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Home My WebLink About5/6/2015 - STAFF REPORTS - 5.A. apt Q A L M SA`P iy � C V N c 00R`'�P CITY COUNCIL STAFF REPORT DATE: May 6, 2015 NEW BUSINESS SUBJECT: PRESENTATION OF THE PRELIMINARY FISCAL YEAR 2015-16 BUDGET FOR THE GENERAL FUND AND VARIOUS SPECIAL FUNDS. FROM: David H. Ready, City Manager SUMMARY This agenda item transmits to City Council the Fiscal Year 2015-16 General Fund Budget and various Special Revenue Funds for initial review and direction. No formal action is required on the preliminary budget at this time, as a Budget Public Hearing will be scheduled for June 3, 2015. RECOMMENDATION: Direct Staff as appropriate. STAFF ANALYSIS: The City Manager is presenting the preliminary 2015-16 Fiscal Year, General Fund Budget and various Special Revenue Funds for initial consideration and direction. Other Funds will be presented at the City Council meeting on May 20th. Prior to budget adoption, a public hearing will be scheduled for the meeting of June 3, 2015 — however, City Council is not required to approve the budget until the meeting of June 17th, prior to the beginning of the new Fiscal Year, July 1, 2015. Overall, this is a balanced 2015-16 General Fund Budget with revenues at $97.5 million, which represents an increase of 11.8% over the adopted 2014-15 General Fund Budget. Expenditures are presented at $96.9 million, with employee-related cost increases of $3.8 million, including certain additional positions (funded from fee increases), CalPERS retirement system increases, pay range step increases, Workers' Compensation increases, and other projected increases in employee benefit costs. The preliminary budget surplus is approximately $581,000, with an unrestricted reserve balance of $13,780,000 or 16%. A request for additional non-fee related positions is outlined below, which would be paid for from this surplus. Also, recommended are two inter-fund loans/advances from the General Fund which ITEM N0. 5 , A, City Council Staff Report May 6, 2015 -- Page 2 Fiscal Year 2015-16 Budget will facilitate the acceleration of two key capital projects in other Funds. These include the Police Department renovation project, and the Airport Parking Lot/Landscape Conversion Project. Previously, City Council took action to loan $700,000 from the General Fund Unrestricted Fund Balance to the Airport Fund for Phase One ($1 .3 million) of the Airport Parking Lot/Landscape Conversion Project. This loan will be paid back to the General Fund over the next three fiscal years (per Airline Agreements which restricts non-aviation airport capital spending to $300,000 per year). The Police Department renovation project was originally funded through Measure J at $350,000 as a placeholder to begin the project design ($210,000 remaining). However, the building is over 50 years old and will require extensive renovations estimated at approximately $2.5 million. Hence, as additional Measure J funds will not be available until Fiscal Year 2016-17, it is recommended $1,000,000 be loaned to the Measure J Fund from the General Fund Reserve, to commence the project. Subsequently, after Measure J Commission review, consideration could be given to proceed with the second phase of the project in the subsequent Fiscal Year. The combination of these two loan advances will temporarily lower the General Fund Unrestricted Reserve to $12,080,000, or approximately 14% of total expenditures. General Fund Position Changes The City's financial condition continues to improve as we move past the economic recession which began in 2008, and we believe it is now time to increase our service delivery capacity in several areas that had been cut back previously, particularly in development services areas. For example, adoption of the 2008-09 Budget allowed for 488.5 positions and by 2011-12, the allocated positions had been reduced to 385.75. In the current 2014-15 FY Budget, there are 404.5 allocated positions. As part of the 2015-16 budget process, to increase staffing positions, we are recommending a revision to the City's Comprehensive Fee Schedule, which ostensibly not has not been increased since 2008. As a policy matter, City Council chose to maintain lower fees during the economic downturn. Now as the pace of development continues to grow, included in this budget are several new positions - mainly in the Development Services Departments and Fire Inspection Services - which would be paid for by the corresponding fees changes. It is interesting to note, in the Desert Valleys Builders Association, Residential Development Fee Study (November 2014), the publication indicates from 2007 to 2014, certain development fees in the City of Palm Springs increased only 3%. During that same period, equivalent fees in Cathedral City, Coachella, Indian Wells, Indio, La Quinta, and Palm Desert increased ranging from 20% to 56%. 002 City Council Staff Report May 6, 2015 -- Page 3 Fiscal Year 2015-16 Budget To further clarify the need for increasing allocated positions, in 2009-10 the Planning Services Department received 775 applications, which resulted in 129 cases per planner. In 2013-14, they received 1,398 applications resulting in 280 applications per planner. This same kind of increase can be seen in Engineering and Building/Code Enforcement. Hence, Staff is finalizing work on the draft fee study that will be formally presented to City Council at the Public Hearing on June 3rd. Below are the Development Services Departments and Fire Inspection Services fee increase revenue projections: Planning Services Department $ 600,000 Public Works and Engineering 670,000 Building and Code Compliance 330,000 Fire Department (Inspections) 200,000 Finance Department (Vacation Rental) 40,000 Total Fee Increases $ 1,840,000 The following are recommendations for eleven added positions as based on the increase in volume of activity and increased revenue to provide for the cost of the positions. Planning Services Department Staff is recommending the addition of two positions to the Planning Services Department, as follows: Position FTE Salary Total Cost Fee Supported Planning Technician +1.00 $54,725 $84,980 $84,980 Associate Planner +1.00 68,972 103,043 103,043 Net Changes +2.00 $123,697 $188,023 $188,023 Public Works and Engineering Department Staff is recommending the addition of three positions and reclassification of three existing positions, as follows: Position FTE Salary Total Cost Fee Supported Associate Civil Engineer +1.00 $82,008 $119,570 $119,570 Reclass Engineer Asst I to II 0.00 4,835 6,069 6,069 Permit Center Technician +1 .00 54,725 84,980 84,980 Reclass Counter Tech to 0.00 10,967 13,904 13,904 Permit Center Technician Reclass Sr. Sec to EX Admin 0.00 6,389 8,101 8,101 Secrets (Engineering) +1.00 38,703 64,668 64,668 Net Changes +3.00 $197,627 $297,292 $297,292 003 City Council Staff Report May 6, 2015-- Page 4 Fiscal Year 2015-16 Budget Building Department and Code Compliance Staff is recommending the addition of three positions to the Building Department and Code Compliance, as follows: Position FTE Salary Total Cost Fee Supported Plans Examiner +1 .00 $60,380 $92,619 $92,619 Building Inspector +1 .00 57,467 88,926 88,926 Secrets Code Enforcement +1 .00 42,730 69,773 69,773 Net Changes +3.00 $160,577 $251,318 $251,318 Fire Department Staff is recommending the addition of two positions to the Fire Department to increase the level of Fire Prevention inspection services, as follows: Position FTE Salary Total Cost Fee Supported Fire Prevention Specialist +1.00 $53,317 $83,196 $83,196 Fire Prevention Specialist +1.00 53,317 83,196 83,196 Net Changes +2.00 $106,634 $166,392 $166,392 Finance Department Staff is recommending the addition of one position to the Finance Department for additional capacity for the Vacation Rental Compliance Program, as follows: Position FTE Salary Total Cost I Fee Su orted Clerical Assistant +1.00 $33,366 $57,902 $57,902 General Fund Non-Fee Supported Position Increases Also, recommended is a position reclassification in the Parks/Recreation Department and three new positions in the Police Department. Recreation Department Reclassification of the Special Events Coordinator position to Special Events Manager, reflects the increasing responsibility of this position for special events, Villagefest and wider departmental coordination. A portion of this additional cost may ultimately be absorbed by the Villagefest budget. Position I FTE Salary Total Cost Reclass to Sp. Events Mgr. 0.00 $6,036 $7,652 004 City Council Staff Report May 6, 2015 -- Page 5 Fiscal Year 2015-16 Budget Police Department The Police Chief is recommending the addition of a third Lieutenant position, which would be focused in the Downtown/Uptown District, and two Community Service Officers (CSO's) who will assist with issues related to homelessness and "unhoused" populations. The new CSO's will work with Police personnel assigned to address homelessness issues and will allow for additional liaison efforts between those in need of resources and social service providers. The new Lieutenant position, in addition to overseeing the homeless operations, will be focused in the Uptown/Downtown area which has seen increased merchant and tourism activity and requires additional resources. Moreover, with the coming of the new downtown redevelopment project, this position will play an integral role in coordinating Police efforts throughout the area. As a result, the remaining two Lieutenant positions will be freed up to focus on patrol issues throughout the neighborhoods. Position FTE Salary Total Cost Police Lieutenant +1.00 $142,503 $221,494 Community Service Officer +1.00 61,861 94,027 Community Service Officer +1.00 61,861 94,027 Net Changes +2.00 $266,225 $409,548 Special Revenue and Debt Service Funds These budget areas include over 28 separate Funds including: Sustainability — Fund 138; Recycling — Fund 125; and Villagefest — Fund 127. The Finance Director will provide highlights for these specific Funds during the staff presentation. Next Steps Staff will receive City Council's initial comments and direction on the budget presented here — and the remaining Funds (Airport, Golf, Measure J, Wastewater Treatment Plant, etc.) will be presented at the next meeting on May 20th. A Budget Public Hearing will be noticed for the City Council Meeting of June 3rd —with final adoption required prior to July 1, 2015. 005 City Council Staff Report May 6, 2015-- Page 6 Fiscal Year 2015-16 Budget GEOFFK . KIEHL AAES THOMPSON Director of Finance / City Treasurer hief of Staff/ City Clerk DAVID H. READ City Manager Attachments: Preliminary General Fund Budget Sponsorships and Events Budget Preliminary Special Funds and Debt Service Funds Budget 006 \\ 1 1 iscal Year 15-2016 wrPreliminary Budget IOPERATING FUND POW 6�partment of Finance and Treasury May 6, 2015 City of Palm Springs Table of Contents Operating Funds Revenue...................................................................... page 1 Expenditures................................................................page 2 Expenditure Detail................................................... page 3 Summary of Operations.................................................page 4 Cash Balances.......................................................... page 5 Special Events.......................................................... page 6 Special Events City Sponsorship.....................................page 7 Special Events City Sponsorship Continue...................... page 8 Special Events Requests FY 2015-16............................... page 9 BUDGET CALENDAR May 6, 2016 General Fund - Preliminary Budget And Other Funds - Budget Discussion May 20, 2015 Continued Budget Discussion June 3, 2015 Public Hearing 4/30/2015 12:35 PM MAJOR REVENUE FUNDS FY 14-15 FY 14-15 FY 15-16 % Change CATEGORY Adopted Projected Preliminary FY 15-16 Property Taxes 17,276,491 17,364,973 18.181,328 5.24% Transient Occupancy 21,252,000 24,400,000 26,000,000 22.34% Sales and Use Taxes 11,513,210 11,884,471 12,154,889 5.57% Utility Users Tax 7,000,000 7,250,000 7,250.000 3.57% Franchise Fees 3,000,000 3,000,000 3,000,000 0.00% Vehicle In-Lieu Fees 3,481,240 3,481,240 3,481,240 0.00% Medical Cannabis 900,000 1,000,000 1,000,000 11.11% Administrative Charges 1,823,933 1,823,933 1,949,796 6.90% Business Licenses 975,000 1,000,000 1,000,000 2.56% Building Permits 1,100,000 1,100,000 1,100,000 0,00% All Other Sources 7,039,947 6,109,728 8,209,843 16.62% Subtotal 75,361,821 78,414,345 83,327,096 10.57% Transfers In 887,500 887,500 887,500 0.00% Measure J Transfers In 11,000,000 13,000,000 13,300.000 20.91% TOTAL $87,249,321 $92,301,845 $97,514,596 11.77% Where the Money Comes From 1% ■Property Taxes 1% \2%1 ■Transient Occupancy % _ '4% 10% ■Sales and Use Taxes 4% ■Utility User Tax ■Franchise Fees ■Vehicle In-Lieu Fees ■Medical Cannabis ■Administrative Charges ■Business Licenses ■Building Permits ■All Other Sources 009 City of Palm Springs FY 2015-16 Page 1 EXPENDITURES FY 14-15 FY 15-16 % Change CATEGORY Adopted Preliminary FY 15-16 General Government 9,906,975 10,876,816 9.79% Community Econ Dev 1,158,829 1,300,088 12.19% Planning Services 1,410,766 1,667,912 1823% Building &Code Enforcement 2,357,002 2,753,626 16.83% Recreation 3,567,338 3,307,488 -7.28% Library 2,471,981 2,582.525 4.47% Public Safety 35,639,339 37,546.077 5.35% Public Works/Streets 4,655,414 4,975,979 6.89% Maintenance/Facilities 4,494,015 4,106.983 -8.61% Tourism/Convention Center 10,916,301 10,664,755 -2.30% Special Events&Contributions 733,184 733,184 0.00% Subtotal 77,311,144 80,515,433 4.14% Transfers Out 2,488,876 3,118,489 25.30% Measure J Transfers Out 11,000,000 13,300,000 20.91% TOTAL $90,800,020 $96,933,922 6.76% WHERE THE MONEY GOES ■General Government ■Community Econ Dev ■Planning Services ■Building&Safety ■Parks Maint/Recreation ■Library Public Safety ■Uptown Downtown Maintenance ■Public Works ■Tourism/Conv.Center ■Special Events&Contributions 13% 1% 14% 2% 2% 5% 6% 3% 4% 3% 010 City of Palm Springs FY 2015-16 Page 2 EXPENDITURE DETAIL (By Department) Adopted Preliminary %Change Budget Budget 16 Preliminary DEPARTMENT FY 14-15 FY 15-16 15 Adopted General Government City Council 650,205 650,809 0.09% City Manager/Admin 686,016 712,354 3.84% Asst City Manager/City Engineer 0 282,363 N/A Neighborhood Involvement 182,873 188,796 3.24% Information Technology 1,234,380 1,328,425 7.62% City Clerk/Chief of Staff 998,182 1,321,282 32.37% Human Resources 455,850 433,637 -4.87% City Attorney 706,087 806,087 14.16% Leave Liability Reduction 1,060,000 1,060,000 0.00% Public Affairs/PSCTV 346,301 352,269 1.72% Document Management 267,896 267,896 0.00% Finance 2,687.552 2,852.497 6.14% Procurement 528,733 517,401 -2.14% Homeless/Roy's Resource Center 103.000 103,000 0.00% General Government Total 9,907,075 10,876,816 9.79% Community Eco Dev 1,158,829 1,300,088 12.19% Planning Services 1,410,766 1,667,912 18.23% Building and Code Enforcement 2,357,002 2,753,626 16.83% Recreation 3.567,338 3,307,488 -7.28% LibraryILibrary-Welwood 2,471,981 2,582,525 4.47% Public Safety Police 23,528,399 24,584,880 4.49% Fire/ Paramedic 12,110,940 12,961,197 7.02% Public Safety Total 35,639,339 37,546,077 5.35% Public Works Engineering/Street/Maint 4,655,414 4,975,979 6.89% Maintenance&Facilities Parks/Facilities/Downtown/Uptown 4,494,015 4,106,983 -8.61% Tourism/Conventlon Center Tourism/Visitors Info Center 1,955,000 2,019,000 3.27% Convention &Visitor Bureau 425,000 500,000 17.65% Convention Center& Debt Service 8,536,301 8,145,755 -4.58% Tourism/Conv. Center Total 10,916,301 10,664,755 -2.30% Special Events&Contributions PS International Film Festival 350,000 350,000 0.00% Special Events/Contributions 383,184 383,184 0.00% Special Events& Contrib. Total 733,184 733,184 0.00% TOTAL 77,311,244 80,615,433 4.140/6 City of Palm Springs FY 2015-16 Page 3 O i l SUMMARY OF OPERATIONS FY 14-16 FY 16-16 Category Projected Preliminary Revenue $91,414,345 $94,787,096 Transfers In * 887,500 887,500 $92,301,845 $95,674,596 Expenditures $76,763,591 $79,129,220 Transfers Out ** 15,538,254 16,418,489 $92,301,845 $95.547,709 Preliminary Surplus/ (Deficit) $0 $126,887 Fee Based Changes: Fee Increases (Devel Serv, Fire, Vacation Rental) $1.840,000 Related Expenditures (1,386,213) Surplus/ (Deficit) $0 $580,674 General Fund (001) From:Gas Tax $600,000 From: Airport 287,500 Total Transfers In(001) $887,500 Transfers Out** General Fund(001) To: Debt Service Police Building $151,968 Chevron Energy Project/Opterra 1,020,677 Parking Structure 518,500 Measure J Capital Projects 13,300,000 Parking Fund Operations 298,767 Emergency Response 1911 ERICA System 352,863 Master Lease Fund 0 Public Safety CFD 347,193 Golf Course 428,521 Total Transfers Out-General Fund $16,418,489 DI2 City of Palm Springs FY 2015-16 Page 4 CASH BALANCES GENERAL OPERATING FUND AVAILABLE CASH BALANCE, 7/01/14 $13,199,370 FISCAL YEAR 2014-2015 Projections Revenue & Transfers-In $92,301,845 Expenditures & Transfers-Out (92,301,845) Projected 2014-2015 Surplus/(Deficit) $0 Projected Available Cash Balance, 6/30/2015 $13,199,370 FISCAL YEAR 2015-2016 Projections Revenue & Transfers-In $95,674,596 Expenditures & Transfers-Out (95,547,709) Preliminary 2016-2016 Surplus/(Deficit) $126,887 Fee Based Changes: Fee Increases (Devel Serv, Fire, VR) $1,840,000 Related Expenditures (1,386,213) Projected 2014-2015 Surplus/(Deficit) $580,674 Projected Available Cash Balance, 6/30/2016 $13,780,044 General Fund Reserve Equivalency 16% Loans /Advances: Airport Fund - Parking Lot Landscaping Project ($700,000) Measure J Fund - Police Department Remodel (1,000,000) Adjusted Projected Available Cash Balance, 6130/2016 $12,080,044 Adjusted General Fund Reserve Equivalency 14% Other Recommended Additions: Police Lieutenant(Downtown / Homeless) +1 FTE ($221,494) Police Community Services Officers (Homeless) +2 FTE (188,055) a:t 3 City of Palm Springs FY 2015-16 Page 5 Special Events and Contributions City of Palm Springs 2015-16 2013-14 2014-15 Preliminary TITLE Budget Budget Budget Contributions: Boys and Girls Clubs (City Sponsorship) $10,000 $10,000 $10,000 Well in the Desert(City Sponsorship) 16,000 16,000 16,000 City Events: Black History Month (City held Event) 16,600 16,600 16,600 July 4th Celebration (City held Event) 30,000 30,000 30,000 Festival of Lights Parade (City held Event) 30,000 30,000 30,000 PSHS Homecoming Parade (City held Event) 3,000 3,000 3,000 Veteran's Day Parade (City held Event) 15,000 15,000 15,000 Mayor's Race&Wellness Festival (City held Event) 25,000 50,000 50,000 Event Sponsorship: Bike Weekend (City held Event) 26,250 26,250 26,250 Modernism Week (City Sponsorship) 25,000 25,000 25,000 Opera in the Park (City held Event) 6,000 6,000 6,000 Palm Springs Pride Parade (City Sponsorship) 20,000 30,000 30,000 Tour De Palm Springs (City Sponsorship) 15,000 15,000 15,000 Arthur Lyons Film Noir Festival (City Sponsorship) 5,000 5,000 5,000 Cinema Diverse(City Sponsorship) 5,000 5,000 5,000 American Documentary Film Festival (City Sponsorship) 5,000 5,000 5,000 Run for Ike (City Sponsorship) 1,834 1,834 1,834 Coyote Stageworks (City Sponsorship) 5,000 5,000 5,000 LGBT Center Fundraiser Gala (City Sponsorship) 0 5,000 5,000 Shelter from the Storm Gala (City Sponsorship) 0 5,000 5,000 AIDS Asst Under the Stars (City Sponsorship) 0 5,000 5,000 Desert AIDS Steve Chase Gala (City Sponsorship) 0 5,000 5,000 Agua Caliente Canyons Event(City Sponsorship) 0 5,000 5,000 Well of the Desert Christmas Dinner (City Sponsorship) 0 3,500 3,500 Sub-Total 259,684 323,184 323,184 Parks& Recreation Dept. Holiday Lights Replacement 0 0 0 Downtown Banner Replacement 0 0 0 Holiday Decor Set-up&Take-down (City Activity) 25,000 25,000 25,000 GRAND TOTAL $284,684 $348,184 $348,184 014 City of Palm Springs FY 2015-16 Page"6" Special Events and Contributions City of Palm Springs 2015-16 2013-14 2014-15 Preliminary TITLE Budget Budget Budget Other Contributions: Senior Center Contribution (City Sponsorship) $60,000 $60,000 $60,000 Unfunded Items: City of Palm Springs FY 2015-16 Page"7" 015 Special Events and Contributions City of Palm Springs 2015-16 2013-14 2014-15 Preliminary TITLE Budget Budget Budget Other Contributions: International Film Festival (City Sponsorship) 350,000 350,000 350,000 Grand Total for All Contributions, Event Sponsorships,&Other Support $694,684 $758,184 $758,184 Net Increase/(Decrease) $0 City of Palm Springs FY 2015-16 Page"8" 016 Sponsorship / Contribution Requests FY 2015-16 Previous Amount Sponsorship Organization Nature of Request Requested Awarded Palm Springs Pride Requesting$20,000 increase $50,000 $30,000 due to increased fees with relocating event. Tour de Palm Springs Requesting funds to offset $50,000 $15,000 fees and for in-kind services Agua Caliente Band of Cahuilla Richard Milanovich Hike for $5,000 New Indians Human Rights Palm Springs Community Provide funding for $1,400 New Concert Association performing art concerts for students in PSUSD schools. Grassroots Junior Tennis (GRJT) Tennis equipment and free $5,000 New classes for students in public school in PS Well in the Desert Ongoing and increased $24,000 $16,000 support Santa Paws Race to support Guide Dogs $2,900 New of the Desert; request to waive fees 6th Annual Run For Ike Run supports PSPD K-9 fund; $2,964 $1,834 request to waive fees 2nd Annual PS Film Festival Red Benefits PSIFF Student $3,500 New Carpet Run 5k and 10k Filmmakers Scholarship Fund; request to waive fees. Modernism Week Ongoing and increased $50,000 $25,000 support El Gato Skateboard Classic General sponsorship $15,000 New 017 Special Events Requests- FY 2015-16 Page 9 Fiscal Year 2015-16 Preliminary Budget Special Revenue & Debt Service Funds May 6, 2015 City of Palm Springs Table of Contents Sustainability & Recycling Page 1 Villagefest Page 2 Special Revenue Funds & Debt Service Page 3 Special Revenue Fund Detail Page 4 Special Revenue Fund Detail Continue Page 5 Master Lease, Debt Service & Assess District Funds Detail Page 6 4/301201512:36 PM 013 Sustainability - Fund 138 FY 2014-16 FY 2015-16 Proiected Preliminary Est. Beginning Cash Balance Available $729,960 $256,909 Revenue Diversion Facility Fee 412,500 417,500 Interest Income and Other Revenues 104,669 5,000 Total Revenue $517,169 $422,500 Appropriations Personnel Costs 126,148 131,273 Special Charges -Insurance,Admin. Service 38,309 42,003 Program Expenses 691,063 364,500 Unallocated Programs Expense 0 0 Total Appropriations $856,620 $537,776 Interfund Transfer to Co-Gen Fund 134,700 138,900 Est. Ending Cash Balance Available $256,909 $2,733 Recycling - Fund 125 FY 2014-15 FY 2015-16 Proiected Preliminary Est. Beginning Cash Balance Available $1,085,375 $928,908 Revenue- 126 Recycling Surcharge 148,000 148,000 Interest Income and Other Revenues 21,041 7,000 Total Revenue $169,041 $166,000 Appropriations -1280 Personnel Costs 123,684 128,809 Special Charges- Insurance,Admin. Service 19,949 21,296 Contracted Personnel 50,000 50,000 Program Expenses 131,875 85,519 Unallocated Programs Expense 0 798,284 Total Appropriations $325,508 $1,083,908 Est. Ending Cash Balance Available $928,908 $0 City of Palm Springs - FY 2015-16 Page G0 ._.__. ... .......... . Villagefest - Fund 127 FY 2014-15 FY 2015-16 Proiected Preliminary Est. Beginning Cash Balance Available $132,606 $77,232 Revenue- 127 Palm Springs Villagefest Permits 462,000 462,000 Other Revenues 12,000 0 Total Revenue $474,000 $462,000 Appropriations -2560 Personnel Costs 205,100 213,998 Safety Charge-Ins 98,000 98,000 Public Works Charge-Ins 62,500 62,500 Materials, Supplies& Services 71,610 70,125 Special Charges- Ins., Admin. Sry 72,164 76,668 Non Capital Equipment 20,000 0 Total Appropriations $529,374 $521,291 Est. Ending Cash Balance Available $77,232 $17,941 City of Palm Springs - FY 2015-16 Page 2 021 Special Revenue Funds FY 2014-15 FY 2015-16 Approved Preliminary Est. Beginning Adjusted Cash Balance $11,087,040 $10,830,150 Revenue 4,882,405 5,365,139 Total Revenue 4,882,405 5,365,139 Transfers In 1,177,834 998,823 Expenditures 6,317,129 6,657,153 Est. Ending Cash Balance $10,830,160 $10,636,959 Debt Service FY 2014-15 FY 2016-16 Approved Preliminary Est. Beginning Adjusted Cash Balance $1,750,339 $1,750,339 Revenue 8,010,170 6.843,797 Total Revenue $8,010,170 $6,843,797 Transfersln 742,917 670,468 From Measure J 3,200,000 3,200,000 From Debt Service/Chervon/Opterra* 280,000 1.020,677 Expenditures 8,753,087 8,534,845 Measure J Bond 3,200.000 3,200,000 Est. Ending Cash Balance $1,750,339 $1,750,436 * Note: The Debt Service for Chevron/Opterra is located in Fund 301, Department 7880 in the amount of$1,020,677. 022 City of Palm Springs- FY 2015-16 Page 3 CITY OF PALM SPRINGS FY 15.16 Preliminary Budget Detail Special Revenue Funds Line Fund Dept FY 1446 Personnel SUPPP48 Special Debt Capital FY 1646 Line No. No, No. FundlDeparimentName TOTAL Coats &services barges Service TOTAL No. Fund 120 Forfeited Assets 1 120 3012 Forfeited Assets-Police 2,000 0 2,000 0 0 0 2,000 1 2 TOTAL FORFEITED ASSETS 2,000 0 2,000 0 0 0 2,000 2 Fund 121 Safety Augmentation 3 121 3013 Safety Augmentation-Police 425,146 392,558 0 46,419 0 0 438,977 3 ` 4 121 3523 Safety Augmentation Fire 433,611 381,789 0 46,319 0 0 428,108 4 5 TOTAL SAFETY AUGMENTATION 858,757 774,347 0 92,738 0 0 867,085 5 Fund 124 CSA 152 8:: 124 4242 CSA 152-Street Cleaning 398,208 165,810 419,360 50,915 0 0 636,085 6 7 TOTAL CSA 152 398,208 165,810 419,360 50,915 0 0 636.085 7 Fund 126 Franchise Adm./Recycling 6 125 1280 Recycling 279,152 128,809 61,650 21,296 0 73,869 285,624 8 9 TOTAL RECYCLING 279,152 128,809 61,650 21,296 0 73,869 285,624 9 Fund 127 PS VillageFest 10 127 2550 VillageFest 467,846 374,498 70,125 76,668 0 0 521,291 10.. 11 TOTAL VILLAGEFEST 467,846 374,498 70,125 76,668 0 0 521,291 11 Fund 131 Parking 12 131 4461 Parking Control 236,575 14,685 183,700 44,831 0 0 243,216 12 13, 131 4464 Structure Maintenance 131,389 0 86,625 46,926 0 0 133,551 13 ` 14 TOTAL PARKING CONTROL 367,964 14,685 270,325 91,757 0 0 376,767 14 Fund 132 Parking Capital Programs `16 132 4462 Parking Projects&Programs 3,303 0 1,690 310 0 0 2,000 15 16 132 4463 Downtown Parking Structure 0 0 0 0 0 0 0 16 - 17 TOTAL PARKING CAP.PROGRAMS 3,303 0 1,690 310 0 0 2,000 17 Fund 136 911 Emergency Response 18 136 1291 911 Emergency Response 1,400,863 677,448 365,000 0 348,415 0 1,390,863 18 19 TOTAL 911 EMERGENCY RESP. 1,400,863 677,448 365,000 0 348,415 0 1,390,863 19 Fund 137 Community Dev.Block Grant 20 137 4817 CD Block Grant 317,336 31,030 30,474 7,131 0 274,540 343,175 20 21 TOTAL COMMUNITY DEV. 317,336 31,030 30,474 7,131 0 274,540 343,175 21 22 SUBTOTAL SPECIAL REVENUE $4,096,429 $2,166,627 $1,220,624 $340,815 $348,416 $348,409 $4,424,890 22 O W City of Palm Springs-FY 2015-16 Page 4 CITY OF PALM SPRINGS FY 15-16 Preliminary Budget Detail Special Revenue Funds Lfne Fund Dept. FY 14-15 Personnel Supplies Special Debt Cgpkal FY 1546 Line No. No. No. FundWeparftnent Name TOTAL Costs &Services Charges Service TOTAL No. i Fund 138 Sustainability 23 138 1270 Sustainability 767,342 131,273 129,000 42,003 0 235,500 537,776 23 24 TOTAL SUSTAINABILITY 767,342 131,273 129,000 42,003 0 235,500 537,776 24 Fund 140 CFD Public Safety#1 25 140 3026 CFD Public Safety Police 389,900 369,015 23,500 41,655 0 0 434,170 25 26 140 3526 CFD Public Safety Fire 252,656 233,034 21,500 25,489 0 0 280,023 26 27 TOTAL CFD PUBLIC SAFETY 642,556 602,049 45,000 67,144 0 0 714,193 27 Fund 141 Land/Light/Park Maint Dist 28 141 4310 Land/Light/Park Maint Dist 150,002 0 350,194 0 0 0 350,194 28 29 LAND/LIGHT/PART/MAINT DIST 150,002 0 350,194 0 0 0 350,194 29 Fund 149 Air Quality Management 30 149 4609 Air Quality Management 61,300 0 57,100 0 0 0 57,100 30 31 TOTAL AIR QUALITY MGMT 61,300 0 57,100 0 0 0 57,100 31 Fund 151 Library Endowment 32 151 2752 Library Trust 11,100 0 100 0 0 8,500 8,600 32 33 TOTAL LIBRARY 11,100 0 100 0 0 8,500 8,600 33 Fund 152 Quimby Act Fees 34 152 2460 Quimby Parks&Recreation 189,400 0 0 0 0 189,400 189,400 34 35 TOTAL QUIMBY 189,400 0 0 0 0 189,400 189,400 35 Fund 160 Special Projects 36 160 45014523 Special Projects-Other 0 0 0 0 0 0 0 36 37 4509 Police Special Projects 100,000 100,000 0 0 0 0 100,000 37 38 4523 Comm Donation Recreation 100,000 0 0 0 0 0 100,000 39 TOTAL SPECIAL PROJECTS 200,000 100,000 0 0 0 0 200,000 39 Fund 170 Special Grants 40 170 3212 Police AB 109 200,000 175,000 0 0 0 0 175,000 40 41 TOTAL SPECIAL GRANTS 200,000 175,000 0 0 0 0 175.000 41 42 TOTAL SPECIAL REVENUE $6,317,129 $3,174,949 $1,802,018 $449,962 $348,415 $781,809 $6,657,153 42 � III City of Palm Springs-FY 2015-16 Page 5 CITY OF PALM SPRINGS FY 15-16 Preliminary Budget Detail Master Lease,Debt Service and Assessment District Funds Materials, Line Fund Dept. FY 14-16 Personnel Supplies, Special Debt Capital FY 18-16 Line No. No. No. Fund/Department Name TOTAL Costa &Services Charges Service TOTAL No. Fund 139 Master Lease 43 139 7851 Master Lease 1,771,092 0 3,350 0 1,517,035 0 1,520,385 43 44 TOTAL MASTER LEASE 1,771,092 0 3,350 0 1,517,035 0 1,520,385 44 Fund 301 Debt Service 45 301 7852 Convention Center Debt 5,653,251 0 0 0 4,691,920 0 4,691,920 45 46 301 7868 Police Building&Other 153,210 0 500 0 152,468 0 152,968 46 47 301 7872 Parking Structure Debt 439,000 0 1,500 0 517,000 0 518,500 47 48 301 7878 Measure J Debt Service 3,191,963 0 10,437 0 3,189,563 0 3,200,000 46 49 301 7880 Chevron I Opterra 280,000 0 0 0 1,020,680 0 1,020,680 49 50 TOTAL DEBT SERVICE 9,717,424 0 12,437 0 9,571,631 0 9,584,068 50 Fund 325 A.D.161 51 325 7871 A.D. 161 341,368 0 0 0 0 0 0 51 52 TOTAL A.D. 161 341,368 0 0 0 0 0 0 52 Fund 326 A.D.162 55 326 7874 A.D. 162 109,228 0 0 0 0 0 0 55 56 TOTAL A.D. 162 109,228 0 0 0 0 0 0 56 Fund 327 A.D. 164 Mountain Gate II 57 327 7875 A.D. 164 Mountain Gate II 285,938 0 0 0 0 0 0 57 58 TOTAL A.D. 164 285,938 0 0 0 0 0 0 58 Fund 328 A.D.2015-1 59S 328 7879 A.D.2015-1 0 0 45,000 0 585,492 0 630,492 59 60 TOTAL A.D. 2015-1 0 0 45,000 0 585,492 0 630,492 61) 61 TOTAL DEBT SERVICE $12,225,050 $0 $60,787 $0 $11,674,168 $0 $11,734,945 611 62 TOTAL $18,542,179 $3,174,949 $1,862,805 $449,962 $12,022,573 $781,809 $18,392,098 62 O tv C.I1 City of Palm Springs-FY 2015-16 Page 6 i 2015 - 2016 Preliminary Budget 77 City of Palm Springs 5/612015 City of Palm Springs 2015-2016 Budget 1 2015-2016 Preliminary Budget a.3; ; Projected Preliminary 2014-2015 2015-2016 Revenues $92,3011845 $95,674,596 Expenditures (92,301,845) (959547,709) Preliminary Surplus $0 $126,887 Fee Increases (Dev Serv, Fire Prev, Vacation Rental) $1 ,840,000 Related Expenditures (1,3869213) Net Surplus $5809674 Additional Public Safety Recommendations ($559,548) Net Surplus $219126 Projected Unrestricted Ending Balance $13,220,496 • Loan, Airport Parking Lot Landscaping Project ($700,000) • Loan, Measure J Police Department Remodel (19000,000) Adjusted Unrestricted Ending Balance $13,199,370 $11 ,520,496 Reserve as a % 16% 13% 5/6/2015 City of Palm Springs 2015-2016 Budget 2 Revenue Increases ,_ • TOT / Hotel Tax $1 ,450,000 • Sales Tax (excluding Measure J) 919,578 • Property Taxes 816,355 • Fee Increases (Dev Serv, Fire Prev, Vacation Rental) 1 ,840,000 • Internal Admin Service Charges 125,863 Total Revenue Increases $5,151 ,796 5/6/2015 City of Palm Springs 2015-2016 Budget 3 Employee Related Expenses • Salary Increases per MOUs ($708,293) • CaIPERS Rate Increases (2,1571563) • Net Health and Retiree Benefits Savings 170,481 • Workers' Comp (+5% est) (140,105) • Staffing Changes Funded by Fee Increases (9629838) Total Employee Related Cost Increases ($3,798,318) 5/6/2015 City of Palm Springs 2015-2016 Budget 4 2015-2016 Staffing Changes Funded by Fee Increases Department Title FTE Budget Planning Planning Technician 1 .0 $849980 Planning Associate Planner 1 .0 103,043 Pub Wks/Eng Associate Civil Engineer 1.0 1199570 Pub Wks/Eng Reclass Engineering Assistant 0.0 61069 Pub Wks/Eng Permit Center Technician 1.0 849980 Pub WkslEng Reclass Counter Tech to Permit Center Tech 0.0 135904 Pub WkslEng Secretary (Engineering) 1.0 64,668 Pub Wks/Eng Reclass Senior Secretary 0.0 80101 Building Plans Examiner 1.0 92,619 Building Building Inspector 1.0 88,926 Building Secretary (Code Enforcement) 1.0 69,773 Fire Fire Prevention Specialists 2.0 166,392 Finance Clerical Assistant (Vacation Rentals) 1.0 57,902 Recreation Reclass Spec Events Coordinator 0.0 19913 Total General Fund Fee Based Staffing Increases 11.0 $962,838 5/6/2015 City of Palm Springs 2015-2016 Budget 5 Additional Public SafetyRecommendations endatlons • Police Lieutenant (Downtown / Homeless) +1 $2213494 • Police Community Service Officers (Homeless) +2 188,055 • Police Body Cameras (Risk Fund & Asset Forfeiture) 150,000 • Social Service Contracts 150,000 Total Additional Public Safety Recommendations $70%548 5/6/2015 City of Palm Springs 2015-2016 Budget 6 Other Budget Highlights • Projected Energy Savings $900,000 • Water & Electricity Rate Increases (302,281 ) • Overhead Costs for Fleet Maintenance (1007000) • Property and Liability Insurance (1507000) • Welwood and Plaza Theatre Utilities (73$ 00) • Municipal Election Expense (909000) • Interfund Transfers to Other Funds (Debt Service) * Opterra Energy Bond (740,677) * Other Debt Savings 697595 * Convention Center Debt Refinance Savings 8727954 • Miscellaneous Department Changes (877563) Total Net Savings $2987528 5/6/2015 City of Palm Springs 2015-2016 Budget 7