HomeMy WebLinkAbout7/1/2015 - STAFF REPORTS - 2.M. �Ot F A lM S'O9
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4�IFOAN� City Council Staff Report
DATE: July 1, 2015 CONSENT CALENDAR
SUBJECT: AUTHORIZING SIGNATURE OF "ZERO" BALANCE PURCHASE
ORDER REQUIRED FOR UPGRADE OF POLICE DEPARTMENT'S 911
SYSTEM
FROM: David Ready, City Manager
BY: Palm Springs Police Department
SUMMARY
The Palm Springs Police Department's dispatch center receives funding from the State
of California Department of General Services Telecommunications Division 9-1-1
Emergency Communications Office. The funding is to be used for items/services
directly related to the 9-1-1 system in the dispatch center. The amount available to date
is $399,000.00.
RECOMMENDATION:
1. It is recommended that the City Council authorize the signature of a City
Purchase Order with a "zero" balance for the upgrade of the police department's
9-1-1 system. A signed Purchase Order is required by the state and vendor
(AT&T) prior to installation of the equipment.
STAFF ANALYSIS:
The Palm Springs Police Department's dispatch center receives funding from the State
of California Department of General Services Telecommunications Division 9-1-1
Emergency Communications Office. The funding amount each dispatch center receives
is based upon the 911 call volume handled. Our dispatch center has been awarded
$399,000.00.
The funding from the State 9-1-1 Emergency Communications Office is to be used for
items/services directly related to the 9-1-1 system in the dispatch center. Once a
ITEM NO.W_
portion of the funds is used, the remaining funds (residual funds) must be used within
nine (9) months after acceptance of the new 911 system.
The total cost of upgrading our existing 9-1-1 phone system is $213,448.37. This
upgrade includes new computer equipment, virtual servers, licenses, workstation
monitors, installation, hardware, software, time/synchronization equipment, training, and
a five-year maintenance agreement. The remaining $185, 551.63 will be used to
purchase a new 911 recorder, 6 new dispatch consoles, and related furniture items.
The State 9-1-1 Emergency Communications Office offers two means of purchasing
9-1-1 equipment: 1) direct payment from the State to the vendor, or 2) reimbursement
from the State.
The State has approved our request for upgrade and has offered to pay directly to the
vendor (AT&T) for all services. However, both the State 9-1-1 Emergency
Communications Office and AT&T require a signed Purchase Order from the City.
There will be no funds from the City involved and the equipment will become property of
the City once installed. Installation of the equipment can not begin until a signed
Purchase Order is received.
FISCAL IMPACT:
None. There will be no City funds used for this upgrade.
Alberto Franz II oli a Chief
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David H. Ready, City
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