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HomeMy WebLinkAbout5/20/2015 - STAFF REPORTS - 2.I. ppLM SA c V N + w R yC R� °+•Dune` c4�rFORN`P City Council Staff Report DATE: May 20, 2015 CONSENT CALENDAR SUBJECT: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE AND AUTHORIZATION TO BID FOR THE PALM CANYON DRIVE ELECTRICAL SYSTEM REPLACEMENT, CITY PROJECT NO. 14-20, AND PALM CANYON DRIVE IRRIGATION SYSTEM IMPROVEMENTS, CITY PROJECT NO. 14-21 FROM: David H. Ready, City Manager BY: Public Works & Engineering Department SUMMARY The City Council previously appropriated funding in the amounts of $900,000 from the Measure J Capital Project Fund for replacement and upgrading of the existing electrical system along Palm Canyon Drive, and $45,000 from the Measure J Capital Project Fund for replacement and upgrading of the existing irrigation system along Palm Canyon Drive. Approval of the plans, specifications and estimate will allow staff to proceed with bidding of these capital projects bundled together as one project, with an estimated cost of$880,000. RECOMMENDATION: Approve the plans, specifications and estimate and authorize staff to advertise and solicit bids for the Palm Canyon Drive Electrical System Replacement, City Project No. 14-20, and the Palm Canyon Drive Irrigation System Improvements, City Project No. 14- 21. STAFF ANALYSIS: On November 7, 2012, the City Council approved project expenditures of $4.7 Million for various Fiscal Year 2012/13 Measure J capital projects. At that time, a capital expenditure of $100,000 was budgeted for the Lighting — Replace Uptown Underground Electrical (Phase 1), with the following project description: Old and failing, the current electrical system on Palm Canyon from the downtown to uptown needs to be replaced as it cannot take any additional electrical loads Work in the Historic Uptown Design District would be completed here, in Phase One. 'TEM NO. 2• =• City Council Staff Report May 20, 2015 -- Page 2 Approval of CP14-20 and CP 14-21, Palm Canyon Dr. Electrical and Irrigation Improvements On October 14, 2013, the City retained MRC Engineering, Inc., through a Consulting Service Agreement to provide electrical engineering design for the Palm Canyon Drive Electrical System Replacement, City Project No. 14-20. The scope of work is to replace the underground electrical infrastructure for decorative street lights, palm tree lights, and provide additional electrical service to support Village Fest vendors on Palm Canyon Drive. Current electrical infrastructure cannot adequately provide power to street vendors for the weekly village vest event due to the lack of capacity. The electrical infrastructure in the Downtown area is failing due to the age of underground conduits and wiring, and requires replacement. On March 10, 2014, the City retained Michael Buccino Associates through a Consulting Service Agreement to provide design for the Palm Canyon Drive Irrigation System Improvements, City Project No. 14-21. The scope of work is to replace the existing irrigation system on Palm Canyon Drive from Alejo Road to Tamarisk Road. The construction drawings for both of these projects have been combined into one plan set for bidding purposes. The construction drawings have been reviewed and approved by the City's Building Department, and are ready to formally solicit construction bids for the Project; a copy of the construction drawings is included in Attachment 1. With the City Council's approval, staff will advertise the project in the Desert Sun, submit the Notice Inviting Bids to plan rooms, and provide the bid documents available free of charge to prospective bidders. The construction drawings and contract specifications for the project are identified as the Palm Canyon Drive Electrical System Replacement, City Project No. 14-20, and Palm Canyon Drive Irrigation System Improvements, City Project No. 14-21, (the "Project"). A copy of the construction drawings and contract specifications for the Project are on file with the Public Works & Engineer Department. The following tentative schedule has been identified for the bid process: Notice Inviting Bids to be posted: May 21, 2015 Deadline for receipt of bids: 3:00 PM, June 25, 2015 Contract awarded by City Council: July 15, 2015 ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects 02 City Council Staff Report May 20, 2015 -- Page 3 Approval of CP14-20 and CP 14-21, Palm Canyon Dr. Electrical and Irrigation Improvements consist of interior or exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances; therefore, the Palm Canyon Electrical System Replacement and Treewell Irrigation Improvements, City Project No's. 14-20 and 14-21, is considered categorically exempt from CEQA, and a Notice of Exemption has been prepared and with the City Council's approval will be filed with the Riverside County Clerk. A copy of the Notice of Exemption is included as Attachment 2. FISCAL IMPACT: A total of $945,000 was previously budgeted for the Project from the Measure J Capital Project Fund (Fund 260). The final construction estimate for the Project is $880,000 as shown in Attachment 3. The Project budget and incurred expenditures are identified in Table 1. As shown in Table 1, an additional appropriation of $254,085 will be required to fully fund the estimated cost of the Project. Table of Project Costs Amount Measure J Fund $945,000 Design Services $34,850 Capital Expenditures (through 5/12/15 $176,536 Labor Expenditures (through 5/12/15 $52,699 Project Administration Estimated $5,000 Construction Inspection Estimated $50,000 Construction Contract $880,000 Budget Deficit $254,085 Table 1 Staff recommends that the City Council authorize bidding of the Project to obtain final costs, allowing staff to identify funding alternatives for City Council consideration at the time a contract is scheduled for award. 03 City Council Staff Report May 20, 2015 -- Page 4 Approval of CP14-20 and CP 14-21, Palm Canyon Dr. Electrical and Irrigation Improvements SUBMITTED: Prepared by: Approved by: arcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, Esq., P . Assistant City Manager/City Engineer City Manager Attachments: 1. Construction Drawings 2. 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W.M.M.M. mvvr�� w. vv.v �® svv vvv- v.No-��+�_vv_� - v ®� ' � I w ccQ N 'G'^ Z V _ c Z Q J I .,.E.: ..«..,.. ,... ,,.. �«,.. ..a.,,.,.. a Z ,m y: , ' Z d $ ❑O P2 02 g P,- ELECTRICAL PANEL SCHECOLES a� y�. E 1 .3 PANEL SCHEDLUS Q e r.ewe°xew"ie«c�mc"w1p:44�gym.p n Pun vures�.wo��n.enemru euuawG 01 tl a s pMIR OPWOPN 4_u s< z Y iv F i14. 4 Y z i - ..���.Ce �.:._ SHEEMATGryli\�l'..x -. rii«.. rri5 diC sF 6 PALM SPRINGS - N ++ga DOWNTOWN LIGHTING MASTER PLAN + a E f r r c � � c - Tn Q ITV NOTES � �p GENERA NOTES V IErFW Ff✓(iiLL T J r inn t. � r „ N� rw" nuem EM 's r E2.1 ELECTRICAL PLAN r , , , , - I ,w Z KEYED NOTES y Sol GENERAL NOTES N =4 m umrmneu®ru m..wn.. Q J 6 t "'" zmaeua gem. a t_ < lEcimcAL f � PIAN EIEMrAL PLAN E2.2 N 1 i 1 1 1 g yW � Iw 3 a c Q y cc Ii. KEYED NOlE3 G � Z GENERAL NOTES y = L �a aT, EE I Y b d � i g p,p y■( � ' _ ELECTRICAL _ RICAL PLAN ' YY is # I19�1WM}x �F ELECRICAL PLAN ._.. 1 E2'3 W I I I I a, � � Q lid �.: w?a'a^m��w>w�l ►'!�! NOTES a Z .j. ^r.,mm m►s�snwmta^a•sLw_... Oa �L':e,�,.n W 44 GENERAL NOTES iy -S k » 9 Al E�cm EUC P � CAL =Q EIECMR L PLPN E2,4 L E i- t � 1 --- fir-^ IZ J dVvi M Q KEYED NOTES z C Z GENE T, RAL NOTES a- V7ji Z k h: by a Ilan qq i if �b ,F . .. PI N {Y{ ® s y YYQ EIECTfMCAL PI > E2.5 CA 1 1 1 8 1 Is 1� iw Iw 1 1 Z 1 f � Vp !I a KEYED NOTES 8- GENERAL NOTES _ i yJrA_A J a v a 3„ � yat I` U _ N R PLAN ICAL E2.6 ELECT IC vs - - - +--------- KEYED NOTES fn � A GENERAL NOTES N 2 I ^ fig � Z � N PALM CANYON RD KOK X EM m� p ssr�s Y I.. 8 eui o ..LW R - - ELECTRICAL i PIAry a ELECTRICAL PLAN 1 E2. I ----In Imr i. CL r . i m Z r Of x KEYED NOTES II sn Ii -A t F ' Q®mn�veu oK�4v,�m.a am�a a Z e a>w man.m - a — ' GENERAL NOTES tq = �. .wv nrv.R mw� e a Y i y y d s g 3 yf d� B IS d a N.PALM CANYON RD. I EE " you m :I m g I C �R ElE&1 ALJt'em PLAN ELECTRICAL PLAN E2'8 co 1 p � e E � R , h ------------- fig , ,F = I PA,M:Jf.iuu IID. - 1 � N PYW GMR(k pR u, , r l , z CL KEY H ED NOTE S Q L a Z Z GENERAL NOTES r, a Q 3 2.' J f Y I uvv • 2a • QM1nA` 5pZ 5 x ww..n.m�• gg Y xa. uuam R ELECTRICAL iuu RAN E2• "9 3e ELECTRICFI. .'IiN N� ATTACHMENT 20 NOTICE OF EXEMPTION To: ❑ Office of Planning and Research From: City of Palm Springs 1400 Tenth Street, Rocm 121 3200 E. Tahquitz Canyon Way Sacramento, CA 95814 Palm Springs, CA 92262 ❑ Clerk of the Board County of Riverside P.O. Box 751 Riverside. CA 92602.0751 Project Title: Palm Canyon Electrical System Replacement and Treewell Irrigation Improvements City Project No's. 14-20 and 14-21 Project Applicant: City of Palm Springs Project Location(Specific): South Palm Canyon from Barito to Amado and from Alejo to Tamarisk. Project Location(City): City of Palm Springs Project Location (County): Riverside Project Description: The scope of work is to replace underground electrical to all decorative street and palm tree lights on South Palm Canyon from Baristo to Amado, also add additional electrical service to support Village Fast vendors. Current electrical infrastructure cannot adequately provide power to street vendors for festival due to the lack of capacity. The electrical infrastructure in the Downtown area is failing due to the age of underground conduits and wiring. Also included in the scope of work is to take advantage of the tree well irrigation project on the North end and upgrade the electrical infrastructure from Alejo to Tamarisk. Name of Public Agency Approving Project: City of Palm Springs Name of Person or Agency Carrying Our Project: City of Palm Springs, Public Works&Engineering Department 3200 E.Tahquitz Canyon Way, Palm Springs, CA 92262 Exempt Status: (check one) ❑ Ministerial (Sec. 21080(b)(1); 15268): ❑ Declared Emergency(Sec, 21080(b)(3); 15269(a)); ❑ Emergency Project(Sec. 21080(b)(4); 15269(b)(c)); ® Categorical Exemption. State type and section number. 15303 Class 3(d)— New Construction or Conversion of Small Structures ❑ Statutory Exemptions. State code number: Reasons why project is exempt: Class 3 consists of construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made in the exterior of the structure. Water main, sewage, electrical, gas, and other utility extensions, including street improvements, of reasonable length to serve such construction. Therefore, the Palm Canyon Electrical System Replacement and Treewell Irrigation Improvements, City Project No's. 14-20 and 14-21,is considered categorically exempt from CEQA. Lead Agency Contact Person: Savat Khamphou P E Area Code/Telephone/Extension: (760)323-8253 ext. 8744 If filed by applicant: 1.Attach certified document of exemption finding. 2.Has a Notice of Exe —pub an filed by the public agency approving the project? ❑Yes ❑ No Signatu �L a� L _ _ Date: Title: Asst. Director of Public WorksfAsst. City Engineer ® Signed by Lead Agency❑Signed by Applicant Authority cited: Sections 21083 and 21110. Public Resources Code Date received for filing at OPR: Reference: Sections 21108, 21152, and 21152.1, Public Resources Code. 21 ATTACHMENT 3 22 Prepared by: PALM SPRINGS DOWNTOWN May 12,2015 MRC ENGINEERING,INC. 3430E Gateway Drive.suite 120 ENGINEERS COST ESTIMATE Palm Desert,CA.92211 760-340-9005 PALM SPRINGS DOWNTOWN ENGINEERS COST ESTIMATE LIGHTING COST MATERIAL COST CONSTRUCTION COST LINE TOTALS DESCRIPTION OTY, UNIT MATERIAL UNIT MATERIAL UNIT CONSTRUCTION NET PRICE TOTAL COST TOTAL HOURS HOURLY RATE TOTAL NET TOTAL LINE ITEM TOTAL TOTAL COST TOTAL 12DJ240V 50 AMP WEATHERPROOF OUTLET 36 ea. $ - $ - $ 295.00 $ 11,210.00 114 $ 50.0D $ 5,700.00 $ - 5 1121000 $ 5700.0E $ 16,910.00 12D VOLT WEATHERPROOF OUTLET 222 ea. $ - S - $ 116,00 $ 25,53000 444 S 50.00 s 22,200.00 $ - S 2553000 S 22.200D $ 47730.00 ELECTRICAL PEDESTAL 5 ea. $ - $ - $ 1,800.00 $ 9,000.00 80 $ 50D0 $ 4000.0E $ - $ 9,ONEO s 4.000.00 $ 13,000,00 ELECTRICAL PULL BOX 38 ea. $ - ',.$ - $ 325.00 $ 12,350.00 80 $ 50.00 $ 4,00000 $ - $ 1235000 $ 4QOO.OD $ 16,350.0E $ S - $ - $ - S 50.00 S - $ - $ - $ 21NCH CONDUIT 245M it $ - S - S 0.95 $ 23,27&00 720 $ 50.W $ 36.000 DO $ - $ 23.275.00 S 36,000.00 $ 59,275.00 31NCH CONDUIT 1500 11 $ - S - $ 195 8 2,925,00 88 S 50.00 I, S 4,400.00 $ - $ 2925,00 $ 44000D S 7,325.00 $ S - $ - $ - $ 50,00 S $ $ $ $ #6 COPPER CONDUCTOR 11OD0 fl $ - 5 $ 0.95 $ 10450.00 175 $ 50.0E S 8,750.DO $ $ 10.450.00 $ 8750.0E 8 19,2000E #4 COPPER CONDUCTOR 960E fl $ - g - $ 1.39I $ 13,344.00 150 S 5000 $ 7,5D000 $ - $ 1334400 5 750000 S 20,644.00 #2 COPPER CONDUCTOR 2800E tl $ - S - $ 2.25 $ 63,DOD.00 375 $ 50.00 S 18,750,00 $ - S 63000,00 $ 16750 OD g 81750.0E #1 COPPER CONDUCTOR 5600E fi $ - $ - $ 2.75 S 154,000.00 675 3 50,00 S 33,750.00 $ - $ 15400000 5 33.750.00 $ 187750.00 #WO COPPER CONDUCTOR 12000 fl S - $ - $ 3.95 $ 47 4000D 175 S 50,00 S 3,750.00 $ - S 47,40000 S 8750,00 $ 56,15000 $ �_. $ s - s 50.00 . IS - $ - $ - $ - $ - CUT AND PATCH 14000 If S - $ - $ 1.25 $ 17.5(1000 500 5 50,00 S 25,000.00 $ - 3 17,50000 S 2500000 $ 42,5000E IS - $ - $ - S - S 50.00 $ $ - S - $ - $ - $ - $ - IS $ - S 50,00 S - $ E _.$ It S $ - S - S - $ 50.00 $ - $ - $ - $ - $ - 3 - $ - 5 - S - s 5000. S - $ - E $ _ s _._. $ - 8 - $ - - S $ $ i$ $ 5000 $ $- - $ - $ -5 - $ S $ $ 5000 $ S S s $ $ - $ 8 5000 $ - $ $ $ $ SUB-TOTAL $ - $ 389984,00 s 178,800.00 $ - S 389984 UG S 176800,00 $ 568.78400 CONTINGENCY(msc.Materals and labor) 30% $ - $ 116,995,20 s 5364000 $ - $ 116.995.20 S 53,640,00 8 170,635.20 SALESTAX 9% $ - $ 45.628.13 NA $ - 8 45.628.13 NA S 45,628.13 ENGINEERS COST ESTIMATE TOTAL $ - $ 552607.33 $ 232440,00 S - S 552,607.33 S 232440.00 $ 755,04733 N W Page I of MICHAEL BUCCINO � j ASSOCIATES Landscape Architectum 77-734 Country Club Dr., Suite A-2, Palm Desert, CA 92211 (760)772-7166 FAX(760)772-7166 y COST ESTIMATE Job: U'P'rbqAy FL 4�*TIiZS Sheet 1 Of 1 Cost Estimate Status: Dater$ - ZO- 745 By: Item Qt Y Urnt Unit c ftem Tota! Job Total .. _._. �. ..._. ... . Remarks L D 1¢1oc' 'ew O 2Z d Z t a0 d D d tbDD 7.g. 435 DD 4 z U155 ew 41 o4 f 24 RCEI.YED OF ALM SPSTATE OF K,.,E. DEPARTMENT TOFF F SIA-THE HAND GAMERESOURCES AGENCY 2015 Ju 22 `M 102 21 ENVIRONMENTAL FILING FEE CASH RECEIPT i7 ?J L Mfl W 1At}LS TiLDId wsc>f a 61-1 Y W K Receipt#: 15-40482 State Clearinghouse# (if applicable): Lead Agency: CITY OF PALM SPRINGS Date: 06/12/2015 CountyAgency of Filing: RIVERSIDE IkaminvNo: E-201500485 Project Title: PALM CANYON ELECTRICAL SYSTEM REPLACEMENT AND TREEWELL IRRIGATIONS Project Applicant Name: CITY OF PALM SPRINGS PhomNumbsc (760) 323-8253 Project Applicant Address: 3200 E. TAHQUITZ CANYON WAY, PALM SPRINGS, CA 92262 Project Applicant: LOCAL PUBLIC AGENCY CAECKAPPLICABLE FEES: ❑Environmental Impact Report ❑Negative Declaration ❑Applicarton Fee Water-Diversion(State WaterResources Control Board Only) ❑Project Subject to Certified RegulatoryPtograms ®CountyAdministrationFee $50.00 ❑Project that is exempt from fees(DFGNo Effect Determination (FormAltached)) ®Project that isexemptfrnmfees(Notice ofExempiton) Total Received $50.00 Signature and title ofperson receiving payment' -, Deputy Notes: ACR 533(Est. 12/2013) NOTICE 6S EXEMPTION To: ❑ Office of Planning and Research From: City of Palm Springs 1400 Tenth Street, Room 121 3200 E. Tahquitz Canyon Way Sacramento, CA 95814 Palm Springs, CA 92262 ® Clerk of the Board County of Riverside P.O. Box 751 Riverside, CA 92502-0751 Project Title: Palm Canyon Electrical System Replacement and Treewell Irrigation Improvements City Proiect No's 14 20 and 14-21 Project Applicant: City of Palm Springs Project Location (Specific): South Palm Canyon from Barito to Amado and from Alejo to Tamarisk. Project Location(City): City of Palm Springs Project Location (County): Riverside Project Description: The scope of work is to replace underground electrical to all decorative street and palm tree lights on South Palm Canyon from Baristo to Amado, also add additional electrical service to support Village Fast vendors. Current electrical infrastructure cannot adequately provide power to street vendors for festival due to the lack of capacity. The electrical infrastructure in the Downtown area is failing due to the age of underground conduits and wiring. Also included in the scope of work is to take advantage of the tree well irrigation project on the North end and upgrade the electrical infrastructure from Alejo to Tamarisk. Name of Public Agency Approving Project: City of Palm Springs F I L E D / P O S T E D Name of Person or Agency Carrying Our Project: City of Palm Springs, Public County of Riverside 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262 Peter Aldana Assessor-County Clerk-Recorder Exempt Status; (check one) E-201500485 06/12/2015 02:36 PM Fee: $ 5 ,00 Page 1 of 1 ❑ Ministerial(Sea 21080(b)(1); 15268); Rem.Ae 16 2015 sv oePutY ❑ Declared Emergency(Sec. 21080(b)(3); 15269(a)); 'III �x Iky}i) �4r'I II ❑ Emergency Project(Sec. 21080(b)(4); 15269(bxc)); _ (f 1; Lys � . ® Categorical Exemption. State type and section number: 15303 Class (� nstruction or Conversion of Small Structures ❑ Statutory Exemptions. State code number: Reasons why project is exempt: Class 3 consists of construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made in the exterior of the structure. Water main, sewage, electrical, gas, and other utility extensions, including street improvements, of reasonable length to serve such construction. Therefore, the Palm Canyon Electrical System Replacement and Treewell Irrigation Improvements, City Project No's. 14-20 and 14-21, is considered categorically exempt from CEQA. Lead Agency Contact Person: Savat Khamphou, P.E. Area Code/telephone/Extension: (760)323-8253 ext. 8744 If filed by applicant: 1.Attach certified document of exemption finding. 2.Has a Notice of Ex ptio an filed by the public agency approving the project? El Yes ❑ No r : � Signatu2 - Date: Title: Asst. Director of Public Works/Asst. City Engineer ® Signed by Lead Agency ❑Signed by Applicant Authority cited: Sections 21083 and 21110, Public Resources Code Date received for filing at OPR: Reference: Sections 21108,21152, and 21152.1, Public Resources Code.