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HomeMy WebLinkAbout7/15/2015 - STAFF REPORTS - 2.M. 40E Q P L M SA4 iy V N a a co 4aOFa1FO 1F, +C,q<IFORN�Pa City Council Staff Report Date: July 15, 2015 CONSENT CALENDAR Subject: APPROVAL OF CONSTRUCTION CONTRACT CHANGE ORDER NO. 1 IN AN AMOUNT NOT TO EXCEED OF $48,267.39 TO THE CONSTRUCTION CONTRACT WITH HILLCREST CONTRACTING, INC., (A6593) FOR THE VISTA CHINO AT FARRELL DRIVE STREET IMPROVEMENTS, FEDERAL PROJECT CML 5282 (037), CITY PROJECT 09-11 From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY The requested action will approve Construction Contract Change Order No. 1 in an amount not to exceed of $48,267.39 to the Construction Contract with Hillcrest Contracting, Inc., (Agreement No. 6593) for an increased total contract amount of $374,880.39 for the Vista Chino at Farrell Drive Street Improvements, Federal Project No. CML 5282 (037), City Project No. 09-11. RECOMMENDATION: 1) Construction Contract Change Order No. 1 in an amount not to exceed of $48,267.39 to the Construction Contract with Hillcrest Contracting, Inc., (Agreement No. 6593) for an increased total contract amount of $374,880.39 for the Vista Chino at Farrell Drive Street Improvements, Federal Project No. CML 5282 (037), City Project No. 09-11; and 2) Authorize the City Manager to approve an additional amount not to exceed of $25,000 in cumulative change orders for additional required work recommended by the City Engineer; and 3) Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: On March 30, 2009, the Coachella Valley Association of Governments (CVAG) Executive Committee approved a Call for Projects for CVAG and its member ITEM NO. City Council Staff Report July 15, 2015 - Page 2 Approval of CCO No. 1 to Construction Contract A6593 jurisdictions using CVAG's allocation of Congestion Mitigation and Air Quality (CMAQ) funds made available through the current highway funding bill, the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU). In response, on May 11 , 2009, the Public Works and Engineering Department responded to CVAG's Call for Projects for CMAQ funding, requesting consideration of funding to design and construct a new northbound dedicated right-turn lane on Farrell Drive at Vista Chino. Currently, the Vista Chino/Farrell Drive intersection is configured with two through lanes and one left turn lane for northbound traffic. A high volume of northbound traffic turns east (right) onto Vista Chino at the intersection, especially during peak hours. Through traffic waiting at the traffic signal in the right hand through lane frequently delay long queues of traffic. The construction of a dedicated right-turn lane will allow eastbound traffic to avoid a long queue of vehicles waiting to proceed through the intersection that are waiting for the traffic signal. The Public Works Department's request to CVAG was for $426,980 in CMAQ federal funds for an estimated $482,300 project, consistent with the CMAQ federal program reimbursement rate of 88.53% of project costs. On December 7, 2009, the CVAG Executive Committee reviewed and approved a total of $409,317 in CMAQ federal funding for the project, ($17,663 less than we requested). The Project has been identified as the Vista Chino at Farrell Drive Street Improvements, Federal Project No. CML 5282 (037), City Project No. 09-11, (the "Project"). A vicinity map of the project area is included as Attachment 1. On September 3, 2014, the City Council awarded a construction contract in the amount of $326,616 for the Project to Hillcrest Contracting, Inc.; a copy of the September 3, 2014, staff report is included as Attachment 2. Included as part of the City Council's action was an authorization for the City Manager to approve cumulative change orders of up to 10% of the awarded construction contract amount ($32,661.30). Although the contract was awarded 10 months ago, start of construction has been delayed by two issues: 1) A long-lead time (16-20 weeks) for ordering of traffic signal poles and equipment; 2) Coordination with Southern California Edison on new electrical service (delay unknown) Staff is currently coordinating and resolving the electrical service issue with SCE and Hillcrest Contracting, Inc., and arrived at a solution where a new electrical service is not required, avoiding further delay with coordination with SCE planning and scheduling the electrical service. The solution includes additional work not originally included in the scope of the contract, and staff has negotiated the cost of this additional work for an amount not to exceed of $48,267.39; a copy of the proposal provided by Hillcrest Contracting, Inc., is included as Attachment 3. This cost exceeds the City Council's prior authorization to the City Manager for approval of change orders, and staff 02 City Council Staff Report July 15, 2015 - Page 3 Approval of CCO No. 1 to Construction Contract A6593 recommends that the City Council approve Construction Contract Change Order No. 1 in an amount not to exceed of$48,267.39 In the event additional work is required once construction finally commences with the project, and the City Engineer reviews and recommends its approval, staff recommends that the City Council authorize the City Manager to approve change orders up to an additional amount of$25,000. ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 exemptions consist of the minor alteration of existing public structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination; therefore, the City, acting as lead agency pursuant to CEQA, determined that the Project is considered categorically exempt from CEQA, and a Notice of Exemption was prepared and filed December 27, 2011, with the Riverside County Clerk and the State Clearing House. A copy of the Notice of Exemption is included as Attachment 4. The Project is funded, in part, by federal funds, requiring local oversight by the State of California, Department of Transportation ("Caltrans"). As a federally funded project, the Project is subject to environmental review pursuant to the National Environmental Policy Act ("NEPA"). On December 19, 2011, Caltrans, acting as the lead agency pursuant to NEPA, made an environmental determination that the Project does not individually or cumulatively have a significant impact on the environment as defined by NEPA and is excluded from the requirements to prepare an Environmental Assessment ("EA") or Environmental Impact Statement ("EIS'), and that it qualifies for a Categorical Exclusion in accordance with 23 CFR 771.117(d) pursuant to activity (d)(1). Subsequently, on July 11, 2013, Caltrans completed a NEPA re-validation confirming that the prior NEPA determination for the Project remains valid and no further environmental documentation was required. A copy of the NEPA environmental documents is included as Attachment 5. FISCAL IMPACT: The City has received a federal CMAQ grant of $409,170 for the Project, with $40,000 allocated to the design phase and $369,170 allocated to the construction phase. Previously, the City budgeted $37,910 from Special Projects (Fund 160), $83,000 from 03 City Council Staff Report July 15, 2015- Page 4 Approval of CCO No. 1 to Construction Contract A6593 Fund 133 (Special Gas Tax Improvement), and $50,000 from Fund 134 (Measure A Improvements) for the Project. The Project's overall budget, and incurred expenditures, is identified in Table 1 : Table of Project Costs Amount Special Projects $37,910 CMAQ Federal Aid Grant $409,170 Gas Tax Fund $83,000 Measure A Fund $50,000 Design Services $80,194) Design Services Construction Phase $16,600 Project Administration (through 6/30/15 $26,699) Project Administration Estimated $2,500 Construction Management Services $49,190 Construction Contract ($326,613 Construction Contract Change Order No. 1 $48,267 Construction Contingency $25,000 Remaining Balance $5,017 Table 1 The Project has not, and will not, require any General Fund (Fund 001) or Measure J Fund (Fund 260) budget. Sufficient funding is budgeted and available to approve Construction Contract Change Order No. 1 in an amount not to exceed of $48,267.39 from the following accounts: • Capital Project Fund, Account No. 261-4491-60076; $42,731.12 • Special Project Fund, Account No. 160-4510-60076; $989.33 • Gas Tax Fund, Account No. 133-4298-60076; $4,546.94 Sufficient funding remains available in Gas Tax Fund, Account No. 133-4298-60076, for approval of up to $25,000 in cumulative change orders for additionally approved work. 04 City Council Staff Report July 15, 2015- Page 5 Approval of CCO No. 1 to Construction Contract A6593 SUBMITTED Prepared by: Approved by: Marcus L. Fuller, MPA, P.E., P.L.S. David H. Read D. Assistant City Manager/City Engineer City Manager ATTACHMENTS: 1. Vicinity Map 2. 9-3-14 Staff Report 3. Hillcrest Contracting Proposal 4. CEQA Notice of Exemption 5. NEPA Environmental Documents 05 ATTACHMENT 1 06 ry f A ovvaM apes Department of Public Works and Engineering �... Vicinity Map ��� aoaMP �- ti of CUELA U Jt � Q waes', 0 Q O O a 3ANANGELORD Q 0 a > � Wi D cp�� c� p z SANOIA RD �' DESERTPARKAVE p IF- 4� SAN MARtNO RD SHARON RD SAN JUAN RD O EwSTA CHIN_ Legend - Site O 500'Radius CITY OF PALM SPRINGS 07 ATTACHMENT 2 08 ♦P�Q A LM S.. iy P V N .4 Cq�IF00.N�p City Council Staff Report Date: September 3, 2014 CONSENT CALENDAR Subject: AWARD OF CONSTRUCTION CONTRACT FOR THE FARRELL DRIVE RIGHT TURN LANE AT VISTA CHINO (HWY 111) PROJECT, FEDERAL PROJECT NO. CML 5282 (037), CITY PROJECT NO. 09-11 From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY Award of this contract will allow staff to proceed with construction of this federally funded capital improvement project. RECOMMENDATION: 1. Approve Agreement No. in the amount of $326,613.00 with Hillcrest Contracting, Inc, for the Farrell Drive Right Turn Lane at Vista Chino (Hwy 111) Project, Federal Project No. CML 5282 (037), City Project No.09-11; and 2. Authorize the City Manager to approve cumulative change orders of up to 10% of the awarded construction contract amount, or $32,661.30; and 3. Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: The Farrell Drive Right Turn Lane at Vista Chino project is a federally funded project and has oversight by the State through the California Department of Transportation ("Caltrans°). Caltrans coordinates all federal funding on local road projects. The project includes construction of a northbound right turn lane on Farrell Drive, construction of a new bus turnout on Vista Chino, relocation of an existing bus stop, upgrade of curb ramp at the southeast comer of the intersection, modification of traffic signals, construction of a new sidewalk, and reconstruction of existing asphalt concrete pavement. The City received $40,000 in federal funds for the Preliminary Engineering phase, including environmental clearance and design for this project. The City's consultant, KOA Corporation, has completed the environmental studies, the construction plans, specifications and estimates. ITEM NO. — Og City Council Staff Report September 3, 2014 -Page 2 Farrell Drive Right Turn Lane at Vista Chino, CP No. 09-11 On March 12, 2014, the Public Works and Engineering Department received from Caltrans the Authorization to Proceed (E-76) with Construction for this project, with a federal amount of$364,743. On June 4, 2014, the City Council reviewed and approved the plans, specifications, and estimates and authorized staff to proceed with bidding. On June 28th, and July 5th, 2014, the project was advertised for bids, and at 3:00 p.m. on August 5, 2014, the Procurement and Contracting Division received construction bids from the following contractors: 1. Hillcrest Contracting, Inc.; Corona, CA $326,613.00 2. C.S. Legacy Construction, Inc.; Pomona, CA $345,914.00 3. Golden Vista Construction, Inc. (dba Golden Valley Construction); $357,811.70 Palm Springs, CA 4. Granite Construction Company; Indio, CA $367,311.00 5. CLS Constructors, Inc.; Grand Terrace, CA $368,222.50 6. Tri-Star Contracting II, Inc.; Desert Hot Springs, CA $379,462.50 7. PTM General Engineering Services, Inc.; Riverside, CA $383,083.00 The engineer's estimate was $416,000.00. The lowest responsive, responsible bidder is Hillcrest Contracting, Inc., a California corporation located in Corona, and its officers are: Glenn J. Salsbury, President, and Einer G. Lindholm, Vice President/Secretary. FISCAL IMPACT: The federal contribution of 88.53% or $289,150.48 is available in account number 261- 4491-60076 and the local match of 11.47% or $37,462.52 is available in account number, 133-4298-60076.. SUBMITTED: Prepared by: Recommend �Z Savat Khamp ou David J. Barakian Assistant Director of Public Works Director of Public Works ! City Engineer Approved by: David H. Ready, City Manage . Attachment: 1. Agreement 10 ATTACHMENT 3 � z Hillcrest Contracting 1467 P.O. Boxl1 9I8 Drive. GENERAL ENGINEERING CONTRACTORS Corona, CA 91 718-1 89 8 Lloense No.471664A Telephone(951)273-9600 Riverside,San Bernadino,Orange,Los Angeles&San Diego Counties Fax (951)273-9608 To: Date: 00/2015 CITY OF PALM SPRINGS From: Glenn Salsbury Quote No. 2202 Phone FAX; Email: We propose to furnish you labor and material in strict accordance with the plans and specifications as follows: 2613 Furnish and Install Video Detection System Item No. Description Quantity U/M UnitPrice Total Price Schedule 1 1 1 FURNISH & INSTALL(4)CAMERA VIDEO 1 LS 48,267.39 48,267.39 DETECTION SYSEM INCLUDING CABLIN, TERMINATIONS AND TECH SUPPORT AND SUFACE W/LB CONNECTIONS TO EX CONTROLLER Total for Schedule $48,267.39 Total Proposal Price: $48,267.39 Special Condition Due to the volatility of current OIL PRICES we reserve the right to adjust contract unit prices as the oil prices affect our material suppliers. Hillcrest has no control over this economic condition and regret that we must pass this potential cost change to our customers. Submitted by: Date: Accepted by: _ Date: -of See r4+6 ck-v J &ew illi p Fait y ert- ase 44r L044I�ev �Agh 3 lq� weees out Page 1 of 1 12 belco elecnor group June 30,2015 Hillcrest Contracting,Inc. Serial No. 14-0035-006rev1 1467 Circle City Dr. Corona,CA 92879 Attention: Ms.Darcy Seale,Project Manager Reference: Farrell Dr. Right Turn Lane at Vista Chino Project City of Palm Springs Project No.09-1 l Belco Job No. 14-0035, Hillcrest Job No.2612 Subject: Price Proposal to Furnish and Install Video Detection System Belco PCO No. 14-0035-1.00 Dear Ms. Seale: Elecnor Belco Electric is pleased to provide you with aprice proposal to furnish and install a video detection system for the above referenced project. The following details are provided in this proposal: • Delete(7)Type D loops and(14)Type E loops. (3)Type E advance loops remain on Farrell Drive northbound. Delete approximately 530' of DLC cable from deleted northbound loops on Farrell Dr. • Furnish and install (4) camera video detection system including cabling, terminations and tech support.Lead time for system is 3 to 4 weeks. • Based on surface conduit with LB connection to the existing Controller. Our price to perform this work on a lump sum basis is$41,971.64. If this proposal is acceptable,please provide a change order or written direction to proceed with this work. Should you have any questions or concerns, please do not hesitate to contact me at (909) 993-5470 ext. 234. Sincerely, Elecnor Belco Electric. Inc. Thomas Gebelin Project Manager Transportation Division �r 4331 Schaefer Ave. ��— Chino, CA 91710 belco We think about a better world (909)993-5470 office .k..' +n www.elecnorbelco.com (909)993-5476 Fax CA License 738518 13 r MATERIALAND LABOR PRICE SUMMARY( ..Pd..Sn..a.�.�D.....) BELCO POO NO: 14-0035 1 00 RIPTION - MATERIAL$ LBRHRS. DATE: 6/2212015 RIALS PAGE2 $31.11800 2400 RIALS PAGE3 $0.00 0.00 DESCRIPTION OFWORK ORCNANGE RIALS PAGE 4 $(L00 0.00 PROVIDE CHANGES TO REVISED TRAFFIC SIGNAL PLANRIALS PAGE 5 $0.00 0.00 DELETE TRAFFIC SIGNAL LOOPS AND ADD VIDEO RIALS PAGE 6 $0.00 0.00 DETECTION SVSTEM. MATERIALS PAGE 7 $0.00 0.00 SUBTOTAL $31,118.00 24 SALES TAX CM 9.00% 32.800.62 FREIGHT @ 4% $1.244.72 COST MARKUP TOTAL MISCELLANEOUS HARDWARE@5% $1.555.90 15% TOTAL MATERIAL COSTS: $36,719.24 $5,507.89 $42.227.13 )- 8 R OOWN HOURS RATE T$ GENERAL FOREMAN-REGULAR RATE 0 $89.70 $0.00 GENERAL FOREMAN OT RATE 0 $126.92 $0.00 FOREMAN -REGULAR RATE 8 $82.85 $662.80 FOREMAN -OT RATE 0 $116,63 $0.00 JOURNEYMAN WIREMAN-REG.RATE 8 $75.98 $607.B4 JOURNEYMAN WIREMAN-OT RATE 0 $106.34 $0.00 ELEC.APPRENTICE-REGULAR RATE 8 $66.87 $53C96 ELEC.APPRENTICE-OT RATE 0 $92.68 $0.05 LABORER-REGULAR RATE 0 $62.51 $0.03 LABORER-OT RATE 0 $84.37 $0.00 PERATOR-REGULAR RATE 0 $82.52 $0.00 COST MARKUP TAL OPERATOR-OT RATE 0 $111.93 $0.00 20% TOTAL BORCOSTS:j $1.805.60 $361,12 $2,166.72 PA PROJECT MANAGER 0 $90.00 $0.00 DESIGN ENGINEER(COORDINATION) 0 $75.00 $0.00 PROJECT ENGINEER 0 $60.00 W.00 CAD ENGINEER 0 $50.00 $0.00 COST MARKUP TOTAL PROJECT ASSISTANT 0 $40.00 $0.00 20% TOTAL INDIRECT COSTS: $0.00 $0.00 $0.00 NDM . 14 .,`ICAL7.... ,SRA75 -5) s 'HQURS TE.' EXT:E:.� .: 06-12 PICKUP TRUCKMR. 0 $27.33 $D.00 20-28 UTILITY WORK TRUCK/HR. 0 $57.37 $0.00 016-025 AIR COMPRESSOR ONLY/HR. D $21.33 $D.00 20-28 BATCH TRUCK WMIIXERIHR. 0 $40.3B $0.00 36 48 CRANE TRUCKMR. 0 399.75 $0.00 12.20 BUCKET TRUCK/HR. 8 $7 159 $573.52 3AXL DUMP TRUCK(3 AXLES)/HR. D $72.07 $0.00 20-28 DE LIVERY TRUCK(20K-28K)/H R. 0 $36.04 $0.00 12-20 WATER TRUCK(12K 20K)MR. 0 $33.46 $0.00 DUMP TRAILER/HR. 0 $15.00 $0.00 TM ARROWBOARD/HR. 0 $3.39 $0.00 2509J BACKHOE(JD 410G)/HR. 0 $60.73 $0.00 BACKHOE TRAILERIHR. 0 $20.00 $0.00 TRENCHER/DAY 0 $225,00 $0.00 COST MARKUP TOTAL 15% TOTAL TOOLS/EQUIP.COSTS: $573.52 $86.03 $659.55 Q13CONTRACTS- QTY UMt - EXT E DELETE TYPE D LOOPS 7 -$240.00 ($1.680.00) DELETE TYPE E LOOPS 17 -$215.00 ($3.655.00) COST MARKUP TOTAL ADD TYPE ADVANCE LOOPS 3 $800.00 $2,400.00 5% TOTAL SUBCONTRACT COSTS: ($2.935.00) ($146.75) ($3.081.75) cosT MARKUP TOTAL SUBTOTAL COSTS: $36,163.36 $5.808.28 $41.971.64 SUBTOTAL PERCENT EXTE DESIGN SERVICES $0.00 7.75% $0.00 $0.DO BONDING $0.00 1.00% f0.00 $000 GRAND TOTAL OF THIS CHANGE ORDER: $41.971.64 .14 �. �.:1 IN . m®� D .. I, . .�® `.. 111 .. , v ala` ou <wni. LO[anw RW ILCs sxof* is LL +u V BAui (@L iOIY TOJf[1 Swi[is f RIY 111 5].11-5}..l n5 6 /� _ ` 1' p wryiW Pw."w.w++rve+�.en`P.�a+.[.a�ww""+,...,�uvu•r[xn /rw• ,/°mr � {—._.I� wc�[w�inM�[MK-P�y�xia q�pLK WeA1P UK+' °tl I� 1'Bf 1--' 1�iNnu��MVOw+R1Km i.M.InE+KlY "Jr aV[6rtwwxn[CixPV Ki.w[ I rl�'[.. �. VAY _ C[4.,twKt un uKi ni Y J �V µ� �I � �n,h .a•ume u°"Vv w�'en-,wwua Kxw w.a.v .I1/��1T-p�l.'� &WpN RanO YHTA (SR TM ( n YHC ,Z(M TO 'f[illll \ a• ;. (ROOM) µ couK�i Twm R•RI - Khtre•'ul +�I Q Oil B F \ - 1 • 1 ' a �" as ,w a,.a,•...W.i ta.= � � . . , 1 _ .,.�w,w..w. .�o ,.•, ` �1�w,:r��fi,awL�[tl.x.w..�.�a•wK \ .w[ � 1.. _ a�mLK+.WKMR[Y!°T.V.nOtlilR,OrKKa[R � 1 - , b.l � IJM ®bwM•^n\M+M NKMK •mane: �y' :� - 1.Y KVF[K ;I+ >P�:wn-•� ' _ _ a�. ® [�� •® O - 1 I ! lI I W M tiv.sa N Ts110 rxV, - aC TA(°Y•• /I / p O tt aar tw[ SCnLE 1'.3R �KOA CORPORATION se CITY OF PALM SPRINGS, CALIFORNIA ___._.... .-._. _ __ ,.,mL K.[..ww w•. 0e1ML" "P" •" ••' TaAmc SICRAI,Kawvlc[nox v-nr i•d p1 ATTACHMENT 4 17 Notice of Exemption 0 () 1 1 7 9 R n r Form D 5__ To: Office of Planning and Research From: (Public Agency) City of Palm Springs P.O.Box 3044,Room 212 3200 East Tahquitz Canyon Way Sacramento, CA 95812-3044 Palm Springs, CA, 92262 County Clerk (Address) County of Riverside 2724 Gateway Drive Riverside, CA 92507 Project Tide: Vista Chino at Farrell Drive Street Improvements Project Location-Specific: Southeast comer of the Farrell Drive and Vista Chino(SR 111)intersection Project Location—City: Palm Springs Project Location—County: Riverside Description of Nature,Purpose and Beneficiaries of Project: The proposed action consists of the demolition of the existing curb,gutter and sidewalk along the easterly side of Farrell Drive in order to create a new dedicated right turn lane onto Vista Chino.The project also includes the relocation of the existing SunLine Transit Agency bus turnout from its present location on the east side of Farrell Drive to the south side of Vista Chino approximately 200 Net east of the intersection. The project also includes the relocation of the traffic signal pole and equipment at the southeast comer and necessary upgrade of the existing traffic signal system. Name of Public Agency Approving Project: City of Palm springs Name of Person or Agency Carrying Out Project: Marcus L.Fuller,PE, PLS Exempt Status: (check one) ❑ Ministerial(Sec.21080(b)(1); 15268); ❑ Declared Emergency(Sec.21080(b)(3); 15269(a)); ❑ Emergency Project(See.21080(bx4); 15269(b)(c)); ® Categorical Exemption.State type and section number: Existing Facilities, Section! 15301(c) i ❑ Statutory Exemptions.State code number: Reasons why project is exempt: The poposed action la necessary to reduce congestion at the nlerseeclion of Vista Chino and Farrell Drive by pw*ing a dedicated gWhhm lane from nodMmnd Farr Drive to east bard Yisti Chino. Presently,the nonhbound Farrell Dice Is improved with one dedicated lea-hm Ian and lwv through lanes;the right through two serving a dud role and tlmigh Ian and dght4um lane. The new dedicated right-tun lane will atevtate the long queue of northbound tafficwaitrg to proceed through the Intersection.The proposed action Is made possible by WIN though the Congestion Ntgadon and Air Quality(CMAD)federal aid program provided dirough the Safe,Accounlable,Flexible and Ef clentTrarmhortaton Equity Act-A Legacy for Users.(SAFETE1A-Lin. Lead Agency Marcus L. Fuller, PE, PLS (760) 323-8253 ext. 8744 Contact Person: Area CodeJTelephone/Extension: If fled by applicant: 1.Attach certified document of exemption finding. 2.Has a Notice of Exemption been filed by the public agency approving the project? ©Yes ❑No Signature: ( (� Date: December21,22111 ((Tiitle: Assistant Public Works Director ►a Signed by LeadAgen !lE"G'e/E® Date received for filing at OPR: ❑ Signed by Applicant E 2011 Revised 2005 28 Aorc us Lh � � I Q.� STATE CLEARING HOUSE � 8 ATTACHMENT 5 19 STATEOFCALITORNIA-BUSINES I'RANSI'OKMTIONANDHOt1SINCA(ENCY_ _ _ _ EDMUNU I.BROWN JR Gown.. DEPARTMENT OF TRANSPORTATION DISTRICT' S ENVIRONMENTAL PLANNING(MS 1162) 464 WEST 4"'STREET,01 FLOOR SAN BERNARDINO,CA 9240 1-1 400 Flesyaurponed PHONE (909)383-1804 Be enrrgv sffc'ienrl FAX (909)393-6230 TTY (909)383-6300 December 19, 2011 File: 08-RIV- City of Palm Springs Vista Chino and Farrel Drive Improvements CML 5282 (037) Marcus L. Fuller, P.E., PLS City of Palm Springs 3200 East Tahquiz Canyon Way Palm Springs, CA 92262 Dear Mr. Fuller: Subject: NEPA Environmental Determination The California Department of Transportation (Caltrans) has prepared the NEPA Environmental Determination (Categorical Exclusion) for the proposed improvements to the northbound Farrell Drive at the intersection with Vista Chino and eastbound Vista Chino east of the intersection. Improvements include the construction of a new northbound dedicated right turn lane on Farrell Drive. In addition, improvements include relocation of the existing bus stop/tum-out from within the proposed dedicated northbound right- turn lane on Farrell Drive to the south side of Vista Chino immediately cast of the intersection. Improvements also include relocation of traffic signal poles and equipment at the southeast comer of the Vista Chino/Farrell Drive intersection, including necessary upgrade of the existing traffic signal system. Caltrans would also like to reiterate the requirements of the NEPA Pilot Program MOU that became effective July 1, 2007. Pursuant to the MOU and Section 6005 of SAFETEA-LU codified at 23 U.S.C. 327 (a)(2)(A), effective July 1, 2007 FHWA has assigned, and Caltrans has assumed, all the United States Department of Transportation (USDOT) Secretary's responsibilities under NEPA. The assignment applies to all projects on the State Highway System (SHS) and all Local Assistance Projects off the SHS within the State of California. Eduardo Castaneda, Associate Environmental Planner, will be your primary contact at Caltrans District 8 Environmental Planning for this project. Please don't hesitate to contact the environmental planner assigned if you have any questions regarding the environmental requirements for this project at (909) 388- 7636. Sincerely, AARON BU TON Senior Environmental Planner Environmental Planning Studies`B" +ly "Caltrans improves mobilih across California" ^ O CATEGORICAL EXEMPTION/CATEGORICAL EXCLUSION DETERMINATION FORM 08/RIV/Palm Springs CML 5282 (037) Dist.-Co.-Rte. (or Local Agency) P.M/P.M. E.A. (State project) Federal-Aid Project No.(Local project)/Proj. No. PROJECT DESCRIPTION: Brief) describe ro'ect,purpose, location,limits,right-of-way requirements, and activities involved. Enter project description in this box. Use Continuation Sheet,it necessary The City of Palm Springs proposes to make improvements to the northbound Farrell Drive at the intersection with Vista Chino and eastbound Vista Chino east of the intersection. Improvements include the construction of a now northbound dedicated right turn lane on Farrell Drive. Improvements include relocation of the existing bus stop/tum-out from within the proposed dedicated northbound right-turn lane on Farrell Drive to the south side of Vista Chino immediately east of the intersection. Improvements also include relocation of traffic signal poles and equipment at the southeast corner of the Vista Chino/Farrell Drive intersection, including necessary upgrade of the existing traffic signal system. CEGA COMPLIANCE (for Slate Projects only) Based on an examination of this proposal,supporting information,and the following statements(See 14 CCR 15300 at seq.): • If this project falls within exempt class 3,4,5,6 or 11. it does not impact an environmental resource of hazardous or critical concern where designated, precisely mapped and officially adopted pursuant to law. • There will not be a significant cumulative effect by this project and successive projects of the same type in the same place,over time. • There is not a reasonable possibility that the project will have a significant effect on the environment due to unusual circumstances. • This project does not damage a scenic resource within an officially designated state scenic highway. • This project is not located on a site included on any list compiled pursuant to Govt.Code§65962.5('Cortese List'). • This project does not cause a substantial adverse change in the significance of a historical resource. CALTRANS CECIA DETERMINATION (Check one) ❑ Exempt by Statute.(PRO 21080[b); 14 CCR 15260 et seq.) Based on an examination of this proposal,supporting information,and the above statements,the project is: ❑ Categorically Exempt. Class— (PRO 21084; 14 CCR 15300 et seq.) ❑ Categorically Exempt, General Rule exemption.[This project does not fall within an exempt class,but it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment(CCR 15061[b)[3]) N/A N/A Print Name: Environmental Branch Chief Print Name:Project Manager/DLA Engineer N/A N/A Signature Date Signature -----Date NEPA COMPLIANCE In accordance with 23 CFR 771.117,and based on an examination of this proposal and supporting information,the State has determined that this project: • does not individually or cumulatively have a significant impact on the environment as defined by NEPA and is excluded from the requirements to prepare an Environmental Assessment(EA)or Environmental Impact Statement(EIS),and • has considered unusual circumstances pursuant to 23 CFR 771.117(b) (http'//"w-fhwa.dot.gov/hep/23efr771.htm-sec771 117). In non-attainment or maintenance areas for Federal air quality standards,the project is either exempt from all conformity requirements, or conformity analysis has been completed pursuant to 42 USC 7506(c)and 40 CFR 93. CALTRANS NEPA DETERMINATION (Check one) ® Section 6004: The State has been assigned,and hereby certifies that it has carried out,the responsibility to make this determination pursuant to Chapter 3 of Title 23, United States Code,Section 326 and a Memorandum of Understanding(MOU) dated June 7,2010, executed between the FHWA and the State. The State has determined that the project is a Categorical Exclusion under: ❑23 CFR 771.117(c):activity(c)(_) ®23 CFR 771.117(d):activity(d)(1) ❑Activity_ listed In the MOU between FHWA and the State ❑ Section 6005: Based on an examination of this proposal and supporting information,the State has determined that the project is a CE u Section 6005 of 23 U.S.C. 327, c i P in Name: Environmental Branch Chia Print ame:Projecl anagedDLA Engineer ah �i Signature ate Signature D to Briefly list environmental commitments on continuation sheet. Reference additional information, as appropriate(e.g.,air quality studies, documentation of conformity exemption,FHWA conformity determination if Section 6005 project; §106 commitments; §4(f);§7 results: Wetlands Finding; Floodpiain Finding;additional studies;and design conditions).Revised June 7,2010 Page I of 2 CATEGORICAL EXEMPTION/CATEGORICAL EXCLUSION DETERMINATION FORM Continuation Sheet 08/RIV/Palm Springs CML 5282(037t Dist.-Co.-Rte.(or Local Agency) P.Ivt/P.M. E.A.(State project) Federal-Aid Project No.(Local project)/Proj. No. Continued from page 1: Project Description: The City of Palm Springs proposes to make improvements to the northbound Farrell Drive at the intersection with Vista Chino and eastbound Vista Chino east of the intersection. Improvements include the construction of a new northbound dedicated right turn lane on Farrell Drive. Improvements include relocation of the existing bus stop/turn-out from within the proposed dedicated northbound right-turn lane on Farrell Drive to the south side of Vista Chino immediately east of the intersection. Improvements also include relocation of traffic signal poles and equipment at the southeast corner of the Vista Chino/Farrell Drive intersection, including necessary upgrade of the existing traffic signal system. Cultural: If human remains are discovered,State Health and Safety Code Section 7050.5 states that further disturbances shall cease in any area or nearby area suspected to overlie remains, and the County Coroner contacted. Pursuant to Public Resources code Section 5097.98. if the remains are thought to be native American, the coroner will notify the Most Likely Descendant(MILD). At this time,the person who discovered the remains will contact the Department District 8 Environmental Branch Chief,or his/her designee,so that the y may work with the MI.D on the respectful treatment and disposition of the remains. Further provisions of PRC 5097.98 are to be followed as applicable. Permits: NPDFS Permit Page 2of2 22 NEPA(CEQA RE-VALIDATION FORM DISTJCOJRTE. 08/RIV/Palm Springs PMIPM N/A E.A.or Fed-Aid Project No. CML 5282(037) Other Project No.(specify) N/A PROJECT TITLE Vista Chino and Farrel Drive Improvements ENVIRONMENTAL Section 6004 Categorical Exclusion APPROVAL TYPE DATE APPROVED 1 2/1 91201 1 Check reason for consultation: REASON FOR OProject proceeding to next major federal approval CONSULTATION [I Change in scope,setting,effects,mitigation measures,requirements (23 CFR 771.129) 03 year timeline(EIS only) ❑WA Re-Validalion for CEQA only) The original project description includes the construction of a new northbound dedicated right turn lane on Farrell Drive,relocation of the existing bus stop/tum-out from within the proposed DESCRIPTION OF dedicated northbound right-turn lane on Farrell Drive to the south side of Vista Chino immediately CHANGED CONDITIONS east of the intersection and relocation of traffic signal poles and equipment at the southeast comer of the Vista Chino/Farrell Drive intersection,including necessary upgrade of the existing traffic signal system. The project is proceeding to next federal major approval for its E-76 for construction.No change in scope,settings or requirements.No further documentation is required. NEPA CONCLUSION-VALIDITY Based on an examination of the changed conditions and supporting information:[Check ONE of the three statements below, regarding the validity of the original document/determination(23 CFR 771.129).If document is no longer valid,indicate whether additional public review is warranted and whether the type of environmental document will be elevated.J ® The original environmental document or CE remains valid. No further documentation will be prepared. ❑ The original environmental document or CE is in need of updating;further documentation has been prepared and ❑is included on the continuation sheet(s)or❑ is attached.With this additional documentation,the original ED or CE remains valid. Additional public review is warranted(23 CFR 771.111(h)(3)) Yes❑ No❑ ❑ The original document or CE Is no longer valid. Additional public review is warranted(23 CFR 771.111(h)(3)) Yes❑ No❑ Supplemental environmental document is needed. Yes❑ No❑ New environmental document is needed. Yes❑ No❑ (If"Yes,'specify type: ) CONCURRENC ITH P ONCLUSION I con r-virth he PA 7 7 Ir 3 � ,r�1oi3 Si re: nvironmenta ranch Chief Date Signature: l oject nager/DLAE bate CEQA CONCLUSION : (Only mandated for projects on the State Highway System.) Based on an examination of the changed conditions and supporting information,the following conclusion has been reached regarding appropriate CEQA documentation: (Check ONE of the five statements below,indicating whether any additional documentation will be prepared,and if so, what kind.If additional documentation a prepared,attach a copy of this signed form and any continuation sheets.) ❑ Original document remains valid. No further documentation Is necessary. ❑ Only minor technical changes or additions to the previous document are necessary. An addendum has been or will be ❑ prepared and is ❑ included on the continuation sheets or ❑ will be attached. It need not be circulated for public review.(CEQA Guidelines,§15164) ❑ Changes are substantial,but only minor additions or changes are necessary to make the previous document adequate. A Supplemental environmental document will be prepared,and it will be circulated for public review. (CEQA Guidefines,§15163) ❑ Changes are substantial,and major revisions to the current document are necessary. A Subsequent environmental document will be prepared,and it will be circulated for public review.(CEQA Guidelines,§15162) (Specify type of subsequent document e.g.,Subsequent FEIR:) ❑ The CE is no longer valid. New CE is needed. Yes❑ No❑ CONCURRENCE WITH CEOA CONCLUSION I concur v{itftCEQA conclusion above. Signature:E vironmental Branch Chief Date Signal e: Project Manager/DLAE Date Page I of I Revised June 2011 23