HomeMy WebLinkAbout7/15/2015 - STAFF REPORTS - 2.L. �pALM SA
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City Council Staff Report
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DATE: July 15, 2015 CONSENT AGENDA
SUBJECT: ACCEPT AN AWARD FROM THE U.S. DEPARTMENT OF JUSTICE IN
THE AMOUNT OF $20,031 AND APPROVE AN INTERLOCAL
AGREEMENT WITH THE COUNTY OF RIVERSIDE AND OTHER
PARTICIPATING CITIES FOR THE ADMINISTRATION OF THE GRANT
FROM: David H. Ready, City Manager
BY: Alberto Franz III, Police Chief
SUMMARY
It is recommended that the City Council accept a grant award to the City in the amount
of $20,031 from the U.S. Department of Justice, Justice Assistance (JAG) Program and
sign an Interlocal Agreement with the cities of Banning, Cathedral City, Coachella,
Corona, Desert Hot Springs, Hemet, Indio,, Jurupa, La Quinta, Moreno Valley, Perris,
the County of Riverside and the City of Riverside, authorizing the County of Riverside to
administer the grant on behalf of participating agencies.
RECOMMENDATION:
1. Approve the acceptance of a grant award from the United States Department of
Justice in the amount of $20,031 for the 2015 Justice Assistance Grant (JAG)
Program.
2. Approve an Interlocal Agreement with the County of Riverside, and various cities
within Riverside County, for the County of Riverside to administer the grant on
behalf of participating agencies.
3. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The United States Department of Justice awards annual grants entitled Justice
Assistance (JAG) Programs to law enforcement agencies. In the past the U.S.
Department of Justice awarded grants to individual law enforcement agencies.
However, beginning in 2012 the Department of Justice modified the grant process by
awarding the entire amount allocated for the fourteen (14) County of Riverside law
enforcement agencies in one disbursement.
The fourteen Riverside County law enforcement agencies agreed that one agency
would administer the total distributed amount, and that each of the participating
agencies would release ten percent (10%) of their individual awards to the administering
agency
ITEM NO.
City Council Staff Report
July 15, 2015 -- Page 2
Agreement to Accept Department of Justice Award and Sign Interlocal Agreement
for program management. The County of Riverside was selected as administering
agency. The amount awarded to the City of Palm Springs for 2015 is $20,031. Under
the agreement, the City of Palm Springs would release $2,003 to the County of
Riverside, leaving an award balance of $18,028.
JAG funds may be used for a variety of public safety programs and equipment. The
Police Department plans to use these grant funds to purchase a new network server.
We currently have three (3) physical servers dedicated for our CAD (dispatch) and
Records Management System (RMS). Two servers were purchased in 2006 and the
third in 2011. One server is in need of critical maintenance and all three are near
capacity.
This one physical server will replace the current three older servers; converting the
three older servers to virtual servers hosted on the one new physical server. We will
also be able to host additional virtual servers for new projects and technology.
FISCAL IMPACT:
There is no fiscal impact to the City budget.
Alberto Franz David H. Ready
Police Chief City Manager
Attachment:
Agreement
02
INTERLOCAL AGREEMENT
BETWEEN THE CITIES OF BANNING, CATHEDRAL CITY, COACHELLA, CORONA, DESERT
HOT SPRINGS, HEMET, INDIO, JURUPA, LA QUINTA, MORENO VALLEY, PALM SPRINGS,
PERRIS, THE CITY OF RIVERSIDE AND
THE COUNTY OF RIVERSIDE, CA
CONCERNING DISTRIBUTION OF THE
2015 JUSTICE ASSISTANCE GRANT AWARD
This Agreement is made and entered into this _ day of ,2015, by and between THE
COUNTY OF RIVERSIDE, acting by and through its governing body, the Riverside County Board of
Supervisors (hereinafter referred to as "COUNTY"), and named CITIES (hereinafter referred to as
"CITIES"), acting by and through their respective governing bodies, the City Councils, all of whom
are situated within the County of Riverside, State of California, as follows:
WHEREAS, each governing body, in performing governmental functions or in paying for the
performance of governmental functions hereunder, shall make that performance or those payments
from current revenues legally available to that party; and
WHEREAS, each governing body finds that the performance of this Agreement is in the best
interests of all parties, that the undertaking will benefit the public, and that the division of costs fairly
compensates the performing party for the services or functions under this Agreement; and
WHEREAS, the COUNTY agrees to release to CITIES their respective grant allocation from
the JAG Award, less ten percent (10%) re-allocated to COUNTY, as reflected on Appendix 1 here
attached and hereby incorporated by reference as part of this agreement, on a reimbursement basis;
and COUNTY agrees to provide the administration of COUNTY's and CITIES' programs during the
entire permissible duration of said programs; and additionally the COUNTY and CITIES each agree
that it is their responsibility to ensure these funds are expended in accordance with JAG guidelines;
and
WHEREAS, the COUNTY and CITIES believe it to be in their best interests to reallocate the
JAG funds,
NOW THEREFORE, the COUNTY and CITIES agree as follows:
Section 1.
COUNTY agrees to release to CITIES up to their respective grant allocation from the JAG Award,
less ten percent (10%) re-allocated to COUNTY, as reflected in Appendix 1 here attached and
hereby incorporated by reference as part of this Agreement, on a reimbursement basis, from the
JAG Award within (45) days upon receipt of fully documented reimbursement request, and;
COUNTY agrees to provide the administration of COUNTY's and CITIES' programs during the entire
permissible duration of said programs.
Section 2.
COUNTY and CITIES each agree that it is their responsibility to ensure these funds are expended in
accordance with JAG guidelines.
MOU-2015 Justice Assistance Grant Page 11
Section 3.
CITIES agree to provide COUNTY with sufficient timely information as necessary within five
business days after receiving written request from COUNTY to meet JAG requirements for quarterly
and annual financial and performance reports.
Section 4.
Nothing arising from this Agreement shall impose any liability for claims or actions against COUNTY
other than what is authorized by law.
Section S.
Nothing arising from this Agreement shall impose any liability for claims or actions against CITIES
other than what is authorized by law.
Section 6.
Each party to this Agreement will be responsible for its own actions in providing services under this
Agreement and shall not be liable to any other party to this Agreement for any claim or action
arisingfrom the services provided under this Agreement.
Section 7.
The parties to this Agreement do not intend for any third party to obtain a right by virtue of this
Agreement.
Section 8.
By entering into this Agreement, the parties do not intend to create any obligations, either express or
implied, other than those set out herein; further, this Agreement shall not create any rights in any
party not a signatory hereto.
MOU-2015 Justice Assistance Grant Page 12 04
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
COUNTY OF RIVERSIDE, CA
Marion Ashley
Board Chair
ATTEST:
County Clerk
APPROVED AS TO FORM:
Gregory P. Priamos
County Counsel
By:
Neal Kipnis
Deputy County Counsel
MOU-2015 Justice Assistance Grant Page 13 05
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF BANNING, CA
Dean Martin
Interim City Manager
ATTEST:
Marie Calderon
City Clerk
APPROVED AS TO FORM:
Aleshire&Wynder LLP
City Attorney
MOU-2015 Justice Assistance Grant Page 14 06
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF CATHEDRAL CITY, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
MOU-2015 Justice Assistance Grant Page 15 07
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF COACHELLA, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
MOU-2015 Justice Assistance Grant Page 16 08
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF CORONA, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
MOU-2015 Justice Assistance Grant Page 17 09
WHEREFORE, all parties freely and voluntarily agree to all of the above terms,
CITY OF DESERT HOT SPRINGS, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
MOU-2015 Justice Assistance Grant Page 18 to
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF HEMET, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
MOU-2015 Justice Assistance Grant Page 19
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF JURUPA, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
MOU-2015 Justice Assistance Grant Page 110 12
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF INDIO, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
MOU-2015 Justice Assistance Grant Page 111 .13
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF LA QUINTA, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
MOU-2015 Justice Assistance Grant Page 112 Z 4
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF MORENO VALLEY, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
MOU-2015 Justice Assistance Grant Page 113 15
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF PALM SPRINGS, CA
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
MOU-2015 Justice Assistance Grant Page 114 i 6
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF PERRIS
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
MOU-2015 Justice Assistance Grant Page 115 17
WHEREFORE, all parties freely and voluntarily agree to all of the above terms.
CITY OF RIVERSIDE, CA
John A. Russo
City Manager
ATTEST:
Colleen J. Nicol, MMC
City Clerk
APPROVED AS TO FORM:
Gary G. Geuss
City Attorney
MOU-2015 Justice Assistance Grant Page 116 .18
......... .... ...
Appendix 1
Eligible Agencies in FY2015 JAG Disparate Area
.......... ............. _.._. _..
Riverside County(Sheriffs To Fiscal Agent
Department) FA BJA Formula (Sheriffs New Allocation %to FA
Department
Riverside County 59,771 35,636 95,407
Banning 10,742 1,074 9,668 10.00%
Cathedral City 14,265 1,427 12,839 10.00%
..... ...... ....... ....... .............. ._......... _:. . . ._--------- .
Coachella 16,236 1,624 14,612 10.00%
.. - ..._...-.-
Corona 14,093 1,409 12,684 10.00%
Desert Hot Springs 23,529 2,353 21,176 10.00%
Hemet 29,910 2,991 26,919 10.00%
........
Indio 33,212 3,321 29,891 10.00%
Jurupa 17,961 1,796 16,165 10.00%
La Quinta 10,003 1,000 9,003 10.00%
Moreno Valley 51,148 5,115 46,033 10.00%
Palm Springs 20,031 2,003 18,028 10.00%
Perris 15,965 1,597 14,369 ! 10.00%
_...
Riverside City 99,266 9,927 89,339 10.00% !.
.............
416,132 416,132
...
%To Fiscal Agent 8.56%
- --------.. ................
$To FA 35,636
MOU-2015 Justice Assistance Grant Page 117 'L 9