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Home My WebLink AboutA5901 - U S DEPT OF JUSTICE 2009 COMMUNITY ORIENTED POLICING HIRING RECOVERY PROGRAM APPROVED BY CITY COUNCIL, -t, �1•�bo I�'� A1to1 � s U.S.Department of Justice " Office of Community Oriented Policing Services(COPS) Offce ofthe Director 1100 [7ermon4 Avenue,N.fV Fllashington,DC 20530 July 28, 2009 Chief David Dominguez Palm Springs, City of P.O. Box 1830 200 South Civic Drive Palm Springs, CA 92262 Re: COPS Hiring Recovery Program Grant#2009RICWXO142 ORI#:CA03311 Dear Chief Dominguez: Once again, l would like to congratulate you on receiving a COPS Hiring Recovery Program (CHRP)award. Your award is for 5 officer positions and$1,689,840 in federal funds over a three- year grant period. Your agency may now begin hiring or rehiring officers to fill CI-IRP grant-funded positions. Enclosed in this package is your grant award. The Award Document must be signed and returned to the COPS Office within 90 days to officially accept your grant, The Frequently Asked Questions (FAQ) document included in this package should be helpful in answering any questions you may have about accepting your award, or requesting additional time to do so. Beginning on the reverse side of your Award Document,you will find a total of three pages of CHRP Grant Terms and Conditions. You should read and familiarize yourself with all 16 terms and conditions that apply to your CHRP award. ' ' A supplemental online award package for CHRP grantees can be found at http://www.cops.usdoi.gov/Default.asR?Iteln=2271. We strongly encourage you to visit this site immediately to access a variety of important and helpful documents associated with your award, including the CHRP Grant Owner's Manual, which specifies the terms, conditions, and requirements of your grant. Also, within a few weeks you should receive an important package from the Office of the Chief Financial Officer, Office of Justice Programs, which will contain the forms and instructions necessary to begin drawing down funds for your grant. As mentioned at the time of announcement, each CHRP application was subject to a thorough review, and some of your application information may have been updated or corrected from the original version submitted to COPS. if you have not yet done so, please access your application at hip://www.cons.usdoi.gov/Default.asp?1tem=464, final and print and maintain a copy for your records(if you are unable to print a copy of your application, please contact the COPS Office at 800.421.6770). The Financial Clearance Memorandum (FCM)and Final Funding Memorandum(FFM) included in this package reflect allowable costs and amounts under your award. The FCM specifies the amount of COPS Hiring Recovery Program funds awarded to your agency for officer salaries and approved benefits, while the FFM contains the final officer salary and fringe benefit categories and amounts for which your agency was approved. Please review both documents carefully,as your agency may only be reimbursed for the amounts and approved cost categories indicated. As a reminder, tinder CI-IRP all positions awarded(or an equal number of veteran officers) must initiate or enhance community policing in accordance with the community policing plan as described within Section 5 of your application. If for any reason your agency finds that your community policing plans have significantly changed from those outlined in your application(e.g., because you received fewer officers than originally requested and thus must alter the scope of your community policing plans), please revise the plan accordingly and submit it to the COPS Office for review and approval- You should also contact the COPS Office if, for any reason,you need to modify your grant award. This includes any reallocation of your awarded positions across the three primary hiring categories(Le-, new hires, rehires of officers laid off pre-application, and rehires of officers laid off or scheduled to be laid off post-application). As explained at the time of grant application,there are significant reporting requirements on the use of CHRP funds. In addition to quarterly financial and programmatic progress reports submitted to the COPS Office, CHRP grantees are also required to submit quarterly Recovery Act reports within 10 days after the end of each calendar quarter to www.FederalReportina.gov- These Recovery Act reports will be made available to the public on www.Recovery�ggv- All grantees must be registered as authorized users prior to submitting reports to www.FederalReporting-gov- The registration function on www-FederalReporting.gov will be available no later than August 26, 2009, Please note that registration with this website also requires users to be registered with the Central Contractor Registration(CCR)and have a Dun&Bradstreet Data Universal Numbering System (DUNS)number. Registering with CCR and obtaining a DUNS number take additional processing time,so your agency should take immediate steps to meet these requirements in advance of registration with www.FederalReporting-gov. For additional information on CCR and DUNS, please refer to the CHRP Grant Owner's Manual at hap://www.cops-usdoi.eov/Default.asp?Item=2270. Finally, please remember that grantees must retain all sworn officer positions awarded under the CHRP grant for a minimun of 12 months following the 36-month federal funding period- The retained CHRP-funded position(s)should be added to your law enforcement budget with state and/or local funds,over and above the number of locally-funded positions that would have existed in the absence of the grant. In your CHRP grant application,your agency was required to affirm that it plans to retain the additional officer positions awarded following the expiration of the grant,and to identify the planned sources of retention funding. If, during the life of the grant,you have questions regarding the retention requirement or your retention funding sources, please contact the COPS Office for assistance. Once again, congratulations on your CI IRP award. If you have any questions about your grant, please do not hesitate to call the COPS Office Response Center at 800-421-6770. Sincerely, David M. Buchanan Acting Director 1u119ulli i' 1,111111 - 1'1,U',IV1 �1111' 111¢11111111111 11111 ''^111 , �1uplullull �1 III'I,P'111911 iil'llu'ulii 111Ii111�I�I1IIlI - T11i11u°�" IIII II u111l 111 Il'll' ldl'u 'lu'hIIIlII1111111101 kJlil"'' hlilll' II dll III'hul' m'IIII' pP''idl 111 U. S:°Aepartment_of-.lusticc a II^' Community Oriented Policirrg Servil V 'Ill l p IIII IIIII � 1 ' - � - -- �;�,,,, �u'p1Vl I Vkecol IIII '' I,,IIy i;1;�,1111;i,11,,,1 rpiu',"9°'1p„,1 a�,, r �,'1 1 l t11 .1„ dlllll' m1 ra I u^ G ijil a �bn Divisial'n III I r11' I��l + . �. . 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IIIII 1 ��d' II,iiIVIIVu1� �1u?IIV'i° 11'.�� u11i��VIV"'IIIIIIIII, qi 1L tilt c cnt -ive: Chief David G- omittgucz l "' i WIII',I „111'11'll'i' Address.• P.O Sox 1830 114i,V III IIIII'( �'ll'I '' II ji� -- uI�IIIIIIm I'u dµlll�I Ilih Civic DF'Wcii 111111'd'ly � hull l'.�I , 'IIII�1' II11 IIIIIIIII'( ..- City,111�,�'�a!P 'Ah� ti�lll Pahi{I19P,ings, 111u1uuu II1VCil° uuuV111% ^ICI(Vuuu111�1� I Vuu'lli, 'lulu 1 eW one (760)323-8 126 __ ullll'pllll'V IIgJJI;uPjI1i"I III'1ui1'II�'IIIiII'III1I1I1 11 r'as: (760)323-8173-.-- . "11UP �Ip 'll PlyI"' III 11 (IIIIIIIII po pupi' III"III umllll,lll 1 en ecutive: City ManagerDavid-H.Ready ''Iluu1111111 III d,1lll "uuuuIl1 IV1I ''11' 111 (IIIII Address: 1:0'eoz 743 II ' III III' - 3$ kt Tah uitz Can otji a IIII P III 1111 6i I III I I' IIlIuouu, i �I 9 1,y u I I Y uu 1 i ll �1110 Crty,1� u� y 1 1 p of �j IwIp„rVFIii l,Spnngs,CA1�1� '�3 VIP° GII 1' Il li 1, '1 �IVVVI'111 E lro ' (760�323-8362 IIIIIIII _` - I' 11 II16rI III II'I 'I b I(IIIIIIIIIIII''°I,II,II i 1 Fes: (760)323-,8_2 07 Award SthtDate: 7/1 D1 I1111,1 III I °V' II1111111 d AwardEid Date-=-/3=U/Z0_ 12 III Ip iI II pui l'lliuVllul'pryl ll,rd;il1.1i1' 'IIII ''I" VN1,"III'VIu uIII IIIII'° WIII IIIIIIII VVIIIP p 'IIIII m'dlVll Tull Time Officers Funded: 5 IIIIIII IIII Io11,11g1j1 i;IIIU'ITires: - 5 pllu'v1 "III1i11'11 °III" V pmllll ul, u'o1I u 11,11 I I!I;ItlIV 'p o ul'III� YI',:IIIIIIIII1 pj^d;pilul IIIIIII 1 yp I�pVEC BY CITY COUNCIL es-Pre-Application Layoffs: Rehires-Post-Application Layoffs:IIr U Award Amount 1 " IIII II,o 1IulI 0 °IIIIIII'( IIk'"1'IIII, uIIIIVuI1iV°j'I,IIlli' "Y11"IV VIIII Vh1'111 'i1 _ -' kudlll;lll!II,111hiIIlllill'IpVI q,p116 n11" __ - 'ilI11V1uuuIIIIIV'' 'Vdlluuull',!" 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David G. Domingtie''ll, Chief of Police 1��7d1 -Signature of-Law.,Enforcemen IIlI�'I II' 11t� �Il Intl11 ''�i u'IIII11 I' Typed Name.and-Title of lawRilifi p �'a 111111°111 u'1111i IV11u1IIRl'Dale 1111111 Authority to Accept this Gran' IIIIIVvppll�6 'lII1uI11i�IIIIIII Official ', -ATTEST: I1IIVI' dVuuulll J IIIII IIIIIII IIIII IIII d VI ulllu _ _�•�^"" '� y "`.' jl David H. 'e -- .tm"`I, (illll ' � IIII IIIIIII ,a. 9or �1111u,1111�,„ ilp'INv'ju.11ll1i •�y` � 1i v 11 �1 ��gkl'1, Stgnature of Government f{ I�l b 111to Typed Name and_Title=of G atii i1°I °P Hill ''"II pate , 'illllll!116 p1 11i1111 Acc� l this Gzant Award III IIIII' 'Iloul u� a IIII �� .,.�� 1rr r�h I,w� I, 'el IIIIIIIIIIII' liiilllluluulll111II 'p �III�VV'VI'�1 IIIII IIIII � 11I I IIIIt�,rf�lr ",- IWII� 11111 a,,11n11111IIV1V1i 1 IIII 111"I, 1111 p1" I „I II ments or_elainis made ut.comiection witli,C,dl'iS '''r'V m1,t ry YIPI�I Intl"ir i 1111�It in fines al�lxu 1 ig,l pmpllnme,„'11up ld��'h� '1111ieat from Award ID, II 'ci Clin in fedeial ralus or..contracts,and/or a III` l'nle�'ly l 'v'gable law to th' kll sn Il �P'I en 90620 uy' 'd g ._ g ��g �uV" ('� 1�nm IIII - ul'lllll'llillll'V1 IPII',u"'lil'IIVI 'III,�11�I�uI1111'I!VViI -_-• - ___ 11V"IIIIV'1 IIIII ^IIIIIIVII'1;1'lII1�III'iIIIV' (IIIIIIIII'° 1 IIVV u1Pp111,11'p„ V61111IIu1VI U. S.Department of Justice Office of Comrnunily Oriented Policing Services COPS Hiring Recovery Program Grant Terms and Conditions By signing the Award Document to accept this COPS Hiring Recovery Program(CHAP)grant,the grantee agrees to abide by the following grant terms and conditions: I. The grantee agrees to comply with the terms and conditions in this COPS Hiring Recovery Program Grant Owner's Manual; COPS statute(42 U.S.C. §.3796dd,et seq J;28 C.F.R.Pan 66 or 28 C.F.R. Part 70 as applicable(governing administrative requirements for grants and cooperative agreements),2 C.F.R. Part 225 (OMB Circular A-87), 2 C.F.R. Part 220(OMB Circular A-21),2 C.F R. Pan 230(OMB Circular A-122)and 48 C.F.R Part 31 000 et seq. (FAR 31 2)as applicable(governing cost principles); OMB Circular A- 133 (governing audits); American Recovery and Reinvestment Act(Recovery Act) of 2009, P.L.I 11-5; representations made in the COPS Hiring Recovery Program grant application, amid all other applicable program requirements, laws, orders, regulations, or circulars. 2. The grantee agrees to comply with the Assurances and Certifications forms that were submitted as part of its COPS Hiring Recovery Program application. 3. The funding under this project is for the payment of approved full-time entry-level swum officer salaries and fringe benefits over three years(for a total of 36 months of funding)for new or rehired additional,career law enforcement officer positions,hired on or after the award start date. The Financial Clearance Memorandum included in your award packet specifics the costs that the grantee is allowed to fund with your CHRP award.It will also describe any costs which have been disallowed after review of your proposed budget.The grantee may not use CHRP funds for anything not identified as allowable in the Financial Clearance Memorandum. 4. CHRP grant funds may not be used to replace stale or local funds(or, for tribal grantees,Bureau of Indian Affairs funds)that would, in the absence of federal aid,be made available for hiring and/or rehiring full-time career law enforcement officer positions. 5. At the time of grant application,the grantee committed to retaining all CHRP officer positions awarded with stale and/or local funds for a minimum of 12 months at the conclusion of 36 months of federal funding for each position, over and above the number of locally-funded positions that would have existed in the absence of the grant. You cannot satisfy the retention requirement by using CHRP positions to fill vacancies from attrition. 6. The grantee may request an extension of the grant award period to receive additional time to implement the grant program Such extensions do npi provide additional funding. Only those grantees that can provide a reasonable justificalion for delays will be granted no-cost extensions. Reasonable justifications may include delays in hiring COPS-funded positions, officer turnover, or other circumstances that interrupt thc 36-momh grant funding period. An extension allows the grantee to compensate for such delays by providing additional time to complete the full 36 months of funding for each position awarded Extension re uesty must he received prior to the end dale o the award as extension re uertr received after an award has ex fired will he a. roved only under ve i limited circumstances. 7. During the CHRP grant award period,it may become necessary for an agency to modify its CHRP grant award due to changes in an agency's fiscal or law enforcement situation. For instance, modification requests should be submitted to the COPS Office when an agency determines that it will need to shift officer positions awarded in one hiring category into a different hiring category or reduce the total number of positions awarded- Grant modifications under CHRP ate evaluated on a east-by-case basis. All modification requests must be approved, in writing,by the COPS Office prior to their implementation. In addition,please be aware that the COPS Office will not approve any modification request that results in an increase of federal funds. S. The COPS Office may conduct monitoring or sponsor national evaluations of the COPS Hiring Recovery Program.The grantee agrees to cooperate with the monitors and evaluators. 9. To assist the COPS Office in the monitoring of your award,the grantee agrees to submit quarterly programmatic progress reports and quarterly financial reports in addition to any reports required by the Recovery Act The grantee also agrees to submit all requested reports in a timely manner. 10. The COPS Office performs various functions to ensure compliance with all grant requirements, to assess the implementation of community policing in awarded jurisdictions, and to provide technical assistance to grantees. Grant monitoring activities are routine during the grant period and may occur up to three years following the official closure of the grant award.These functions, and others, often require the production of gram-related documentation and orher materials. As a COPS CHRP grantee, you agree to cooperate with any such requests for information. 11. The grantee agrees to comply with the federal regulations pertaining to the development and implementation of an Equal Employment Opportunity Plan (28 C.P.R. Part 42 subpart E) For assistance, grantees should consult the Office of Justice Programs, Office for Civil Rights website at www_oin.usdoi.eov/aboudocr/ecop.him. 12. The grantee agrees to complete and keep on file, as appropriate, a Bureau of Citizenship and Immigration Services Employment Eligibility Verification Form(1-9),This form is to be used by recipients of federal funds to verify that persons we eligible to work in the United States. 13. All newly hired, additional officers (or an equal number of redeployed veteran officers) funded under CHRP must engage in community policing activities- Community policing activities to be initiated or enhanced by the grantee were identified and described in your CHRP grant application, with reference to each of the following elements of community policing: a) community Pagel of 3 U. S.Department of Justice Office of Community Oriented Policing Services COPS Hiring Recovery Program Grant Terms and Conditions partnerships and support; b) related governmental and community initiatives that complement the grantee's proposed use of CHRP funding;and c)how the grantee will use the funds to reorient its mission or enhance its commitment to community policing. 14. Grantees that provide law enforcement services to anolherjurisdiction through a contract must ensure that officers funded under this CHRP grant do not service the otherjurisdiction,but will only be involved in activities or perform services that exclusively benefit the grantee's own jurisdiction. Grantees cannot use CHRP funds to pay for a contract to receive law enforcement services from another agency. 15. False statements or claims made in connection with COPS grants may result in fines, imprisonment, or debarment from participating in federal grants or contracts,and/or any other remedy available by law. 16. The grantee understands that the COPS (Airing Recovery Program is funded through the American Recovery and Reinvestment Act (Recovery Act) of 2009 and agrees to comply with the extensive accountability and transparency requirements on the use of Recovery Act funds: (A) Recnvery Act Transactions Listed in Schedtr a of Expenditures of,-ederal Awards and Recipient Responsibilities for rnf_gyming Subrecioients (1)To maximize the transparency and accountability of funds authorized under the American Recovery and Reinvestment Act of 2009 (Public Law 111-5) (Recovery Act) as required by Congress and in accordance with 28 C.F.R. 70 "Uniform Administrative Requirements for Grants and Agreements for Institutions of Higher Education,Hospitals and Other Non-Profit Organizations"and 28 C.F.R.66"Uniform Administrative Requirements for Grants and Agreements for State and Local Governments,"the recipient agrees to maintain records that identify adequately the source and application of Recovery Act funds. (2) For a recipient covered by the Single Audit Act Amendments of 1996 and OMB Circular A-133, "Audits of States, Local Governments,and Non-Profit Organizations,"the recipient agrees to separately identify the expenditures for federal awards under the Recovery Act on the Schedule of Expenditures of Federal Awards(SEFA)and the Data Collection Form(SF-SAC)required by OMB Circular A-133.This shall be accomplished by identifying expenditures for federal awards made under the Recovery Act separately on the SEFA, and as separate rows under Item 9 of Part III on the SF-SAC by CFDA number,and inclusion of the prefix"ARRA-" in identifying the name of the federal program on the SEFA and as the first characters in Item 9d of Part III on the SF-SAC_ (3)The recipient agrees to separately identify to each sub-recipient(if any)and document at the time of sub-award and at the time of disbursement of funds, the federal award number, CFDA number, and amount of Recovery Act funds. When a recipient awards Recovery Act funds for an existing program, the information furnished to sub-recipients shall distinguish the sub-awards of incremental Recovery Act funds from regular sub-awards under the existing program. (4)The recipient agrees to require their sub-recipients(if any)to include on their SEFA information to specifically identify Recovery Act funding similar to the requirements for the recipient SEFA described above.This information is needed to allow the recipient to properly monitor sub-recipient expenditure of Recovery Act funds as well as oversight by the Department of Justice, Office of the Inspector General and Government Accountability Office- (B)Recipient Reports and Central Contractor Rc iP satin (1)The recipient agrees to complete projects or activities which are funded under the Recovery Act and to report on use of Recovery Act funds provided through this award. Information from these reports will be made available to the public- (2)'llie reports are due no later than ten calendar days after each calendar quarter in which the recipient receives the assistance award funded in whole or in part by the Recovery Act, (3) The recipient and their first-tier recipients (if any) must maintain current registrations in the Central Contractor Registration (www.ccr.gov)at all times during which they have active federal awards funded with Recovery Act funds.A Dun and Bradstreet Data Universal Numbering System(DUNS)Number(www.dnb.com) is one of the requirements for registration in the Central Conractor Registration. (4) The recipient shall report the information described in section 1512(c) of the Recovery Act using the reporting instructions and data elements that will be provided online at www.FederalReporting.gov and ensure that any information that is pre-filled is corrected or updated as needed. (C)Data Elements of Recipient Reports In accordance with section 1512(c)of the Recovery Act,the recipient agrees that not later than 10 days after the end of each calendar quarter,each recipient that received Recovery Act funds from a federal agency shall submit a report to that agency that contains— (1)the total amount of recovery funds received from that agency, (2)the amount of recovery funds received that were expended or obligated to projects or activities;and (3)a detailed list of all projects or activities for which recovery funds were expended or obligated,including— (a)the time of the project or activity; (b)a description of the project or activity; Page 2 of 3 ot47 e �; U. S. Department of Justice Community Oriented Policing Services —"i Grants Administration Division COPS Hiring Recovery Program uoo Noahmg2n DF20530 Memorandum To: Chief David G. Dominguez Pahn Springs,City of From: Andrew A. Dorr,Assistant Director for Grants Administration Re: COPS Hiring Recovery Program Financial Clearance Memo OJP Vendor#: 956000757 Oita#: CA03311 DUNS#: 072522006 Grant#: 2009RKWX0142 Total Number of Full Time Officers Funded 5 Costs Per Officer: $337,96S.00 Total Cost: $1.689,840.00 New Hires: 5 Rehires-Pre-Application Layoffs: 0 Rehires-Post-Application Layoffs: 0 Budget Category Proposed Budget Approved Budget Adjustments Disallowed/Adjusted-Reasons/Comments Full Time Officer Salary $702,300.00 $702,300.00 $0.00 Full Time 011icer Fringe S987,540.00 $987,540.00 S0.00 Benefits Officer Salary and Fringe Benefits for Three Years S1,689,840.00 S1,689,840.00 $0.00 Total CPIRP Funding for 5 Officers S1,689,840.00 S1,689,840.00 S0.00 Total CUR.P Funding for 5 Officers Federal Share: S1,689,840.00 Clearers Date: 6/29/2009 Overall Comments: A financial analysis of budgeted costs has been completed, and this Financial Clearance Memorandum reflects the amount of COPS Hiring Recovery Program funds awarded to your agency for officer salaries and approved benefits. Please note that the salary and benefit costs requested in your original application may have been updated or corrected from the original version submitted to COPS. You should carefully review your Final Funding Memo(FFM),which is enclosed in your award package. The FFM contains the final officer salary and fringe benefit categories and amounts for which your agency was approved. You will note that some costs may have been adjusted or removed. Your agency may only be reimbursed for the approved cost categories that are documented within the FFM, up to the amounts specified in this Financial Clearance Memorandum. �• VQN'�• ,i -• U. S. Department of Justice Community Orienfed Policing Services lik Grants Administration Division COPS Hiring Recovery Program 1100[4m,pn/d,env2 MV Woddnglnn.DC30130 Memorandum To: Chief David G. Dominguez Palm Springs, City of From: Andrew A. Dorr,Assistant Director for Grants Administration Re: COPS Hiring Recovery Program Financial Clearance Memo OJP Vendor#: 956000757 ORI#: CA03311 DUNS#: 072522006 Grant#: 2009RKWX0142 Total Number of Full Time Officers Funded 5 Costs Per Officer: S337,968.00 Total Cast: S 1,689,840-00 New fibres: 5 Rehires-Pre-Application Layoffs; 0 Rehires-Post-Application Layoffs: 0 Budget Category Proposed Budget Approved Budget Adjustments Disallowed/Adjusted-Reasons/Comments Full Time Officer Salary $702,300.00 $702,300.00 $0.00 Full Time Officer Fringe $987,540-00 S987,540.00 S0.00 Benefits Officer Salary and Fringe Benefits for Three Years $1,689,840.00 $1,689,840.00 $0.00 Total CARP Funding for 5 Officers $1,689,840.00 $1,689,840.00 50.00 Total CHRP Funding for 5 Officers Federal Share: $1,689,840.00 Cleared Date: 6/29/2009 Overall COMMLMts: A financial analysis of budgeted costs has been completed,and this Financial Clearance Memorandum reflects die amount of COPS Hiring Recovery Program funds awarded to your agency for officer salaries and approved benefits. Please note that the salary and benefit costs requested in your original application may have been updated or corrected from the original version submitted to COPS- You should carefully review your Final Funding Memo(FFM),which is enclosed in your award package. The FFM contains the Final officer salary and fringe benefit categories and amounts for which your agency was approved. You will note that some costs may have been adjusted or removed. Your agency may only be reimbursed for the approved cost categories that are documented within the FFM, up to the amounts specified in this Financial Clearance Memorandum. CA03311 A. SWORN OFFICER POSITIONS Instructions: Please complete the questions below based on your agency's current first year entry- level salary and benefits package for your locally-funded officers. [You will be asked to project Year 2 and Year 3 increases below.] Part 1: Full-Time Sworn Officer Information A. Current First Year Entry-Level Base Salary for One Sworn Officer Position S60,969.00 Please calculate the fringe benefit costs below based on the first year entry-level benefits for one sworn officer position. B . FRINGE BENEFITS: Cost: % OF BASE: ADDITIONAL INFORMATION: Social Security S0.00 0.00 % Exempt: X Fixed: Cannot exceed 6 2%of Total Base Salary. If less than 6.2%, exempt, orfixcd rate,provide an explanation in "Part 2: Full-Time Sworn Qfcer Information". Medicare $884.00 1.45 % Exempt: Fixed: Cannot exceed 1.45%of Total Base Salmy. If less than 1.45%, exempt, orfixed rate,provide an explanation in the "Sworn Officer Position Budget Summary. " Health Insurance $9,816.00 16.10 % Life Insurance $0.00 0.00 % Vacation $2,801.00 4.59 % Number of Hours Annually 96 Sick Leave $1,751.00 2.37 % Number of Hours Annually 60 Retirement $20,242.00 33.20 % Worker's Compensation S7,255.00 11.90 % Exempt: Unemployment Insurance $305.00 0.50 % Exempt: Other Cost: $0.00 Describe: % of Base: 0.00 % Other Cost: S0.00 Describe: % of Base: 0.00 % Other Cost: Describe: % of Base: 0.00 % CA03311 Total Current First Year Entry-Level Benefits for One Sworn Officer Position $43,054.00 C . Total Year I Salary +Total Year I Benefits $104,023.00 Based on the current first year full-time entry-level salaries and fringe benefits,please project Year 2 and Year 3 increases and use these figures to calculate the full three-year salary and benefits amounts per sworn officer position that you are requesting through the CHRP grant. Your agency must maintain records documenting how it calculated its Year 2 and Year 3 projections (and, accordingly, its total three-year salary and benefits amounts per officer position) in its CHRP grant records throughout the grant period and for three years following the official closeout of the COPS grant in the event of an audit, monitoring, or other evaluation of your grant compliance. Year 2 Total Year 2 entry-level salary for one sworn officer position: $65,612.00 Total Year 2 entry-level benefits for one sworn officer position: S46,721.00 Year 3 Total Year 3 entry-level salary for one sworn officer position: $70,927,00 Total Year 3 entry-level benefits for one sworn officer position: S50,685.00 Total Three-Year Salary for one officer position: $197,508.00 X Number of Sworn Positions Requested: 5 Total Three-Year Salary Project Cost= $987,540.00 Total Three- Year Benefits for one officer position: $140,460.00 X Number of Sworn Positions Requested: 5 Total Three-Year Benefits Project Cost= $702,300.00 Total Three-Year Salary and Benefits for one Officer: Position: $337,968.00 X Number of Sworn Positions Requested: 5 Total Project Cost = $1,689,840.00 CA03311 Par( 2: Full-Time Sworn Officer Information After completing Part 1 of this budget worksheet, answer the following questions. Be sure to answer EVERY question. Missing or erroneous information could delay the review of your agency's request. 1. If your agency's second and/or third-year costs for salaries and/or fringe benefits increase after the first year, check the reason(s) why in the space below: x❑ Cost of living adjustment(COLA) ❑x Step raises ❑x Change in benefit costs x❑ Other-please explain briefly: Sick leave benefits increase from 5-hours each month to I 0-hours each month in years two, and three per our MOU_ 2. If an explanation is,required for any of the following categories, please provide in the space below: 1) Social Security: 2) Medicare: CA03311 BUDGET SUMMARY Budget Category Category Total Line # A. Sworn Officer positions $1,689,840.00 1 Total Project Amount: 51,689,840.00 Total Federal Share Amount: $1,689,840.00 Contact Information for Budget Questions Please provide contact information of the financial official that the COPS Office may contact with questions related to your budget submission. Authorized Official's Typed Name: First Name: Geoffrey Last Name: Kiehl Title: Finance Director Phone: 760-323-8221 Email: Geoffrey.Kiehl@palmspzings-ca.gov U.S.Department of Justice Office of Community Oriented Policing Services(COPS) Grants Administration Division 11001MennontAvenue,NW. Washington,DC 20530 August 14, 2009 Dear Colleague: We recently notified your agency of its receipt of a COPS Hiring Recovery Program (CHAP) grant, and mailed you an award package which contained both your official Award Document for acceptance and two financial documents. As mentioned in a recent e-mail to your agency, it has come to our attention that, due to a technical error, we may have inadvertently mailed out an incorrect Financial Clearance Memorandum (FCM) and/or Final Funding Memorandum (FFM). The total award amount as indicated on the original FCM is correct; however, the amounts listed for base salaries and fringe benefits were unintentionally reversed. Additionally, in some cases the FFM does not include the correct,FICA(Social Security)amounts approved by our office. Therefore, we are enclosing two revised financial documents for your review. Please discard the original FCM and FFM that were mailed to your agency and use the enclosed documents(which reflect"Revised"at the top) for your official records. Once again, we apologize for any confusion these errors may have caused your agency. Please be assured that despite the typographical errors described above, the total award amount listed on both financial documents is accurate, and this will have no impact on the amount of funding that was awarded as indicated on the Award Document. As a reminder, to officially accept your grant, the Award Document must be signed and returned to the COPS Office within 90 days of the date listed on the congratulatory letter included with your award package. We thank you for your continued support of the COPS Office and its programs. If you have additional questions regarding this letter or the CHRP grant program in general, please do not hesitate to contact the COPS Office Response Center at 800.421.6770. Sincerely, Andrew A. non REPRINT U. S. Department of Justice t Contnmanity Oriented Policing Services Grants Administration Division COPS (firing Recovery Program 1100 urrmomrdoewe,NW 4PnLh,grw DC:053o Memorandum To: Chief David C-Dominguez Palm Springs,City of From: Andrew A.Dorr,Assistant Director for Grants Administration Re: COPS Hiring Recovery Program Financial Clearance Memo OJP Vendor#: 956000757 ORI#: CA03311 DUNS#: 072522006 Grant#: 2009RKWX0142 Total Number of Full Time Officers Funded 5 Costs Per Officer: $337,968.00 Total Cost: $1,689,840.00 New Hires: 5 Rehires-Pre-Application Layoffs: 0 Rehires-Post-Application Layoffs: 0 Budget Category Proposed Budget Approved Budget Adjustments Disallowed/Adjusted-Reasons/Comments Full Time Officer Salary $987,540-00 S987,540-00 $0.00 Full Time Officer Fringe $702,300.00 $702,300-00 SO.00 Benefits Officer Salary and Fringe Benefits for Three Years $1,689,840-00 $1,699,840.00 $0.00 Total CI RP Funding for 5 Officers $1,689,840.00 $1,689,840.00 50.00 Total CHRP Funding for s Officers Federal Share: S1,689,840.00 Cleared Date: 6/29/2009 Overall Comments: A financial analysis of budgeted costs has been completed,and this Financial Clearance Memorandum reflects the amount of COPS Hiring Recovery Program funds awarded to your agency for officer salaries and approved benefits. Please note that the salary and bcncf t costs requested in your original application may have been updated or corrected from the original version submitted to COPS. You should carefully review your Final Funding Memo(FFM),which is enclosed in your award package- The FFM contains the final officer salary and fringe benefit categories and amounts for which your agency was approved- You will note that some costs may have been adjusted or removed. Your agency may only be reimbursed for the approved cost categories that are documented within the FFM, up to the amounts specified in this Financial Clearance Memorandum. - U.S. Department of Justice Community Oriented Policing Services (COPS) tom' -ri Grants Administration Division ' + COPS IIiring Recovery Program W4r 1100 Permont Avenue,N4� Washington,DC.M30 MEMORANDUM To: Chief David Dominguez Patin Springs, City of From: Andrew A. Dorr, Assistant Director for Grants Administration Re: COPS Hiring Recovery Program (CHRP) Final Funding Memorandum Revised on August S, 2009 The COPS Office has completed the financial analysis of your agency's budgeted costs. This Final Funding Memorandum(FFM) reflects your agency's final approved officer salary and fringe benefit categories and approved salary and benefits amounts. Please note that the salary and benefit costs requested in your original application may have been updated or corrected from the original version submitted to COPS based on communication with your agency. Therefore, you should carefully review this FFM, as your agency will only be reimbursed for the approved cost categories that are shown within this document. OJP Vendor#: 956000757 ORI#: CA03311 Grant#: 2009RKWX0142 DUNS#: 072522006 Full-Time Sworn Officer Information Current First Year Entry-Level Base Salary for One Sworn Officer Position: $60969.00 Fringe Benefits Cost Additional Information Social Security: $0.00 Exempt: 1 Fixed Rate: 0 Medicare: $884.00 Exempt: 0 Fixed Rate: 0 Health Insurance. $9816.00 Life Insurance: $0.00 Vacation: $2801.00 Number of Hours Annually: 96 Sick,Leave: $1751-00 Number of Hours Annually: 60 Retirement: $20242.00 Worker's Camp: $7255-00 Exempt: 0 Unemployment Ins: $305.00 Exempt: 0 Other: - $0.00 Describe: Other: - $0.00 Describe: Other. - Describe: Total Current First Year Entry-Level Benefits for One Sworn Officer Position = $43054.00 Total Yearf Salary $+ Total Year 1 Benefits =$104023.00 Total Year 2 entry-level salary for one sworn officer position: $65612.00 Total Year 2 entry-level benefits for uuc sworn officer position: $46721.00 Total Year 3 entry-level salary for one sworn officer position: $7092T00 Total Year 3 entry-level benefits for one sworn officer position: $50685.00 COPS COMMUNITY ORIENTCO POLec,NG SERVICES V.V.DEPARTMENT OF JUYV'&N l+requenfly Asked QueFlkms (Rev. fully 2009) TTOW DO I ACCEPT TFUS AWARD? Accepting your COPS award is a simple and straightforward process. The award document to accept your new grant can be found in the award package. Other important information about your award can be found online at www.cous.usdoi.aov. You should carefully read all award information prior to signing the award document and accepting your grant. COPS Grant Award Document—To accept your award, this document must be signed by the top law enforcement and government executives in your jurisdiction, and then returned to the COPS Office, WHERE CAN I FIND THE SUPPORTING PAPERWORK FOR MY AWARD, SUCH AS THE GRANT OWNER'S MANUAL? For your convenience,we have several supporting documents available online at www.cops.usdoi.ggv to assist you in implementing your grant. These resources include a Grant Owner's Manual,Financial Status Report(SF-269A), "Helpful Hints"Guide for Completing an SF-269A, Change of Information Sheet, COPS Publication Request Form, and letter regarding federal civil rights laws. WHO MUST SIGN THE AWARD DOCUMENT? The law enforcement and government executives that have ultimate financial and programmatic authority for the grant must sign the award document. Moreover, these are generally the highest-ranking officials within your jurisdiction(e.g_, Chief of Police, Sheriff, or equivalent for law enforcement executives, and Mayor, City Administrator, or equivalent for government executives). ARE PHOTOCOPIED Olt STAMPED SIGNATURES ACCEPTABLE ON THE AWARD DOCUMENT? No. All signatures on the award document must be original. Stamped or photocopied signatures will not be accepted. MAX I RETURN A SIGNED PHOTOCOPY OF TBE AWARD DOCUMENT? No. Only a signed, original award document(Le., the actual document mailed to you by the COPS Office) will be accepted. HOW LONG AO I HAVE TO RETURN THE SIGNED AWARD DOCUMENT? Your agency has 90 days from the date listed on the award congratulatory letter included in your award package to return the signed award document to the COPS Office. Failure to return your signed award document within the 90-day time frame will result in your inability to access grant funds, and may result in your agency being withdrawn from your COPS grant program. THE GOVERNING BODY IN MY JURISDICTION NEEDS MORE T KE BEFORE GIVING FINAL APPROVAL TO ACCEPT THJS GRANT. WHAT DO I DO? If your agency needs more than 90 days to sign and return the award document,please contact your Grant Program Specialist at 1.800.421,6770 to request an extension of the return period. All time extensions for purposes of returning the award document will be considered on a case-by-case basis. WHERE DO I MAIL THE SIGNED AWARD DOCUMENT? Your signed award document should be mailed to the following address: U.S. Department of Justice, COPS Office ATTN: CI-IRP Control Desk, 8"'Floor 1100 Vermont Ave, NW Washington,DC 20530 (20005 for overnight delivery) Before you can draw down these grant funds, the COPS Office must receive the signed award document from your agency. To ensure that we receive your signed award in a timely manner,we encourage you to submit your signed award by express or overnight delivery service. WHAT•IF THE GOVERNMENT AND/OR LAW ENFORCEMENT EXECUTIVE INFORMATION ON THE AWARD DOCUMENT HAS CHANGED? Please review the information on your award document carefully. If a change in information (address, phone number, etc.)has occurred, do not change or correct that information on the award document. Rather, a Change of Information form should be submitted to our office. You may submit a Change of Information online through Account Access at www.coos.usdoLgov or you may print a fellable form to submit via fax or mail. Complete the relevant part(s) of that document and submit it to the COPS Office. The COPS Office will then update our records to reflect any changes. If the actual law enforcement or government executive listed on the award document has changed, the new executive in that position should simply sign the award document. Again, do not alter any executive information shown on your award document, even if it needs to be updated. Simply complete a Change of Information form as described above in order to reflect the new executive. WHERE CAN I FIND A LIST OF CONDITIONS THAT APPLY TO MY GRANT? Beginning on the reverse side of your Award Document, you will find a total of three pages of CARP Grant Terms and Conditions. You should read and familiarize yourself with all 16 terms and conditions that apply to your CHRP award. The same conditions can also be found in the Grant Owner's Manual, which is available on online at www.cops.usdQL-gov. I STILL HAVU QUESTIONS ABOUT MY AWARD. WHAT DO I DO? If you still have questions,please feel free to call the COPS Office Response Center at 1.800.421.6770 and ask to speak with your Grant Program Specialist.