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HomeMy WebLinkAbout7/15/2015 - STAFF REPORTS - 2.R. �Ot PA`M Sa w V N k • �C K °roeKno. C44/F0RN`P City Council Staff Report DATE: July 15, 2015 CONSENT CALENDAR SUBJECT: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE AND AUTHORIZATION TO BID FOR THE FIRE STATION NO. 2 HVAC CHILLER REPLACEMENT, CITY PROJECT NO. 14-17 FROM: David H. Ready, City Manager BY: Public Works & Engineering Department SUMMARY A Measure J Capital Project to replace the existing heating, ventilating, and air conditioning (HVAC) chiller at Fire Station 2 (EI Cielo), requiring City Council approval of plans, specifications and estimates for staff to proceed with the public bidding process. RECOMMENDATION: 1. Approve the plans, specifications and estimate and authorize staff to advertise and solicit bids for the Fire Station No. 2 HVAC Chiller Replacement, City Project No. 14-17. STAFF ANALYSIS: The construction of this Project will replace the existing HVAC chiller at Fire Station No. 2. The construction will consist of the demolition and construction of chiller footing/pad, replacement of existing chiller and related components, roof-mounted exhaust fan, ductwork, hydronic piping with insulation and components, refrigerant leak detection system, replacement of existing conduit and conductors, and miscellaneous plywood/stucco patch work related to the chiller replacement for the roof and ceiling of the building. A location map is provided below. A vicinity map illustrating a 500-ft radius from the parcel is included in Attachment 1. ITEM NO. City Council Staff Report July 15, 2015 -- Page 2 Approval of CP14-17, Fire Station No. 2 Chiller Replacement Location Map r IC13, 3Q�aIwLi�Q 21 Pursuant to Section 94.04.00(E), of the Palm Springs Zoning Code, the Fire Station No. 2 Chiller Replacement did not require a Minor Architectural approval by the Planning Services Department. The construction drawings prepared by Urrutia Architects have been reviewed and approved by the City's Building Department, and are ready to formally solicit construction bids for the Project; a copy of the construction drawings is included in Attachment 2. With the City Council's approval, staff will advertise the project in The Desert Sun, submit the Notice Inviting Bids to plan rooms, and provide the bid documents available free of charge to prospective bidders. A copy of the construction drawings and contract specifications for the Project are on file with the Public Works & Engineer Department. The specifications identify the following schedule for the bid process: Notice Inviting Bids to be posted: July 16, 2015 Deadline for receipt of bids: 3:30 PM, August 20, 2015 Contract awarded by City Council: September 16, 2015 ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15302 "Replacement or Reconstruction," Class 2 projects consist of replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have a substantially the same purpose and capacity as the structure replaced; therefore, the Fire Station No. 2 Chiller Replacement is considered categorically exempt 02 City Council Staff Report July 15, 2015-- Page 3 Approval of CP14-17, Fire Station No. 2 Chiller Replacement from CEQA, and a Notice of Exemption has been prepared and will be filed with the Riverside County Clerk. A copy of the Notice of Exemption is included as Attachment 3. FISCAL IMPACT: A total of $60,000 is budgeted for this project through the Measure J Fund (Fund 260). This initial budget was anticipated as the cost to replace the chiller equipment itself; however, as the original building was constructed in 1975, in order to replace the existing chiller, a substantial amount of additional work associated with the electrical and mechanical systems is required to comply with current Building Codes. This additional work is estimated at $100,000 and was unknown by the Fire Department at the time this project was proposed as part of the Measure J Program. The final construction estimate for the Project is $161,350 as shown in Attachment 4. The revised budget is identified in Table 1 below, and highlights an additional estimated appropriation of $124,177 will be required to fully fund the Project. However, once the actual bid price is received, staff will request the Measure J Commission to review the program and make a recommendation to City Council on additional funding or delaying project. Table 1 Table of Project Costs Amount FY13/14 Measure J Fund $60,000 Design Services $19,500 Project Administration (through 6/30/15 $327 Project Administration Estimated $500 Construction Inspection Estimated $2,500 Construction Cost Estimated $161,350 Budget Deficit jitl24,177 �A Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, Esq., Assistant City Manager/City Engineer City Manager Attachments: 1. Vicinity Map 2. Construction Plans 3. Notice of Exemption 4. Construction Estimate 03 Attachment 1 04 ♦O,PPLM d,P.y �.�'re Department of Public Works and Engineering Vicinity Map : �geO�N� v i AVIATION WAY _ CIVIC DR W, +0 W U ..-.._ J G w W R Z a: 5 Legend ®site TZ CANYON WAY CITY OF PALM SPRINGS 05 Attachment 2 06 INDEX TO DRAWINGS GENERAL NOTES FIRE DEPARTMENT STATION No. 2 s a:ZIr .tin HVAC CHILLER REPLACEMENT .; .�� , ��_o�� w" FOR THE 300 N. 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OWK'rt'I � ®eb„.'s v x [ O�cWE01VGPGVll6�� �Q P� fi ®�� W 3 e z yp �SITE J . ... a,«.....�.oa.�...,—....�a.,.,.�,.r.....a..x".a�..�....,o. ® 3rt S w � , ® NEA&evmn uuwxewoe. ias s..ax:—Mo+a..w�.w.o v.w FR'WVj �Z �®=6s@�' F "+'� W6iN3 NNp61IXHfl6iptlC5 •.w u.w.r.mxnwx..rc.+w.ra nne FWJ� WQ �,. e 8 c„macs o - Cf6piiNM a watt• a_U o i w r r uv wwr 4i ff C O N S U L T A N _T OWNERSHIP OF INSTRUMENTS OF SERVICE O = MECHANICAL ENGINEER ELECTRICAL ENGINEER STRUCTURAL ENGINEER " TIG i1G - wi BiMICRRLL BIaEWN3 LLC •• MAT m zo 5 u�ca � ® x a.'-axE��:�^6 xra¢�'E.LiR°W n� KKK artnwumiw Mrnwarrwsera. nesxre REV50N5 ox ,afire n+ o vi(.W wa-ssb°roa vOM1W..a-we - Nn1+M�3W'A91� � 0 iz�mv rc zn u v 6o \\ WIN @ I jjjjjjjjj m m 25 i O c m o 1- 0 m Im I � I - _ I N goo ? IRE DEPARTMENT STATION No.2 ' HVAC CHILLER REPLACEMENT µ 300 N EL GIELO DRIVE o & t PALM SPRING5,GA 92262 EXISTING SITE PLAN � O ti N �ldC®Bfl�T! _ DEMOLITION KEYNOTES o CD o ° REMODEL KEYNOTES '! 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EN..„...www..,o,o>Rux .xo-.,wcw.xa CIINNI - mBNONI OFE` o rwa li[ NOFawR ixanr.nc,u Rrz°xc.LF.r.c°°' wc.i 5— •M ,e .�.�.,..nTE.e.�aw su.Rama xm.0 mrrr,.ni ,,.�.........° .....,TE,a.... ..ysR�TE REN..w,. 2011OR..wR w�,.ro,4xrzrn xrzc"°s ......,.- 0 n.nxc rau m rvr m.c sss.eo...w WE' ,w zu,."I'.-IF..Rmu,IlYlz um NE-m o�¢zO�L� �v 36.3015 1443.W P .ra ixz,u,w. .Nzefaror mu:..crarwnn z,.z SOS p s nvom..ENTER o rm.umss I^ 1 nnc,a - BEeNNR, emee.TErz.Rae,Ewr..NawR,ON, . E0.1 r•,•L cn 9T ..Ili .. .... .... �G F N y m e r D 2 a. . .5 � a t SIRE DEPARTMENT STATION No. 2 {� HVAG CH LL[R REPLACEMENT u 3 300 N CL 01 0 9RIVE t - o = PALM 5PR N55.'- SITE PLAN 0 €a� �Kc®neen DEMOLITION KEY NOTES ,.. I REMODEL KEY NOTES Ncgm a unnor xo raoeo�axow DEMOLITION PLAN O' 3 u a.o.c o.•..r ma x¢Ex Nd ouwi=iw - -- eocauc ' srcnnwmmo n• IV w¢ YYi cn J O Jl yl m.00• a. FKIIeIp ez Wa4i s WR'L)z 2 W J _ e srgto— c-JU zwu •n vu TIIKCIL aKZ 10 ta3lK _ XOPM EvISiM Cq PARTIAL SINGLE LINE DIAGRAM »" REMODEL PLAN 2 v Attachment 3 16 NOTICE OF EXEMPTION To: ❑ Office of Planning and Research From: City of Palm Springs 1400 Tenth Street, Room 121 3200 E. Tahquitz Canyon Way Sacramento, CA 95814 Palm Springs, CA 92262 ® Clerk of the Board County of Riverside P.O. Box 751 Riverside, CA 92502-0751 Project Title: Fire Station No. 2 Chiller Replacement. City Proiect No. 14-17 Project Applicant: City of Palm Springs Project Location (Specific): Fire Station No. 2 located at 300 N. El Cielo Rd., alongside Palm Springs Airport Project Location (City): City of Palm Springs Project Location (County): Riverside Project Description: The scope of work includes the demolition and construction of chiller footing/pad, replacement of existing chiller and related components, roof mounted exhaust fan, ductwork, hydronic piping with insulation and components, refrigerant leak detection system, replacement of existing conduit and conductors, and miscellaneous plywood/stucco patch work related to the chiller replacement for the roof and ceiling of the building. Name of Public Agency Approving Project: City of Palm Springs Name of Person or Agency Carrying Our Project: City of Palm Springs, Public Works & Engineering Department 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262 Exempt Status: (check one) ❑ Ministerial (Sec. 21080(b)(1); 15268); ❑ Declared Emergency(Sec. 21080(b) (3); 15269(a)); ❑ Emergency Project(Sec. 21080(b)(4); 15269(b)(c)); ® Categorical Exemption. State type and section number: 15302 Class 2 (c)—Replacement or Reconstruction ❑ Statutory Exemptions. State code number: Reasons why project is exempt: Class 2 consists of replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have a substantially the same purpose and capacity as the structure replaced. Replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity. Therefore, the Fire Station No. 2 Chiller Replacement, City Project No. 14-17, is considered categorically exempt from CEQA. Lead Agency Contact Person: Marcus Fuller Area Code/Telephone/Extension: (760)323-8380 If filed by applicant: 1.Attach certified document of exemption finding. 2.Has a Notice of Exemption been filed by the public agency approving the project? ❑Yes ❑ No Signature: Date: 7/6/15 Title: Asst. City Manager/City Engineer ® Signed by Lead Agency ❑Signed by Applicant Authority cited: Sections 21083 and 21110, Public Resources Code Date received for filing at OPR: Reference: Sections 21108,21152, and 21152.1, Public Resources Code. 19 Attachment 4 20 OPINION OF PROBABIE COST PROJECT: Ci WPatrick Palm Springs-Fire Station 82 Chiller Roplacemerit TO Sweeney and Cianihanco Laurie DATE: 1-JUF75 UA PROJECT NO:11442 ITENI NUMWR DE6CmPTION OUittimw UMTCOST 10001 TOTAL Demo Concrete Chiller FoofinglPad $ 3,000,00 Ceiling above Chiller $ 1.245,00 Roof openings for exhaust fans $ 1,100.00 Subtotal $ 5,346,00 TernPrwary Portable Tollets $ 800.00 Subtotal $ WO.OD Concrete Footings-HVAC Pads $ 3,789.00 Sal Treatment under slab $ 255.00 Subtotal S 4,044.00 Masonry Subtotal $ Metal Subtotal It Framing Mlscellansoua pVAoW patching for openings in roof $ 800.00 Subtotal &J0.00 Drywall Subtotal $ Stucco Patch stuoco ceiling and openings in roollosiling for new exhaust fans $ 1,500.00 Subtotal $ I.W7..00 R Patch existing r000ling $ 1,200,00 nary shestmetal Hashing It 11000.00 Subtotal Paw Calling 785.00 Subtotal $ 765.00 Miscellaneous Subtotal IN ArdVsbuclu al Subtotal $ 15 474.00 Electrical See attached breakdown) I jrS 15,957.00 Mechanical eatfachedbmakdown !$ 81010.00 Plumbing Included in MeclrarvCal 14 Subtotal $ 1T9,44100 Gen.Card 6% $ 16,590.00 Sonds4m 2% S 6,56D.00 Cant Fee 5% $ 16.750.00 $ 161,350.00 21 FiFIRTMAD MAN TAYLOR & ■■ ■ GAINES SUMMARY OF ENGINEERING OPINION OF PROBABLE COST Project: Palm Springs Airport Fire Station To: Urrutia Architects TTG No 0215.204.00 Date: June 24, 2015 From: And Cloud Description I Quantityl Unit I Cost I Total MECHANICAL $88,010.00 ELECTRICAL $15,956.53 Total (Includes Profit, Contingency and Overhead) $103,966.53 800 N. Ferrari Lane, Suite 100 Ontario, California 91764 (909) 477-6915 Fax (909) 477-6916 www.tmadtg.com 2 2 0215.204.00 Opinion of Probable Cost FIRM TMAD ■ ■ ■ TAYLOR & ■ N■ GAINES MECHANICAL ENGINEERING OPINION OF PROBABLE COST Project: Palm Springs Airport Fire Station To: Urrutia Architects TTG No 0215.204.00 Date: June 24, 2015 From: lAndy Cloud Description Quantity Unit Cost Total 1 Demolition of existing chiller and related components 1 EA $4,000 $4,000.00 2 New Chiller and related components 1 EA $55,000 $55,000.00 3 New roof mounted exhaust fan 2 EA $1,600 $3,200.00 4 New ductwork 1 EA $500 $500.00 5 New hydronic piping, insulation and components 1 EA $2,000 $2,000.00 6 New refrigerant leak detection system 1 EA $3,000 $3,000.06 SUB TOTAL $67,700.00 5% Contingency $3,385.00 15%Overhead $10,155.00 10%Profit $6,770.00 TOTAL $88,010.00 The estimated construction time for the above mentioned project for the mechanical trade is as follows: -Mobilization and submittals: 3 weeks -Chiller lead time: 6-8 weeks -M&P install: 4-6 weeks after chiller delivery 800 N. Ferrari Lane, Suite 100 Ontario, California 91764 (909) 477-6915 Fax (909) 477-6916 www.tmadtg.com 23 0215.204.00 Opinion of Probable Cost T M A D NEE TAYLOR & MEGA INES -- ELECTRICAL ENGINEERING OPINION OF PROBABLE COST Project: Palm Springs Airport Fire Station To: Urrutia Architects TTG No 2015.204.00 Date: June 24, 2015 From: John Lenzini Description Quantity Unit Cost Total Demolition Disconnect existing electrical conduit and wire from existing chiller to be removed 4 hours each $75 $300.00 New Work 2 1/2" EMT Conduit 30 ft. $17 $499.50 3/4" EMT Conduit 160 ft. $4 $662.40 #250 KCMIL Wire THHN 90 ft. $82 $7,362.00 #4AWG Wire THHN 30 ft. $18 $550.50 #12AWG Wire THHN 530 ft. $5 $2,787.80 20A- 1 P, 120V Manual Motor Switch,weather proof 2 each $57 $114.00 120V Occupancy Sensor 1 each $156 $156.00 250A fuse,250V 3 each $47 $142.05 SUB TOTAL $12,274.25 5%Contingency $613.71 15%Overhead $1,841.14 10%Profit $1,227.43 TOTAL $15,956.53 The estimated construction time for the electrical contractor shall be approximately 2 weeks total mostly after the new chiller has been installed. 800 N. Ferrari Lane, Suite 100 Ontario, California 91764 (909) 477-6915 Fax (909)477-6916 www.imadtg.com 24 0215.204.00 Opinion of Probable Cost