9.00 $ 9.81 S 177.95
Engineering IF 4570 SKU02714 6802 Engineering Xerox 5955APT TBA 6802 168.95 0.0049 $ 33.33 $ 36.33 $ 202.28
Facilities IR 2270 SIH03297 2123 Facilities Xerox 5955APT TBA 2123 168.95 0.0049 $ 10.40 $ 11.34 $ 179.35
Finance(Hallway) IR 3570 SKV00366 4599 Finance(Hallway) Xerox 5875APT TBA 4599 265.99 0.0049 $ 22.53 $ 24.56 $ 298.52
Engineering Admin IR 2270 SLH02427 2821 Engineering Admin Xerox 5955APT TBA 2821 168.95 0.0049 $ 13.82 $ 15.07 $ 182.77
Fire Department IR4570 SKU27350 3692 Fire Department XerOx$955APT TBA 3692 169.95 O.OD49 $ 18.09 $ 19.72 $ 187.04
Human Resources IR3570 SKV02296 5158 Human Resources Xerox5955APT TBA 5158 168.95 0.0049 $ 25.27 $ 27.55 $ 194.22
Library IR2270 SLH03296 2613 Library Xerox 5955APT TBA 2613 168.95 0.0049 $ 12.80 $ 13.96 $ 182.75
Village Fest IR2270 SLH03659 824 Village Fast Xerox 5955APT TBA 824 168.95 0.0049 $ 4.04 $ 4.40 $ 172.99
Planning(Halfway) IR4570 SKU02622 5769 Planning(Hallway) Xerox 5955AM TBA 5769 168.95 0.0049 $ 28.27 $ 30.81 $ 197.22
Planning 5000 NRF04591 14113 Planning Xerox 7970" TBA 14113 263.97 0.0049 $ 69.15 $ 75.38 $ 333.12
Police(Admin.) IR 3570 SKVD0362 4497 Police(Admin.) Xerox 5955AFT TBA 4497 168.95 0.0049 $ 22.03 $ 24.02 $ 190.98
Police(Detective Bureau) IR 5000 NRL02202 10999 Police(Detective Bureau) Xerox 5875APT TBA 10999 265-99 0.0049 $ 53.89 $ 5gJ4 $ 319.88
Police(Hall) IR 3570 SKV03282 791 Police(Hall) Xerox 5955APT TBA 791 168.95 0.0049 $ 3.88 $ 4.22 $ 172.83
Police(Patral) IR 4570 SKIX)2621 1607 Police(Patrol) Xerox 5955APT TBA 1607 168.95 0.0049 $ 7.88 $ 8.58 $ 176.83
Police(Records) IR 5000 NRL02197 17596 Police(Records) Xerox 5875APf TBA 17596 265.99 0.0049 $ 86.22 $ 93-98 $ 352.21
Police Task Force(Nara) 1R3045 SVM02375 2110 Police Task Force(Notts) Xerox$955APT TBA 2110 168.95 0.DD49 $ 10.34 $ 11.27 $ 179.29
Procurement IR 2870 SLG01530 4679 Procurement Xerox5955APT TBA 4579 168.95 0.0049 $ 22.93 $ 24.99 $ 191.88
Recreation IR 2870 SLG00788 8043 Recreation Xerox 5955APT TBA 8043 168.95 0.0049 $ 39.41 $ 42.% $ 208.36
Printshop 105(own) 105 MPf01174 10526
Printshop 5185(own) $185 MEQ05231 8056
Monthly payments based on 12 Per year with Tax Included $ 62.783.08
Annual Lease Payment Option with Tax Included $ 69,935.57
Annual Payment Savings $ 2.847,52
Annual Estimated Cost Per Page with Tax Included $ 9,786.25
Estimated Total Investment with Tax Included $ 69,720.91
Cost per Page(to cover all charges above but excluding color prints) $ 0.4567
Features: Details:
Copy,Print,Color Scan,Fax with Automatic Stapling and 3 Hole Punch 6o month FPO$1.00 Buyout I WSCA(GPO)Contract Pricing-N1715
5955APf-55ppm Delivery,installation and networking included at no additional charge. Cost per copy rates fixed for term.
5875APT-75ppm plus High Capacity Feeder and Work Tray Training for staff after installation. Removal of existing Canon devices included.
7970PT-70ppm Color&B/W plus High Capacity Feeder Remote monitoring for supplies replenishment.
Color prints invoiced @.049 per page Local technicians and customer care team.
Proof of insurance required after installation.
l..A
4)