HomeMy WebLinkAbout7/1/2015 - STAFF REPORTS - 2.I. tpALM SA4
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g45OR City Council Staff Report
Date: July 1, 2015 CONSENT CALENDAR
Subject: ACCEPTANCE OF THE SUNRISE WAY AT BOYS & GIRLS CLUB /
RALPH'S DRIVEWAYS TRAFFIC SIGNAL INSTALLATION, CITY
PROJECT NO. 13-25
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
Formal City Council acceptance of the Sunrise Way at Boys & Girls Club / Ralph's
Driveways Traffic Signal Installation, City Project 13-25, is required to document the
completion of the public work of improvement, and to allow the City's filing of a Notice of
Completion with the Riverside County Recorder in accordance with Section 9200 of the
California Civil Code.
RECOMMENDATION:
1) Accept the public work of improvement identified as the Sunrise Way at Boys &
Girls Club/Ralph's Driveways Traffic Signal Installation, City Project 13-25; and
2) Authorize the City Engineer to execute and file for recordation with the Riverside
County Recorder a Notice of Completion for Sunrise Way at Boys & Girls Club /
Ralph's Driveways Traffic Signal Installation, City Project 13-25.
STAFF ANALYSIS:
On December 3, 2014, the City Council awarded a construction contract to DBX, Inc., in
the amount of $209,687, for the Sunrise Way at Boys & Girls Club / Ralph's Driveways
Traffic Signal Installation, (the "Project"); a copy of the December 3, 2014, staff report is
included as Attachment 1. Construction of the Project commenced on March 30, 2015.
During construction, staff reviewed and approved extra work identified on Change Order
No. 1 in the amount of $2,092.83 for work required to extend electrical service to the new
electrical service meter pedestal for the traffic signal, as identified by the electrical service
ITEM NO.
City Council Staff Report
July 01, 2015— Page 2
Acceptance of City Project No. 13-25
plan provided by Southern California Edison. A copy of Change Order No. 1 is included
as Attachment 2.
The Contractor satisfactorily completed the Project on June 9, 2015. Staff has
conducted a final inspection and found the work to be in compliance with the plans,
specifications and standards of the City of Palm Springs, and recommends that the City
Council accept the Project, as required by Section 9200 of the California Civil Code, and
authorize the City Engineer to file and record a Notice of Completion within 15 days of
the City Council's action. A copy of the Notice of Completion to be submitted to the
County is included as Attachment 3.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines
are required to include a list of classes of projects which have been determined not to
have a significant effect on the environment and which are exempt from the provisions
of CEQA. In response to that mandate, the Secretary for Resources identified classes
of projects that do not have a significant effect on the environment, and are declared to
be categorically exempt from the requirement for the preparation of environmental
documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects
consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor
alteration of existing public structures, facilities, mechanical equipment, or topographical
features, involving negligible or no expansion of use beyond that existing at the time of
the lead agency's determination. Therefore, in accordance with Section 15301(c), staff
determined that the Project was considered categorically exempt from CEQA.
FISCAL IMPACT
The City Council approved a total project budget of $329,909 with $321,513 funded by
the Local Measure A Fund (Fund 134) and $2,396 by the Measure J Capital Project
Fund (Fund 260). The original construction contract amount was $209,687; there was
one Change Order issued totaling $2,092.83 for a revised construction amount of
$211,779.83. The following Table 1 provides a summary of the total costs incurred for
the Project.
Phase FY 12/13 Expense FY 13/14 Expense FY 14/15 Expense Total
Administration $ 35.00 $ 2,912.94 $ 9,780.93 $ 12,728.87
Design $ 1,458.97 $ 19,502.54 $ 22,000.00 $ 42,961.51
Construction $ - $ - $ 209,687.00 $ 209,687.00
Contingency $ - $ - $ 2,092.83 $ 2,092.83
Total $ 1,493.97 $ 22,415.48 $ 243,560.76 $ 267,470.21
Table 1
02
City Council Staff Report
July 01, 2015— Page 2
Acceptance of City Project No. 13-25
The Project was funded through the following sources as shown in Table 2:
Fund Name Account Actual
Measure J Capital Fund (260) 260-4500-59416 $2,396.01
Local Measure A Fund (134) 134-4498-59416 $321,513.44
Total Expenditures for Project $267,470.21
Project Budget $323,909.45
Remaining Budget (from Fund 134) $56,439.24
Table 2
The City is holding retention of $10,588.99 for DBX, Inc. pending acceptance of the
improvements and filing of the Notice of Completion with the County Recorder's office.
This public work improvement involves construction of a new traffic signal, considered a
new fixed asset, therefore the Finance Department will add the cost of this improvement
to the City's fixed asset system, in compliance with Governmental Accounting Standard
Board (GASB) 34 Standards for Financial Reporting of Infrastructure Assets.
SUBMITTED
Prepared by: Approved by:
Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, D.
Assistant City Manager/City Engineer City Manager
Attachments:
1. Notice of Completion
2. Staff Report, December 3, 2014 — Award to DBX, Inc.
3. Change Order No. 1
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City Council Staff Report
Date: December 3, 2014 CONSENT CALENDAR
Subject: AWARD OF CONSTRUCTION CONTRACT FOR SUNRISE WAY AT
BOYS & GIRLS CLUB/RALPH'S DRIVEWAYS TRAFFIC SIGNAL
INSTALLATION, CITY PROJECT 13-25
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
Approval of this item will award the construction contract for the Traffic Signal
Installation at the Boys & Girls Club/Ralph's Driveways.
RECOMMENDATION:
1. Approve Agreement No. in the amount of $209,687, subject to the
protest provisions of Palm Springs Municipal Code Section 7.08.030, for the
Sunrise Way at Boys & Girls Club/Ralph's Driveways Traffic Signal Installation
with DBX, Inc., City Project No. 13-25; and
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
City Council authorized staff to investigate the warrants for a traffic signal at the
intersection of Sunrise Way with the driveways at the Boys and Girls Club and Ralphs
Shopping Center. The study was funded by Measure J and was performed in 2013 in
conjunction with the 2013 Citywide Speed Study. The study showed a traffic signal is
warranted. On November 20, 2013 a Purchase Order was issued to Albert Grover &
Associates (AGA) for preparation of plans and specifications for the traffic signal. The
plans, specifications and estimate were completed and submitted to the City Council on
May 21, 2014. At the meeting, the City Council wanted further analysis.
A traffic simulation was presented on September 17, 2014 when City Council approved
the Plans Specifications and Estimates and authorized staff to proceed with bidding.
On October 25th, and November 1 st, 2014, the project was advertised for bids, and at
4:00 p.m. on November 25, 2014, the Procurement and Contracting Division received
construction bids from the following contractors:
04
City Council Staff Report
December 3,2014 - Page 2
Sunrise Way at Boys&Girls Club/Ralph's Driveways Traffic Signal Installation (City Project No. 13-25)
1. DBX, Inc.; Temecula, CA $209,687
2. PTM General Engineering Services, Inc.; Riverside, CA $216,166
3. Steiny and Company, Inc.; Baldwin Park, CA $250,258
The engineer's estimate was $208,000.
The lowest responsive, responsible bidder is DBX, Inc., a corporation, and its officers
are: Jim Perry, President and Secretary.
FISCAL IMPACT:
Sufficient funding for this project is available in local Measure A funds in account
number 1344498-59416.
SUBMITTED:
Prepared by: Recommended by:
S !-�L
ivat Khamph u �� David J. Barakfan
Assistant Director of Public Works Director of Public Works/City Engineer
Approved by:
David H. Ready
City Manager
Attachment:
1. Agreement
05
CITY OF PALM SPRINGS
w CONTRACT CHANGE ORDER
To: DBX INC. Date: May 26, 2015
42024 Avenida Alvarado Suite A Project No: 13-25 Bo 8 Girls Club
Temecula,CA 92590 Project: Sunrise Way®Boys
Relphs Driveway Traffic Signal
Change Order No: 1
Purchase Order 15-1093
Attn: Chades_Perry
_ Account _ 134-44SM94a6
CHANGES IN WORK:
New Item A: Install Additional Electrical Conduits
CHANGES IN COST
Item Description Unit Total
A Install Electrical Conduits Lump Sum/Agreed Price 2,092.83
Costs for this additional work shall be based on a lump Sum/Agreed Pros. The total cost associated with this
item of work is$2,092.83 inclusive of all mark-ups and profit and no additional payment will be made therefore.
CHANGES TO CONTRACT TIME:
No additional working days will be added for Contract Change Order No.1
SOURCE OF FUNDS:
Funds are avaliable in the following account 134-4498-59416
REASONS FOR CHANGE:
Construction drawings assumed a likely location for the the electrical meter that would supply power to the new
signal. After working with SCE it was determined that the meter could not be installed at the assumed location
and would need to be located adjacent to the Boys and Girls Club monument sign on the East side of the
intersection. In order to avoid obscuring the sign it was agreed that the meter and signal equipment would bs
located at the North side of the Boys and Girls Club driveway. This required the installation of additional
electrical conduits.
SUMMARY OF COSTS:
Original Contract Amount $ 209.687.00
02,092.83 Working Days Added 3-30
This Change Ord 15
Previous Change Order(s): Previous Days Added: 0
Revised Contract Amount: $ 211,779.83 Revised Completion: 6-9-15
E)UPOW"
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Contract Change Order No.#1
DATE: May 26,2015
Page 2
1 have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor
DBX Inc. ` &!l , C) z& Jr
�— Signatute Date
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Printed Na nee and Tide
C�of Palm Springs
, By: 311�
Director of Public Works/City Engineer Data
Approved By: C-!
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David H. Ready, City Manager Date
Attest By: D66t2.6� =5
ST'hompson, City Clerk Date
Distribution:
Orlainal Conformed Coov: Conformed-File Coov
Contractor (1) Engineering Pay File (1)
City Clerk (1) City Project File (1)
Purchasing (1}
Finance (1)
APPROVED BY DEPARMENT HEAD
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Recording Requested By:
City of Palm Springs
When Recorded Mail To:
Name dames Thompson,City Clerk
Street
Address 3200 E.Tahquitz Canyon Way
Clry 8 State Palm Springs,CA 92262
SPACE ABOVE THIS LINE FOR RECORDERS USE
NOTICE OF COMPLETION
(CA Civil Code§§8180-8190,8100-8118,9200-9206)
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is an owner of an interest of estate in the hereinafter described real property,the nature of which interest or estate is:
right-of-way easements for public street purposes (e.g.fee,leasehold,joint tenancy,etc.)
2. The full name and address of the undersigned owner or reputed owner and of all co-owners or reputed co-owners are:
Name Street and No. City State
City of Palm Springs,3200 E.Tahquitz Canyon Way,Palm Springs,CA 92262
3. The name and address of the direct contractor for the work of improvement as a whole is:
DBX,Inc.;42024 Avenida Alvarado,Suite A,Temecula,CA 92590
4. This notice is given for(check one):
0 Completion of the work of improvement as a whole.
❑ Completion of a contract for a particular portion of the work of improvement(per CA Civ.Code§8186).
5. If this notice is given only of completion of a contract for a particular portion of the work of improvement(as provided in CA Civ.Code
§ 8186),the name and address of the direct contractor under that contract is:
6. The name and address of the construction lender,if any,is:
Not applicable
7. On the 9th day of June 2015 ,there was completed upon the herein described property a work of improvement as a
whole(or a particular portion of the work of improvement as provided in CA Civ.Code §8186)a general description of the work provided:
installation of a new traffic signal and lighting system at the Sunrise Way/Ralphs Shopping Center Driveway,City Project No.13-25
8. The real property herein referred to is situated in the City of Palm Springs County of Riverside
State of California,and is described as follows:
Sunrise Way public right-of-way
9. The street address of said property is:
Not applicable
10. If this Notice of Completion is signed by the owner's successor in interest,the name and address of the successor's transferor is:
Not applicable
I certify(or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Dale: July 2,2015 By:
Signature of Owner of Owner's Authorized Agent
Marcus Fuller
0 Porter Law Group,Inc.2013 Print Name
Page 1 of 2 08
VERIFICATION
I, Marcus Fuller ,state: I am the Assistant City Manager/City Engineer ("Owner,"President",
"Authorized Agent","Partner",etc.)of the Owner identified in the foregoing Notice of Completion.I have read said Notice of Completion and know the
contents thereof;the same is true of my own knowledge.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Executed on July 2 2015 (date),at Palm Springs (city), CA (State).
Signature of Owner or Owners Authorized Agent
A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this
certificate is attached,and not the truthfulness,accuracy,or validity of that document.
STATE OF CALIFORNIA
COUNTY OF
On (date), before
me, , Notary Public (name and title of
officer) personally appeared who proved
to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/shelthey executed the
same in hislher/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the
instrument.
I certify under PENALTY OF PURJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
Witness my hand and official seal.
Page 2 of 2 Signature
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