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DATE: July 1, 2015 NEW BUSINESS
SUBJECT: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE AND
AUTHORIZATION TO BID THE ENTRY WAY SIGN IMPROVEMENTS,
CITY PROJECT NO. 13-31
FROM: David H. Ready, City Manager
BY: Public Works & Engineering Department
SUMMARY
The City Council previously appropriated $150,000 from the Measure J Capital Project
Fund for a capital project to install two new "Palm Springs" entry way signs for the
entrances into Palm Springs from Cathedral City on E. Palm Canyon Drive and Ramon
Road. At the time City Council reviewed the conceptual design for the new entry way
signs, staff was directed to add another two entry way signs for the entrances into Palm
Springs on N. Indian Canyon Drive and Dinah Shore Drive. This action will approve the
design for each of the four entry way signs, and authorize bidding of this capital project,
with an estimated cost of $270,000.
RECOMMENDATION:
1) Approve the plans, specifications and estimate and authorize staff to advertise and
solicit bids for the Entry Way Sign Improvements, City Project No. 13-31.
STAFF ANALYSIS:
As part of the Fiscal Year 2013/2014 budget, the City Council appropriated $150,000
from the Measure J Capital Improvement Fund (Fund 260) for the installation of two
new "Palm Springs' entry way signs.
On March 6, 2013, the City retained Jeffrey Jurasky & Associates, Inc., ("JJA") through
a Professional Service Agreement ("PSA") to develop designs for the two entry way
signs, identified as City Project No. 13-31, (the 'Project'). The locations of these two
entry way signs are on Ramon Road at San Luis Rey Drive and East Palm Canyon
Drive at Gene Autry Trail for visitors coming into Palm Springs from Cathedral City. The
scope of work is to install the signs in existing/proposed median islands within the
roadway. Each sign consists of two independent aluminum bridges with the word PALM
on one and SPRINGS on the other, three differently colored acrylic panels, vault for
ITEM NO. 6 V
City Council Staff Report
July 1, 2015 -- Page 2
Approval of CP13-31, Entry Way Sign Improvements
structural mountings, concrete foundations, and LED strip lighting. The installation
includes modifying/new irrigation and planting as well as electrical services connections.
On September 17, 2014, the conceptual design for the two entry way signs was
presented to the City Council, and received approval. A representation of the
conceptual design for the entry way signs is shown in Figure 1:
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Figure 1
At that time, the City Council directed staff to add another two entry signs for locations
entering Palm Springs from N. Indian Canyon Drive and Dinah Shore Drive.
Subsequently, on December 3, 2014, the City Council approved Amendment No. 1 to
the PSA with JJA to prepare designs for the two additional entry way signs. A total of
four entry way signs are proposed within the City and their locations are identified on
the exhibits on the following pages. The detail for the sign is shown on the following
pages.
02
City Council Staff Report
July 1, 2015-- Page 3
Approval of CP13-31, Entry Way Sign Improvements
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City Council Staff Report
July 1, 2015 --Page 4
Approval of CP13-31, Entry Way Sign Improvements
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City Council Staff Report
July 1, 2015 -- Page 5
Approval of CP13-31, Entry Way Sign Improvements
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City Council Staff Report
July 1, 2015 -- Page 6
Approval of CP13-31, Entry Way Sign Improvements
Entry Way Sign #1
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Acrylic Panel Color Scheme
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City Council Staff Report
July 1, 2015 -- Page 7
Approval of CP13-31, Entry Way Sign Improvements
Entry Way Sign #2
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City Council Staff Report
July 1, 2015 -- Page 8
Approval of CP13-31, Entry Way Sign Improvements
Entry Way Sign #2
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City Council Staff Report
July 1, 2015— Page 9
Approval of CP13-31, Entry Way Sign Improvements
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City Council Staff Report
July 1, 2015 -- Page 10
Approval of CP13-31, Entry Way Sign Improvements
Entry Way Sign #3
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City Council Staff Report
July 1, 2015 -- Page 11
Approval of CP13-31, Entry Way Sign Improvements
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City Council Staff Report
July 1, 2015 -- Page 12
Approval of CP13-31, Entry Way Sign Improvements
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. 2
City Council Staff Report
July 1, 2015 -- Page 13
Approval of CP13-31, Entry Way Sign Improvements
The construction drawings prepared by JJA have been completed, and are ready to
formally solicit construction bids for the Project. With the City Council's approval, staff
will advertise the project in the Desert Sun, submit the Notice Inviting Bids to plan
rooms, and provide the bid documents available free of charge to prospective bidders.
A copy of the construction drawings and contract specifications for the Project are on
file with the Public Works & Engineer Department. The following tentative schedule has
been identified for the bid process:
Notice Inviting Bids posted and issued: July 2, 2015
Deadline for receipt of bids: 3:00 PM, August 6, 2015
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines
are required to include a list of classes of projects which have been determined not to
have a significant effect on the environment and which are exempt from the provisions
of CEQA. In response to that mandate, the Secretary for Resources identified classes
of projects that do not have a significant effect on the environment, and are declared to
be categorically exempt from the requirement for the preparation of environmental
documents. In accordance with Section 15301 "Existing Facilities," Class 1 exemptions
consist of the minor alteration of existing public structures, facilities, mechanical
equipment, or topographical features, involving negligible or no expansion of use
beyond that existing at the time of the lead agency's determination; therefore, the Entry
Way Sign Improvements, is considered categorically exempt from CEQA, and a Notice
of Exemption has been prepared and will be filed with the Riverside County Clerk. A
copy of the Notice of Exemption is included as Attachment 1.
FISCAL IMPACT:
A total of $150,000 was previously budgeted for the Project from the Measure J Capital
Improvement Project Fund (Fund 260) for two entry way sign installations. On
September 17, 2014, the City Council directed staff to add two more entry way sign
installations, for a total of four entry way signs. The final construction estimate for
fabrication and installation of the four signs, including electrical and landscaping
improvements, is $270,000.
Table 1
Phase FY 13/14 Expense FY 14/15 Expense FY 15/16 Expense Total
(Estimated)
Administration $ 147.29 $ 548.47 $ 2,500.00 $ 3,195.76
Design $ 4,500.00 $ 12,541.32 $ 2,756.18 $ 19,797.50
Construction $ - $ - $ 270,000.00 $270,000.00
Contingency $ - $ - $ 30,000.00 $ 30,000.00
Total $ 4,647.29 $ 13,089.79 $ 305,256.18 $322,993.26
Funding Available $ 150,000.00 $ - $ - $ 150,000.00
Shortfall $ 172,993.26
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City Council Staff Report
July 1, 2015 -- Page 14
Approval of CP13-31, Entry Way Sign Improvements
Subject to the final construction bid amount, it is currently estimated that an additional
$175,000 will be required to complete the project. Measure J is the source of funds —
however, staff will review the current Measure J budget with the Commission for a
recommendation on additional funding.
SUBMITTED:
Prepared by: Approved by:
arcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, Esq.
Assistant City Manager/City Engineer City Manager
Attachments:
1 . CEQA Notice of Exemption
2. Budget Resolution
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ATTACHMENT 1
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NOTICE OF EXEMPTION
To: ❑ Office of Planning and Research From: City of Palm Springs
1400 Tenth Street, Room 121 3200 E.Tahquitz Canyon Way
Sacramento, CA 95814 Palm Springs, CA 92262
® Clerk of the Board
County of Riverside
P.O. Box 751
Riverside, CA 92502-0751
Project Title: Entry Way Sian Improvements, City Project No. 13-31
Project Applicant: City of Palm Springs
Project Location (Specific): Entry way signs at four (4) locations; S. Gene Autry TOE. Palm Canyon Dr., Dinah Shore
Dr./Crossley Rd., E. Ramon Rd./San Luis Rey Dr.,and N. Indian Canyon Dr.AN. Tramview Rd.
Project Location (City): City of Palm Springs Project Location (County): Riverside
Project Description: The scope of work is to install four (4) entry way signs on existing/proposed median islands within the
roadway. Each sign shall consist of two (2) independent aluminum bridges with the word PALM on one and SPRINGS on the
other,three(3)differently colored acrylic panels, vault for structural mountings, concrete foundations, and LED strip lighting. The
installation will comprise of modifying/new irrigation and planting as well as electrical services connections.
Name of Public Agency Approving Project: City of Palm Springs
Name of Person or Agency Carrying Our Project: City of Palm Springs, Public Works&Engineering Department
3200 E. Tahquitz Canyon Way, Palm Springs,CA 92262
Exempt Status: (check one)
❑ Ministerial(Sec. 21080(b)(1); 15268);
❑ Declared Emergency(Sec.21080(b)(3); 15269(a));
❑ Emergency Project(Sec. 21080(b)(4); 15269(b)(c));
® Categorical Exemption. State type and section number: 15303 Existing Facilities(Class 1), Minor alteration of
existing public facilifies; (c)—(Existing highways and streets)
❑ Statutory Exemptions. State code number:
Reasons why project is exempt: Class 1 consists of the minor alteration of existing public structures, facilities, mechanical
equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead
agency's determination. Therefore, the Entry Way Sign Improvements, City Project No. 13-31, is considered categorically
exempt from CEQA.
Lead Agency Contact Person: Savat Khamphou, P.E. Area Code/Telephone/Extension: (760)323-8253, ext.8744
If filed by applicant:
1.Attach certified document of exemption finding.
2.Hasa Notice of Exemption been filed by the public agency approving the project? ❑Yes ❑ No
Signature: Date: Title: Asst. Director of Public Works/Asst. City Engineer
®Signed by Lead Agency ❑Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code Date received for filing at OPR:
Reference: Sections 21108, 21152,and 21152.1, Public Resources Code.
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ATTACHMENT 2
L
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS CALIFORNIA, AMENDING
THE BUDGET FOR FISCAL YEAR 2015-16
WHEREAS, Resolution No. 23838 approving the Budget for the Fiscal
Year 2014-2015 was adopted on June 17, 2015; and
WHEREAS, the City Manager has recommended, and the City Council
desires to approve, certain amendments to the budget for Fiscal Year 2015-
2016.
NOW, THEREFORE THE CITY COUNCIL DETERMINES, RESOLVES AND
APPROVES AS FOLLOWS:
SOURCE(S):
Fund Activity Account Amount
001 Fund Balance $175,000
General
Fund
ADDITION(S):
Fund Activity Account Amount
261 4491 New Account $175,000
Capital (59439)
Improvement
Projects
PURPOSE: Provide additional budget for the Entry Way Sign Improvements, City
Project No. 13-31.
ADOPTED THIS 15' DAY OF July, 2015.
CITY OF PALM SPRINGS
David H. Ready
City Manager
ATTEST:
James Thompson
City Clerk
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CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a
regular meeting of the City Council of the City of Palm Springs on July 1, 2015,
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California
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