HomeMy WebLinkAbout6/3/2015 - STAFF REPORTS - 2.L. c
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441POIL City Council Staff Report
DATE: June 3, 2015 CONSENT AGENDA
SUBJECT: ACCEPT FROM THE AGUA CALIENTE BAND OF CAHUILLA INDIANS
A GRANT IN THE AMOUNT OF $25,000 AND AUTHORIZE THE
PURCHASE OF A LASER SCANNING SYSTEM
FROM: David H. Ready, City Manager
BY: Police Department
SUMMARY
It is recommended that the City Council authorize the City Manager to accept $25,000
in grant funding from the Agua Caliente Band of Cahuilla Indians to be used toward the
purchase of a new laser scanning system, including licensing, software, training and
accessories for use by the Palm Springs Police Department.
The expectation is that this laser scanning system will be used for crime and collision
scene documentation and used to prevent, deter, respond to and recover from threats
and incidents of terrorism, both foreign and domestic.
RECOMMENDATION
1) Accept a grant from the Agua Caliente Band of Cahuilla Indians in the amount
of $25,000.
2) Authorize the purchase of a Focus3D X130 Laser Scanning System, including
applicable sales tax, licensing, software, training and accessories, utilizing
Federal GSA Schedule 66, #GS24F0044M, cooperative purchase pricing,
from FARO Technologies Inc. in an amount not to exceed $76,913.19.
3) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS
Laser scanning technology enables the user to capture precision, interactive 3D images
of structures or spaces and can be used both indoors and outdoors. The technology is
ideal for capturing and documenting forensic evidence at traffic collision and crime
scenes and enables an investigator to revisit the scene via computer at any point during
Ii "EMNO. �U
City Council Staff Report
June 3, 2015 -- Page 2
Accept$25,000 in ACBCI Grant Funding and Purchase Laser Scanning System
their investigation. The 31) scan of a scene can be used as an accurate, scaled, virtual
representation of the original event. It is possible to create an animation which moves
the user through the scene from a variety of different angles and perspectives. The
device can be used to document and analyze bullet trajectories, bloodstain patterns, tire
impressions, vehicle crush patterns and bomb blast sites.
The Palm Springs Police Department can use the purchased laser scanning equipment
to survey buildings and locations which would be likely targets for terrorism including
tourist destinations, schools, utility distribution centers, and transportation hubs. The
information gleaned through these surveys can be used to identify and address security
concerns before an incident occurs. In the event of a natural disaster or terrorism
attack, the mapped images of structures and building layouts would be available to
personnel as they respond. The laser scanner can be used to document scenes after a
major disaster or terrorist attack. This device would be able to accurately capture the
extent of damage at a scene, ultimately aiding in any rebuilding or prosecution efforts.
The Procurement & Contracting Department worked closely with the Police Department
to secure this highly specialized unique public safety equipment via the allowable
Federal GSA Schedule 66, Agreement GS24F0044M, cooperative purchase pricing
program with FARO Technologies and pursuant to the provisions of Section 7.09.010 of
the Municipal Code authorizing the use of cooperative purchase agreements. Staff is
recommending award of this purchase to FARO Technologies, Inc.
FISCAL IMPACT
The Police Department has requested of the City Council in this action to accept the
grant funding in the amount of$25,000 from the Agua Caliente Band of Cahuilla Indians
to be utilized towards the purchase of this laser scanning system. These funds will be
deposited into the Laser Scanner Total Station Account (160A524-52102) upon
acceptance, and the remaining balance of the purchase price, $51,913.19, shall be paid
from Police Department's Supplemental Law Enforcement Services Fund 261-3201-
52101 and Palm Springs Police Asset Forfeiture Fund 120-3012-43929. No general
fund money will be used.
David H. Ready, Esq.,
City Manager
Alberto Fran 11
Police Chief
02
City Council Staff Report
June 3, 2015 -- Page 3
Accept$25,000 in ACBCI Grant Funding and Purchase Laser Scanning System
Attachments:
1. Agua Caliente Band of Cahuilla Indians Award Letter
2. Quote from FARO
03
AGUA CALIENTE BAND OF CAHUILLA INDIANS
Ta6a kIXtWWMTIOn
April 6, 2015
Chief Alberto Franz III
Palm Springs Police Department
200 South Civic Drive
Palm Springs, CA 92262
Re: Laser Scanner Purchase
Dear Chief Franz III:
Thank you for your request for a sponsorship for the Laser Scanner Purchase. The Agua Caliente
Band of Cahuilla Indians is pleased to inform you that a sponsorship in the amount of$25,000
has been approved and a check is enclosed.
The Agua Caliente Band of Cahuilla Indians is dedicated to generating and distributing the much
needed resources to make a significant difference in the lives of many. The Tribe is honored to
participate in this program. Thank you and we hope this contribution helps you achieve your
laudable goals.
Kin reVards,s allie Executive Director of Tribal Administration
AGUA CALIENTE BAND OF
CAHUILLA INDIANS
Enc.Check#007083 for$25,000
04
5401 DINAH SHORE DRIVE, PALM SPRINGS, CA 92264
WWW.AGUACALIENTE-NSN.GOV
Page: 1
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FARO Technologies Inc Remit to: Quotation No: 20008260
250 Technology Park FARO Technologies, Inc. Quote Date: 02/18/2015
Lake Mary FL 32746-7115 P.O. Box 116908 Expiration Date: 05/29/2015
Phone No: (866)874-1145 Atlanta, GA 30368-6908
Fax No: (407)562-5282 Regional Manager: Kelly Waft
Email: Ethan.Greenberg@faro.com Account Manager: Daniel House
Sales Support: Ethan Greenberg
Ship: 2 Day
Payment Terms: Within 30 days
with approved credit
Bill To : Ship To : Delivery Terms: EXW Origin
Palm Springs Police Department Palm Springs Police Department Delivery Date: 2-6 Weeks
200 South Civic Drive Alan Donovan
Palm Springs CA 92262 200 South Civic Drive
US Palm Springs CA 92262
US
Qty Item No. Description Unit Price Ext. Price
1 S-7-130 Focus3D-X130 41,106.00 41,106.00
Laser Scanner Focus3D X130.
Ships with: 1 Focus3D-X130, with
GPS, compass, altimeter
(barometer), dual-axis
compensator and WLAN, 1
PowerBlock battery, 1 Power
supply 1 32GB SD card, 1 SD card
reader, 1 SD card cover, 1
Panorama Quick Release 1
rugged transport case 1 license
SCENE software 1 year
maintenance contract for SCENE
software. Please notice: the
Leadtime may take 6 weeks or
more after receipt of written order.
1 SOFTS0369 SCENE - Hard Lock- Single User 172.28 172.28
Hard Lock (USB Dongle)for one
SCENE single user license.
SCENE i Option requires and existing
standard Soft Lock license.
PAW
PURCHASE AGREEMENT AND CONDITIONS OF SALE Customer will pay any federal,state and local taxes.All conditions of sale,service and
warranty as described in FARO standard purchase conditions currently an file with FARO are made as part of this Quotation and are incorporated
herein by reference(f/control/04/ref198.012).DR12 PLEASE REFERENCE FARO QUOTE NUMBER ON ALL DOCUMENTS.BY REFERENCING 0
FARO QUOTE,CUSTOMER AGREES TO SAID TERMS AND CONDITIONS AS LISTED ON FARO QUOTATION.
FARO Technologies GSA Contract#GS24F0044M
Page: 2
FA A Quote no. 20008260
.... .
Qty Item No. Description Unit Price Ext. Price
1 TR-LS-SCN-POS Laser Scanner Tr. - FARO Fac. - 0.00 0.00
Inc
3 Day course for two (2) trainees
at an approved FARO training
SCENE r facility that discusses LS
operation, setup, and basic
measurements. NOTE:
.ue Classroom trainings are limited to
six(6)trainees and are scheduled
on a first come first served basis.
Classes can be canceled within
two weeks of the scheduled date
if sufficient enrollment is not met.
NOTE: Training will expire if not
taken within 90 days of receipt of
equipment.
1 ACCSS6027 Power Block, Dock, Charger 1,405.46 1,405.46
Bundle
Power Block, charging cradle and
quick charge power supply for
Focus3D
1 ACCSS6005 Carbon Fibre Tripod, Compact, 825.14 825.14
Focus3D
High-level carbon fibre tripod for
Laser Scanner Focus3D
r
PURCHASE AGREEMENT AND CONDITIONS OF SALE Customer will pay any federal,state and local taxes.All conditions of sale,service and
warranty as described in FARO standard purchase conditions currently on file with FARO are made as part of this Quotation and are incorporated
herein by reference(f/control/04/ref198-012).DR12 PLEASE REFERENCE FARO QUOTE NUMBER ON ALL DOCUMENTS.BY REFERENCING O oc
FARO QUOTE, CUSTOMER AGREES TO SAID TERMS AND CONDITIONS AS LISTED ON FARO QUOTATION.
FARO Technologies GSA Contract#GS24F0044M
Page: 3
FA Quote no. 20008260
JF Qty Item No. Description Unit Price Ext. Price
1 ACCSS0287 200MM KOPPA TRGT W/ 1,536.94 1,536.94
TRIPOD MOUNT KIT (6)
A complete package of target
spheres along with tripods and
F w/�■�A'0 other accessories, shipped in 2
crates. The first crate contains a
6 pack of 200mm target spheres
with magnetic bases and
individual cotton storage/handling
bags, and 6 1/4-20 camera tripod
mount plates. The second crate
contains tripods and accessories
that provide most of the standard
mounting options for use in the
field. Included are 6 camera
tripods, 3 small flexible tripods, 3
traffic cone adapters, and a dozen
2" fender washers.
1 ACCSS6013 Optical Cleaning Kit, Focus3D 36.27 36.27
Mirror and lens cleaning set for
Laser Scanner Focus3D
1 ACCSS6018 Car Adaptor, Focus3D 176.82 176.82
Car Adaptor to run the Laser
Scanner Focus3D and charge its
battery via a standard car power
plug.
1 SWS-FCX-3 FARO Focus 3D X Std. Warr-3 Yr 11,062.35 11,062.35
Three Year Standard Warranty for
FARO Focus 3D X includes
annual certification and
recalibration. Parts, labor and
return shipping charges covered.
Goal is to have service completed
within 10 business days from date
of receipt.
PURCHASE AGREEMENT AND CONDITIONS OF SALE Customer will pay any federal, state and local taxes.All conditions of sale, service and
warranty as described in FARO standard purchase conditions currently on file with FARO are made as part of this Quotation and are incorporated
herein by reference(f/control/04/ref198-012).DR12 PLEASE REFERENCE FARO QUOTE NUMBER ON ALL DOCUMENTS, BY REFERENCING ^
FARO QUOTE, CUSTOMER AGREES TO SAID TERMS AND CONDITIONS AS LISTED ON FARO QUOTATION. V
FARO Technologies GSA Contract#GS24FOO44M
Page: 4
F„�A Quote no. 20008260
Qty Item No. Description Unit Price Ext. Price
1 SMAS0002 SCENE- Maint. -3 Yr.s 2,258.00 2,258.00
Maintenance for SCENE software.
Duration: 3 year. Scope of service
SCENE N according to the conditions of the
SCENE maintenance contract.
PAM
'4"Allilliillill
1 TR-LS-SCN-POS-O Laser Scanner Tr. - Upg to OnSite 4,080.38 4.080.38
Upgrade your 3 day FARO facility
y Laser Scanner training to a
SCENE customer site course for up to four
(4) people. Customer site training
is designed for up to four(4)
nM, trainees to endure proper transfer
of knowledge and understanding.
Price per class. NOTE: This part
number is to be sold only with the
purchase of new equipment and is
meant to replace training at a
FARO facility (TR-LS-SCN-POS).
Training will expire if not taken
within 90 days of receipt of
equipment.
Order Total: 62,659.64
Shipping Total: 0.00
Total in USD: 62,659.64
PURCHASE AGREEMENT AND CONDITIONS OF SALE Customer will pay any federal,state and local taxes.All conditions of sale,service and
warranty as described in FARO standard purchase conditions currently on file with FARO are made as part of this Quotation and are incorporated
herein by reference(f/control/04/ref198-012).DR12 PLEASE REFERENCE FARO QUOTE NUMBER ON ALL DOCUMENTS.BY REFERENCING 08
FARO QUOTE,CUSTOMER AGREES TO SAID TERMS AND CONDITIONS AS LISTED ON FARO QUOTATION.
FARO Technologies GSA Contract#GS24F0044M
Page: 5
FA ft Quote no. 20008260
vjr jklm
Additional Information
QUOTETERMS
To accurately and promptly process your order,the following Information Is required with your Purchase Order:
1. Purchase Order Number(POB)
2. Bill To AND Ship To Address(even if they are the same)
3. Net 30 or Sooner Payment Terms
4. Prepay and Add Freight Charges OR Collect(with your shippers Account A)
5. Method of Shipment(Best Way,Ground,Overnight,2DAY)
6. FOB Origin or Destination(for GSA and Warranty ONLY Customers)
7. FARO Quote Number
B. PO Signed and Dread
9, Ship To State Tax Exemption Certificate OR acknowledgementto charge tax
10. Signed Credit Application(New Customers ONLY)
Quoted delivery terms are contingent open timely receipt of all above listed items.
CALIBRATION CAPABILITIES
FARO meets the calibration requirements of ISO 17025. If another calibration standard is required please discuss with your sales contact.
FARO follows the recommendation of the ASME B89.4.22-2004,Appendix J,in the application of the decision rule to testing results. This appendix states"B59 standards that adopt standards
referencing ISO 142W as a normative standard shall explicitly state a different default decision role,where the 4 1 simple acceptance and rejection rule from B89.7.3.1 shall be the default Me unless a
different rule Is specified."
GSA QUOTE
Pricing,terms and conditions per GSA contract GS-24F-0014M.
Expiration&contract July 11,2017.
09
���•��� FARO Technologies Order Form
3e2-188 Victoria Street
�'•:�,' Kamloops, BC V2C 5R3 Date: May 11,2015
�,.��� Sales Rep: Ricci Knzmanich
REAIITYY•p��
•�i�L �i�� Signature.
Pricin Created For:
9 Phone: (877)814-2360
. �' Palm Springs Police Department(CA) Fax: (250)374-8009
�.�AX
Email: rioci@aras360.com
Product Name Quantity List Price Sales Price Line Description Total Price
FARO Reality Crash 1.00 $11,995.00 $10,195.75 15%Discount $10,195.75
FARO Reality-3 Year Maintenance Fee 1.00 $1,000.00 $0.00 Included with purchase for first three years $0.00
FARO Reality Virtual Training(4 Day) 1.00 $600.00 $0.00 One seat included with purchase of Reality $0.00
License
Electronic Delivery 1 1.001 $0.001 $0.00 $0.00
Grand Total $10,195.75
Payment Type(Circle One): Visa M/C Amex PO Check Wire Transfer
Credit Card#: PO#or Check/#:
Expiry Date: / CVV#:
(Pant Name)
(Signawre)
I hereby authorize the purchase of the products)listed above. (Date-eg.June 18,2012)
Billing Information Shipping Information ❑Same as Billing
Name: Name:
Company: Company:
Address: Address:
City: City:
State: State:
zip: Zip:
Phone: Notes:
Email:
(Administration Only)
Date Received Date Processed Invoice Number Amount Name and Initials
10