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Home My WebLink About5/20/2015 - STAFF REPORTS - 2.P. AO�Q F`M Sp9 iy c V N � M1Ovbvvv a° v cQ<<FORN`P CITY COUNCIL STAFF REPORT DATE: May 20, 2015 CONSENT AGENDA SUBJECT: APPROVAL OF AMENDMENT NO. 3 TO AGREEMENT NO. 5720 WITH HNTB CORPORATION FOR ENVIRONMENTAL STUDY PHASE OF AIRPORT MASTER PLAN IN THE AMOUNT OF $29,601.00 FROM: David H. Ready, City Manager BY: Department of Aviation SUMMARY An action to award a contract amendment to HNTB Corporation for additional professional services required for the completion of the Airport Master Plan Environmental Phase project. RECOMMENDATION: 1. Approve Amendment No. 3 to Agreement 5720 with HNTB Corporation for the Environmental Phase of the Airport Master Plan in the amount of$29,601.00. 2. Authorize City Manager to execute all necessary documents. STAFF ANALYSIS: In 2010, the City Council accepted a Federal Aviation Grant to fund the required Palm Springs International Airport Master Plan Update. That plan was developed under the criteria set forth by the FAA and in accordance with generally acceptable airport industry methods. HNTB Corporation, under the authorization of the FAA, was the aviation specialty firm hired to perform the professional services necessary to complete this project. After the development of the Master Plan Update, an environmental review of the master plan was required to be undertaken with the applicable criteria: a National Environmental Protection Agency (NEPA) Environmental Assessment and a CEQA Initial Study. Both processes have been underway under a City Council authorized contract with HNTB Corporation, which includes the subcontracted services of Palm Springs-based environmental specialty firm LSA Associates. ITEM^ %JO. . f�.—_ City Council Staff Report May 20, 2015—Page 2 AMENDMENT NO. 3 TO HNTB AGREEMENT NO. 5720 On November 5, 2014, City Council viewed the Master Plan presentation by HNTB and provided additional direction, including modifications to the plan. On March 4, 2015, HNTB presented the final revisions to the plan, which were adopted by Council. In order to complete the requisite environmental processes with the revisions, HNTB will need to perform additional tasks prior to the Council officially taking action on the CEQA Study. The action under consideration is for an amendment to the HNTB contract to fund the additional work necessary as identified in the accompanying summary memorandum, including but not limited to: Creating an amended summary chapter in the Master Plan; creating the appropriate CEQA IS/MND addendum; and an additional presentation of the CEQA IS/MND to City Council. FISCAL IMPACT: The $29,601 Amendment No. 3 amount will be paid from the Airport CFC (Customer Facility Charge) account #405-6303-5000, as the work will provide CEQA analysis for the rental car improvement project that is part of the Master Plan program. Th�lan David H. Ready, Es Executive Director, Airport City Manager Attachment: HNTB Project Scope 02 HNTB To From Thomas Nolan,A.A.E. Royce Bassarab,HNTB Executive Director Palm Springs International Airport CC: 3400 E.Tahquitz Canyon Way Kim Hughes,HNTB Suite OFC Palm Springs,CA 92262 Subject Palm Springs International Airport Master Plan Update and Environmental Analysis Way Forward Date April 23,2015 �I Mr.Nolan, In consideration of recent decisions by the Palm Springs City Council regarding the Master Plan Update and the decision by the FAA to change the required level of environmental analysis needed under NEPA, HNTB has prepared this memorandum that outlines our understanding of the key remaining tasks and the level of effort required for those tasks,some of which fall outside of our current scope of work. This memorandum summarizes recent changes, identifies remaining tasks, and provides a cost estimate inclusive of our remaining budget for your consideration. Changes to Project Scope The following changes to the project scope have occurred since our most recent contract amendment,provided in September 2014. • Following the presentation of the Master Plan Update to the City of Palm Springs City Council on March 4th,2015, HNTB developed a revised Master Plan Alternative, • The FAA determined, based on changes to the Master Plan Update Recommended Alternative, that a Categorical Exclusion (CatEx) is the appropriate level of environmental review needed,and • Consultation with the FAA and City of Palm Springs indicated that no separate Noise Exposure Map process is needed, thus the noise analysis completed to date will be included in the CEQA and NEPA documents and not presented separately. Master Plan Update Study The remaining tasks associated with completion of the Master Plan Update include the following: 03 • An updated summary chapter summarizing the revised Recommended Alternative, • Support to the City of Palm Springs in the presentation of the final Master Plan Update to City Council. NEPA- Categorical Exclusion i The FAA's decision to change the level of effort associated with the NEPA analysis from an Environmental Assessment to a CatEx reduces the level of effort associated with this work; however, the introduction of a revised MPU Recommended Alternative requires revisions to previous text.Anticipated tasks to complete the CatEx include: • Integration of revised Master Plan Recommendation into FAA's Documented CatEx form and updating environmental resource categories associated with the revised recommended alternative. • Review by the City of Palm Springs and submission to FAA, with one anticipated round 1 of review. i CEQA-Initial Study/Mitigated Negative Declaration On April 14, 2015, LSA Associates provided a summary of the key assumptions related to the CEQA IS/MND. The primary remaining task for the CEQA IS/MND is to update the study to reflect the revised Master Plan Recommendation, as follows: i • Prepare an addendum in the form of a memo for attachment to the existing IS/MND.The memo will present the new project description and note any differences in findings of the various environmental categories with those of the circulated IS/MND. However, the assumption is that no new impacts will be discovered and that existing mitigation will be adequate to mitigate impacts to a below a level of significance. • No update to the technical elements of the study, including traffic.Technical studies will not be updated to include the new project description but instead the studies will be noted in the addendum as amended by default. Existing traffic study information should be adequate especially in light of the baseline definition that came out of the California Supreme Court in February 2014. • No additional public circulation or resubmittal to the State Clearinghouse is anticipated. • No second review of the master plan update by the Historic Site Preservation Board is anticipated because alteration to the west fi4ade of the terminal is no longer a component of the project. • No additional review by the Planning Commission is anticipated because the general aspects of the master plan update have already been reviewed and recommended for approval. • A final City Council review will be held to approve the master plan update and adopt the IS/MND. Public Consultation 04 At this stage, our understanding is that presentation of the completed CEQA Initial Study and Mitigated Negative Declaration to the City of Palm Springs only includes a final City Council meeting. No additional presentations to the Airport Commission, HSPB, or Planning Commission are anticipated. Neither the Master Plan Update nor the CatEx requires a presentation to the City Council. One additional meeting to the City Council will include a discussion of the supporting noise analysis. Budget To date, HNTB has no remaining budget associated with the MPU.The only budget remaining in our contract is associated with the environmental tasks. As of March 27,2015,HNTB has a total of approximately $36,608.57 remaining. The attachment to this memorandum presents a cost estimate based on assumptions related to the remaining tasks. In total, HNTB is requesting $29,6o1 in additional budget to complete the tasks described herein. It is our desire to assist the City in quickly and accurately achieving City Council approval of the Master Plan Update and CEQA Initial Study/Mitigated Negative Declaration, and FAA approval of the CatEx.We look forward to discussing these remaining tasks with you. Thank you, I Royce Bassarab i i 05 PALM SPRINGS INTERNATIONALMRPORT ADDITIONAL SERVICES REQUIRED FOR COMPLETION OF THE ENVIRONMENTALASSESSMFNT AND INITIAL STUDY FOR THE NA T RPLAN P T AND MAS P N POAT MODIfl ATION DRAFT FEE ESTIMATE, 04/29120143 Legend: C=CEQA etlod;N=NEPA a"W;NC=eomNned CEQA aM NEPA eeon 1F L6A ieWHffixam Task Task Name .� �.... `-W� 3 Y 4.Ft`•,B41m Rate. `:�•*^^ ,i; '+P :� fOa F: lf'i-'�Y Ap:ithdi?. S I50 0 Task Mana emontl COofdlnstion lCommunlu fwre a u( a a,eeo 1 Master Plan U dab Su R HniS o ip Masw Plan Summa CNe 4 )p b 1l0 ife,i2p 2 NEPA EOA RHn 0 W Dpwmanbd CarEx assumes t rOUM of FM 4 ao ap ee ��W dale CEQA ISMPND m e,aN a "a 3 Prasenlay.bG Counoll CRY cmilal Prowled.(NoloWa 2• S S6.0W CAY C0or1ollPneeNetlm(CEQA) f2 M s ep Sll,Sw 7afi1'LeHuT:Hd " .m � �y0 J9li 4'FA. R - TotalCesar;Dolbra,.Yd:�V' '91b-1"'c12S01 1�H1' u ".AYpEI . . dti Ei :SG'Krn °*:; .T^3' .. •.'°c.CJ.#E.4^.'<t ..' 'n.. .te OY�lbFaunuNe Dmrmn(Mors) er50 oaea mamm�eane EJaeines ass, t100 !TOTAL I WR AND EXPENS TDTALEalimate to Complete otw to n Current a enr. ,�.� � _ 9 01 4PR12D15 0