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Home My WebLink About5/20/2015 - STAFF REPORTS - 2.H. p ABM ap C c V N NOgrtO c4<IF0RN�P City Council Staff Report DATE: May 20, 2015 CONSENT CALENDAR SUBJECT: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE AND AUTHORIZATION TO BID FOR THE DEMUTH PARK AND RUTH HARDY PARK SECURITY PATH LIGHTING IMPROVEMENTS, CITY PROJECT NO 14-19 FROM: David H. Ready, City Manager BY: Public Works & Engineering Department SUMMARY The City Council previously appropriated funding in the amounts of $50,000 from the Measure J Capital Project Fund, $50,000 from the Measure Y Parks Improvement Fund and $40,000 from General Fund (Park Maintenance) for a total budget of$140,000 for a capital project to install security path lighting improvements at Demuth Park and Ruth Hardy Park. Approval of the plans, specifications and estimate will allow staff to proceed with bidding of this capital project, with an estimated cost of $275,000. RECOMMENDATION: Approve the plans, specifications and estimate and authorize staff to advertise and solicit bids for the Demuth Park and Ruth Hardy Park Security Path Lighting Improvements, City Project No. 14-19. STAFF ANALYSIS: As part of the Fiscal Year 2007/08 budget, the City Council appropriated $50,000 as budget for security path lighting at Demuth Park. Subsequently, on November 7, 2012, the City Council approved project expenditures of $4.7 Million for various Fiscal Year 2012/13 Measure J capital projects. At that time, a capital expenditure of $50,000 was budgeted for the Ruth Hardy Park Security Path Lighting, with the following project description: Currently, there is minimal night lighting in the park, except for the tennis courts and basketball courts. This request will provide for `path lighting" in walk way areas. It appears that at one time there were lights throughout the park as there are pedestals with poles, but no light fixtures. Prior to any light fixture installation, the ITEM NO. 2. 14,_—_ City Council Staff Report May 20, 2015-- Page 2 Approval of CP14-19, Demuth Park/ Ruth Hardy Park Security Path Lighting appropriate lighting specialists will be consulted to provide an optimal plan for Council's approval. On October 14, 2013, the City retained MRC Engineering, Inc., through a Consulting Service Agreement to provide electrical engineering and lighting design services for security path lighting improvements at Demuth Park and Ruth Hardy Park, identified as City Project No. 14-19, (the "Project"). The scope of work is to install new parking lot lighting improvements within two parking lots at Demuth Park, and to install new parking lot lighting at Ruth Hardy Park, consisting of all new underground conduit, conductors, electrical services, light poles and foundations, and LED light fixtures. The LED light fixtures have been specified as Bradley Lighting #HPW141001-T3 or Cree Lighting #BXSP-B-HT-3ME-A-40K-US-UL on 16 feet high poles. Pursuant to Section 94.04.00(E), of the Palm Springs Zoning Code, exterior lighting plans require a Minor Architectural approval by the Planning Services Department; the Director of Planning Services issued a Minor Architectural approval for the Project. The construction drawings prepared by MRC Engineering, Inc., have been reviewed and approved by the City's Building Department, and are ready to formally solicit construction bids for the Project; a copy of the construction drawings is included in Attachment 1. With the City Council's approval, staff will advertise the project in the Desert Sun, submit the Notice Inviting Bids to plan rooms, and provide the bid documents available free of charge to prospective bidders. A copy of the construction drawings and contract specifications for the Project are on file with the Public Works & Engineer Department. The following tentative schedule has been identified for the bid process: Notice Inviting Bids posted and issued: May 21, 2015 Deadline for receipt of bids: 3:00 PM, June 25, 2015 Contract awarded by City Council: July 15, 2015 ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of interior or exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances; therefore, the Demuth Park and Ruth Hardy Park Security Path Lighting Improvements, is considered categorically exempt from CEQA, and a Notice of Exemption has been prepared and will be filed with the Riverside County Clerk. A copy of the Notice of Exemption is included as Attachment 2. 02 City Council Staff Report May 20, 2015 -- Page 3 Approval of CP14-19, Demuth Park/ Ruth Hardy Park Security Path Lighting FISCAL IMPACT: A total of $140,000 was previously budgeted for the Project through a combination of the Measure J Capital Project Fund (Fund 260), Measure Y Parks Improvement Fund (Fund 261) and General Fund (Park Maintenance — Fund 001). The final construction estimate for the Project is $275,000 as shown in Attachment 3. The Project budget and incurred expenditures are identified in Table 1. As shown in Table 1, an additional appropriation of $167,969 will be required to fully fund the estimated cost of the Project. Table of Project Costs Amount FYI 2/13 Measure J Fund $50,000 FY07/08 Measure Y Fund $50,000 FY14/15 General Fund — Park Maintenance $40,000 Design Services $26,750 Project Administration (through 5/7/15 $219 Project Administration Estimated $1,000 Construction Inspection Estimated $5,000 Construction Contract $275,000 Budget Deficit $167,969 Table 1 Staff recommends that the City Council authorize bidding of the Project to obtain final costs, allowing staff to identify funding alternatives for City Council consideration at the time a contract is scheduled for award. SUBMITTED: Prepared by: Approved by: Marcus L. u ler, PA, P.E., P.L.S. David H. Ready, Eby} , Assistant City Manager/City Engineer City Manager Attachments: 1 . Construction Drawings 2. CEQA Notice of Exemption 3. Construction Estimate 03 ATTACHMENT 04 �ww, ,.,�� .� a� w„w.a�� ..,®nm.m.wwwm.,�n o .� :,�•m �ww.�w„-w� 4 tiw mw �w ,. m �...a w.w. mn.� �i.,�..�w.Q �iu.web.a waA «iw...ertn<aw�•.m.uimve � LIGHT FIXTURE SCHEDULE 3 a. �� m.,,.wwaa�wa..�^•a,aa..aw,m• � 1 w,.wm.a a c (9 I D Y �a wn X naw rr m wrim re w,rs waw m�maum. may v m rwma .0 mau,as xuoa,. �, wn.auuwumuww.�mn �"6'0�� PARKING LOT POLE BASE DETAIL 5 EXTERIOR LIGHTING CONTROI. DIAGRAM P 131 Fg wm w nE - ue.un eb wamaart avn. mwrt[wuam[wwn wwma n<wrwm.sma.n mmi "'°ram'm""'^' eno<+m9 fl- ..,,r,.r ww no _ - ELECTRICAL em - 14'""'"`M1°'a GENERAL NOTES €of w.:.m..-a.=—A.a 8� GENERAL NOTES a.. "6 ELECTRICAL ABBREVIATIONS� `- 4 ELECTRICAL LEGEND a` 1 E 1 .0 S® 0 a g. .sue a Q > Z p0 a � Q � cC9 Z PANEL SCHEDULE- RUTH HARDY PARK a Z 2 _ wn Q (D L — p a sA PULL BOX DETAIL 5 PANEL SCHEDULE-DEMUTH PARK WEST 2 Br lo m .�� NRZ w�� A "ems ELCTRICALe gem PANEL SCHEDULES z°gZ a® SINGLE NINE DIAGRAM-RUTH HARDY PARK "4 PANEL SCHEDULE - DEMUIH PARK EAST ` 1 E1 .1 d KEYED NOTES ................. Y c Q a 0Z c0 � Q I_ a = Q 1J* 1 H c--------------------- a I � Z i i J ' Si , 3 a a W ----------- ----------Q----------- ---------Q_______J 4 Is �s p}' EiEcralcAL„� y UGHTNlG PLAN a DEMUTH EAST PARKING ffY jo EZ.O ELECTT K SITE LIGHTING PLAN-DEMUTH PARK EAST PARKING LOT �e I 0 —SO OM.c Fxc� ...�-ro 'wrm Ova MIM AMWL-MgF21.E1LCIfMAL YFiW�-fBMM 91E M0lGW r-------------------a----------#_______i . � I 13j- Cl I I ; I ; I � I I a I b I S p I I I � I I a i c, I I I ; I I ' I I I , I I I t � T I 1 I ' � d^ ; I ; I ; I ' I ' I e -m °9 T t $a PALM SPRINGS DEMUTH AND RUTH HARDY PARKS ` ' LIGHTING ADDITION ' 60 m , § ) � PALM SPRI mB ° q G / ! . DEMUTH ANDa H HARDYPARKS 9 ) LIGHTING ADDITION g ! _ % ATTACHMENT 10 NOTICE OF EXEMPTION To: ❑ Office of Planning and Research From: City of Palm Springs 1400 Tenth Street, Room 121 3200 E. Tahquitz Canyon Way Sacramento, CA 95814 Palm Springs, CA 92262 ® Clerk of the Board County of Riverside P.O. Box 751 Riverside, CA 92502-0751 Project Title: Demuth and Ruth Hardy Parks Lighting Addition, City Proiect No. 14-19 Project Applicant: City of Palm Springs Project Location(Specific): Demuth Park: 3965 E Mesquite Ave(south-side of Mesquite/Nueva Vista). Ruth Hardy Park: 700 Tamarisk Lane(north-west comer of Avenida Cabal lerosframarisk). Project Location(City): City of Palm Springs Project Location(County): Riverside Project Description: The scope of work is to install parking lot lighting in two lots at Demuth Park, currently there are no lights in the Tennis court lot and at the little league field lot. Also scheduled to install parking lot lighting at Ruth Hardy park main entrance lot were currently no lighting exists. All lots will require underground electrical, concrete bases, poles and LED fixtures. Name of Public Agency Approving Project: City of Palm Springs Name of Person or Agency Carrying Our Project: City of Palm Springs, Public Works& Engineering Department 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262 Exempt Status: (check one) ❑ Ministerial(Sec.21080(b)(1); 15268); ❑ Declared Emergency(Sec. 21080(b)(3); 15269(a)); ❑ Emergency Project(Sec. 21080(b)(4); 15269(b)(c)); ® Categorical Exemption. State type and section number: 15303 Class 3(d)—New Construction or Conversion of Small Structures ❑ Statutory Exemptions. State code number: Reasons why project is exempt: Class 3 consists of construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made In the exterior of the structure. Water main, sewage, electrical, gas, and other utility extensions, including street improvements, of reasonable length to serve such construction. Therefore, the Demuth and Ruth Hardy Parks Lighting Addition, City Project No. 14-19, is considered categorically exempt from CEQA. Lead Agency Contact Person: Savat Khamphou, P.E. Area Codefrelephone/Extension: (760)323-8744. ext. 8744 If filed by applicant: 1.Attach certified document of exemption finding. 2.Has a Notice of Exemption been filed by the public agency approving the project? ❑ Yes ❑ No Signatur Date: � �hTitle: Asst. Director of Public Works/Asst. City Engineer ® Signed by Lead Agency❑Signed by Applicant Authority cited: Sections 21083 and 21110, Public Resources Code Date received for filing at OPR: Reference: Sections 21108, 21152, and 21152.1, Public Resources Code. 11 ATTACHMENT 12 Prepared by: PALM SPRINGS DEMUTH RUTH HARDY PARKS May 11,2015 MRC ENGINEERING,INC. 343W GatevaYD ids Suite 120 ENGINEERS COST ESTIMATE Palm Desert,CA.92211 ]60 14 9005 PALM SPRINGS DEMUTH 8 RUTH HARDY PARKS COST ESTIMATE LIGHTING COST MATERIAL COST CONSTRUCTION COST LINE TOTALS DESCRIPTION OTY. UNIT MATERIALUNR MATERIAL UNIT CONSTRUCTION LINE ITEM TOTAL NET PRICE TOTAL COST TOTAL HOURS HOURLY RATE TOTAL NET TOTAL TOTAL COSTT07AL TYPE A LIGHTING FIXTURE 32 ea. $ 1,800,W $ 66600.00 E 200,00 $ 7�490,00 6 j$ WOO S 11.100.00 $ BE 600.00 $ 7,4DO 00 $ 11.100.00 $ 85,10000 TYPE A FIXTURE BASE FOUNDATION 37 ea. $ - $ - E 500.W $ 16,50D 00 4 $ 50.00 $ 7,40000 $ - $ 16,500.DO $ 7.400.00 $ 25,900.00 TYPE BLIGHTING FIXTURE 4 ea. $ 1800.00 $ 72W.00 $ 200.00 $ Boom 6 'i $ WDO $ 1.200.00 $ 7,200.W $ 8wDO $ 1,200DO S 9,200,00 TYPE B FIXTURE BASE FOUNDATION 4 ea. $ - $ - $ 500.00 $ 2.W0.00 4 S 50.00 E W0.00 S - $ 2.OW.00 $ WO00 $ 2800O0 ELECTRICAL PULL BOX 37 ea. S - $ - $ 325.00 $ 12,02500 3 $ W.00��$ 150,00 $ - $ 12,025.00 $ 150,00 $ 12,175.00 UGHTING CONTROL SYSTEM 3 ea. S - $ E 1,6W.W $ 4,83000 6 $ W.DO E 30000 $ - 4 4,8W.00 S W0.00 $ 5,1 00.00 EXISTING PANEL B 1 bt $ - $ - g 300.00 S 300.00 12 $ 50.00 $ 600,00 $ - $ 3W OO $ W0.00 $ 9DOD0 NEW PANEL 1 bl $ - $ - g 900.00 $ WODO 16 $ W.00,$ 80000 $ - $ 900.D0 $ WO00 $ 17W 00 EXISTING PANEL BBB 1 h S - $ - $ 300.00 $ W0O0 12 $ 50.00 $ 600,00 $ - $ 3W 00 S W0O0 $ 900.00 EXISTING PANEL 1 ft. $ - $ - $ 300.W $ W0.00 12 $ 5000 $ 600.00 S - $ 3W.00 $ W0O0 $ 9W.00 I INCH CONDUIT 600 S. $ - $ - $ 0.45 $ 220.00 35 $ 50.00 $ 1750,00 S - $ 270DO $ 1.750,00 $ 202000 3I41NCH CONDUIT 3040 1 $ - $ - $ 0.30 $ 912D0 160 $ 50.00 $ 8,000.00 $ - $ 912DO $ 8,1XI0.00 $ 8912.00 OR COPPER CONDUCTORS 3000 0. $ - S - S 0.65 $ 1,950.00 150 $ 5001) E T,500.W $ - $ 1,950.00 S 7,500.00 S 9,4W.W #10 COPPER CONDUCTORS 11000 ft. $ - 8 - $ 0.45 $ 4,950.00 400 $ 5000 $ 20,000.00 $ - $ 4,95000 $ 20,W0.00 $ 24.950.00 CUT AND PATCH 4000 fl $ - $ - $ 1.25 $ 5,00000 250 $ 50.00 $ 12,500.00 $ - $ 5..OW00 $ 12,W000 $ 17,500.00 SUB-TOTAL $ 73,80000 $ 60,407.00 E 73,300.00 $ 23,800.00 $ 604D7.00 $ 73,30000 $ 20750].W CONTINGENCY(misc.Matenals and labor) 25% E 18450,00 $ 15,101,75 $ 18,325.00 $ 16,450.00 $ 15,101.75 $ 18.32500 $ 51,876,75 SALES TAX 9% E 8302.50 $ 6,795.79 NA $ 8.302,50 g 6795J9 NA $ 15,098.29 ENGINEERS COST ESTIMATE TOTAL $ 100,552,50 $ I 91,625.00 $ 100,552.50 $ 82,304.54 $ 91,625.00 $ 274,482.04 w Page 1 of 1 R (OUVEU i Of ALM SPu,s< STATE OF CALIFORNIA-THE RESOURCES AGENCY'� .5 JUL 2G 1p'IR72 2I DEPARTMENT OF FISH AND GAME ENVIRONMENTAL FILING FEE CASH RECEIPTJVA:I* T WN y L;pr Y K Receipt#: 1540491 State Clearinghouse# (if applicable): LeadAgencY: CITY OF PALM SPRINGS Date: 0 6/1 212 01 5 CounivAgencyofFiling: RIVERSIDE DX21mveNo: E-201500486 Project Title: DEMUTH AND RUTH HARDY PARKS LIGHTING ADDITION, PROJECT 14-19 ProjectApphcant Name: CITY OF PALM SPRINGS Pho-Number (760) 323-8744 ProjectApphcantAddress; 3200 E TAHQUITZ CANYON WAY, PALM SPRINGS, CA 92264 ProjeciAppBrnnt: LOCAL PUBLIC AGENCY CHECKAPPLICABLE FEES: ❑Environmental Impact Report ❑Negative Declaration ❑Application Fee WaterDversion(Side WarerResources Connnl Board Only) ❑Project Subject to CerlifiedRegulatoryPrograms ®CounryAdministrationFee $50.00 ❑Project that is exempt from fees(DFG No Effect Determination (Form Attached)) ®Project that is"emptfromfees(Notice ofE'"niptiorr) Total Received $50.00 Signature and title ofperson receiving payment: Deputy Notes: ACR 533(Est.12/2013) ` NOTICE OF EXEMPTION To: ❑ Office of Planning and Research From: City of Palm Springs 1400 Tenth Street, Room 121 3200 E. Tahquitz Canyon Sacramento, CA 95814 Palm Springs, CA 92 ® Clerk of the Board County of Riverside P.O. Box 751 Riverside, CA 92502-0751 t,0� Project Title: Demuth and Ruth Hardy Parks Lighting Addition City Project No. 1 Project Applicant: City of Palm Springs Project Location(Specific): Demuth Park: 3965 E Mesquite Ave(south-side of Mesqu eva Vista). Ruth Hardy Park: 700 Tamarisk Lane(north-west corner of Avenida CaballeroslTamarisk . Project Location(City): City of Palm Spring s Project Location(County): Riverside Project Description: The scope of work is to install parking lot lighting in two lots at Demuth Park, currently there are no lights in the Tennis court lot and at the little league Feld lot. Also scheduled to install parking lot lighting at Ruth Hardy park main entrance lot were currently no lighting exists. All lots will require underground electrical, concrete bases, poles and LED fixtures. Name of Public Agency Approving Project: City of Palm Springs Name of Person or Agency Carrying Our Project: City of Palm Springs, P& F I L E D / P 0 S T E D 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262 County or Riverside Peter nldana Exempt Status: (check one) Assessor-County Clerk-Recorder E-201500486 06/12/2015 02:37 PM Fee: $ 0,00 ❑ Ministerial(Sec. 21080(b)(1); 15268); Page t or 1 ❑ Declared Emergency(Sec. 21080(b)(3); 15269(a)); d'!"Remove 1 6 illo s Deo,ty El Emergency Project(Sec. 21080(b)(4); 15269(b)(c)); 12�'III �1 ' � rill III ® Categorical Exemption. State type and section number: 15303�,aa�o iu/— I.Uw �Ul btu U�LIUI I U1 �Ul1VMb1U1I Ul Small Structures ❑ Statutory Exemptions. State code number: Reasons why project is exempt: Class 3 consists of construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made in the exterior of the structure. Water main, sewage, electrical, gas, and other utility extensions, including street improvements, of reasonable length to serve such construction. Therefore, the Demuth and Ruth Hardy Parks Lighting Addition, City Project No. 14-19, is considered categorically exempt from CECA. Lead Agency Contact Person: Savat Khamohou, P.E. Area CodefTelephone/Extension: (760)323-8744. ext. 8744 If filed by applicant: 1.Attach certified document of exemption finding. 2.Has a Notice of Exemption been filed by the public agency approving the project? ❑Yes ❑ No !�QSignatur fAM Date: ��✓Title: Asst. Director of Public Works/Asst. City Engineer ® Signed by Lead Agency❑Signed by Applicant Authority cited: Sections 21083 and 21110, Public Resources Code Date received for filing at OPR: Reference: Sections 21108,21152, and 21152.1, Public Resources Code.