HomeMy WebLinkAbout7/1/2015 - STAFF REPORTS - 2.O. PALM Sp
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Q41FORN� City Council Staff Report
Date: July 1, 2015 CONSENT CALENDAR
Subject: APPROVE AMENDMENT NO. 2 IN THE AMOUNT OF $11,760.00 TO
CONTRACT SERVICES AGREEMENT NO. 5728 WITH ADVANCED,
INC. DBA PROGREEN BUILDING MAINTENANCE FOR JANITORIAL
SERVICES AT VARIOUS CITY FACILITIES
From: David H. Ready, City Manager
Initiated by: Department of Maintenance and Facilities
SUMMARY
The intent of this Amendment No. 2 is to increase the annual contract by $11,760.00 to
providing additional janitorial services for the Welwood Murray Memorial Library located
at 100 South Palm Canyon Drive (5,058 square footage).
RECOMMENDATION:
1) Approve Amendment No. 2 to Agreement No. 5728 with Advanced, Inc., dba
PROGreen Building Maintenance, increasing the janitorial services in the amount of
$11,760.00, for an amended total amount of$326,848.92 per year; and
2) Authorize the City Manager to execute the Amendment to the Agreement.
STAFF ANALYSIS:
On December 18, 2013, City Council awarded a contract services agreement with
Advanced, Inc., dba PROGreen Building Maintenance for Janitorial Services for Various
City Facilities for a monthly amount of $19,500.00, not to exceed $234,000.00 per year for
three years with two one-year extensions upon mutual consent of the City and
PROGreen. The City contracts out janitorial services for: City Hall, City Yard, Fleet
Operations, Police Department, Police Downtown Station, Main Library, Fire Station No. 2
(Admin Office), Pavilion, Leisure Center, Swim Center, Demuth Community Center,
Desert Highland Center, Train Station, and Downtown Parking Structure.
Amendment No. 1 was approved by Council on October 15, 2015 for $81,088.92, and
added or increased janitorial services at following locations: Park Restrooms, City Hall
ITEM NO. �0
City Council Staff Report
July 1, 2015— Page 2
Approve Amendment No. 2 for additional janitorial services for the Welwood Murray Memorial Library
On February 18, 2015, the Welwood Murray Library Remodel Project was completed and
opened to the public. This Amendment will formally add the Welwood Murray Library to
our Contract Services Agreement for Janitorial Services at a monthly cost of$980.00 for a
total annual amount of $11,760.00. The total revised annual contract amount including
Amendment No. 2 is not to exceed $326,848.92
FISCAL IMPACT:
Sufficient funds are available in account 520-5641-43280.
SUBMITTED
Prepared by: Submitted by:
atrick Sweeney Marcus L. Fuller, MPA, P.E., P.L.S.
Director of Maintenance and Facilities Assistant City Manager/City Engineer
Approved by:
David H. Ready, Esq.
City Manager
Attachments:
1 . Amendment No. 2
2. Quote
02
Attachment 1
03
AMENDMENT NO. 2 TO CONRACT SERVICES AGREEMENT NO. 5728
WITH PROGREEN BUILDING MAINTENANCE
FOR JANITORIAL SERVICES
The following articles of Agreement No. 5728 are hereby amended as follows:
THIS SECOND AMENDMENT TO THE CONTRACT SERVICES AGREEMENT (herein
"Second Amendment") made and entered into on this day of
, 2015, by the City of Palm Springs (herein "City"), a
charter city organized and existing in the County of Riverside, under the virtue of the
laws of the State of California and Advanced, Inc., dba PROGreen Building
Maintenance (herein "Contractor"), amends that certain Contract Services Agreement
dated December 18, 2013 (herein "Agreement') by and between the same parties.
SECTION 2.1 "Maximum Contract Amount' — The Maximum Contract Amount is
increased by a total of $11,760.00 ($980.00 monthly) for a total annual cost of
$326,848.92.
SCOPE OF SERVICES — is hereby modified to add additional services, namely:
Welwood Murray Memorial Library — Seven days a week including
holidays full janitorial service plus paper supplies according to Exhibit "A"
Section C, Standards and Frequency of Janitorial Services for Specific
Locations.
The intent of this Amendment No. 2 is to increase the annual contract by $11,760.00 to
providing additional janitorial services not included in this Agreement for the Welwood
Murray Memorial Library located at 100 South Palm Canyon Drive (5,058 square
footage).
Agreement Number: 5728
PO Number: 15-0345
Ori inal:
City Council Approval: December 18, 2013
Contract Amount: $ 234,000.00
Amendment No. 1:
Annual Increase: $ 81,088.92
Total Amended Annual Contract: $ 315,088.92
04
Advanced, Inc., dba PROGreen Building Maintenance
Amendment No. 2
Page 2 of 3
THIS Amendment No. 2:
Annual Increase: $ 11,760.00
Total Amended Annual Contract: $ 326,848.92
Account Number(s): 520-564143280
Except as specifically amended by this Amendment No. 2 all terms and provisions of
Agreement 5728 remain in full force and effect.
SIGNATURES ON NEXT PAGE
05
Advanced, Inc., dba PROGreen Building Maintenance
Amendment No. 2
Page 3 of 3
IN WITNESS WHEROF, the parties have executed this Amendment as of the dates
stated below.
"City'
CITY OF PALM SPRINGS
Date: By: QIA6L�n -JLe�q,
Patrick Sweeney
Director of Maintenance & Facilities
APPROVED: ATTEST:
By: By:
David Ready James Thompson
City Manager City Clerk
"Contractor"
Advanced, Inc., dba
PROGreen Building Maintenance
31878 del Obispo St., Ste 118-354
San Juan Capistrano, CA. 92675
Date: By:
Mike /uir'van
Pres'
06
Attachment 2
07
31878 del Obispo St , Suite 118-354
San Juan Capistrano, Ca. 92675
Phone 562-692-0704
customerservice@progreenbldg.com
Bu 01ce
JUNE 1, 2015
Karen Tolliver
CITY OF PALM SPRINGS
425 N Civic Drive
Palm Springs, CA 92262
Regarding: Welwood Murray Memorial Library
Dear Karen,
Progreen hereby proposes and agrees to perform services for the following price:
• The Price will be $980/month, for 7x Week Janitor Service.
• Progreen started February 18, 2015.
• The scope of the service will include Standard City of Palm Springs Specifications:
Tri annuals: Floor, Windows, Carpets
Note: Floors scrubbed with neutral cleaner(no wax or seal).
The City of Palm Springs initially provided paper supplies and soap for the start up.
Progreen initially detailed cleaned for the Opening and washed all windows in and out
at no charge.
If this is acceptable to you, please sign and date below on the acknowledgement line and fax or
email back to us at: customerservice@progreenbm.com.
If you have any further questions, please do not hesitate to contact me at your earliest convenience.
Sincerely,
Mike Sullivan
Acknowledgement: Date:
08