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HomeMy WebLinkAbout5/20/2015 - STAFF REPORTS - 2.J. *PALM S. iy c u w Cq�lF•O RN�P City Council Staff Report DATE: May 20, 2015 CONSENT CALENDAR SUBJECT: AUTHORIZE A PURCHASE ORDER INCREASE WITH ASBURY ENVIRONMENTAL SERVICES IN THE AMOUNT OF $13,281 .39 FOR ADDITIONAL DISPOSAL AND TRANSPORTATION OF HAZARDOUS WASTE MATERIALS FROM: David H. Ready, City Manager BY: Department of Maintenance and Facilities SUMMARY The Maintenance and Facilities Department is requesting to increase purchase order with Asbury Environmental in the amount of $13,281.39 for additional disposal and transportation of Hazardous waste materials, for a total not to exceed $35,421.39. RECOMMENDATION: 1. Authorize a purchase order increase in the amount of $13,281 .39 for a total amount not to exceed $35,421.39, for the disposal and transportation of hazardous waste materials from Asbury Environmental Services; and 2. Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: In January 2015 the City accepted proposals for hazardous waste disposal and Asbury Environmental Services was the lowest qualified responsive bidder. On February 12, 2015, the City Manager authorized a purchase order for the disposal and transportation of hazardous waste materials with Asbury Environmental Services in the amount of $22,140.00. However due to several projects including the renovations of Co- generation Plants and Sustainability recycling efforts the amount of waste exceed the original scope of work. Asbury Environmental Services provided a quote of $13,281.39 to cover the cost of the additional work, for a total revised purchase order amount of not to exceed $35,421.39. ITEM NO. 2 _ City Council Staff Report May 20, 2015 -- Page 2 Authorize Increase to Purchase Order with Asbury Environmental Services FISCAL IMPACT: Sufficient funds are available in account 001-2451-43240. SUBMITTED Prepared by: Submitted by: Qi;;4 him Patrick Sweeney Marcus L. Fuller, MPA, P.E., P.L.S. Director of Maintena ce and Facilities Assistant City Manager/City Engineer Approved by: David H. Ready, Esq., . City Manager Attachments: 1.0riginal Proposal 2.Quote 02 A SBURY ENVIRONMENTAL SERVICES To:City of Palm Springs 10/31/14 425 Civic M Palm Springs,CA 02262 Dept.of Maintenance and Facilities Attn:Heather MacPherson Cell:760-285-5325 Fax: 760-322-5581 Subject: Package all hazardous waste into UN approved containers. • Haz-Cat all unknown containers. • Congo idate all like materials to minimized disposal cost. Consolidate all universal and E-waste for shipment Bear Heather, Thank you for choosing Asbury Environmental Services to be your primary Haz-waste Haulers,we at Asbury are committed to excellent customers service and satisfaction- Mow is the Estimated cost on packing up and disposing of your hazardous waste at your Palm Springs maintenance facility WASTE WANT)eTY COST TOTAL Oil Based Paint Bulk 4X 55 gallon drums $268.00 per drum $1,073.00 Latex Based Paint 4 X 55 gallon drums $156.00 per drum $620.00 Paint Related 6 X cubic yard boxes $788.00 per c.y. box $4,728.00 Commodity Pack Empty Buckets/Dry 5 X cubic yard boxes $254.00 per c.y. box $1,270.00 Paint Debris Wage 1 03 JASSt7RY EA ARONM1ENTAL SERVICES WASTE OUANTITV COST TOTAL Flammable Aerosols 2 X 55 gallon drums $290.00 per drum $580.00 Oft.Fluorescent 6 X tube drums Total $2,17 per lamp $1,085.00 Lamps Approx.500lamps Oft,Fluorescent 7 X tube drnns Total 52.17 per lamp $1,519.00 Lamps Approx_1001amps Sft.Fluorescent 2 X tube drums $2.17 per lamp $694.00 Lamps Approx.40lamps Fluorescent Bulbs I X 55 gallon drum $725.00 per drum $725.00 Broken U-Bulbs I X tube drum $2.I7 per lamp 5217.00 Approx. 100 lamps MD/Mercury Bulbs l.X 30 gallon drum $2.17 per lamp $217.00 Approx. 100 lamps Non PCB Ballast I X 30 gallon drum $305.00 per drum $305.00 Corrosive liquid Amine Resin. 3 X 55 gallon drums $428110 r drum $1 248=$1023.00 00 Non rcra Acrylic Sealant Butcher Stone 3 X_55 on driuns $341,00 per drum �STII13>,3�b:S1t3B TOTe1I:,� i3,�IfA,DiD Page 2 04 ASBURY ENWRONMENTAL SERVICES DU AI SUPURE COST .55-gallon metal Open top dnmr $46.00 r drum 30 allon metal.opm top dnrm $73.00 ner drum 15- Ion metal open top drum $50.00 per Arum 5-5-gMlon poly qM Vp drum $77,00 per dnnu 30-g ton poly SgE top drum $85.00 per drum I 5:gdlOn POIY Open Lop Arum. $61.00 r drum 5- anon poly screw-on open to ail $15,00 dnmr 1-Cubic yard box with pjastic liners $75.00 per box Woad pallets uulmown number o£pallets) $2.25 ner nallet ,may��cngwp�t�hta porni.� in,�uPP)Ying you auBly-;with'{tric>'s of Aryls 113TSC. SUPPLIES COST Haz-Car kit $350.00 pq day PPE for 3 technicians $25,00 each $300-00 for 3 days Layover per diem for 3-technicians $200,00 each day per day_ Note*?e 3e costg3r 3hes ,specl3ic supIiies ontq. Esfimat�tl"+Cost$1;2t1;(1l Page 3 D5 zzi ASSURY ENVIRONMENTAL,$EraMCES LABOR UANT[TY COST TOTAL Supervisor I0 hours x 3 do s $60.00 per hour $1,800.00 Technician 10 hours x 3 da s $45.00 er hour $I 350.00 Technician 10 It x 3 da s $45.00 er hour $1,350.00 73MAT��Si<IB'�'yfl1;AI. $'4;slO.IIQ IRANLPOR ATI N I COS Tmctor and trailer 3 da s $�S0.I10 per day I- pickup truck i days) $100,00 per day �5A3'E9]� �3Ti@TAI,$1;©�ftilp ESTIA€A` ED TOTAL COST................ ..............S 22,140.00 NOTE*WILL BE BILLED OFF OF ACTUAL COST We at Asbury Environmental Services are proud to submit this revised proposal to the City of Palm Springs. Please remember this just an estimated cost of disposal,which includes consolidation all waste materials,consolidation of all universal packaging all hazardous waste into UN approved containers. Deep in mind that Asbury.Environmental will provide City of` Palm Springs with all the proper paperwork to keep you in Compliance with all,Loral, State, and Federal Regulations. Thank you again and we look forward to continue doing business with City of Palm Springs for years to come. Any questions or concerns please contact me at your earliest convenience, Sincerely, Ed Hernandez Sales Representative Asbury Environmental Services Inc. ehemxWez@asburyenv.com 951-4.88-5943 or 320345-6859 Page 4 09 1 r • • PAGE 2 TERMS AND CONDMONS 1. Termsofpayment: If you haveeslablished credit with Outdoor Creations,we will extend net 30 days. Ifyou DONOThave established credit then a 50%deposit will be required and the balance C.O.D.. 2. Late payments: If you are extended net 30 terms and do not pay in net 30,an 18%APR will be added to all overdue invoices. 3. Rush orders: Orders needing to be delivered in less than 6 weeks,require 50%deposit&balance due upon delivery(C.O.D.) Date needs to be established and agreed upon at time of order. 4. Production-10-I2 weeks is standard delivery time ARO,however,where submittals are required,the 10.12 weeks lead time does,not start until after rereipl of all approved submittals.Standard lead time DOES NOT apply to CUSTOM ItemsM! S. Handling-unless olberwisearranged,customer is responsible for having a forklift(minimum 4000lb&160 inches oflift)for offloading. 6.All prices above are good 30 days from date of quote. Due to the volatility of materials,fuel etc.we can not honor quotes over 30days. 7.Delivery requirements: It is imperative that if there is any change in the date of delivery from our standpoint or yours,that we keep each other notified o£such changes. It is possible that,if we are ready to deliver,and delivery is denied,an invoice will be mailed and a 50%payment will be required before a new date is established for delivery. S. Fuel surcharges: As the price of fuel increases it may be necessary to add a fuel surcharge to your involve.A fuel surcharge would be charged as a percent of the total order where freight is included in the price or an added freight charge where freight is separate 9. PLEASE ENTER YOUR ADDRESS FOR MAILING INVOICES: Company Name Atldress Cry State Zip Code 10. IF YOUR ARE A CONTRACTOR,PLEASE ENTER THE ADDRESS OF THE OWNER OF THE PROJECT: Owaer Name Addrew Ody 51ah Zip Code ]1, Please sign below and return via fax to confirmYour d for the item(s)listed above anda ith terous and conditions. Signature Date 07 Asbury Environmental Services 9302 Garfield Avenue South Gate,CA 90280 Date: 04/08/2015 PO#: CITY OF PALM SPRINGS-207639 Terns: Net 30 Days ATTN: FINANCE DEPT, P.O.BOX 2743 Due Date: 05/08/2015 Job#: 75285A13 PALM SPRINGS,CA 92262 Order# 492656.2 Reference: Q038381 Salesperson: Ed Hernandez BL Batch#: 261031 Quartity u0mDescription Unit Price Extended EA HAZARDOUS WASTE CLEAN UP TO INCLUDE,BUT NOT LIMITED TO: $13,281.39 $13,281.39 TRANSPORTATION,DISPOSAL OF WASTE PAINT,ACRYLIC SEALANT LATEX PAINT,MERCURY,FLOURESCENT BROKEN LIGHTS,U-TUBES, SAX,HID,INCANDESCENT LAMPS AND AEROSOLS Sub Total: $13,281.39 Service Order#/Date: 38384 323/2015 State Taxes: $0.00 County Taxes: $0.00 Manifest#/Date: 014059894JJK 32612015 Notes: TSDF: DK-SITE: 425 CIVIC DR,PLAM SPRINGS,CA 92262 Total: $13,281.39 Service Order#/Date: 38385 03/24/15 Mannest#/Date: 014059896JJK 33/26/15 Notes: TSDF: EVOQUA-SITE: 425 CIVIC DR,PLAM SPRINGS,CA 92262 Service Order#1 Date: 383a6 03/25/15 Manifest#/Date: 014059898JJK 03/26/15 Notes: TSDF:LIGHTING RESOURCES-SITE: 425 CIVIC DR,PLAM - SPRINGS,CA 92262 Service Order#/Data: 38387 0326/15 Manifest#/Date: BOL 326151-2 0326/15 Notes: TSDF; LIGHTING RESOURCES-SITE: 425 CIVIC DR,PLAM SPRINGS,CA 92262 REMIT PAYMENT TO: PO BOX 843021 LOS ANGELES, CA 90084-3021 For your convenience,we now accept Visa, Master Card,and American Express! To make credit card payments please contact the Credit Department at(552)231-1550 THANK YOU FOR YOUR BUSINESS. - 08